HomeMy WebLinkAbout2004-02-24 - Agendas - Final —F--rE=—Nor IL—L—r--= WATER AND SEWER COMMITTEE AGENDA
Meeting Date of February 10, 2004
COMMITTEE: Chairman Kyle Cook, Alderman Lioneld Jordan,
Alderman Shirley Lucas, Alderman Robert Reynolds
COPY TO: Mayor Dan Coody, Sondra Smith, Tim Conklin,
Hugh Earnest, David Jurgens, Billy Ammops-
FROM: Greg Boettcher (2/20/04)
MEETING DATE: February 24, 2004 (immediately following City
Council Agenda Session)
LOCATION: City Hall, Room 326
A meeting of the Fayetteville Water and Sewer Committee is planned for
February 24, 2004 at approximately 5:30 pm, Room 326, Fayetteville City
Hall (immediately following the Agenda session). The topics proposed for
discussion at the committee meeting include:
1) Water and Wastewater Operations Building:
At 2 :00 pm on February 10, 2004 in city hall; bids were opened for the
new operations center. The award of the construction contract.has
been placed on the March 2, 2004 city council meeting, with bid
tabulations/contract award recommendations and other materials have
been furnished to City Council Members on Friday February 20, 2004.
The bid opening results and anticipated award actions will be discussed
by the committee.
2) Continuing Discussions From the Previous Meeting as
Appropriate:
► Water Service Territory Amendment Request: Engineering Services, Inc.
has submitted a request on behalf of its client (Mr. Tom Terminella) for
the modification of the water service territory boundary. The request
relates to approximately 120 acres of land that lies outside Fayetteville
city limits but within the Fayetteville water service territory, in the
northeastern portion of the city. The developer requests a water service
boundary change. Fayetteville's existing water and wastewater
infrastructure is neither adequate nor in close proximity to the proposed
development tract. Due to the logical connectivity of this tract to
northerly development activities in Springdale and the reported. adequacy
of the Springdale water/wastewater facilities to service the 120 acre tract;
it is reasonable to modify the water service boundary to permit Springdale
to provide water service to said 120 acre tract. This is brought forth for
discussion and evaluation by the committee.
/ Springwoods Subdivision Interceptor Sewer Realignment Agreement: The
developer of the Springwoods Subdivision (Mr. Collins Haynes) has
requested that the interceptor sewer main crossing his property be
realigned to follow the north and west boundary lines. The purchase
agreement provided for this interceptor sewer line to traverse the
property using a linear projection of Truckers Drive right-of-way. This
original alignment is not compatible with the proposed development plan
for this property, necessitating a request by the developer that the
interceptor route be shifted. Costs attributable to this change have been
predicted and form the basis for the agreement. The City Attorney has
reviewed and approved the agreement, with the draft being forwarded to
the developer for approval and execution. Upon receipt of the executed
agreement the city council must then approve the agreement and
authorize the Mayor to sign the agreement, the engineering agreement
amendments with RJN/ECO and other actions necessary to effect the
realignment of the interceptor sewer main.
Beaver Water District Rebate for 2003: Beaver Water District is required
to annually reconcile its operations, refunding each member a
proportionate share of its operating gains. For calendar year 2003, the
municipal water enterprise has received a rebate payment of
$426,277.00. In recent years, these funds have been dedicated to water
system capital improvement projects (accelerated water main
replacement program in 2002). The current 5-year capital improvement
program has identified more than $38,000,000.00 in unfunded capital
improvement needs for the water supply system. All funds not needed to
meet minimum operating reserve requirements should be reinvested in
the infrastructure system as there are abundant needs. This is a topic for
discussion by the committee, including some insights into forthcoming
capital project needs.
Self-Insurance Claims: Open discussion regarding the revision of the
administrative limits for claims from $2,500.00 to $10,000.00. Also,
discussion on use of private claims adjusters to handle the larger and
more complex incidents that are paid from self-insurance resources.
Currently, city staff members are required to investigate, evaluate and
render determinations on customer damage claims that fall under self-
insurance (sewer backups). This one-sided and time-consuming approach
is not the best use of city personnel and often depicts the city as an
adversary in trying to settle issues. For significant and/or complex claims,
it is proposed that the availability of a private claims adjuster be
investigated; said consultant to be retained on an as-needed, time and
materials basis.
Sewer Collection System Model: Update on the status of the initial setup
and calibration of the sewer collection model by RJN Group. A recent
progress meeting has resolved remaining questions and established a
delivery date for the completion of the first modeling and report findings.