HomeMy WebLinkAbout2006-02-02 - Agendas - Final IV
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ARKANSAS WATER/SEWER COMMITTEE AGENDA
Meeting Date of February 2, 2006
COMMITTEE: Chairman Kyle Cook; Alderman: Lioneld Jordan, Bobby Ferrell, Robert
Reynolds
COPY TO: Mayor Dan Coody, Sondra Smith, Gary Dumas, Steve Davis, Susan
Thomas, Tim Conklin, Jeremy Pate, Ron Petrie, ha non Jones, Tom
Hubbard
FROM: David Jurgens, Water and Wastewater Director IA/1
A meeting of the Fayetteville Water and Sewer Committee is planned f r February 2, 2006, at
5:30 PM, Room 326, Fayetteville City Hall. Proposed topics include:
1. Approval of the Minutes of January 10, 2006 Water/Sewer Committee Meeting.
2. WSIP Update.
a. West Side Wastewater Treatment Plant. The groundbreaking for this project is
scheduled for 2:00 p.m., Friday, 3 February, 2006, on site. Brasfield & Gorrie has been in
Fayetteville for several weeks, and has been procuring equipment ever since the contract was
awarded. Broyles Road will be closed beginning 6 February. The road closure public notice is
attached.
b. Subproject WL-5, Force Mains from Hamestring Lift Station to West Side WWTP. The
preconstruction conference was 1 February; Garney will start work between 7 - 13 February 2006.
c. Subproject WL-1 and 3, Gravity Lines from Old Wire Road to Gregg Avenue, and from
Porter Road to Hamestring Lift Station, combined as one contract. The job includes construction
of approximately 30,831 ' of mostly 21-36" gravity sewer main, 116 new manholes, remove and/or
abandon 114 manholes, install 2,015' of 36-48" bore and jack, and related work, along
Hamestring Creek and Mud Creek. We received four bids on January 24, as follows:
Oscar Renda $ 7,014,948.00 (low bid)
Kraus Const 9,737,357.00
S. J. Lewis 8,169,975.82
Perma Corporation 15,349,406.60
Engineer's Estimate $ 8,765,122.00
Pending review by the Engineer, staff requests approval to forward this item simultaneously to the
Arkansas Natural Resources Commission (ANRC) and the full City Council for approval.
d. Subproject WL-4, Gravity Lines and Force Main from Gregg Avenue Lift Station to
Hamestring Lift Station, will open bids on January 31 , 2006. The Contract includes construction
of approximately 24,751 ' of 8-48" gravity sewer main (mostly 48"), 3,876' of 30" force main, 69
new 6' and 5 new 4' diameter manholes, 2,188 of 48 - 72" encasement, and varied related work
along Clabber Creek. Pending review by City staff and the Engineer, staff requests approval to
forward this item simultaneously to the ANRC and the full City Council for approval. The initial bid
tab will be distributed at the meeting.
e. Project Staffing. Contracts are being developed by Cross Gunter. Jobs are
advertised.
f. Backup Power Generator Alternatives. Staff is evaluating the proposal from Power
Secure for purchase of the generators required for the West Side WWTP and the Hamestring Lift
Station. Using the power generator installed at the Noland WWTP has reduced our electrical
costs by $16,000 per month for 2006.
g. Easement Status Update. Verbal update on the status of easement negotiations.
W-S committee 2 Feb 06.doc
h. WSIP Property Potential Sale. Ozarks Electric Cooperative is interested in
purchasing approximately five acres adjacent to the West Side WWTP for a future electrical
substation location. Ozarks has a major (69 Kv) transmission line crossing the site. ANRC is still
evaluating the possible purchase of some portions of the 300 acre site for wetlands banking.
3. Sanitary Sewer Rehabilitation Project Update.
a. Basin 1-5, 18 & 19 Sewer Rehabilitation Construction. We received three bids on
January 19, as follows:
T-G Excavating $ 2,223,022.00 (low bid)
Heller Company 3,674,173.00
Kraus Const 4,450,786.00
Engineer's Estimate 2,987,030.00
The Engineer has evaluated the bids and references, and recommends the contract be awarded
to T-G Excavating. T-G has completed a number of sewer rehabilitation projects for us in recent
years, including our manhole rehabilitation in Farmington. Staff requests approval to forward this
item simultaneously to the ANRC and the full City Council for approval.
b. Farmington Area. Manhole rehabilitation is complete. Final design is underway for
line work, in accordance with the arbitration agreement.
c. Insituform Term Contract Renewal. In 2002 Fayetteville solicited sealed bids for
cured-in-place sewer lining services, with Insituform submitting the successful bid proposal.
Under the terms of the agreement, these sewer rehabilitation services can be renewed annually
for up to five years. To date, there have been no price increases in the cost from the 2002 bid,
although there is a provision in the contract for annual adjustments. For the 2006 term, Insituform
is requesting a price increase of approximately 10% per unit. At the adjusted prices, we can line
sewer 8" sewer lines, creating effectively a new pipe, for $39.50 per foot, less than half the cost of
dig and replace in most cases. Insituform is a product that allows sewer main replacement via
lining with minimal excavation and using in-house engineering. The resulting cost is less than half
of contracted work, but can only be used in specific applications. These services are used on an
as-needed basis as part of the ongoing sanitary sewer rehabilitation program.
4. Wedington Drive Water and Sewer Relocations. Relocation of water and sewer lines in
conjunction with and as required by the Arkansas Highway Department (AHTD) widening of
Wedington Drive from Rupple Road west to Double Springs Road. Some water lines are being
upsized to 12" or 18" diameter. Project funding is split between the AHTD and the City. Five bids
were opened January 23, 2006, as follows:
Goodwin & Goodwin $ 1 ,970,170.00
Kraus Construction 1 ,733,270.00
S & J Construction 1 ,670,018.45
C-2 Projects 1 ,599,573.25
Crossland Heavy 1 ,591 ,426.20 (low bid)
Staff requests approval to forward this item for full City Council consideration.
5. Razorback Road Water and Sewer Relocations. Relocation of water and sewer lines in
conjunction with and as required by the AHTD widening of Razorback Road from 6th Street to 15th
Street. Project funding is split between the AHTD and the City. Five bids opened January 18, as
follows:
Garney Const $ 867,900.00
C-2 Projects 796,856.00
T-G Excavating 755,555.45
S & J Construction 743,785.07
Goodwin & Goodwin 722,890.50 (low bid)
Engineer's Estimate $ 783,685.00
Staff requests approval to forward this item for full City Council consideration.
W-S committee 2 Feb 06.doc
6. 24 Inch Water Line Replacement. Design for the water line sections on Custer and
Morningside/Lewis Lane are complete. Six hundred feet north of the planned end of this
replacement project, a section of the 24" water line has to be lowered in order to install the 42"
gravity sewer line that is part of the WSIP. Staff and the Engineer are evaluating extending the
replacement to include this line lowering as part of the 24" water line project. The cost of the
additional pipe distance would be split between the WSIP and 24" water line projects. There are
several possible benefits: (1 ) the 24" main will only be shut down for one project rather than for
two; (2) the net cost will almost certainly be cheaper if all 24" diameter water work is performed
under one contract rather than being broken up into two; (3) more pipe will be replaced in an area
where we have experienced numerous corrosion leaks. There was no contingency approved with
the Engineering contract for designing the 24" line replacement, so adding this portion to the
scope of work would require City Council approval.
7. Beaver Water District Negotiations. Negotiations are continuing between staff and BWD
relating to improving the watershed protection. In order to meet the requirements stated in our
draft NPDES permit, this agreement will have to be signed by both parties prior to 31 March 2006.
8. Farmington Contract Update. Staff is evaluating impacts of Farmington flows in the
Fayetteville system downstream from where Farmington ties in and from future potential
connection points. The flow and basic cost data has been sent to HDR for rate evaluation.
9. Scheduling the Next Water/Sewer Committee Meeting. Staff recommends the next W/S
Committee meeting be scheduled for Tuesday, February 28, 2006 at 6:30 in room 326.
Attachment: Broyles Road Closure Public Notice
Sewer Rehab Bid Tab and Letter
WL-1 and 3 Bid Tab
Wedington Drive Bid Information Summary
Razorback Road Bid Information Summary
WL-4 Preliminary Bid Tab (to be distributed at the meeting)
W-S committee 2 Feb 06.doc
T"'revIle
ayve
ARKANSAS
WATER AND WASTEWATER DEPARTMENT
PUBLIC SERVICE ANNOUNCEMENT
NOTICE OF ROAD CLOSURE
The following road will be closed due to utility work in the area:
City: Fayetteville, immediately north of Farmington
Street Name: Broyles Avenue
Cross Streets: Between Persimmon St and Woolsey Farm Rd
Dates: Monday 6 February 2006 through May, 2008
Times: Closed 24 hours a day
Reason: Constructing_Fayetteville West Side Wastewater Treatment Plant
Utility: Fayetteville Water and Wastewater Department
Brasfield & Gorrie, Contractors
Point of Contact: David Jurgens, 575-8330
Remarks: Broyles Avenue will be closed for over two years for construction of the
new Fayetteville West Side Wastewater Treatment Plant. The closure will
begin 6 February, 2006, and will end in (approximately) May, 2008.
Emergency traffic will not be able to pass through. Traffic needing to
reach the home at 158 South Broyles can enter from Persimmon.
The detour route is Persimmon, 50' Avenue, and Woolsey Farm Road.
The detour will be marked.
Please call the City of Fayetteville Water and Wastewater Department at 575-8330 if you have
any questions.
a#erand
rg s, . E.
WWastewater Director
RoadClosureBroyles Feb06-01.doc
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r i n www.rjn.com
Excellence through Ownership
January 24, 2005
Mr. Dave Jurgens, P.E.
City of Fayetteville
Director Water and Wastewater
113 West Mountain Street
Fayetteville, AR 72701
Subject: Bid 06-01
Fayetteville Main Replacement and Rehabilitation
RJN#18195900
Dear Mr. Jurgens:
RJN Group, Inc. has reviewed and processed the Contractor Bids for the above referenced project.
Attached is the bid tabulation for each of the bidders. In the table, the bidders are arranged according
to bid amount (low to high), and the units costs and extensions evaluated. The low bidder is T-G
Excavating, Inc., with a bid amount of$2,223,022.00. This amount is greater than$2,222,222.00 as
indicated on their signed bid proposal because of an extension error for bid item number 20. The
correct extension should be $40,800.00 instead of$40,000.00. This does not alter the order of low to
high bidder.
T-G Excavating, Inc. is certified to be the low bidder with a total bid amount of two million two
hundred twenty three thousand twenty two and no cents ($2,223,022.00). RJN has checked
references supplied by T-G Excavating, Inc. All references checked have stated that T-G's work has
been excellent and completed on time. According to submittal documents, T-G Excavating, Inc. has
completed projects of a similar nature with a total cost of over $34 Million, and has completed
several projects within the past three years that each exceed $1 Million.
RJN Group, Inc. is currently in the process of reviewing MBE/WBE, bond and insurance documents
and will issue a recommendation concluding our review.
Should you have any further questions, please call me at (972) 437-4300.
RJN Group, Inc.
Thomas A. Harris, P.E.
Senior Project Manager
xc: file
12160 Abrams Road, Suite 400 D. 972.437.4300 972.437.2707
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Wedington Drive Water & Sewer Relocations
Background:
Wedington Drive is scheduled for improvements and widening by Arkansas
Highway & Transportation Department, from Rupple Rd. to Double Springs
(please refer to the attached vicinity map).
In order to clear the way for the widening project by A.H.T.D., the existing water
and sewer facilities serving this area will have to be relocated to avoid
construction conflicts with the highway facilities. Also, in addition to the
necessary relocation, the Staff has requested some over-sizing of the water
mains, and fire protection improvements for this area.
Bids:
On January 23, 2006 official bids were received for the construction of this
project and the results are as follows:
Goodwin & Goodwin, Inc $1 ,970,170.00
Kraus Construction Co., LLC $17733,270.00
S & J Construction Co., Inc. $1 ,670,018.45
C-2 Projects, LLC $1 ,599,573.25
Crossland Heavy Contractors, Inc. $1 ,591 ,426.20 (Low Bidder)
This project is partially reimbursable by A.H.T.D., and previously an agreement
between the City of Fayetteville and the Highway Department has been approved
by the Council. tment
Razorback Rd. Water & Sewer Relocations
Background:
The Arkansas State Highway & Transportation Department (A.H.T.D.) has a
current construction project (Job 040399) for widening of Hwy 112 (Razorback
RD.) from 15th Street to 6th Street. In order to clear the way for the widening
project by A.H.T.D., portions of the existing water and sewer facilities serving this
area will have to be relocated to avoid construction conflicts with the highway
facilities.
Per prior approval of the City Council, McClelland Consulting Engineers, Inc.
completed the design for the construction of this project in December of 2005.
Bids:
This project was advertised in December of 2005, and official bids were received
on January 18, 2006.
Five bidders submitted bids and the results are as follows:
Garney Construction Company $867,900.00
C-2 Projects, LLC $796,756.00
T-G Excavating, Inc. $755,555.00
S & J Construction Company $743,785.07
Goodwin & Goodwin, Inc. $722,890.50 (Low Bidder)
McClelland Engineers' Estimate $783,685.00
This project is partially reimbursable by A.H.T.D.