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Home My WebLink About2007-02-06 - Agendas - Final Aldermen Ward 1 Position 1—Adella Gray Mayor Dan Coody Ward 1 Position 2—Brenda Thiel Ward 2 Position 1 —Kyle B.Cook City Attorney Kit Williams Ward 2 Position 2—Nancy Allen Ward 3 Position l—Robert K.Rhoads City Clerk Sondra Smith Taye evi e Ward 3 Position 2—Robert Ferrell ARKANSAS Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Lioneld Jordan Final Agenda City of Fayetteville Arkansas City Council Meeting February 6, 2007 A meeting of the Fayetteville City Council will be held on February 6, 2007 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Airport Report to the City Council Housing Authority Board Appointment A. CONSENT: 1. Approval of the January 16, 2007 City Council meeting minutes. APPROVED. 2. Elm Springs Animal Sheltering Services: A resolution approving an Inter-Local Agreement between the City of Fayetteville, Arkansas and the City of Elm Springs, Arkansas to provide animal sheltering services to the City of Elm Springs for 2007 -2009. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 07-07. 3. Farmington Animal Sheltering Services: A resolution approving an Inter-Local Agreement between the City of Fayetteville, Arkansas and the City of Farmington, Arkansas to provide animal sheltering services to the City of Farmington for 2007. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 08-07. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 4. Goshen Animal Sheltering Services: A resolution approving an Inter-Local Agreement between the City of Fayetteville, Arkansas and the City of Goshen, Arkansas to provide animal sheltering services to the City of Goshen for 2007. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 09-07. 5. Greenland Animal Sheltering Services: A resolution approving an Inter-Local Agreement between the City of Fayetteville, Arkansas and the City of Greenland, Arkansas to provide animal sheltering services to the City of Greenland for 2007. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-07. 6. Washington County Animal Sheltering Services: A resolution approving an Inter- Local Agreement between the City of Fayetteville, Arkansas and Washington County, Arkansas to provide animal sheltering services to Washington County for 2007. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-07. 7. Winslow Animal Sheltering Services: A resolution approving an Inter-Local Agreement between the City of Fayetteville, Arkansas and the City of Winslow, Arkansas to provide animal sheltering services to the City of Winslow for 2007. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-07. 8. ESRI, Inc: A resolution approving a purchase request in the amount of$32,142.39 with ESRI, Inc. for Geographic Information System (GIS) software maintenance and upgrades. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-07. 9. Hansen Technology, Inc: A resolution approving a purchase request to Hansen Technology, Inc. in the amount of$55,725.00 for software service and maintenance fees. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-07. 10. Dynamic Information Solutions Company, Inc: A resolution approving an annual service and maintenance agreement in the amount of $36,291.00 with Dynamic Information Solutions Company, Inc. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-07. 11. Van Scoyoc Associates Memorandum of Agreement: A resolution approving a memorandum of agreement with Van Scoyoc Associates in the amount of$84,000.00 to provide lobbying services to the City of Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-07. 12. Thyssen Krupp Elevator Contract: A resolution to approve a contract with Thyssen Krupp Elevator Company in the amount of $53,000.00 with a project contingency of $5,300.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-07. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 13. Scull Creek Trail Lighting: A resolution awarding Bid # 07-01 and approving the purchase of light fixtures and poles from Illuminetrics, authorized agents for Dynamic Lighting and W.J. Whatley in the amount of $42,840.00 for Scull Creek Trail; and approving a budget adjustment in the amount of$215,034.00 to re-budget 2006 project budget. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-07. 14. Wachter Electric: A resolution awarding Bid # 07-02 and approving a contract with Wachter Electric in the amount of$52,568.00 for the installation of lighting at the Walker Park basketball and tennis courts; approving a 15% project contingency in the amount of $7,885.00; and approving a budget adjustment in the amount of$10,900.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 19-07. 15. Outdoor Recreation Grant Acceptance: A resolution authorizing the Parks and Recreation Division to accept an Arkansas Parks and Tourism Outdoor Recreation 50150 grant in the amount of $100,000.00 for improvements to Sweetbriar Park, Bryce Davis Park and Gulley Park; and approving a budget adjustment recognizing the grant revenue. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 20-07. 16. Seven Hills Homeless Shelter, Inc: A resolution to authorize Mayor Coody to sign a Leasehold Mortgage and Security Agreement for Fayetteville as a landlord so that Seven Hills Homeless Shelter, Inc. can borrow $200,000.00 from Regions Bank. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 21-07. 17. Southern Company NLR, Inc.: A resolution approving Change Order # 1 to the contract with Southern Company NLR, Inc. in the amount of $17,002.00 to add insulation and a heater to the Biodiesel Fuel Tank Project; approving a project contingency in the amount of $11,600.00; and approving a budget adjustment in the amount of$28,602.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 22-07. B. UNFINISHED BUSINESS: 1. Farmington Annexation Public Hearing Date: A resolution setting a public hearing date regarding the City of Farmington's desire to annex certain territory currently in the city limits of Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 23-07. C. NEW BUSINESS: 1. R-PZD 06-2196 West Fork Place Appeal: An ordinance establishing a Residential Planned Zoning District titled R-PZD 06-2196, West Fork Place, located at the end of Ray Avenue, south of Huntsville Road; containing approximately 13.92 acres; amending 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org the Official Zoning Map of the City of Fayetteville; and adopting the Associated Master Development Plan. THIS ITEM WAS TABLED TO THE MARCH 6, 2007 CITY COUNCIL MEETING. 2. Pebble Creek Flats Appeal: An appeal of LSD 07-2414: Large Scale Development (Pebble Creek Flats, 598): Submitted by N. Arthur Scott for property located at the Intersection of 18`h Street and Custer Lane. THIS ITEM WAS TABLED TO THE FEBRUARY 20, 2007 CITY COUNCIL MEETING. 3. VAC 06-2204 Bungalows at Cato Springs: An ordinance approving VAC 06-2204 submitted by McClelland Consulting Engineers for property located north of Cato Springs Road, west of Cline Avenue to vacate an access easement (0.35 acres) and drainage channel access easement(0.03 acres) on the property. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4977. 4. VAC 06-2365 Popeye's Chicken & Biscuits: An ordinance approving VAC 06-2365 submitted by Mel Milholland for property located between Old Farmington Road and 6th Street, east of 2190 west 6th Street, vacating a 50' street easement on a portion of Sang Avenue, containing 0.167 acres. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4978. 5. VAC 06-2400 Bellafont II: An ordinance approving VAC 06-2400 submitted by H2 Engineering for property located at the southwest corner of the Bellafont Development, north of Joyce Boulevard and west of Vantage Drive to vacate a portion of a utility easement. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4979. 6. RZN 06-2399 West Side Annexation C-1: An ordinance rezoning that property described in rezoning petition RZN 06-2399, for approximately 3.93 acres, located at the southwest and southeast corners of Hwy. 16 and Harmon Road from R-A, Residential Agricultural, to C-1, Neighborhood Commercial. THIS ITEM WAS LEFT ON THE SECOND READING OF THE ORDINANCE. 7. RZN 06-2399 West Side Annexation P-1: An ordinance rezoning that property described in rezoning petition RZN 06-2399, for approximately 39.62 acres, located at the northwest corner of Hwy. 16 and Harmon Road from R-A, Residential Agricultural, to P-1, institutional. THIS ITEM WAS TABLED INDEFINITELY. 8. RZN 06-2399 West Side Annexation RSF-1: An ordinance rezoning that property described in rezoning petition RZN 06-2399, for approximately 232.06 acres, located at Hwy. 16 and Rocky Ridge Road Lane, Forest Hills Drive and along Harmon Road south from R-A, Residential Agricultural, to RSF-1, Residential Single Family, 1 unit per acre. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4980. 9. RZN 06-2399 West Side Annexation RSF-4: An ordinance rezoning that property described in rezoning petition RZN 06-2399, for approximately 17.63 acres, located at the southeast corner of Hwy. 16 and Harmon Road from R-A, Residential Agricultural, to RSF-4, Residential Single Family, 4 units per acre. THIS ITEM WAS LEFT ON THE SECOND READING OF THE ORDINANCE. 10. ADM 06-2379; Amend Chapter 176 Outdoor Lighting: An ordinance amending Chapter 176: Outdoor Lighting, Unified Development Code of the Fayetteville Code of Ordinances. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4981. 11. Ten Foot No Build Easement: A resolution to convey a ten foot no build easement around a proposed building by Ed Bradberry above the ten foot alley at the Town Center Site. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 24-07. 12. AT&T Proposed Agreement: A resolution to approve an agreement with AT&T Arkansas to allow it to offer internet protocol/cable TV type service in Fayetteville. THIS ITEM WAS TABLED TO THE FEBRUARY 20, 2007 CITY COUNCIL MEETING. 13. Amend Chapter 159: Impact Fee Table of Charges: An ordinance to amend Table A, Impact Fees in § 159.03(D)(1), § 159.04(D)(1) and § 159.05(D)(1) of the Unified Development Code to combine land use categories in Table A to match the Road Impact Fee Ordinance and the statutory definition of"development." PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 4982. D. INFORMATIONAL: City Council Tour: None Meeting adjourned at 9:25 p.m. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org City Council Meeting February 6, 200 s Subject: 7 Motion To: Motion By: Seconded: Gray Thiel Cook ✓ Allen L/ Rhoads Ferrell Lucas Jordan Mayor Coody ` s� Subject: 146 Motion To: Amu" Motion By: Seconded: Gray Thiel z/ Cook Allen ✓ Q I 1 v k Rhoads ✓ Ferrell Lucas Jordan Mayor Coody City Council Meeting February 6, 2007 Subject: Motion To: Motion By: Seconded: Gray n� Thiel Cook Allen Rhoads Ferrell Lucas 1 Y` Jordan Mayor Coody Subject: h A e Motion To: 4AW"4-j �Q� 1�Du UA Motion By: e,(2- 42 Seconded: Gray C7rli Thiel 14�iP Cook Allen ,/ Rhoads >/ / Ferrell p� Lucas Jordan � (� 3 �D Mayor Coody City Council Meeting February 6, 2007 Subject: `� �O Je4 �Q Motion To: N �� p p `r Motion By: Seconded: alit Gray Thiel Cook � Allen Rhoads Ferrell Lucas Jordan f d' Mayor Coody Subject: Motion To: Motion By: 7 U Seconded: Gray AA � Thiel Cook r Allen Rhoads Ferrell � Lucas Jordan Mayor Coody ' i } City Council Meeting February 6, 2007 Subject: �� l�M G C) Motion To: Motion By: Oe ' Seconded: Gray A Thiel ✓ ,/ Cook r Allen f Rhoads Ferrell Lucas �� - Jordan � t'q I 7Mayor Coody Subject: 6a , 15 �p Motion To: Motion By: Seconded: /1 L� Gray t/ 1 Thiel Cook t/ Bail Allen Rhoads / Ferrell Lucas ( C)awe Jordan 41 -106 Mayor Coody City Council Meeting February 6, 2007 Subject: Motion To: Motion By: Seconded: zlG/ Gray l/ Thiel Cook ✓ v ✓ Allen Rhoads Ferrell Lucas Jordan Mayor Coody Subject: Motion To: Motion By: via Seconded: Gray a� Thiel � Cook �- � � Allen (fiN Rhoads 9 Ferrell bd Lucas Jordan Mayor Coody 1 - o i City Council Meeting February 6, 2007 Subject: k 7 6h. Motion To: Motion By: Seconded: Gray Thiel Cook Allen Rhoads t/ Ferrell rf, s Jordan Mayor Coody Subject: �i �Gl ia— Motion To: �LGQ / :-s F - I Motion By: Seconded: VII Gray Thiel ,�- ✓ � Cook Allen L/ ✓ ,/ Rhoads ✓ ,/ Ferrell Lucas ` Jordan +� ✓ ✓ Mayor Coody �® �� 1 ✓ i City Council Meeting February 6, 2007 Subject: L- A/ "44 Motion To: Motion By: Seconded: Gray Thiel � Cook � Allen Rhoads itC Ferrell gaJ Lucas i1, Jordan Mayor Coody Subject: M ` a,3 q 4N"Z4 Motion To: p2 Kd Motion By: Seconded: Gray ✓ Thiel Cook Allen ✓ ✓ Rhoads Ferrell Lucas Jordan !Mayor Coody i City Council Meeting February 6, 2007 Subject: �-- N Motion To: nua �G Motion By: a Seconded: Gray z✓ Thiel �/ ✓ Cook Allen l/ ✓ Rhoads Ferrell ✓ Lucas Jordan t/ ✓ V Mayor Coody -77-c �--� Subject: A Motion To: Motion By: Seconded: Gray v ' f Thiel Nip) Cook 161Q Allen Rhoads Ferrell Lucas Jordan Mayor Coody City Council Meeting February 6, 2007 Subject: Motion To: Y 17 Motion By: Seconded: Gray Thiel Cook Allen Rhoads Ferrell t/ Lucas Jordan ✓ Mayor Coody Subject: Motion To: Motion By: Seconded: ` & t-3 , Gray ✓ a/ N fA Thiel Cook V Allen Rhoads Ferrell Lucas a Jordan f Mayor Coody Aldermen Ward 1 Position 1—Adella Gray Mayor Dan Coody Ward 1 Position 2—Brenda Thiel Ward 2 Position 1 —Kyle B.Cook City Attorney Kit Williams Ward 2 Position 2—Nancy Allen Ward 3 Position l—Robert K.Rhoads City Clerk Sondra Smith Taye evi e Ward 3 Position 2—Robert Ferrell ARKANSAS Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Lioneld Jordan Final Agenda City of Fayetteville Arkansas City Council Meeting February 6, 2007 A meeting of the Fayetteville City Council will be held on February 6, 2007 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Airport Report to the City Council Housing Authority Board Appointment A. CONSENT: 1. Approval of the January 16, 2007 City Council meeting minutes. 2. Elm Springs Animal Sheltering Services: A resolution approving an Inter-Local Agreement between the City of Fayetteville, Arkansas and the City of Elm Springs, Arkansas to provide animal sheltering services to the City of Elm Springs for 2007 -2009. 3. Farmington Animal Sheltering Services: A resolution approving an Inter-Local Agreement between the City of Fayetteville, Arkansas and the City of Farmington, Arkansas to provide animal sheltering services to the City of Farmington for 2007. 4. Goshen Animal Sheltering Services: A resolution approving an Inter-Local Agreement between the City of Fayetteville, Arkansas and the City of Goshen, Arkansas to provide animal sheltering services to the City of Goshen for 2007. 5. Greenland Animal Sheltering Services: A resolution approving an Inter-Local Agreement between the City of Fayetteville, Arkansas and the City of Greenland, Arkansas to provide animal sheltering services to the City of Greenland for 2007. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 6. Washington County Animal Sheltering Services: A resolution approving an Inter- Local Agreement between the City of Fayetteville, Arkansas and Washington County, Arkansas to provide animal sheltering services to Washington County for 2007. 7. Winslow Animal Sheltering Services: A resolution approving an Inter-Local Agreement between the City of Fayetteville, Arkansas and the City of Winslow, Arkansas to provide animal sheltering services to the City of Winslow for 2007. 8. ESRI, Inc: A resolution approving a purchase request in the amount of$32,142.39 with ESRI, Inc. for Geographic Information System (GIS) software maintenance and upgrades. 9. Hansen Technology, Inc: A resolution approving a purchase request to Hansen Technology, Inc. in the amount of$55,725.00 for software service and maintenance fees. 10. Dynamic Information Solutions Company, Inc: A resolution approving an annual service and maintenance agreement in the amount of $36,291.00 with Dynamic Information Solutions Company, Inc. 11. Van Scoyoc Associates Memorandum of Agreement: A resolution approving a memorandum of agreement with Van Scoyoc Associates in the amount of$84,000.00 to provide lobbying services to the City of Fayetteville. 12. Thyssen Krupp Elevator Contract: A resolution to approve a contract with Thyssen Krupp Elevator Company in the amount of $53,000.00 with a project contingency of $5,300.00. 13. Scull Creek Trail Lighting: A resolution awarding bid #07-01 and approving the purchase of light fixtures and poles from Illuminetrics, authorized agents for Dynamic Lighting and W.J. Whatley in the amount of $42,840.00 for Scull Creek Trail; and approving a budget adjustment in the amount of$215,034.00 to re-budget 2006 project budget. 14. Wachter Electric: A resolution awarding Bid #07-02 and approving a contract with Wachter Electric in the amount of$52,568.00 for the installation of lighting at the Walker Park basketball and tennis courts; approving a 15% project contingency in the amount of $7,885.00; and approving a budget adjustment in the amount of$10,900.00. 15. Outdoor Recreation Grant Acceptance: A resolution authorizing the Parks and Recreation Division to accept an Arkansas Parks and Tourism Outdoor Recreation 50150 grant in the amount of $100,000.00 for improvements to Sweetbriar Park, Bryce Davis Park and Gulley Park; and approving a budget adjustment recognizing the grant revenue. 16. Seven Hills Homeless Shelter, Inc: A resolution to authorize Mayor Coody to sign a Leasehold Mortgage and Security Agreement for Fayetteville as a landlord so that Seven Hills Homeless Shelter, Inc. can borrow $200,000.00 from Regions Bank. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 17. Southern Company NLR, Inc.: A resolution approving Change Order #1 to the contract with Southern Company NLR, Inc. in the amount of $17,002.00 to add insulation and a heater to the Biodiesel Fuel Tank Project; approving a project contingency in the amount of $11,600.00; and approving a budget adjustment in the amount of$28,602.00. B. UNFINISHED BUSINESS: 1. Farmington Annexation Public Hearing Date: A resolution setting a public hearing date regarding the City of Farmington's desire to annex certain territory currently in the city limits of Fayetteville. C. NEW BUSINESS: 1. R-PZD 06-2196 West Fork Place Appeal: An ordinance establishing a Residential Planned Zoning District titled R-PZD 06-2196, West Fork Place, located at the end of Ray Avenue, south of Huntsville Road; containing approximately 13.92 acres; amending the Official Zoning Map of the City of Fayetteville; and adopting the Associated Master Development Plan. 2. Pebble Creek Flats Appeal: An appeal of LSD 07-2414: Large Scale Development (Pebble Creek Flats, 598): Submitted by N. Arthur Scott for property located at the Intersection of 18th Street and Custer Lane. 3. VAC 06-2204 Bungalows at Cato Springs: An ordinance approving VAC 06-2204 submitted by McClelland Consulting Engineers for property located north of Cato Springs Road, west of Cline Avenue to vacate an access easement (0.35 acres) and drainage channel access easement (0.03 acres) on the property. 4. VAC 06-2365 Popeye's Chicken & Biscuits: An ordinance approving VAC 06-2365 submitted by Mel Milholland for property located between Old Farmington Road and 6th Street, east of 2190 west 6th Street, vacating a 50' street easement on a portion of Sang Avenue, containing 0.167 acres. 5. VAC 06-2400 Bellafont 11: An ordinance approving VAC 06-2400 submitted by H2 Engineering for property located at the southwest corner of the Bellafont Development, north of Joyce Boulevard and west of Vantage Drive to vacate a portion of a utility easement. 6. RZN 06-2399 West Side Annexation C-1: An ordinance rezoning that property described in rezoning petition RZN 06-2399, for approximately 3.93 acres, located at the southwest and southeast corners of Hwy. 16 and Harmon Road from R-A, Residential Agricultural, to C-1, Neighborhood Commercial. 7. RZN 06-2399 West Side Annexation P-1: An ordinance rezoning that property described in rezoning petition RZN 06-2399, for approximately 39.62 acres, located at the northwest corner of Hwy. 16 and Harmon Road from R-A, Residential Agricultural, to P-1, institutional. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 8. RZN 06-2399 West Side Annexation RSF-1: An ordinance rezoning that property described in rezoning petition RZN 06-2399, for approximately 232.06 acres, located at Hwy. 16 and Rocky Ridge Road Lane, Forest Hills Drive and along Harmon Road south from R-A, Residential Agricultural, to RSF-1, Residential Single Family, 1 unit per acre. 9. RZN 06-2399 West Side Annexation RSF-4: An ordinance rezoning that property described in rezoning petition RZN 06-2399, for approximately 17.63 acres, located at the southeast corner of Hwy. 16 and Harmon Road from R-A, Residential Agricultural, to RSF-4, Residential Single Family, 4 units per acre. 10. ADM 06-2379; Amend Chapter 176 Outdoor Lighting: An ordinance amending Chapter 176: Outdoor Lighting, Unified Development Code of the Fayetteville Code of Ordinances. 11. Ten Foot No Build Easement: A resolution to convey a ten foot no build easement around a proposed building by Ed Bradberry above the ten foot alley at the Town Center Site. 12. AT&T Proposed Agreement: A resolution to approve an agreement with AT&T Arkansas to allow it to offer internet protocol/cable TV type service in Fayetteville. 13. Amend Chapter 159: Impact Fee Table of Charges: An ordinance to amend Table A, Impact Fees in §159.03(D)(1), §159.04(D)(1) and §159.05(D)(1) of the Unified Development Code to combine land use categories in Table A to match the Road Impact Fee Ordinance and the statutory definition of"development." D. INFORMATIONAL: City Council Tour: None 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org FAYETTEVILLE HOUSING AUTHORITY #1 North School Ave. Fayetteville, AR 72701-5928 PH: (479) 521-3850 FAX: (479) 442-6771 E-MAIL: fayettevilleha@more tg i.net January 26, 2007 Mayor Dan Coody & Fayetteville City Council Members 113 West Mountain St. Fayetteville, AR 72701 Dear Mayor Coody & Fayetteville City Council Members: This letter is to confirm that the Fayetteville Housing Authority's Board has elected a new commissioner at its January 19, 2007 Special Board Meeting. The new Commissioner for the Fayetteville Housing Authority Board is Olivia Horn. Her term will begin on January 19, 2007 and end on December 28, 2009. The Fayetteville Housing Authority Board requests that this newly elected commissioner (Olivia Horn) be placed on the next City Council Meeting Agenda to be formally confirmed by the municipality's governing body in accordance with the Arkansas State Statue #14-169-208. If you have any questions, please feel free to call or e-mail. Sincerely, Fredia Sawin Executive Director A.8 ESRI, Inc Page 1 of 2 RESOLUTION NO. A RESOLUTION APPROVING A PURCHASE REQUEST IN THE AMOUNT OF $32,142.39 WITH ESRI, INC. FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SOFTWARE MAINTEN AND UPGRADES. Ml BE IT RESOLVED BY THE CITY COU OF 'HE OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Counci e City ay eville, kansas hereby approves a Purc uest in a ount of 142.39 wit , Inc. for Geographic Inf. on em (GI so re ma' nance and grades. and P ED thi day , 2007. x A OVED: ATTE T: r d ?,iY r B ti 41„a#y By: AN C Y, yor SONDRA SMITH,City Clerk/Treasurer A.8 ESRI, Inc Page 2 of 2 A. 13 Scull Creek Trail Lighting Page 1 of 2 RESOLUTION NO. A RESOLUTION AWARDING BID #07-01 AND APPROVING THE PURCHASE OF LIGHT FIXTURES AND POLES FROM ILLUMINETRICS, AUTHORIZED AGENTS FOR DYNAMIC LIGHTING AND W. J. WHATLEY IN THE AMOUNT OF $42,840.00 FOR SCULL CREEK TRAIL; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $215,034.00 TO RE-BUDGET 2006 PROJECT BUDGET. BE IT RESOLVED BY THE CITY COUNCIL OF THE CI FAYETTEVILLE,ARKANSAS: _i Section 1. That the City Council of the City o Ile, kansas hereby awards Bid #07-01 and approves the purcha fight G tures poles from Illuminetrics, authorized agents for D c Lig g a W. J. _ tley in the amount of$42,840.00 for Scull Creek T x Section 2. That Court. e City Fayetteville Ansas hereby approves et A tment th ount 215,034.00 re budget 2006 Project Budget. 3 ASS d VED t ' th day ruary,2007. A OVED: ATTEST: By; ° , By: is ODY,Mayor SONDRA SMITH,City Clerk/Treasurer a A. 13 Scull Creek Trail Lighting Page 2 of 2 A. 15 Outdoor Recreation Grant Acceptance Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PARKS AND RECREATION DIVISION TO ACCEPT AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION 50/50 GRANT IN THE AMOUNT OF $100,000.00 FOR IMPROVEMENTS TO SWEETBRIAR PARK, BRYCE DAVIS PARK AND GULLEY PARK; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of F e, kansas hereby authorizes the Parks and Recreation Division t ka Parks and Tourism Outdoor Recreation 50/50 Grant in t ount of $100, .00 for improvements to Sweetbriar Park, Bryce is Park a ull Park. Section 2. That the City Cound e City ay eville, .. t nsas hereby approves a Bu tment r o p ing the` t revenue. P and l PR D this ebru 07. OVED: ATT B =4 By: AN CO SONDRA SMITH,City Clerk/Treasurer A. 15 Outdoor Recreation Grant Acceptance Page 2 of 2 (�� A. 17 S ern Compa/iy a LR, Inc. City of Fayetteville t t ,_pa�e 1 of 8 Staff Review Form �/gy q yaf�V� City Council Agenda Items �~ Contracts a/ �La7 t City Council Meeting Date David Bragg Fleet Operations Operations Submitted By Division Department Action Required: A resolution approving a change order to the contract for the fuel tank project in the amount of$17,002; approving a 5% contingency of the original $231,738 contract in the amount of$11,600; and approving a budget adjustment in the amount of$28,602. $28,602.00 $ 276,638.00 Fuel Storage Improvements Cost of this request Category/Project Budget Program Category/Project Name 9700.1920.5802.00 $ 251,963.00 Vehicles and Equipment Account Number Funds Used to Date Program/Project Category Name 02101.1 $ 24,675.00 F Shop Fund Project Number Remaining Balance Fund Name Budgeted Itemi ^ t Budget Adjustment Attached �X Previous Ordinance or Resolution# 190-06 Original Contract Date: 11/21/2006 Dep int D ec or Date Original Contract Number: #1063 ` (�✓ �`�� Received in CrRk� ffice City Attorney Date - kb Q P CL . I - Z`f .rs� / Received in Mayor's Office Mayor Comments: FLEET OPERATIQNSCompany NLR, Inc. 7ayve 1525 S. Happy Hollow Road Page 2 of 8 i le Fayetteville, AR 72701 ARKANSAS (479)4443495 FAX(479)444-3425 Interdepartmental Correspondence TO: MAYOR DAN COODY, CITY COUNCIL THRU GARY DUMAS, DIRECTOR OF OPERATION FROM: DAVID BRAGG, FLEET OPERATIONS SUPERINTENDENT DATE: JANUARY 24, 2007 SUBJECT: FUEL TANK PROJECT CHANGE ORDER RECOMMENDATION: That City Council approve a change order to the contract for the fuel tank project in the amount of$17,002; approve an additional 5% contingency of the original $231,738 contract in the amount of$11,600; and approve a budget adjustment for$28,602. BACKGROUND: This contract was awarded without a contingency. In a recent preconstruction meeting, our fuel farm contractor, The Southern Company, related recent problems experienced by Tyson Foods caused by cold temperature gelling of the biodiesel product. Through further investigation with biodiesel suppliers, users, and discussions with the contractor, the contractor and I agree that it is prudent to add insulation and a thermostatically controlled electric heater to the biodiesel tank sufficient to maintain a minimum product temperature of 40° F. Addition of these features is very impractical and costly once the tank is manufactured and installed, so it is important to change the tank manufacturing order at this time if we anticipate ever needing them. The additional contract cost is $17,002. There was no contingency in the original contract resolution; therefore Fleet is also requesting a 5% contingency for the contract. An additional change order will be required for electrical wiring for the heater; however a firm quote has not been received at this time. A budget adjustment is attached in the amount of$28,602 to cover change order#1 and the 5% contingency. A. 17 Southern Company NLR, Inc. Page 3 of 8 RESOLUTION NO. A RESOLUTION APPROVING CHANGE ORDER #1 TO THE CONTRACT WITH THE SOUTHERN COMPANY NLR, INC. IN THE AMOUNT OF $17,002.00 TO ADD INSULATION AND A HEATER TO THE BIODIESEL FUEL TANK PROJECT; APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF $11,600.00; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $28,602.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order #1 to the contract with The Southern Company NLR, Inc. in the amount of $17,002.00 to add insulation and a heater to the Biodiesel Fuel Tank Project. A copy of the Change Order, marked Exhibit "A" is attached hereto, and made part hereof. Section 2. That the City Council of the City of Fa Ark as hereby approves a project contingency in the amount of$11,60 Section 3. That the City Council of City of ett le, Ark as hereby approves a Budget Adjustment in the amou 28,602.0 PASSED and A s 6+h o ruary, 07. APPROVE R. 4' 4 �rryr By: � RFs COOD1j ayo SONDRA S IrM,City Clerk/Treasurer s �F J; A. 17 Southern Company NLR, Inc. Page 4 of 8 CHANGE ORDER Order No. 1 Date: January 24, 2007 Agreement Date: January 24, 2007 NAME OF PROJECT: FLEET OPERATIONS FUEL TANKS & DISPENSING SYSTEM OWNER: CITY OF FAYETTEVILLE CONTRACTOR: THE SOUTHERN COMPANY NLR, INC. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add insulation and heater to biodiesel fuel tank Add cost of$ 17,002.00 to contract. Justification: 1. At request of Owner. Change to CONTRACT PRICE: Original CONTRACT PRICE: $231,738.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS: $231,738.00 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 17,002.00 The new CONTRACT PRICE including this CHANGE ORDER will be: $248,740.00 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by: 0 calendar days. The date for completion of all work will be: April 30, 2007 (Date). Approvals Required: To be effective this Order must be approved by the Owner if it changes the scope or objective or the PROJECT, or as may otherwise be required by the GENERAL CONDITIONS. Requested by: The Southern Company NLR, Inc. Date Recommended by: - ' o McClelland Co ulting Engineers, Inc. Dat Approved by: City of Fayetteville Date Dan Coody, Mayor J:\2006\062156 Fay Fleet Operations Fuel Farm\Construction Administration\c-order-1.doc