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HomeMy WebLinkAbout2010-08-03 - Agendas - Final Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye e�lle Ward 1 Position 2—Brenda Thio] City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook Ward 2 Position 2—Matthew Petry City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting August 03, 2010 A meeting of the Fayetteville City Council will be held on August 03, 2010 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions: A & P Commission Appointment of William Lyle Alderman Cook moved to approve the appointment of William Lyle to the A&P Commission. Alderman Ferrell seconded the motion. Upon roll call the motion passed 7-0. Alderman Lucas was absent. A. Consent: 1. Third Annual CDBG in the Park Event: A resolution approving a budget adjustment in the amount of$200.00 to recognize revenue from the third annual CDBG in the Park Event. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 134-10 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. Bid #10-47 King Electrical Services: A resolution awarding Bid #10-47 and authorizing a contract with King Electrical Services for time and materials related to miscellaneous electrician services. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 135-10 3. Bid #10-48 Multi-Craft Contractors, Inc.: A resolution awarding Bid #10-48 and authorizing a contract with Multi-Craft Contractors, Inc. for time and materials related to miscellaneous plumbing services. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 136-10 4. RFP #10-09 GovDeals, Inc.: A resolution awarding RFP #10-09 and authorizing a contract with GovDeals, Inc. of Montgomery, Alabama for the provision of on-line auction services for disposition of surplus or obsolete city property. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 137-10 5. RFP #10-10 Treadwell Institute: A resolution awarding RFP #10-10 and approving a contract in an amount not to exceed $55,000.00 with Treadwell Institute to provide administrator services for an energy efficiency and conservation block grant community revolving loan fund, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 138-10 6. Arkansas Parks and Tourism Outdoor Recreation Grant: A resolution authorizing application for an Arkansas Parks and Tourism Outdoor Recreation Grant in the amount of $125,000.00 for improvements to the Lake Fayetteville North Shore, the Yvonne Richardson Community Center and Walker Park. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 139-10 7. Arkansas Transportation Enhancement Program Grant: A resolution authorizing application for an Arkansas Transportation Enhancement Program 80/20 matching reimbursement grant for an award of up to $500,000.00 to be used for construction of the Town Branch Trail. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 140-10 8. Arkansas Transportation Enhancement Program Reimbursement: A resolution authorizing application for an Arkansas Transportation Enhancement Program 80/20 matching reimbursement grant for an award of up to $500,000.00 to complete rehabilitation of the Historic Lafayette Street and Maple Street Overpasses. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 141-10 9. Stephens, Inc.: A resolution approving the renewal of the contract with Stephens, Inc. as amended, to act as the City of Fayetteville's benefits broker and advisor. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 142-10 10. 2011 Employee Benefit Package: A resolution approving a 2011 employee benefits package. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 143-10 11. Edward Byrne Memorial Justice Assistance Grant: A resolution authorizing acceptance of the 2010-2011 Edward Byrne Memorial Justice Assistance Grant in the total amount of$197,333.59. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 144-10 12. Underage Drinking Laws Grant: A resolution authorizing acceptance of an Arkansas Department of Finance and Administration Grant for enforcement of Underage Drinking Laws in the amount of$32,000.00 and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 145-10 13. RFP #10-06 NOVAtime Technology, Inc.: A resolution approving RFP #10-06 and authorizing a contract with NOVAtime Technology, Inc. in the amount of $119,483.19 plus applicable sales tax and shipping not to exceed $11,552.20 and a project contingency of 15% for the purchase of an electronic employee time keeping system. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 146-10 B. Unfinished Business: 1. Amend Chapters 169: Physical Alteration of Land and Chapter 170: Stormwater Management, Drainage and Erosion Control: An ordinance amending Chapter 169: Physical Alteration of Land and Chapter 170: Stormwater Management, Drainage and Erosion Control of Title XV of the Code of Fayetteville (Unified Development Code), to clarify stabilization requirements, require phased construction for sites larger than 20 acres, clarify re-vegetation requirements, clarify requirements for cut and fill slopes and retaining walls, define maintenance responsibility for stormwater management systems, restrict location of dirt and topsoil storage and define stabilization practices for dirt and topsoil storage, define a qualified inspector for erosion and sediment control best management practices, and require site plans for one and two family residences to contain a plan for erosion and sediment control and final on-site drainage. This ordinance was left on the First Reading at the July 6, 2010 City Council meeting. This ordinance was left on the Second Reading at the July 20, 2010 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5336 2. Amend Chapter 177: Landscape Regulations: An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, to amend Chapter 177: Landscape Regulations in order to modify existing requirements and regulations that address perimeter landscaping for development. This ordinance was left on the First Reading at 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 the July 6, 2010 City Council meeting. This ordinance was left on the Second Reading at the July 20, 2010 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5337 C. New Business: 1. ADM 10-3618 (UDC Amendment Use Unit 2 Construction Facility): An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, Chapter 162: Use Units to modify the uses within use Unit 2, City-Wide Uses by Conditional Use. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5338 2. ADM 10-3619 (UDC Amendments: Chapters 151, 161, 162, and 164): An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, Chapters 151: Definitions, 161: Zoning Regulations, 162: Use Units, and 164: Supplementary District Regulations for drive-in restaurants and facilities. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5339 3. Amend Chapter 72 Parking Regulations: An ordinance amending Chapter 72 Parking Regulations of the Fayetteville City Code by amending Section 72.58(I)(1) to increase the rental rates for parking in certain areas of city parking garages. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5340 4. Ozark Asset Management Group, Inc.: A resolution approving a lease agreement with Ozark Asset Management Group, Inc. for the lease of 89 parking spaces on the first level of the Fayetteville Municipal Parking Garage at 25 E. Meadow Street. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 147-10 5. Watershed Conservation Resource Center (WCRC): An ordinance waiving the requirements of formal competitive bidding and approving a Memorandum of Understanding with the Watershed Conservation Resource Center to establish a general framework of cooperation to seek funding, conduct stream restoration projects and to work together on nonpoint source related issues. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5341 6. Amend Ordinance 5311: An ordinance amending Ordinance No. 5311 to accurately reflect the total contract amount with NEC, Inc. and H2 Engineering, Inc. of$29,322.13 for sewer improvements at Veterans Memorial Park, and to reduce the project contingency. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5342 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 7. Street Name Change: A resolution renaming South California Boulevard to South and West Clinton Boulevard. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 148-10 8. Rename Sidewalks and Trails Task Force: An ordinance to codify and rename the Sidewalks and Trails Task Force as the Active Transportation Advisory Committee. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5343 Announcements: Adjournment: 7:25 p.m. NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. If you wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to speak. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting: August 3,2010 Adjourn: 7�a ° Subject: Roll Ferrell Lucas OA Let* Lewis Gray (��.•����� Thiel � Cook ' PettyG" Rhoads Mayor Jordan Subject: Motion To: Motion By: Seconded: Ferrell Lucas Lewis Gray Thiel Cook Petty Rhoads Mayor Jordan City Council Meeting: August 3,2010 Subject: Consent Motion To: r Motion By: Seconded: Pef{ Ferrell Lucas Lewis Gray V po h Thiel f Cook v 164-10 Petty �— 3"" u' Rhoads Mayor Jordan Subject: Motion To: Motion By: Seconded: Ferrell Lucas Lewis Gray Thiel Cook Petty Rhoads Mayor Jordan City Council Meeting: August 3,2010 Subject: Amend Chapters 169: Physical Alteration of Land and Chapter 170: Stormwater Management, Draina a and Erosion Control Motion To: 3rd t n- PLIO9 Motion By: NO 114ofiai Seconded: ,/—, S B 1 Ferrell Unfinished Lucas ® e ALt s rC 5 Business Lewis " �a�.�J. ✓ Gray t✓" ✓ Thiel J ✓ Cook �.— ✓ Petty ✓ ✓ Rhoads Mayor Jordan Subject: Amend Chapter 177: Landscape Regulations Motion To• Motion By: ixi Seconded: �i B. 2 Ferrell v/ Unfinished Lucas Use pi c �, Business Lewis 1✓ Gray �° Thiel Cook ,, ✓ Petty Rhoads W/ ✓ Mayor Jordan q-0 ��� City Council Meeting: August 3,2010 Subject: ADM 10-3618 (UDC Amendment Use Unit 2 Construction Facility) Motion To: :3AJ Rol Motion By: Seconded: C. 1 Ferrell ✓ ✓ New Lucas , {, Business Lewis Gray vo ✓ ✓ Thiel t/ Cook fir` ` J�9,O Petty t� ✓ ✓ Rhoads ✓ Mayor Jordan /7-0 '7-0 Subject: ADM 10-3619 (UDC Amendments: Chapters 151, 161, 162, and 164) Motion To: �A�F/ & Motion By: Seconded: C 2 Ferrell r New Lucas r,+ OJSPoA sen+ Business Lewis ✓ ✓ ,/ Gray .d ✓ �' Thiel Cook Petty ✓/ ✓ ✓ Rhoads ✓ Mayor Jordan City Council Meeting: August 3,2010 Subject: Amend Chapter 72 Parking Regulations Motion To: RJ Motion By: Seconded: C. 3 Ferrell ✓ ` New Lucas1 Business Lewis t/ �/ ✓ Gray ✓ ✓ �` Thiel f Cook �/' ✓ r Petty J Rhoads Mayor Jordan Subject: Ozark Asset Management Group, Inc. Motion To: Motion By:. Seconded: C O C. 4 Ferrell New Lucas - Business Lewis Gray 6--- _ n Thiel � �! Cook I �O Petty Vo Rhoads Mayor Jordan 7-0 City Council Meeting: August 3,2010 Subject: Watershed Conservation Resource Center(WCRC) Motion To: rd Ea /Iaj Motion By: D Seconded: a C. 5 Ferrell V New Lucas € S S. Business Lewis 6.100- Gray 61.1- Thiel Thiel 6/Cook ✓ " t r �/ Petty ✓ 5 I Rhoads ✓ t� Mayor Jordan 7 7-0 Subject: Amend Ordinance 5311 Motion To: ; Motion By: , Seconded: ®8 ,S C: 6 Ferrell a!! i GL6sen+ int Seen Int �iAoOoze , New Lucas S� �- Seta f f Business Lewis ✓ , Gray W ✓ P (1 Thiel ` ✓ 601, Cook ✓ `C Petty Rhoads Mayor Jordan (� -0 La City Council Meeting: August 3,2010 Subject: Street Name Cha^ng�e b Motion To: Motion By: Seconded: ' C. 7 Ferrell t0• New Lucas . . F Business Lewis ,/ We- Gray L110, Thiel ✓ 6001� Cook ✓ �- Petty D Rhoads I Mayor Jordan -7 a Subject: Rename Sidewalks and Trails Task Force " Motion To: (" � ex.a Motion By: 0 o K � 0 Seconded: ®1 V V C. 8 Ferrell f New Lucas ���. Business Lewis Gray �A Thiel / '.1� Cook '"J $`c,3 Petty Rhoads Mayor Jordan City Council Meeting: August 3,2010 Subject: e a, Motion To: lad +n Motion By: 11 4--zIrk-vU Seconded: OC 4 5 Ferrell ® � F Lucas SC Q p(G Lewis e Gray Q Thiel ND Cook �ct[ Clo) U L)0"-/p Petty add. Rhoads Mayor Jordan s-a Subject: Motion To: Motion By: Seconded: Ferrell Lucas Lewis Gray Thiel Cook Petty Rhoads Mayor Jordan City Council Meeting: August 3,2010 Subject: C I �(1PYvl.d.A t.Ov+ LIME Motion To: Motion By: �© L Seconded: Ferrell Lucas Lewis v® Gray Thiel Cook Petty Rhoads Mayor Jordan n Subject: Motion To: Motion By: Seconded: Ferrell Lucas Lewis Gray Thiel Cook Petty Rhoads Mayor Jordan FAYETTEVILLE THE CITY OF FAYETTEVILLE,ARKANSAS KIT WILLIAMS,CITY ATTORNEY DAVID WHITAKER,ASST.CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: Lioneld Jordan, Mayor THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: August 4, 2010 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of August 3, 2010 1. CDBG In The Park: A resolution approving a budget adjustment in the amount of$200.00 to recognize revenue from the third annual CDBG In The Park event. 2. Bid #10-47: A resolution awarding Bid #10-47 and authorizing a contract with King Electrical Services for time and materials related to miscellaneous electrician services. 3. Bid #10-48: A resolution awarding Bid 910-48 and authorizing a contract with Multi-Craft Contractors, Inc. for time and materials related to miscellaneous plumbing services. 4. RFP #10-49: A resolution awarding RFP 910-09 and authorizing a contract with GOVDEALS, Inc. of Montgomery, Alabama for the provision of on-line auction services for deposition of surplus or obsolete city property. 5. RFP #10-10: A resolution awarding RFP #10-10 and approving; a contract in an amount not to exceed $55,000.00 with Treadwell Institute to provide administrator services for an energy efficiency and conservation block grant community revolving loan fund, and approving a budget adjustment. 6. AR Parks & Tourism Outdoor Recreation Grant: A resolution authorizing application for an Arkansas Parks and tourism Outdoor Recreation Grant in the amount of $125,000.00 for improvements to the Lake Fayetteville North Shore, the Yvonne Richardson Community Center and Walker Park. . 7. AR Transportation Enhancement Program Grant: A resolution authorizing application for an Arkansas Transportation Enhancement Program 80/20 matching reimbursement grant for an award of up to $500,000.00 to be used for construction of the Town Branch Trail. 8. AR Transportation Enhancement Program Reimbursement: A resolution authorizing application for an Arkansas Transportation Enhancement Program 80/20 Matching Reimbursement Grant for an award of up to $500,000.00 to complete rehabilitation of the historic LaFayette Street and Maple Street overpasses. 9. Stephens, Inc.: A resolution approving the renewal of the contract with Stephens, Inc. as amended, to act as the City of Fayetteville's Benefits Broker and Advisor. 10. 2011 Employee Benefit Package: A resolution approving a 2011 Employee Benefits Package. 11. Edward Byrne Memorial Justice Assistance Grant: A resolution authorizing acceptance of the 2010-2011 Edward Byrne Memorial Justice Assistance Grant in the total amount of$197,333.59. 12. Underage Drinking Laws Grant: A resolution authorizing acceptance of an Arkansas Department of Finance and Administration Grant for enforcement of Underage Drinking Laws in the amount of $32,000.00 and approving a budget adjustment. 13. RFP #10-06: A resolution approving RFP #10-06 and authorizing a contract with NovaTime Technology, Inc. in the amount of$119,483.19 plus applicable sales tax and shipping not to exceed $11,552.20 and a project contingency of 15% for the purchase of an electronic employee timekeeping system. 14. Amend Chapter 177: Landscape Regulations: An ordinance amending Chapter 169: Physical Alteration Of Land and Chapter 170: Stormwater Management, Drainage And Erosion Control of Title XV of the Code Of Fayetteville (Unified Development Code), to clarify stabilization requirements, require phased construction for sites larger than 20 acres, clarify re-vegetation requirements, clarify requirements for cut and fill slopes and retaining walls, define maintenance responsibility for stormwater management systems, restrict location of 2 dirt and topsoil storage and define stabilization practices for dirt and topsoil storage, define a qualified inspector for erosion and sediment control best management practices, and require site plans for one and two family residences to contain a plan for erosion and sediment control and final on-site drainage 15. Amend Chapter 72 Parking Regulations: An ordinance amending Chapter 72 Parking Regulations of the Fayetteville City Code by amending §72.58 (I)(1) to increase the rental rates for parking in certain areas of city parking garages. 16. Ozark Asset Management Group, Inc.: A resolution approving a lease agreement with Ozark Asset Management Group, Inc. for the lease of 89 parking spaces on the first level of the Fayetteville Municipal Parking Garage located at 25 E. Meadow Street. 17. Watershed Conservation Resource Center: An ordinance waiving the requirements of formal competitive bidding and approving a Memorandum of Understanding with the Watershed Conservation Resource Center to establish a general framework of cooperation to seek funding, conduct street restoration projects and to work together on nonpoint source related issues. 18. Amendment to Ordinance #5311: An ordinance amending Ordinance No. 5311 to accurately reflect the total contract amount with NEC, Inc. and H2 Engineering, Inc. of$29,322.13 for sewer improvements at Veterans Memorial Park, and to reduce the project contingency. 19. Street Name Change: A resolution renaming South California Drive to South and West Clinton Drive. 20. Renaming of Sidewalks & Trails Task Force: An ordinance to codify and rename the Sidewalks and Trails Task Force as the Active transportation Advisory Committee. 3 Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye e�lle Ward 1 Position 2—Brenda Thio] City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting August 03, 2010 A meeting of the Fayetteville City Council will be held on August 03, 2010 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions: A. Consent: 1. Third Annual CDBG in the Park Event: A resolution approving a budget adjustment in the amount of$200.00 to recognize revenue from the third annual CDBG in the Park Event. 2. Bid #10-47 King Electrical Services: A resolution awarding Bid #10-47 and authorizing a contract with King Electrical Services for time and materials related to miscellaneous electrician services. 3. Bid #10-48 Multi-Craft Contractors, Inc.: A resolution awarding Bid #10-48 and authorizing a contract with Multi-Craft Contractors, Inc. for time and materials related to miscellaneous plumbing services. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 4. RFP #10-09 GovDeals, Inc.: A resolution awarding RFP #10-09 and authorizing a contract with GovDeals, Inc. of Montgomery, Alabama for the provision of on-line auction services for disposition of surplus or obsolete city property. 5. RFP #10-10 Treadwell Institute: A resolution awarding RFP #10-10 and approving a contract in an amount not to exceed $55,000.00 with Treadwell Institute to provide administrator services for an energy efficiency and conservation block grant community revolving loan fund, and approving a budget adjustment. 6. Arkansas Parks and Tourism Outdoor Recreation Grant: A resolution authorizing application for an Arkansas Parks and Tourism Outdoor Recreation Grant in the amount of $125,000.00 for improvements to the Lake Fayetteville North Shore, the Yvonne Richardson Community Center and Walker Park. 7. Arkansas Transportation Enhancement Program Grant: A resolution authorizing application for an Arkansas Transportation Enhancement Program 80/20 matching reimbursement grant for an award of up to $500,000.00 to be used for construction of the Town Branch Trail. 8. Arkansas Transportation Enhancement Program Reimbursement: A resolution authorizing application for an Arkansas Transportation Enhancement Program 80/20 matching reimbursement grant for an award of up to $500,000.00 to complete rehabilitation of the Historic Lafayette Street and Maple Street Overpasses. 9. Stephens,Inc.: A resolution approving the renewal of the contract with Stephens,Inc. as amended, to act as the City of Fayetteville's benefits broker and advisor. 10. 2011 Employee Benefit Package: A resolution approving a 2011 employee benefits package. 11. Edward Byrne Memorial Justice Assistance Grant: A resolution authorizing acceptance of the 2010-2011 Edward Byrne Memorial Justice Assistance Grant in the total amount of$197,333.59. 12. Underage Drinking Laws Grant: A resolution authorizing acceptance of an Arkansas Department of Finance and Administration Grant for enforcement of Underage Drinking Laws in the amount of$32,000.00 and approving a budget adjustment. 13. RFP #10-06 NOVAtime Technology, Inc.: A resolution approving RFP #10-06 and authorizing a contract with NOVAtime Technology, Inc. in the amount of $119,483.19 plus applicable sales tax and shipping not to exceed $11,552.20 and a project contingency of 15% for the purchase of an electronic employee time keeping system. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 B. Unfinished Business: 1. Amend Chapters 169: Physical Alteration of Land and Chapter 170: Stormwater Management, Drainage and Erosion Control: An ordinance amending Chapter 169: Physical Alteration of Land and Chapter 170: Stormwater Management, Drainage and Erosion Control of Title XV of the Code of Fayetteville (Unified Development Code), to clarify stabilization requirements, require phased construction for sites larger than 20 acres, clarify re-vegetation requirements, clarify requirements for cut and fill slopes and retaining walls, define maintenance responsibility for stormwater management systems, restrict location of dirt and topsoil storage and define stabilization practices for dirt and topsoil storage, define a qualified inspector for erosion and sediment control best management practices, and require site plans for one and two family residences to contain a plan for erosion and sediment control and final on-site drainage. This ordinance was left on the First Reading at the July 6, 2010 City Council meeting. This ordinance was left on the Second Reading at the July 20, 2010 City Council meeting. Left on the Second Reading 2. Amend Chapter 177: Landscape Regulations: An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, to amend Chapter 177: Landscape Regulations in order to modify existing requirements and regulations that address perimeter landscaping for development. This ordinance was left on the First Reading at the July 6, 2010 City Council meeting. This ordinance was left on the Second Reading at the July 20, 2010 City Council meeting. Left on the Second Reading C. New Business: 1. ADM 10-3618 (UDC Amendment Use Unit 2 Construction Facility): An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, Chapter 162: Use Units to modify the uses within use Unit 2, City-Wide Uses by Conditional Use. 2. ADM 10-3619 (UDC Amendments: Chapters 151, 161, 162, and 164): An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, Chapters 151: Definitions, 161: Zoning Regulations, 162: Use Units, and 164: Supplementary District Regulations for drive-in restaurants and facilities. 3. Amend Chapter 72 Parking Regulations: An ordinance amending Chapter 72 Parking Regulations of the Fayetteville City Code by amending Section 72.58(I)(1) to increase the rental rates for parking in certain areas of city parking garages. 4. Ozark Asset Management Group, Inc.: A resolution approving a lease agreement with Ozark Asset Management Group, Inc. for the lease of 89 parking spaces on the first level of the Fayetteville Municipal Parking Garage at 25 E. Meadow Street. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 5. Watershed Conservation Resource Center (WCRC): An ordinance waiving the requirements of formal competitive bidding and approving a Memorandum of Understanding with the Watershed Conservation Resource Center to establish a general framework of cooperation to seek funding, conduct stream restoration projects and to work together on nonpoint source related issues. 6. Amend Ordinance 5311: An ordinance amending Ordinance No. 5311 to accurately reflect the total contract amount with NEC, Inc. and H2 Engineering, Inc. of$29,322.13 for sewer improvements at Veterans Memorial Park, and to reduce the project contingency. 7. Street Name Change: A resolution renaming South California Boulevard to South and West Clinton Boulevard. 8. Rename Sidewalks and Trails Task Force: An ordinance to codify and rename the Sidewalks and Trails Task Force as the Active Transportation Advisory Committee. Announcements: Adjournment: NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. If you wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to speak Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the City Council agenda is available at accessfayetieville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 A.8 Arkansas Transportation Enhancement Program Reimbursement Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING APPLICATION FOR AN ARKANSAS TRANSPORTATION ENHANCEMENT PROGRAM 80/20 MATCHING REIMBURSEMENT GRANT FOR AN AWARD OF UP TO $500,000.00 TO COMPLETE REHABILITATION OF THE HISTORIC LAFAYETTE STREET AND MAPLE STREET OVERPASSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for consideration of an Arkansas Transportation Enhancement Program 80/20 matching reimbursement grant for an award of up to $500,000.00 to be used for the rehabilitation of the historic Maple Street and Lafayette Street overpasses. PASSED and APPROVED this 3rd day of August, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN,Mayor SONDRA E. SMITH, City Clerk/Treasurer A.8 Arkansas Transportation Enhancement Program Reimbursement Page 2 of 2 �etii,1 ® Page 1 of t RFP#10-06 NOVAtime Technology, Inc. THE CITY a e eve 1 OF FAYETTEVILLE,ARKANSAS DEPARTMENT CORRESPONDENCE TARKANSAS CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and the City Council Thru: Paul A Becker, Director of Finance From: Patricia Leach, Accounting Manager Payroll Scott Huddleston, Information Technology Director Missy Leflar, Human Resources Director Date: July 16, 2010 Subject: Approval of Contract with NOVAtime for Time and Attendance Software PROPOSAL: The City currently processes payroll for 763 employees utilizing manual timesheets and payroll summaries to gather the hours worked by these employees. Thirty-one employees have the additional "timekeeper" responsibility of gathering and organizing the timesheets and entering them into payroll summaries which are then entered into the payroll software. The process of gathering, organizing, entering and reentering this data takes numerous staff hours each payroll. Implementation of an electronic timekeeping system will reduce errors, reduce workload, as time will be maintained electronically and imported into the payroll system, and will provide reporting necessary for compliance with the Family and Medical Leave Act and Fair Labor Standards Act along with an extensive list of other efficiencies that the City will gain. An electronic attendance system will also be of great assistance to Human Resources staff in the analysis of situations where supervisors propose disciplinary actions involving absences, as it will provide accurate, solid documentation concerning legally protected and excused absences. Currently each Division has its own formal or informal system of keeping track of absences. RECOMMENDATION: Staff recommends approval of contract with NOVAtime in the amount of$119,483.19 plus applicable sales taxes and shipping & handling for a total cost of$131,035.39. Staff also recommends the approval of a fifteen(15)percent contingency to cover the cost of additional collection devices and related expenses if needed. BUDGET IMPACT: This project is included in the CIP budget. The total cost for this project is not to exceed $165,000.00. The attached contract with NOVAtime in the amount of$119,483.19 includes the following: - Software: 44,679.75 - Implementation&Training: 19,500.00 - Hardware (15 biometric clocks) 29,452.90 - 2 Yr. Support(software, telephony, &hardware) 25,850.54 - Contract Total 119,483.19 - Sales Tax and Shipping &Handling 11,552.20 - Grand Total $ 131,035.39 There will be additional costs associated with this project, such as additional collection devices and related IT expenses, which, when combined, will not exceed the budgeted maximum amount of $165,000.00. A fifteen (15) percent contingency is proposed for these additional costs. Annual software and hardware maintenance costs for the first two (2) years is included in the amount of$25,850.54. After the second year, annual software and hardware maintenance will not exceed a five(5)percent increase per year based on contracted items. A. 13 , ,; �K Requisition o.: Date: RFP#10-06 NOVAtime Technology, Inc. H:Ity,O F Y tt vi�le� � h sq Older (PO) Request 7126/29%e 2 of 2 ofaP a M. - xp Number: eE e—cI3eIIvery ae: All purchesseVnderr$250Q� 111 yse(f!on 8 P Card unlessrmedfcal pr 40 9.40W ce related (Call x258 with.questions) A1!PO.*RequesEshallbe Eanned3 fdePurchasri/'e`-mail.RurchB'sfn cAfa stteville.arus Vendor#: Vendor Name: : Mail New Vendor Novatime Technology,Inc. Yes:_ No: Address: Fob Point: Taxable Quotes Attached Yes:_ No: Yes:_ No:. City: State: Zip Code: Ship to code: Divison Head Approval: Requester. - - Requester's£mployee#: Extension: Paul Becker -. .2829 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset# 1 NOVAtime 4000 Software 1 44,679.75 $44,679.75 4470-94703801.00 08025-1 2 NOVAtime,Hardware 1 29,452.90 $29,452.90 4470.9470.5801.00 08025-1 3 Inplementation and Training 1 19,500.00 $19,500.00 4470.9470-5801.00 08025-1 4 2 Year Hardware and 1 25,850.54 $25,850.54 4470.9470.5801.00 08025-1 Software Maintenance - 5 $0.00 6 $0.00 7 $0.00 a $0.09 9 $0.00 10 $0.00 - Shipping/Handling 1 Lot 500.00 $500.00 Special Instructions: - - Subtotal: $119,983.19 _ Tax: $11,052.20 Total: $131,035.39 Approvals: Mayor: Department Director: Purchasing Manager: Finance&Internal Services Director: Budget Manager: . IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 1/2J2008 Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye e�lle Ward 1 Position 2—Brenda Thio] City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Tentative Agenda City of Fayetteville Arkansas City Council Meeting August 03, 2010 A meeting of the Fayetteville City Council will be held on August 03, 2010 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance City Council Agenda Session Presentations: 1. Sales Tax Update—Finance Director Paul Becker Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions: A. Consent: 1. Third Annual CDBG in the Park Event: A resolution approving a budget adjustment in the amount of$200.00 to recognize revenue from the third annual CDBG in the Park Event. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. Bid #10-47 King Electrical Services: A resolution awarding Bid #10-47 and authorizing a contract with King Electrical Services for time and materials related to miscellaneous electrician services. 3. Bid #10-48 Multi-Craft Contractors, Inc.: A resolution awarding Bid #10-48 and authorizing a contract with Multi-Craft Contractors, Inc. for time and materials related to miscellaneous plumbing services. 4. RFP #10-09 GovDeals, Inc.: A resolution awarding RFP #10-09 and authorizing a contract with GovDeals, Inc. of Montgomery, Alabama for the provision of on-line auction services for disposition of surplus or obsolete city property. 5. RFP #10-10 Treadwell Institute: A resolution awarding RFP #10-10 and approving a contract in an amount not to exceed $55,000.00 with Treadwell Institute to provide administrator services for an energy efficiency and conservation block grant community revolving loan fund, and approving a budget adjustment. 6. Arkansas Parks and Tourism Outdoor Recreation Grant: A resolution authorizing application for an Arkansas Parks and Tourism Outdoor Recreation Grant in the amount of $125,000.00 for improvements to the Lake Fayetteville North Shore, the Yvonne Richardson Community Center and Walker Park. 7. Arkansas Transportation Enhancement Program Grant: A resolution authorizing application for an Arkansas Transportation Enhancement Program 80/20 matching reimbursement grant for an award of up to $500,000.00 to be used for construction of the Town Branch Trail. 8. Transportation Enhancement Federal-Aid Reimbursement: A resolution approving the City of Fayetteville to submit an application for consideration of a Transportation Enhancement Federal-aid reimbursement 80/20 matching program through the Arkansas State Highway and Transportation Department of up to $500,000 to complete rehabilitation of the Historic Lafayette Street and Maple Street Overpasses. 9. Stephens, Inc.: A resolution approving the renewal of the contract with Stephens, Inc. as amended, to act as the City of Fayetteville's benefits broker and advisor. 10. 2011 Employee Benefit Package: A resolution approving a 2011 employee benefits package. 11. Edward Byrne Memorial Justice Assistance Grant: A resolution authorizing acceptance of the 2010-2011 Edward Byrne Memorial Justice Assistance Grant in the total amount of$197,333.59. 12. Underage Drinking Laws Grant: A resolution authorizing acceptance of an Arkansas Department of Finance and Administration Grant for enforcement of Underage Drinking Laws in the amount of$32,000.00 and approving a budget adjustment. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 B. Unfinished Business: 1. Amend Chapters 169: Physical Alteration of Land and Chapter 170: Stormwater Management, Drainage and Erosion Control: An ordinance amending Chapter 169: Physical Alteration of Land and Chapter 170: Stormwater Management, Drainage and Erosion Control of Title XV of the Code of Fayetteville (Unified Development Code), to clarify stabilization requirements, require phased construction for sites larger than 20 acres, clarify re-vegetation requirements, clarify requirements for cut and fill slopes and retaining walls, define maintenance responsibility for stormwater management systems, restrict location of dirt and topsoil storage and define stabilization practices for dirt and topsoil storage, define a qualified inspector for erosion and sediment control best management practices, and require site plans for one and two family residences to contain a plan for erosion and sediment control and final on-site drainage. This ordinance was left on the First Reading at the July 6, 2010 City Council meeting. This ordinance was left on the Second Reading at the July 20, 2010 City Council meeting. Left on the Second Reading 2. Amend Chapter 177: Landscape Regulations: An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, to amend Chapter 177: Landscape Regulations in order to modify existing requirements and regulations that address perimeter landscaping for development. This ordinance was left on the First Reading at the July 6, 2010 City Council meeting. This ordinance was left on the Second Reading at the July 20, 2010 City Council meeting. Left on the Second Reading C. New Business: 1. RFP #10-06 NOVAtime Technology, Inc.: A resolution approving RFP #10-06 and authorizing a contract with NOVAtime Technology, Inc. in the amount of $119,483.19 plus applicable sales tax and shipping not to exceed $11,552.20 and a project contingency of 15% for the purchase of an electronic employee time keeping system. 2. ADM 10-3618 (UDC Amendment Use Unit 2 Construction Facility): An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, Chapter 162: Use Units to modify the uses within use Unit 2, City-Wide Uses by Conditional Use. 3. ADM 10-3619 (UDC Amendments: Chapters 151, 161, 162, and 164): An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, Chapters 151: Definitions, 161: Zoning Regulations, 162: Use Units, and 164: Supplementary District Regulations for drive-in restaurants and facilities. 4. Amend Chapter 72 Parking Regulations: An ordinance amending Chapter 72 Parking Regulations of the Fayetteville City Code by amending Section 72.58(I)(1) to increase the rental rates for parking in certain areas of city parking garages. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 5. Ozark Asset Management Group, Inc.: A resolution approving a lease agreement with Ozark Asset Management Group, Inc. for the lease of 89 parking spaces on the first level of the Fayetteville Municipal Parking Garage at 25 E. Meadow Street. 6. Watershed Conservation Resource Center (WCRC): An ordinance waiving the requirements of formal competitive bidding and approving a Memorandum of Understanding with the Watershed Conservation Resource Center to establish a general framework of cooperation to seek funding, conduct stream restoration projects and to work together on nonpoint source related issues. 7. Amend Ordinance 5311: An ordinance amending Ordinance No. 5311 to accurately reflect the total contract amount with NEC, Inc. and H2 Engineering, Inc. of$29,322.13 for sewer improvements at Veterans Memorial Park, and to reduce the project contingency. 8. Street Name Change: A resolution renaming South California Boulevard to South and West Clinton Boulevard. 9. Rename Sidewalks and Trails Task Force: An ordinance to codify and rename the Sidewalks and Trails Task Force as the Active Transportation Advisory Committee. Announcements: Adjournment: NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. If you wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to speak. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City of Fayetteville Staff Review Form A. 1 Third Annual CDBG in the Park Event City Council Agenda Items Page 1 of 4 and Contracts, Leases or Agreements 8/3/2010 City Council Meeting Date Agenda Items Only Yolanda Fields Community Services Development Services Submitted By Division Department Action Required: Approval of Budget Adjustment recognizing the Donation revenue received from sponsors of the Third Annual CDBG in the Park Event in the amount of$200.00 Cost of this request Category/Project Budget Program Category/Project Name 2180.4945.5390.01 $ Account Number Funds Used to Date Program/Project Category Name $ Community Services Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached Previous Ordinance or Resolution# De� irector �D t�� Original Contract Date: Original Contract Number: Ci ey Date LF' oeem,Servicesd Interal Director Date Received in City Clerk'sOffice07-14-10A0930 RCVo f Staff Date EN1 — / } Received in j % Mayor's Office IVI yor Date Staff recommends approval of the Budget Adjustment. Revised January 15, 2009