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HomeMy WebLinkAbout2016-04-04 - Agendas - FinalCITY OF Parks and Recreation Advisory Board Meeting April 4, 2016 at 5:30 p.m. City Administration Building Room 326 113 West Mountain Street Fayetteville, AR Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck Maxwell, Kyle McHan, Phillip McKnight, David Proffitt, JL Jennings City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Park Planning Superintendent; Chanel Pennington, Operations Assistant, Ken Eastin, Park Planner AGENDA for 5:30 pm.: 1. Call to Order 2. Roll Call 3. Approval of March7t—", 2016 PRAB Meeting Minutes PRAB Motion: 4. Appleseeds Master Plan Presentation: Mary Thompson PRAB Motion: 5. Braden Park Improvements Presentation: Dani Dingman PRAB Motion: 6. Lake Wilson Trail Improvements Eagle Scout Project: PRAB Motion: AGENDA 7. Park Land Dedication Ordinance Update: Alison Jumper, Park Planning Superintendent PRAB Motion: 8. Regional Park Update: Alison Jumper, Park Planning Superintendent: 9. Kessler Master Plan Update: Ken Eastin, Park Planner: Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www,fayettevi Iiie-ar.gov Other Business: Announcements April 4 Registration Begins: Summer Camp 16 Spring Soccer & First Touch ends 18 Registration Begins: Summer Adult Softball April 12 — Special PRAB meeting for Kessler Mountain Trail Master Plan Adjourn Attachments 1. March 7, 2016 Minutes 2. Appleseeds Garden Master Plan 3. Braden Park Playground Proposal 4. Lake Wilson Work Location Maps Reports: HMR Monthly Report 2 CITY OF a'�t:� idle Parks and Recreation Advisory Board Meeting March 7, 2016 at 5:30 p.m. Ray Adams Leadership Center — School Board Room 1000 W. Bulldog Avenue Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck Maxwell, Kyle McHan, Phillip McKnight, David Proffitt, JL Jennings City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Park Planning Superintendent; Tiffany Gaulke, Program Manager Chanel Pennington, Operations Assistant, Ken Eastin, Park Planner MINUTES AGENDA for 5:30 pm: 1. Call to Order Lamb called the meeting to order at 5:30 P.M. 2. Roll Call Members Present: Lamb, Priest, Colwell, Lawson, Maxwell, McHan, Proffitt, Jennings Members Absent: McKnight 3. Approval of February 1, 2016 PRAB Meeting Minutes PRAB Motion: Maxwell motioned to approve the minutes, Priest seconded the motion. Motion passed 8-0-0. 4. Rowing Club of Northwest Arkansas Presentation: Bill Correll Correll presented and discussed the organization's proposed long range plan: • How the plan will help all users connect at Lake Fayetteville. • Activity Center at Lake Fayetteville o Add paddle / sail / row docks and move the power boat docks to the east of the waterfront with a separate parking area o Event Area o New water, pedal, and trail activities Correll added his concern regarding the condition of the current docks and their need for renovation or replacement. He also added that there would need to be additional parking for all recreation users. Edmonston noted this long range plan could possibly be added to the 2017 — five year Capital Improvement Plan. Maxwell asked if the club had determined a cost for the plan. Correll replied that no cost had been determined at this point in time. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Edmonston noted that the city is currently conducting a study on Lake Fayetteville's water quality and to try and find the source of the problem. Lamb asked about the current status of the water. Humphry noted that currently the water is not safe for swimming due to the critical levels that the algae blooms could potentially reach during certain times of the year. Lamb asked when the study would be completed. Humphry replied 2018, at that point they will have a summary report to help identify possible solutions. Correll thanked the board for their time and consideration. 5. Park Land Dedication Proposal: Alison Jumper, Park Planning Superintendent Development Name: Engineer: Owner: Location: Park Quadrant: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Park Staff Recommendation: Estimated Annual Maintenance: Justification: Woodridge Subdivision Engineering Services, Inc. Riggins Construction and Development North of Wedington, West of Heritage Drive and Bundrick Park NW 165 Single Family 60.24 acres 3.795 acres $151,800 Bundrick Park, Hamstring Creek Trail, Harmony Pointe Park Dedicate 3.98 acres adjacent to Bundrick Park, offer one-time donation of $10,000 for park improvements, and dedicate 20' access easement. Dedicate 3.98 acres adjacent to Bundrick Park, offer one-time donation of $10,000 for park improvements, and dedicate 20' access easement. Will remain a natural area, maintenance will be required only as needed. This proposed land abuts existing park land, will provide future access to the developed portion of Bundrick Park and has further potential for expansion to Hamstring Creek to the north as adjacent lands develop. Priest asked about the $10,000 amount for maintenance. Jumper replied that ESI would need to answer that question as they determined the cost. Colwell proposed another site visit to look at the 3.98 acres further and assess. Lamb asked about the invasive species on the property. 2 Maxwell noted the invasive species located on the property is a concern and it could possibly cut off access to the proposed parkland in its entirety. Lamb asked how the maintenance funds would be used. Jumper replied that part of it could initially be used to provide access to the park. Staff would like to wait until the homes are built around so the homeowners can provide feedback and volunteer hours to help remove the invasives if desired. Lamb asked how the number was established. Edmonston noted the average cost is $40,000 per acre according to the Washington County Assessor's office. She also reminded the board that according the ordinance, it their responsibility to determine if the proposed 3.98 acres would be suitable for park land. Lamb expressed that land joining the existing park would be ideal. He asked if the $10,000 would be set aside for maintenance on this particular piece of parkland. Edmonston replied that the money would be set aside and used only for this project as promised to the developer. Colwell asked if $10,000 would provide access to Bundrick Park. He expressed his concern that his piece of property would be usable and he did not see the money being able to provide access to Bundrick Park. Maxwell added that he did not like the idea of bringing a piece of property into the park system that is so heavily covered in invasive species. Brian Moore with ESI was present and noted that his clients are developing the subdivision will be in four phases. He added that he thought up the number of $10,000. He offered to ensure that an access would be built in the last phase of the development. Priest asked if there would be connection from the subdivision to the park. Moore replied that there would be a street connection to the Heritage subdivision and provide access via the street network. This connection would be about 600 ft. from the park land. Edmonston that a developer can offer more than what is required for the park land dedication. Colwell noted he would like to see hard surface trail with no more than a 10% grade that would go down and then back up and provide access to the proposed park land. Lamb noted that the parkland users might prefer to see a soft surface trail due to all of the paved areas surrounding the park. Lamb mentioned that is the land did fall into the future POA that it might not be properly maintained. 3 Priest asked if the citizens in the park land quadrant would be better off having the $144,000 to utilize elsewhere. Edmonston noted that if the board did not accept the park land their recommendation would go before the Planning Commission. PRAB Motion: Priest made a motion to accept the money in lieu, Colwell seconded the motion. Lamb asked for a roll call. Motion passed 6-2-0. 6. Park Land Dedication Proposal: Alison Jumper, Park Planning Superintendent Development Name: Engineer: Owner: Location: Park Quadrant: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Park Staff Recommendation: Estimated Annual Maintenance: Justification: Henson Hills Subdivision Engineering Services, Inc. RPH, LLC South of Nettleship, West of Razorback Road SW 20 Multi Family 3 acres 0.21 acres $11,200 Hotz Park, Village at Shiloh Park Land, Finger Park, Town Branch Trail Money in lieu Money in lieu N/A This proposed development does not provide adequate space for park land. Additionally, the existing parks and trails will serve the needs of the residents. PRAB Motion: Maxwell motioned to accept money in lieu, Priest seconded the motion. Motion passed 8-0-0. 7. Regional Park Update: Alison Jumper, Park Planning Superintendent Construction is progressing. The fencing for the dugouts has started along with the street light installation process. Concrete work is almost complete. The existing Judge Cummings Rd. has been removed by the soccer fields. Staff member Ken Eastin gave an update on the Kessler Mountain Master Trails Plan. He mentioned the upcoming dates for the master plan. The final draft has been released to the stakeholders group and they have until the 16th to review the plan. Staff is looking at the 16th or 17th of March to have another stakeholder meeting if requested. The PRAB special meeting will need to be in April, either the 11th or 12th. Eastin noted the deadline to City Council is April 15, 2016. 8. Other Business: Priest asked if there was a way to discourage University of Arkasas students form parking at Wilson Park. 4 Humphry added that staff is currently working on this problem and will post signs indicating that parking is for Park Patrons only. Maxwell asked about the parking at Veterans Park and if there were any plans to expand parking. He has observed people parking in the grass and in unauthorized parking areas. Edmonston noted that the Environmental Study Parking lot and the new lot by the BGO will be available for use. Lamb asked how many spaces were in the new lot by the BGO. Humphry replied 40 spots. Jumper added the Gulley Park Master Plan Public Input Meeting will be held at the Ray Adams Leadership Building on March 10, 2016 at 5:30 pm. 9. Adjourn On the motion of Lamb the board adjourned at 7:04 P.M. PRAB minutes provides the basic discussions and motions of the PRAB meeting. For more information, please refer to the PRAB meeting video provided on the city's website, www. fayettevi I I e -a r. g ov. 5 %7777////// %///7/77/7 7 % /7 i N N N N N . N N O //j/ O TURNq AROUND SPACE FOR TRACTOR BERRY PATCH 7 +`hT. 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STEEL T POST $ WIRE FENCE SEASONAL PATCH GATHERING SPACE WOOD GATES GOURD TUNNEL SEASONAL PATCH HOA Commitment • Purchase and installation of PrimeTime modular play structure with associated play stations as shown on proposal. • Purchase and installation of PrimeTime ADA two -bay swing frame with 2 enclosed tot seats, 2 belt seats, and 2 large heavy duty wear mats for the belt swings. City Commitment • Removal of existing Kompan climbing structure from play area where modular structure is proposed. • Removal of large boulder currently in play area where modular structure is proposed. • Preparation of new swing play area to include removal of — 2 — 3 small trees, excavation and removal of subgrade. • Installation of new concrete containment curb for swing area (8" x 18" x "100'). • Installation of 2" gravel subbase for drainage. • Provide and install engineered wood fiber surfacing. _ MOM ft sw 0 co ninghamrec.com w_, =2'§ U_§CL ea CL}uc c _c § %G) - >#i % $ - - 0 ¥2E (1)2a E Ec§2 E CL ns ca R e E c ==2 \§\tE E_ CL -- >,,0 ch 3=2. o§c)f 2&0 o; \\\k /l) 0 a 2 �D0D E C 3 u u E§ 0 § o u c %3/»a (0 ®mm2 ±mom— c z —Q. . ( MPROVEMENT PROPOSAL 2016 BRADEN PARK PLAYGROUND 3N itJiggl\\I J Quantity Part# Description Unit Price Amount GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 Ry 704.525.7356 FAX Braden Park Revised 3-28-16 Fayetteville Parks and Recreation Attn: Carole Jones 110 S Willow Ave. Fayetteville, AR 72701 Phone: 479-444-3472 Fax: 479-521-7714 cdjones@cilayetteville.ar.us QUOTE #110562 03/28/2016 Project #: P81595 Ship To Zip: 72701 1 RDU GameTime - PrimeTime Modular Structure (per drawing) 2 8696 GameTime - Encl Seat 3 1/2"(8696) 2 8910 GameTime - Belt Seat 3 1/2"Od(8910) 1 12583 GameTime - ADA Primetime Swing Frame, 3 1/2" Od 1 12584 GameTime - ADA Primetime Swing AAB, 3 $659.00 $659.00 1/2" Od 2 161292 GameTime - Heavy Duty Large Wear Mat $208.00 $416.00 44"X48"xl" 1 INSTALL MISC - Installation fo GT Equipment Above: $4,245.00 $4,245.00 $14,965.00 $270.00 $217.00 $1,065.00 $14,965.00 $540.00 $434.00 $1,065.00 Site must be clear, level, free of obstructions, and accessible. Contract: USC Page 1 of 3 SubTotal: $22,324.00 Discount: ($3,816.36) Tax: $1,497.68 Freight: $1,098.23 Total Amount: $21,103.55 (Gam�i1m3 Name / Address Fayetteville Parks and Recreation Connie Edmonston 113 West Mountain Fayetteville, AR 72701 EnTerpriSeS 804 N 42 nd Street Rogers, AR 72756 PROPOSAL Date Proposal# 3/24/2016 6054741 . PLAYco P.O. No. Project Cell Terms Due Date 479-936-1092 Braden Park Net 30 4/1/2016 Description Qty List Price Amount Discount Total Playground Equipment Area Prime Time Modular structure 1.000 14,965.00 14,965.00 -3,741.48 11,223.52 Installation 1.000 3,245.00 3,245.00 3,245.00 Freight 1.000 951.37 951.37 951.37 Sales Tax 0.0975 12,174.89 1,187.05 1,187.05 Subtotal 16,606.94 Swing Area Prime Time Two Bay Swing w/2tot 2Belt Includes Swing Mats 1.000 3,114.00 3,114.00 3,114.00 Installation 1.000 1,000.00 1,000.00 1,000.00 Freight 1.000 147.00 147.00 147.00 Sales Tax 0.0975 3,261.00 317.95 317.95 Provide and Installation of EWF surfacing 50.000 25.00 1,250.00 1,250.00 Subtotal 5,828.95 Total $22,435.89 Signature Phone # Fax # Cell E-mail Web Site 479-936-1092 479- 439-8692 Ryan 479-936-1092 Ron 479-621-3939 ryanbrown@nwarjr.com ronbrown@nwarjr.com rjrplay.com Name / Address Fayetteville Parks and Recreation Connie Edmonton 113 West Mountain Fayetteville, AR 72701 Aike EnTerpriSeS 804 N 42 nd Street Rogers, AR 72756 PROPOSAL Date Proposal# 3/24/2016 6054742 RDZINPBON (Gam�tme) PLAYcorxE c* P.O. No. Project Cell Terms Due Date 479-936-1092 Braden Park Net 30 4/1/2016 Description Qty List Price Amount Discount Total Swing Area Removal and Haul off of Tree and Dirt subgrade 1.0 1,965.00 1,965.00 1,965.00 Installation of Concrete Curb 18"x6" 100.0 30.00 3,000.00 3,000.00 Installation of Gravel Subbase 2" Geo Fabric for Drainage 1.0 775.00 775.00 775.00 Provide and Installation of EWF surfacing 50.0 25.00 1,250.00 1,250.00 Subtotal 6,990.00 Total $6,990.00 Signature Phone # Fax # Cell E-mail Web Site 479-936-1092 479- 439-8692 Ryan 479-936-1092 Ron 479-621-3939 ryanbrown@nwarjr.com ronbrown@nwarir.com la ijrplay.com EXISTING TRAIL - LAKE WILSON PARK existing trail to be concealed to allow restoration proposed trail to be constructed wet sections of trail to be armored with gravel existing "fall-line"trail to be concealed to allow restoration 87.5 175 350 Feet EXISTING TRAIL - LAKE WILSON PARK ■ I■ 11 I ■.. 11 NI ■ I, 'E I ■ ■ ■ NNW '■■i■■■ERR II NM \■■IC 1111 ■'.Q.Ni ■ ■ 0 550 1,100 2,200 Feet $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- LA ati LD u1 OG N Al N O yy N _ � y ti 0 m W 40 m m N AA. Omm N Nry 3 00 W y SP N n N N y •+ N01 AO en CA.O ^ry t? Fayetteville Parks and Recreation HMR Comparison 2012 - 2016 N IN m up m O 1 N. coco • r-- yiSp�} IA O co c^, N�py 1001 +7y OaD spy mN .1 N D5. NM b Ny NGO N } N NVY'� O T NN eiyy' M N y O,_ y yr N r': y"I� /.v CM1 N 0 0 O y J i W J u, d 4 cc a 2 m 0 D 0 4 4 0 7 2 m 4 ti W LL o 2012 2013 2014 ■ 2015 • 2016 Year to Date 2012 2013 2014 2015 2016 Total Comparison $ 585,315 $ 612,291 $ 618,710 I $ 689,563 1 $ 758,298 O SEPTEMBER O y 4.0 u, O, N ID N CO N NL y N O om' a -I m N N yy z CCO 1- 0 O 0 y YTD 2015-2016 10.0% co ati m co N co N y n y N u1 Vf N O IOS 4 471 N ' 1 NOVEMBER 0 ,n 0 01 40 e4 u,y m � � N 11 01/4 N N yy Q y DECEMBER YTD 2015-2016 $68,736