HomeMy WebLinkAbout2014-04-15 - Agendas - Final ALDERMEN
CITY OF Ward 1 Position 1-Adella Gray
Mayor Lioneld Jordan V� Ward 1 Position 2—Sarah Marsh
City Attorney Kit Williams Taay e e T 1 e Ward 2 Position 1—Mark Kinion
ell �/ Ward 2 Position 2—Matthew Petty
City Clerk Sondra E. Smith Ward 3 Position 1—Justin Tennant
Ward 3 Position 2—Martin W.Schoppmeyer,Jr.
Ward 4 Position 1—Rhonda Adams
Ward 4 Position 2—Alan T. Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
April 15, 2014
A meeting of the Fayetteville City Council will be held on April 15, 2014 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the April 01, 2014 City Council meeting minutes. APPROVED
2. Bid #LS-2014 Joe Perme Construction, Inc.: A resolution to award Bid #LS-2014 to
Joe Perme Construction, Inc. for Community Development Block Grant (CDBG)
rehabilitation at Lifesource International (602 S. School) and to approve a purchase order
in the amount of$26,050.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 76-14
Mailing Address:
113 W Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
3. Bid #14-20 Flint Trading, Inc.: A resolution to award Bid #14-20 and to authorize the
purchase of preformed thermoplastic pavement markings from Flint Trading, Inc. for a unit
price of$4.03 per square foot as needed through the end of 2014.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 77-14
4. Continental Flooring Company: A resolution to approve a change order to the agreement
with Continental Flooring Company in the amount of $10,250.00 for the installation of
vinyl plank flooring in the Transportation Division office.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 78-14
5. United States Conference of Mayors Award: A resolution to accept the United States
Conference of Mayors first place award of $10,000.00 for the Prescription Drug Abuse
Awareness Program, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 79-14
6. Mitchell,Williams, Selig, Gates &Woodyard, PLLC Amendment No. 2: A resolution
to approve Amendment No. 2 to the contract with Mitchell, Williams, Selig, Gates &
Woodyard, PLLC in the amount of$20,000.00 for additional legal services related to the
White River water quality standards petition to the Arkansas Pollution Control and Ecology
Commission.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 80-14
B. Unfinished Business: None
C. New Business:
1. RZN 14-4618 (Southwest Corner of Paddock Lane and Happy Hollow Rd/Paddock
SD): An ordinance rezoning that property described in Rezoning Petition RZN 14-4618,
for approximately 9.60 acres, located at the southwest corner of Paddock Lane and Happy
Hollow Road from R-PZD, Residential Planned Zoning District, to RSF-8, Residential
Single Family, 8 units per acre and NC, Neighborhood Conservation.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5676
2. RZN 14-4645 (North of Alberta St. and West of the Coves/The Coves): An ordinance
rezoning that property described in Rezoning Petition RZN 14-4645, for approximately
10.22 acres, located north of Alberta Street and west of The Coves from R-PZD,
Residential Planned Zoning District,to RSF-8, Residential Single Family, 8 units per acre.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5677
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
3. ADM 14-4648(Forest Hills PZD): An ordinance amending a Residential Planned Zoning
District entitled R-PZD 07-2793 Forest Hills to amend the architectural design standards
for Planning Area One.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5678
4. ADM 14-4635 (UDC Amend 151, 166.21, 166.22, 166.23): An ordinance to amend
§§151.01 Definitions, 166.21 Downtown Design Overlay District, 166.22 Parking Garages
in Downtown Core, Mainstreet Center and Downtown General Zoning Districts, and
166.23 Urban Residential Design Standards of the Unified Development Code to better
align these code sections with the goals and policies of the Downtown Master Plan and
City Plan 2030.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5679
5. ADM 14-4652 (UDC Amendment Chapter 156 Variances): An ordinance to amend
§156.03 Development and §172.04 (F) Parking Lot Design Standards of the Unified
Development Code to clarify that variances of§172.04 (F) Parking Lot Design Standards
may be requested.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5680
6. Repeal §97.016: An ordinance to repeal §97.016 Fee For City Park Ballfields and enact a
replacement §97.016 Fee For City Park Athletic Facilities and Trails for Tournaments and
Special Events.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5681
7. Amend §114.03: An ordinance to amend §114.03 First Thursday Fayetteville (A) and(B)
to change the starting time for First Thursday from 4:00 p.m. to 3:00 p.m.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5682
8. RJN Group, Inc.: An ordinance waiving the requirements of formal competitive bidding
and approving an agreement with RJN Group, Inc. for professional engineering services to
be used for completion of utilities projects currently in progress in an amount not to exceed
$56,000.00, and approving a budget adjustment.
THIS ORDINANCE WAS TABLED INDEFINITELY
9. Walton Arts Center Council, Inc. Agreement: A resolution to approve an agreement
with the Walton Arts Center Council, Inc. to reimburse the Walton Arts Center for their
leasing expenses during the construction of the Spring Street Parking Deck in a monthly
amount of$6,000.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 81-14
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
10. Amend the Rules of Order and Procedure: A resolution to amend the Rules of Order
and Procedure of the Fayetteville City Council to change the beginning time of the regular
City Council meetings from 6:00 p.m. to 5:30 p.m.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 82-14
D. City Council Agenda Session Presentations:
1. Houses at Willow Bend Presentation — Fayetteville Partners for Better Housing and
Chico Building and Land, LLC
2. Four Housing Narratives to Anchor an Arts District: University of Arkansas
Community Design Center
E. City Council Tour:
F. Announcements:
Adjournment: 7:07 p.m.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda setting
process is not practical. The City Council may only place such new item on the City Council meeting's agenda
by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor,rezoning or development applicant,etc.)may present its proposal only during this presentation
period, but may be recalled by an alderman later to answer questions. Staff and applicants may use
electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed,
but the public may submit photos, petitions, etc.to be distributed to the City Council. If a member of the
public wishes forthe City Clerk to distribute materials to the City Council before its meeting,such materials
should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting.
Any member of the public shall first state his or her name and address, followed by a concise statement
of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when
those Planning Commission minutes have been provided to the Aldermen. All remarks shall be
addressed to the Mayor or the City Council as a whole and not to any particular member of the City
Council. No person other than the Aldermen and the person having the floor shall be permitted to enter
into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or
city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and
shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
City Council Meeting: April 15,2014 Adjourn: �] )0 •n t
Subject: Roll
Marsh ✓
Kinion
Petty
Tennant
Schoppmeyer r/
Adams
Long ✓
Gray ✓
Mayor Jordan
-0
Subject:
Motion To:
Motion By:
Seconded:
Marsh
Kinion
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Mayor Jordan
City Council Meeting: April 15,2014
Subject: Consent
Motion To: 61 1 IQ I prove,
Motion By:
Seconded: G
Marsh
M ivwAa Kinion ✓
appytried Petty ✓
Tennant ✓
Schoppmeyer ✓'
Adamsoff rv*J ✓
Long r�
Gray ✓
I�
Mayor Jordan
3n 14
Subject:
Motion To:
Motion By:
Seconded:
Marsh
Kinion
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Mayor Jordan
City Council Meeting: April 15,2014
Subject: None
Motion To:
Motion By:
Seconded:
Marsh
Unfinished Mnion
Business Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Marsh
Kinion
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Mayor Jordan
3
City Council Meeting: Apri. _5, 2014
Subject: RZN 14-4618 (Southwest Corner of Paddock Lane and Happy Hollow Rd/Paddock SD)
Motion To: d � h
Motion By: �n
Seconded: I—
C. 1 Marsh
New Kinion ✓ ✓ ✓
Business Petty ✓ '� ✓
Tennant ✓ r/ '�
Schoppmeyer
Adams ✓ �°`
Long ✓^ ✓ s®
Gray ✓ ✓ ✓`
51 n Mayor Jordan
Subject: RZN 14-4645 (North of Alberta St. and West of the Coves/The Coves)
Motion To:
1?6" 3rd PL-
MotionBy:
Seconded: .72n
C. 2 Marsh ✓ ✓
New Kinion f ✓ ✓
Business Petty ✓ s!'
Tennant ✓
Schoppmeyer ✓ ✓
i
Adams ✓ r,✓
Long ✓ 'l e/
✓ ✓
Gray
Mayor Jordan
eno �� ��
City Council Meeting: April 15,2014
Subject: ADM 14-4648 (Forest Hills PZD)
Motion To:
r
Motion By: �� T
Seconded: r►�pn�„ ��g,,�
C. 3 Marsh /
New Kinion ✓ ✓ ✓
Business Petty ✓
Tennant ✓ ✓ ✓
Schoppmeyer ✓ ✓ ✓
Adams ✓ '� ✓
,ra/
Long ✓ '� '�
Gray °� ✓
Mayor Jordan
Subject: ADM 14-4635 (UDC Amend 151, 166.21, 166.22, 166.23)
ko n¢d"a`
Motion To: 'ji't ri,Nn bw oe tv pox A 9�
4.0 � r
Motion By:
Seconded: PA C✓ts
C. 4 Marsh !✓ ✓ �/
New Kinion ✓ ✓ ✓ r/
Business Petty '✓ ✓ ✓ e/
Tennant 'oo� ✓
Schoppmeyer
Adams ✓ ✓ ✓ �✓
Long ✓ i/ ar r/
Gray WOO ✓ ✓
Mayor Jordan
City Council Meeting:
Subject: �CD/n /LG.� 2-2
Motion To: y`4'-?3
Motion By: f
Seconded:
Marsh /
Kinion f
Petty +/
Tennant
Schoppmeyer
Adams
Long ✓
Gray
Mayor Jordan
g-o
Subject:
Motion To:
Motion By:
Seconded:
Marsh
Kinion
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Mayor Jordan
City Council Meeting: April 15,2014
Subject: ADM 14-4652 (UDC Amendment Chapter 156 Variances)
Motion To: i0rsP®sad tl c ('Aay
Motion By:
h
Seconded:
C. 5 Marsh ✓ ✓ ,/ ,/
New Kinion f �/ ,✓
Business Petty ✓ °' ✓
Tennant f ✓ W.�'
SchoppmeyerPaAdAJ ,/ ✓ ' ✓
Adams �/ ✓ �°' °�
Long ✓ `�—
Gray ✓ ✓ v
Mayor Jordan
Subject: Repeal §97.016
Motion To: Yd
Motion By:
Seconded: 44t
C. 6 Marsh ,/ ✓ �/
New Kinion ✓ '� ✓
Business Petty ✓ ✓
Tennant ✓ ✓ ✓
�a1 Schoppmeyer / '� ✓
Adams
Long ✓ ✓
Gray ` !�
Mayor Jordan
City Council Meeting: April 15,2014
Subject: Amend §114.03
Motion To:
nd 3r
Motion By:
Seconded:
C 7 Marsh
New Kinion wool
Business Petty Vol' Vol'
Tennant ✓ 60°
Schoppmeyer ✓
Adams ✓ 0
Long W" F�
Gray ✓� '�
2 Mayor Jordan
Subject: RJN Group,Inc.
Motion To: o�Q
e
Motion By:
Seconded: m �
C S Marsh
New Kinion e/
Business Petty
Tennant cO
Schoppmeyer
Adams �®~
Long ✓"
Gray
Mayor Jordan
8�U
City Council Meeting: April 15,2014
Subject: Walton Arts Center Council,Inc. Agreement
Motion To: AppYg v e
Motion By:
Seconded:
C. 9 Marsh ✓
New Kinion
Business Petty
Tennant
Schoppmeyer ✓
��� Adams
Long
Gray
Mayor Jordan
Subject: Amend the Rules of Order and Procedure 40 btoah B b'✓Yl c e�r'f
Motion To: /t
gI2 r-1)UAL
Motion By: /
Seconded: r a,.t
C. 10 Marsh
New Kinion ✓
Business Petty /V
Tennant ►/
Schoppmeyer
Adams
Long t/
Gray
2 I�1 Mayor Jordan
LIL
DEPARTMENTAL CORRESPONDENCE
OFFICE OF THE
CITY ATTORNEY Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
TO: Mayor Jordan Patti Mulford
Paralegal
THRU: Sondra Smith, City Clerk
FROM: Kit Williams, City Attorney
DATE: April 17,2014
RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the
City Council meeting of April 15, 2014
1. Bid NLS-2014 Joe Perme Construction, Inc.: A resolution to award Bid #LS-2014 to Joe
Penne Construction, Inc. for Community Development Block Grant(CDBG)rehabilitation at
Lifesource International (602 S. School) and to approve a purchase order in the amount of
$26,050.00.
2. Bid #14-20 Flint Trading, Inc.: A resolution to award Bid #14-20 and to authorize the
purchase of preformed thermoplastic pavement markings from Flint Trading, Inc. for a unit
price of$4.03 per square foot as needed through the end of 2014.
3. Continental Flooring Company: A resolution to approve a change order to the agreement
with Continental Flooring Company in the amount of$10,250.00 for the installation of vinyl
plank flooring in the Transportation Division office.
4. United States Conference of Mayors Award: A resolution to accept the United States
Conference of Mayors first place award of $10,000.00 for the Prescription Drug Abuse
Awareness Program, and to approve a budget adjustment.
5. Mitchell, Williams, Selig, Gates & Woodyard, PLLC Amendment No. 2: A resolution to
approve Amendment No. 2 to the contract with Mitchell, Williams, Selig, Gates &
Woodyard, PLLC in the amount of $20,000.00 for additional legal services related to the
White River water quality standards petition to the Arkansas Pollution Control and Ecology
Commission.
6. ADM 14-4648 (Forest Hills PZD): An ordinance amending a Residential Planned Zoning
District entitled R-PZD 07-2793 Forest Hills to amend the architectural design standards for
Planning Area One.
7. ADM 14-4635 (UDC Amend 151, 166.21, 166.22, 166.23): An ordinance to amend
§§151.01 Definitions, 166.21 Downtown Design Overlay District, 166.22 Parking Garages in
Downtown Core, Mainstreet Center and Downtown General Zoning Districts, and 166.23
Urban Residential Design Standards of the Unified Development Code to better align these
code sections with the goals and policies of the Downtown Master Plan and City Plan 2030.
8. ADM 14-4652 (UDC Amendment Chapter 156 Variances): An ordinance to amend
§156.03 Development and §172.04 (F) Parking Lot Design Standards of the Unified
Development Code to clarify that variances of §172.04 (F) Parking Lot Design Standards
may be requested.
9. Repeal §97.016: An ordinance to repeal §97.016 Fee For City Park Ballfields and enact a
replacement §97.016 Fee For City Park Athletic Facilities and Trails for Tournaments and
Special Events.
10.Amend §114.03: An ordinance to amend §114.03 First Thursday Fayetteville (A) and (B)to
change the starting time for First Thursday from 4:00 p.m. to 3:00 p.m.
11. Walton Arts Center Council, Inc. Agreement: A resolution to approve an agreement with
the Walton Arts Center Council, Inc. to reimburse the Walton Arts Center for their leasing
expenses during the construction of the Spring Street Parking Deck in a monthly amount of
$6,000.00.
12.Amend the Rules of Order and Procedure: A resolution to amend the Rules of Order and
Procedure of the Fayetteville City Council to change the beginning time of the regular City
Council meetings from 6:00 p.m. to 5:30 p.m.
ALDERMEN
CITY OF Ward 1 Position 1-Adella Gray
Mayor Lioneld Jordan V� Ward 1 Position 2—Sarah Marsh
City Attorney Kit Williams Taay e e T 1 e Ward 2 Position 1—Mark Kinion
ell �/ Ward 2 Position 2—Matthew Petty
City Clerk Sondra E. Smith Ward 3 Position 1—Justin Tennant
Ward 3 Position 2—Martin W.Schoppmeyer,Jr.
Ward 4 Position 1—Rhonda Adams
Ward 4 Position 2—Alan T. Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
April 15, 2014
A meeting of the Fayetteville City Council will be held on April 15, 2014 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the April 01, 2014 City Council meeting minutes.
2. Bid #LS-2014 Joe Perme Construction, Inc.: A resolution to award Bid #LS-2014 to
Joe Perme Construction, Inc. for Community Development Block Grant (CDBG)
rehabilitation at Lifesource International (602 S. School) and to approve a purchase order
in the amount of$26,050.00.
Mailing Address:
113 W Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
3. Bid #14-20 Flint Trading, Inc.: A resolution to award Bid #14-20 and to authorize the
purchase of preformed thermoplastic pavement markings from Flint Trading, Inc. for a unit
price of$4.03 per square foot as needed through the end of 2014.
4. Continental Flooring Company: A resolution to approve a change order to the agreement
with Continental Flooring Company in the amount of $10,250.00 for the installation of
vinyl plank flooring in the Transportation Division office.
5. United States Conference of Mayors Award: A resolution to accept the United States
Conference of Mayors first place award of $10,000.00 for the Prescription Drug Abuse
Awareness Program, and to approve a budget adjustment.
6. Mitchell,Williams, Selig, Gates &Woodyard, PLLC Amendment No. 2: A resolution
to approve Amendment No. 2 to the contract with Mitchell, Williams, Selig, Gates &
Woodyard, PLLC in the amount of$20,000.00 for additional legal services related to the
White River water quality standards petition to the Arkansas Pollution Control and Ecology
Commission.
B. Unfinished Business: None
C. New Business:
1. RZN 14-4618 (Southwest Corner of Paddock Lane and Happy Hollow Rd/Paddock
SD): An ordinance rezoning that property described in Rezoning Petition RZN 14-4618,
for approximately 9.60 acres, located at the southwest corner of Paddock Lane and Happy
Hollow Road from R-PZD, Residential Planned Zoning District, to RSF-8, Residential
Single Family, 8 units per acre and NC, Neighborhood Conservation.
2. RZN 14-4645 (North of Alberta St. and West of the Coves/The Coves): An ordinance
rezoning that property described in Rezoning Petition RZN 14-4645, for approximately
10.22 acres, located north of Alberta Street and west of The Coves from R-PZD,
Residential Planned Zoning District, to RSF-8, Residential Single Family, 8 units per acre.
3. ADM 14-4648(Forest Hills PZD): An ordinance amending a Residential Planned Zoning
District entitled R-PZD 07-2793 Forest Hills to amend the architectural design standards
for Planning Area One.
4. ADM 14-4635 (UDC Amend 151, 166.21, 166.22, 166.23): An ordinance to amend
§§151.01 Definitions, 166.21 Downtown Design Overlay District, 166.22 Parking Garages
in Downtown Core, Mainstreet Center and Downtown General Zoning Districts, and
166.23 Urban Residential Design Standards of the Unified Development Code to better
align these code sections with the goals and policies of the Downtown Master Plan and
City Plan 2030.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
5. ADM 14-4652 (UDC Amendment Chapter 156 Variances): An ordinance to amend
§156.03 Development and §172.04 (F) Parking Lot Design Standards of the Unified
Development Code to clarify that variances of§172.04 (F) Parking Lot Design Standards
may be requested.
6. Repeal §97.016: An ordinance to repeal §97.016 Fee For City Park Ballfields and enact a
replacement §97.016 Fee For City Park Athletic Facilities and Trails for Tournaments and
Special Events.
7. Amend §114.03: An ordinance to amend §114.03 First Thursday Fayetteville (A) and(B)
to change the starting time for First Thursday from 4:00 p.m. to 3:00 p.m.
8. RJN Group, Inc.: An ordinance waiving the requirements of formal competitive bidding
and approving an agreement with RJN Group, Inc. for professional engineering services to
be used for completion of utilities projects currently in progress in an amount not to exceed
$56,000.00, and approving a budget adjustment.
9. Walton Arts Center Council, Inc. Agreement: A resolution to approve an agreement
with the Walton Arts Center Council, Inc. to reimburse the Walton Arts Center for their
leasing expenses during the construction of the Spring Street Parking Deck in a monthly
amount of$6,000.00.
10. Amend the Rules of Order and Procedure: A resolution to amend the Rules of Order
and Procedure of the Fayetteville City Council to change the beginning time of the regular
City Council meetings from 6:00 p.m. to 5:30 p.m.
D. City Council Agenda Session Presentations:
1. Houses at Willow Bend Presentation — Fayetteville Partners for Better Housing and
Chico Building and Land, LLC
2. Four Housing Narratives to Anchor an Arts District: University of Arkansas
Community Design Center
E. City Council Tour:
F. Announcements:
Adjournment:
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda setting
process is not practical. The City Council may only place such new item on the City Council meeting's agenda
by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor,rezoning or development applicant,etc.)may present its proposal only during this presentation
period, but may be recalled by an alderman later to answer questions. Staff and applicants may use
electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed,
but the public may submit photos, petitions, etc.to be distributed to the City Council. If a member of the
public wishes forthe City Clerk to distribute materials to the City Council before its meeting,such materials
should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting.
Any member of the public shall first state his or her name and address, followed by a concise statement
of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when
those Planning Commission minutes have been provided to the Aldermen. All remarks shall be
addressed to the Mayor or the City Council as a whole and not to any particular member of the City
Council. No person other than the Aldermen and the person having the floor shall be permitted to enter
into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or
city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and
shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
C. 1
RZN 14-4618(Southwest
CITY OF Corner of Paddock Lane
and Happy Hollow Rd/
a01.1le Paddock SD)
Page 1 of 2
CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF APRIL 15, 2014
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
FROM: Jesse Fulcher, Senior Planner
DATE: March 27, 2014
SUBJECT: RZN 14-4618: Rezone (SOUTHWEST CORNER OF PADDOCK LANE AND
HAPPY HOLLOW RD/PADDOCK SD, 526): Submitted by BLEW AND
ASSOCIATES for property located AT THE SOUTHWEST CORNER OF
PADDOCK LANE AND HAPPY HOLLOW ROAD. The property is zoned R-PZD,
RESIDENTIAL PLANNED ZONING DISTRICT and contains approximately 9.60
acres. The request is to rezone 6.17 acres to RSF-8, RESIDENTIAL SINGLE-
FAMILY, 8 UNITS PER ACRE and 3.37 acres to NC, NEIGHBORHOOD
CONSERVATION.
RECOMMENDATION:
Staff and the Planning Commission recommend approval of an ordinance to rezone the subject
property from R-PZD, Paddock Road to RSF-8, Residential Single-family and NC, Neighborhood
Conservation.
BACKGROUND:
The subject property is located at the southwest corner of Happy Hollow Road and Paddock
Road. The Paddock Lane PZD was approved by the City Council in 2006 and allows for the
development of 33 single-family units and 25 multi-family units, an overall density of 5.91 units
per acre. It took several years for construction to be completed, but the final plat was approved
in 2010. Development of the property in conformance with the PZD is permitted, but no units
have been constructed.
DISCUSSION:
On March 24, 2014 the Planning Commission forwarded this item to the City Council with a
recommendation of approval with a vote of 6-0-0.
BUDGET/STAFF IMPACT:
None
Attachments:
• Draft ordinance, exhibits and staff report
Mailing Address:
113 W. Mountain Street www.fayetteville-aLgov
Fayetteville, AR 72701
C. 1
RZN 14-4618(Southwest
Corner of Paddock Lane
EXHIBIT "We and Happy Hollow Rd/
Paddock SD)
Page 2 o 2
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.._ Fayetteville City Limits
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------ Planning Area Feel
C.9
Walton Arts Center
Council, Inc.Agreement
Page 1 of 2
AGREEMENT
FOR THE PROVISION OF REIMBURSEMENT OF LEASE EXPENSES INCURRED FOR
TEMPORARY LEASE SPACE FOR THE WALTON ARTS CENTER ADMINISTRATIVE
OFFICES DURING THE SPRING STREET PARKING DECK CONSTRUCTION
THIS CONTRACT made and entered by and between the City of Fayetteville,Arkansas,an
Arkansas municipal corporation,and the Walton Arts Center Council,Inc.,an Arkansas nonprofit
corporation,WITNESSETH:
IN CONSIDERATION of the mutual promises and obligations of the parties contained herein,and
other good and valuable consideration,the City of Fayetteville and the Walton Arts Center Council,
Inc.hereby agree as follows:
1. The City of Fayetteville agrees to reimburse the Walton Arts Center Council,Inc.for the monthly
lease cost incurred for leased space to be used for temporary administrative offices during the
construction period of the Spring Street Parking Facility.
2. The City of Fayetteville agrees to provide free access to 30 public parking spaces within a 3 block
area of the Lease property to be utilized by the Walton Arts Center administrative staff as needed.
3. The Walton Arts Center Council,Inc.agrees to abide by all lease requirement set forth by Reindl
Management,LLC and submit payment for all lease expense in a timely manner.
4. To accomplish both the goals of the City of Fayetteville and the Walton Arts Center,the City of
Fayetteville agrees to pay the Walton Arts Center,and the Walton Arts Center agrees to accept
SixThousand Dollars($6,000.00)in monthly installments for the lease space noted in paragraph
1 above.
5. The initial term of this Agreement shall be twelve(12)months beginning May 1,2014 to April
30,2015,with a contingency to automatically renew this Agreement for up to an additional six
(6)months. For purposes of notice required by this paragraph,notice shall be sent by the parties
via first-class U.S.Mail to the addresses indicated below,or otherwise delivered to the
administrative office of the other party.
To Fayetteville: City of Fayetteville
Mayor's Office
113 W.Mountain St.
Fayetteville,AR 72701
To the Walton Arts Center: The Walton Arts Center Council,Inc.
c/o Walton Arts Center Executive Director
P.O.Box 3547
Fayetteville,AR 72702-3547
C.9
Walton Arts Center
Council, Inc.Agreement
Page 2 of 2
6. The Walton Arts Center shall invoice the City of Fayetteville monthly for reimbursement
provided herein. Payments by the City of Fayetteville shall be made within thirty(30)days of the
receipt of the Walton Arts Center invoice.
7. Freedom of Information Act: City contracts and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information Act(FOIA). If an FOIA
request is presented to Fayetteville,the Walton Arts Center will do everything possible to provide
the documents in a prompt and timely manner as prescribed in the FOIA(Ark.Code Ann. §25-
19-101, et seq.). Only legally authorized photocopying costs pursuant to the FOIA may be
assessed for this compliance.
8. Jurisdiction: Legal jurisdiction and venue for the resolution of any legal or equitable disputes
arising under this Agreement lie exclusively in the Circuit Court of Washington County, .
Arkansas.
CITY OF FAYETTEVILLE, THE WALTON ARTS CENTER
ARKANSAS COUNCIL,INC.
By: By:
LIONELD JORDAN,Mayor Authorized Agent
Date: Date:
1
Attest: Witness:
Sondra E.Smith,City Clerk
City Council Meeting Minutes
April 1, 2014
Page 1 of 7
ALDERMEN
CITY OF Ward 1 Position 1-Adella Gray
Mayor Lioneld Jordan V1� Ward 1 Position 2—Sarah Marsh
City Attorney Kit Williams Taay e e T 1 l Ward 2 Position 1—Mark Kinion
ITT `/ Ward 2 Position 2—Matthew Petty
City Clerk Sondra E. Smith Ward 3 Position 1—Justin Tennant
Ward 3 Position 2—Martin W.Schoppmeyer,Jr.
Ward 4 Position 1—Rhonda Adams
Ward 4 Position 2—Alan T. Long
City of Fayetteville Arkansas
City Council Meeting
April 1, 2014
A meeting of the Fayetteville City Council was held on April 1,2014 at 6:00 PM in Room 219
of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Mayor Jordan called the meeting to order.
PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Justin Tennant, Martin
Schoppmeyer, Alan Long, Mayor Lioneld Jordan, City Attorney Kit Williams, Deputy City
Clerk Lisa Branson, Staff, Press, and Audience.
ABSENT: Alderman Matthew Petty and Alderman Rhonda Adams
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions: None
City Council Meeting Presentations, Reports and Discussion Items: None
Agenda Additions:
Alderman Long moved to add the following to the agenda: NWA Area Agency Contract.
Alderman Tennant seconded the motion. Upon roll call the motion passed 6-0. Alderman
Petty and Alderman Adams were absent.
NWA Area Agency Contract: An ordinance waiving the requirements of formal competitive
bidding and approving a contract between the City of Fayetteville,Arkansas and The Area Agency
on Aging of Northwest Arkansas in the amount of$55,735.47 to provide public recreation services
for the senior citizens of Fayetteville from April 1, 2014 until December 31, 2014.
Mailing Address:
113 W Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City Council Meeting Minutes
April 1, 2014
Page 2 of 7
City Attorney Kit Williams read the ordinance.
Connie Edmonston, Parks & Recreation Director gave a brief description of the ordinance.
Don Marr, Chief of Staff: The city already has a relationship with this agency. Our lease of the
Senior Center is with this agency.
Jerry Mitchell, Executive Director of the Area Agency on Aging: We have had a contractual
relationship with the Northwest Arkansas Economic Development District for about 35 years to
provide activity centers services in nine counties. The District did notify us that they want to
terminate that contract and we have moved forward very quickly to get everything transitioned
over.
Tom Frazier, stated he is a member and a volunteer at the Senior Center. He stated there is no
more important thing in this country than to honor our seniors in whatever way we can. He believes
it is morally imperative. He continued to speak in favor of the ordinance.
Alderman Gray moved to suspend the rules and go to the second reading. Alderman Marsh
seconded the motion. Upon roll call the motion passed 6-0. Alderman Petty and Alderman
Adams were absent.
City Attorney Kit Williams read the ordinance.
Alderman Gray: I am delighted that we have this seamless transition. I am happy that we have
the program available and it is a great program. I encourage citizens in our city to go visit
sometime.
Alderman Long moved to suspend the rules and go to the third and final reading. Alderman
Gray seconded the motion. Upon roll call the motion passed 6-0. Alderman Petty and
Alderman Adams were absent.
City Attorney Kit Williams read the ordinance.
City Attorney Kit Williams: This is the same contract,just shorter than what we had with the
previous contractor. No taxpayer money has been wasted. It will cost exactly the same as what it
would have when you approved it last year. Thank you Connie for your hard work.
Alderman Tennant: My brother, Jason Tennant is a former chairman of this board for Area
Agency on Aging and currently sits on their foundation board. I still plan to vote because I don't
see any conflict.
Mayor Jordan: I am very supportive of the Senior Center. We got this notice and we had to do
some pretty quick work. It was a labor of love. Thank you Connie, Mr. Mitchell and Kit.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
City Council Meeting Minutes
April 1, 2014
Page 3 of 7
Tom Frazier: What is the plan after the contract ends?
City Attorney Kit Williams: You will need to talk to our Parks & Recreation Director. There
will be a new selection process for next year.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 6-0.
Alderman Petty and Alderman Adams were absent.
Ordinance 5674 as Recorded in the office of the City Clerk
Alderman Marsh moved to add the following to the agenda: Proposed Highway 16W and I-
540 Interchange Improvements. Alderman Gray seconded the motion. Upon roll call the
motion passed 6-0. Alderman Petty and Alderman Adams were absent.
Proposed Highway 16 and I-540 Interchange Improvement: A resolution to express the City
Council's agreement with the recommendations of Mayor Jordan, Development Director Jeremy
Pate and City Engineer Chris Brown concerning the proposed Highway 16W and I-540
interchange improvements and the Highway 62 and I-540 interchange improvements.
Alderman Long: We had an input session at Asbell Elementary and city staff had some great
public input.We want the Highway Department to know how much we appreciate their willingness
to work on the interchanges. We want to impress upon them the importance of what Fayetteville's
recommendations are.
Don Marr, Chief of Staff gave an explanation of the time sensitive nature of the item and why it
needed to be walked on at the City Council meeting.
Jeremy Pate, Director of Development Services gave a brief description of the resolution. He
invited citizens to email their comments and provide input to staff and City Council members.
Don Marr, Chief of Staff: The administration has become aware of a business group that is
forming an opposition to the cinder median rise plan. This is why we think it is important for
feedback on our preferred option.
Alderman Marsh: Thank you for putting these recommendations together. I appreciate the part
about cycling,multi-use traits and transit. It is important and consistent with our City Plan 2030. I
support these recommendations to the Highway and Transportation Department.
Alderman Tennant: Thank you for putting this together. The 62 and I-540 Interchange for the
most part is the entrance to our city that a lot of people see. There is definitely reason to question
and continue to push for what our citizens and our city would like best.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
City Council Meeting Minutes
April 1, 2014
Page 4 of 7
Alderman Tennant moved to approve the resolution. Alderman Marsh seconded the motion.
Upon roll call the resolution passed 6-0. Alderman Petty and Alderman Adams were absent.
Resolution 67-14 as recorded in the office of the City Clerk.
Consent:
Approval of the March 18, 2014 City Council meeting minutes.
Approved
Bid #14-17 to Chevrolet of Fayetteville: A resolution to award Bid #14-17 to Chevrolet of
Fayetteville for the purchase of one (1) Chevrolet 250OHD pickup truck with topper and Jotto
cargo slide in the total amount of$34,350.00 for use by the Fire Department.
Resolution 68-14 as recorded in the office of the City Clerk.
Bid #14-18 Hilbilt Sales Corp. —Arkansas: A resolution to award Bid#14-18 to Hilbilt Sales
Corp. - Arkansas of Benton, Arkansas for the purchase of one (1) Clement Industries Starlite
hydraulic end dump trailer in the total amount of$43,559.78 for use by the Westside Wastewater
Treatment Plant.
Resolution 69-14 as recorded in the office of the City Clerk.
Bid #14-19 Lewis Ford Sales, Inc.: A resolution to award Bid #14-19 to Lewis Ford Sales, Inc.
of Fayetteville, Arkansas for the purchase of three (3) Ford F250 4x4 pickup trucks with Meyer
snow plows in the total amount of$98,707.86 for use by the Parks and Transportation Divisions.
Resolution 70-14 as recorded in the office of the City Clerk.
Williams Tractor of Fayetteville: A resolution to approve the purchase of one (1) Hustler
Trimstar mower and four(4)Hustler Super Z mowers from Williams Tractor of Fayetteville in the
total amount of $58,627.21 pursuant to a state procurement contract, and to approve a budget
adjustment.
Resolution 71-14 as recorded in the office of the City Clerk
Professional Turf Products: A resolution to authorize the purchase of two (2) Toro Sand Pro
5040 Bunker Rakes and one (1) Toro Lip Broom from Professional Turf Products of Lenexa,
Kansas in the total amount of$38,979.00 pursuant to National IPA Contract #120535 for use by
the Parks and Recreation Division.
Resolution 72-14 as recorded in the office of the City Clerk.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
City Council Meeting Minutes
April 1, 2014
Page 5 of 7
North Point Ford: A resolution to authorize the purchase of one (1) Ford F-250 extended cab
pickup truck from North Point Ford of North Little Rock in the amount of$21,191.00 pursuant to
a state procurement contract for use by the Water and Sewer Division, and to approve a budget
adjustment.
Resolution 73-14 as recorded in the office of the City Clerk
Fayetteville Advertising and Promotion Commission: A resolution to approve a five year
agreement with the Fayetteville Advertising and Promotion Commission to furnish collection and
accounting services for the Hotel,Motel,and Restaurant taxes collected for the A&P Commission
for a fee of 2% of such collections.
Resolution 74-14 as recorded in the office of the City Clerk.
Alderman Marsh moved to accept the Consent Agenda as read. Alderman Gray seconded
the motion. Upon roll call the motion passed 6-0. Alderman Petty and Alderman Adams
were absent.
Unfinished Business:
ADM 13-4602 (UDC Amendment Chapter 161.32 and Chapter 166.06): An ordinance to
Amend §161.32 Planned Zoning District and §166.06 Planned Zoning District of the Unified
Development Code to clearly separate the zoning and development approvals for Planned Zoning
Districts and to simplify and reduce current regulations. This ordinance was left on the First
Reading at the March 18, 2014 City Council meeting.
Alderman Tennant moved to suspend the rules and go to the second reading. Alderman
Marsh seconded the motion. Upon roll call the motion passed 6-0. Alderman Petty and
Alderman Adams were absent.
City Attorney Kit Williams read the ordinance.
City Attorney Kit Williams: Jeremy Pate, Andrew Garner, Jesse Fulcher and I worked together
to try to ensure that future decisions by the City Council would be strengthened and supported by
the courts if they are ever challenged. There was some confusion with the current ordinance the
last time that there was an appeal. I saw the danger that existed in the current PZD ordinance that
did combine both development approval and the zoning approval in one vote. What you have
before you separates the planned zoning district as a zoning decision from the preliminary plat or
large scale development that would be based on that zoning decision. The accompanying
development proposal which will be a large scale development or preliminary plat usually must
be approved by the Planning Commission and it will be contingent upon what you all do in
deciding whether or not to approve the Planned Zoning District. This strengthens your approval
power if you are challenged in the future. I am much more confident that you will be sustained.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701
City Council Meeting Minutes
April 1, 2014
Page 6 of 7
We haven't had a Planned Zoning District applied for in a long time. There is one now on the
horizon and it could be filed with the Planning Department tomorrow. I ask that you amend this
ordinance to place an Emergency Clause in the ordinance so that it is effective upon your passage.
Jeremy Pate discussed the ordinance being amended to include an Emergency Clause.
Alderman Gray moved to amend the ordinance to add an Emergency Clause. Alderman
Schoppmeyer seconded the motion. Upon roll call the motion passed 6-0. Alderman Petty
and Alderman Adams were absent.
City Attorney Kit Williams read the ordinance with the Emergency Clause.
Alderman Tennant moved to suspend the rules and go to the third and final reading.
Alderman Schoppmeyer seconded the motion. Upon roll call the motion passed 6-0.
Alderman Petty and Alderman Adams were absent.
City Attorney Kit Williams read the ordinance.
Alderman Long: Planned Zoning Districts are something we need to look at very carefully. If
we are going to make this change and developers come to us with their request for a PZD, we need
to apply the extra scrutiny on the front side we normally would have throughout the entire PZD
process. Now, when it comes to development approvals, those would be through the Planning
Commission and we want to make sure that we get all of our constituents input on the front side.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 6-0.
Alderman Petty and Alderman Adams were absent.
Ordinance 5675 as Recorded in the office of the City Clerk
Alderman Marsh moved to pass the Emergency Clause. Alderman Long seconded the
motion. Upon roll call the motion passed 6-0. Alderman Petty and Alderman Adams were
absent.
Emergency Clause passed
New Business:
Garver,LLC Amendment No.2: A resolution to approve Amendment No. 2 to the contract with
Garver, LLC in an amount not to exceed $69,825.00 for additional design services on the Spring
Street Parking Deck Project, and to approve a budget adjustment.
Jeremy Pate,Director of Development Services gave a brief description of the resolution. Staff is
recommending approval.
Mailing Address:
113 W. Mountain Street vl Aayetteville-acgov
Fayetteville,AR 72701