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HomeMy WebLinkAbout2008-12-15 - Agendas - Final FAYETTEVILLE hUBLIc LIBRARY m Beyond Words Board of Trustees December 15, 2008 4 pm Regular Meeting AGENDA Ann Henry Board Room Trustees: Elizabeth Jordan, Secretary Mike Malone Dan Ferritor, President Beverly Schaffer, Treasurer Don Marr Lorraine Brewer, Vice-President Marla Hunt I. Call to order II. Approval of minutes A. Minutes 10/20/08— page 2 III . Reports A. Management reports (L. Schaper et al) 1 . October-November strategic plan progress — page 3-4 2. November 2008 performance measures — page 5 3. October 2008 performance measures — page 6 B. Financial reports (C. Rew) 1 . November 2008 budget comparison — page 7 2. November 2008 balance sheet — page 8-9 3. November 2008 profit and loss— page 10-12 4. October 2008 budget comparison — page 13 5. October 2008 balance sheet — page 14-15 6. October 2008 profit and loss — page 16-18 C. Finance Committee report (L. Brewer) IV. Unfinished business A. Discussion of strategic direction and issues B. 2009 budget approval — page 19-20 V. New business A. Presentation:_ Teen Services (L. Greenwood and S. Brooks) B. Clarification of assorted patron policies — page 21 1. L0: Lost materials policy revision — page 22 2. NF: Customer responsibilities — page 23 3. JF: 2009 Fee Schedule - page 24 C. Recommendations for policy changes — page 25 1. KG: Computer Resource and Internet Access — page 26-27 2. KH: Wireless Access — page 28 D. Presentation: Online newsletter (S: Terry) E. Presentation: NEH Challenge Grant - VI. Adjournment VII. Attachments A. Projected 2009 meeting agendas B. Key upcoming events C. City's budget sheets for FPL D. AR State Library news November 2008 E. 2008 Public Library Automation Survey from AR State Library F. Article about FPL in Joplin newspaper, November 8, 2008. G. Page from NWA Community Foundation Annual Report 2007 (featuring J. Blair) H. Letter to City Council from Dan Ferritor, October 20, 2008. I. Letter to Beth Mack (Jones Television) from L. Schaper re: $5000 check, October 22, 2008. J. Note from Jake Lamkins, President, Friends of FPL K. Letter from Friends of FPL to membership re: annual meeting L. Laday, Jason. "Solar Board Train Students for the Future," IEEE Spectrum Online, Oct. 6, 2008. 1 Fayetteville Public Library Board of Trustees Regular Meeting October 20, 2008 Minutes Prepared by S. Thorup, Director, Operations Board Members present: L. Brewer, D. Ferritor, M. Hunt, E. Jordan, M. Malone, D. Marr and B. Schaffer. Staff present: C. Rew, L. Schaper, K. Rago and S. Thorup. Also present: Blake Woolsey, Mitchell Communications. Press: The Morning News and the Northwest Arkansas Times. I. The Board of Trustees meeting was called to order at 4:05 p.m. by D. Ferritor. A quorum was present. 11. Approval of minutes. L. Brewer made a motion to approve minutes from the August 18 meeting. M. Hunt seconded. All voted aye. III. Reports. A.) Management reports — S. Thorup presented information about the Nonprofit Resource Center and the Reading Roadshow, both examples of private funding and partnership efforts. Thorup announced taking the ' first passport application for the State Dept. and voter registration numbers in September (118) and the first week in October (161 ). L. Schaper noted that check outs are up and still tracking to hit 1 million this year. Schaper said staff is working to provide patrons unauthenticated wireless access. B.) Upcoming events — David Pryor talk and book signing on 10/26. FRONTLINE/World social entrepreneurs' series in Nov. C.) Financial Report — L. Schaper reported finances are on-track. In October, many big contracts and maintenance agreements are due. D.) Finance Committee Report — L. Brewer reported the committee has met twice since the August Board meeting and are bringing forward two recommendations later in the meeting. IV. Unfinished Business. A.) Discussion of strategic directions and issues — D. Ferritor discussed the meeting held between the Board and City Council, complimenting and thanking the staff and the Board for their work. L. Schaper stated staff will give a presentation on teen issues in December, including an overview of space issues. B.) 2009 Budget — The budget is a work in progress until Council approves the City budget and a final number is received from the Foundation. Market conditions in the past month have led to a drop in the value of FPLF investments making a 2009 disbursement uncertain. $250,000 is currently budgeted as income from FPLF with $200,000 resulting from the disbursement policy and $50,000 from pass through gifts and grants. M. Malone moved for a resolution thanking the Council for hearing the Board's appeal for increased funding, but due to the economy, the Board is not asking for those additional funds for increased hours and digital content \J at this time. In the future, the Board will continue its conversation with the Council on the library's programmatic needs. M. Hunt seconded. All voted aye. D. Marr asked for a list of budget scenarios in preparation for the next board budget discussion. V. New business. A.) Staff presentation: Web presence focus group results — Blake Woolsey from Mitchell Communications presented results and recommendations based on a written survey and open discussion with 24 people. B.) Retirement Plan Revision — B. Schaffer moved to accept and implement the changes to the Employee Retirement Savings Plan and the 457 Plan. L. Brewer seconded. All voted aye. C.) Investment policy revision — This replaces staff named therein with the Board of Trustees. The Finance Committee recommended approving the revision to investment policy FI. All voted aye. D.) Recommendation for asset manager - The Finance Committee recommended engaging Garrison Asset Management to manage the Library Board's restricted funds and others as determined by the Finance Committee. All voted aye. E.) Climate study recommendations - A staff committee and Trustee D. Marr independently reviewed and rank ordered the proposals with Discovery Surveys, Inc. as the first choice. D. Marr moved to accept Discovery Surveys, Inc. to provide the climate survey. M. Hunt seconded. All voted aye. F.) Recommendation for nomination of FPLF director - D. Ferritor brought forward the Foundation Board's recommendation to appoint Jack Butt to their Board. L. Brewer moved and B. Schaffer seconded the appointment of Jack Butt to the Foundation Board. All voted aye. VI. Executive Session: B. Schaffer moved to adjourn to executive session. L Brewer seconded. All voted aye. The meeting moved into Executive Session at 5:20pm. VII. Adjournment: XX moved to adjourn. XX seconded. All voted aye. Meeting adjourned at 6 p.m. Text cut from IV. B. (in case it should be reinstated): The budget may be finalized in January depending on how things go. D. Marr doesn't think it's fair to ask the Council for more money for more services if the Foundation cuts its funding and not be able to deliver on our promise. Doesn't want them fighting for more money in a tight budget year if there are going to be cuts due to lack of Foundation funding. B. Schaffer suggested assuming the library will get nothing from the Foundation and go forward with planning. M. Malone wondered if proposal to the City should be modified to offset that loss. 2 y 0 FAYETTEVILLE PUBLIc LIBRARY Strategic Plan Progress Report October-November 2008 Our Mission: To strengthen our community and empower our citizens through free and public access to knowledge. Our Vision: To be powerfully relevant and completely accessible. I. Access: Implement strategies to improve and extend access to library collection and services. a. Hours: Request for funding for more hours was pulled due to Foundation funding uncertainty b. Facilities: Painted vestibules, wired for AV upgrades and digital clocks, and ordered new vestibule doors c. Branches: NTR d. Website: Began publishing podcasts of FPL events e. Computing and networking resources: i. Began deployment of the thin client PACs, opened the wireless network for a trial period, implemented web 2.0 functionality into PAC (ChiliFresh), purchased several blade servers and storage area network, completed authority record project with Polaris and finished AV system upgrade project f. Outreach services: i. Partnered with Fayetteville Senior Center and launched Senior Book Club there ii. Participated in Head Start Family Day at Old Farmington Road Head Start iii. Continued Reading Roadshows. iv. Partnered with Community Imagination Studio on a monthly Mommy and Me story time/art project v. Sit, Stay, Read! program making weekly visits to 4 Fayetteville elementary schools vi. Participated in a Fall Family Festival at Washington Elementary school I I. Collections: Develop collections that are responsive to the needs and demands of its community. a. Adult materials: L Evaluated collection and ordered titles as needed against (1) Publisher's Weekly. Islamic publishing update & Best Books of the Year; (2) National Book Award nominees; (3) NPR: The Best Foreign Books You've Never Heard Of. ii. Purchased music scores and materials on auto repair, test prep, travel, and small scale farming b. Reference: i. Completed trial of the music scores product from Smithsonian Sound c. World languages: NTR d. Youth services: i. Evaluated collection and ordered titles as needed against (1) 2008 Boston Globe-Horn Book Awards; (2) Kirkus Reviews' Best Children's Books of 2008; (3) School Library Journal's starred reviews; (4) Teen manga series ii. Replacing audio cassettes with CD's in the youth media bag collection e. Nonprint: i. Purchased an infusion of juvenile and teen Playaways, popular DVDs and music CDs f. E-collections: i. After consideration, declined entering the Overdrive consortia ii. Spotlighted The Next Good Book in newsletter III. Services: Define its essential activities and service levels. a. Programming and events: i. Participated in Trick or Treat on the Square and hosted annual Halloween story time ii. Hosted NY Times best-selling author Trenton Lee Stewart , Fayetteville teen Olympian Margeaux Isaksen, Texas musician Laura Freeman, photographer Tim Ernst, Molly Giles, U.S. Senator David Pryor and PBS Social Entrepreneurship series iii. Began Saturday morning story time, bringing youth programming to six days each week iv. Hosted teen fashion show and celebrated Hispanic Heritage Month V. Presented programs to two Cub Scout troops, Hellstern Middle School, and Farmington Elementary vi. Completed week-long Banished Book Lunch Club in October to celebrate Banned Books Week vii. Participated in Twist of Green festival and hosted the Frank Stanford Literary Festival viii. Continued 3 monthly book clubs for adults and completed a yoga series 3 ix. Selected Michael Pollan's In Defense of Food for Feb.-May Community Read (sponsored by Gaylord Willis Fund and Friends) b. Self-service strategies: i. Ordered replacement express check kiosks and additional readers for potential expansion c. Customer service: i. Implemented passport application acceptance program, 14 applications processed ii. Conducted voter registration push prior to presidential election d. Staffing and volunteers: i. Completed benefit sign-ups and filed one worker's compensation claim ii. Added 7 new volunteers iii. Selected Discovery Surveys to conduct a climate survey which was underway in mid-November iv. Held ethics training for staff taught by Dennis Collins, FPL volunteer & retired law enforcement v. Interviewed and hired LAI & LAII in circulation, hired and trained one new Page I vi. Attended Polaris Users Group (GJ, LY, SH) and completed system admin training (LY) vii. Accepted the resignations of Youth Librarian, Katy Bleyle and Advancement Director, Kara Rago viii. Created two 12 mo. internships with recent MLIS graduates on staff ix. Attended Conflict in a Peaceful Library webinar x. Attended a workshop on the Best Young Adult Books of 2008 xi. Attended the Northwest Arkansas Children's Librarians' quarterly meeting xii. Participated in School Library Journal's Reluctant Reader webinar xiii. Presented a program at the annual AR Reading Association Conference in LR. (A. Lowe) xiv. 8 staff members & 5 volunteers gave talks or led panels at the AR Library Assoc. Conference xv. Gave keynote luncheon address at the Mid-West Assoc. of Law Librarians in Fayetteville (LS) xvi. Attended webinar on the Lifestyles module of the Reference USA database. xvii. Participated in NISO RFID Working Group meeting. Interviewed by Library Journal for same. (LS) IV. Visibility and value: Promote the contributions and value of the library to the greater Fayetteville area. a. Marketing plan: 2008 plan completed. 2009 plan drafted. b. Marketing (visibility) and communications . i. Met with Alan Wilbourn, FPS, re: ways to enhance communication to students and parents. ii. Appeared on KNWA Todayand CAT-TV; interviewed by KFSM iii. Worked with DOXA to create online newsletter and monthly calendar to begin 1/09 iv. At request of Mayor, began work on Rudy Brunner Award application v. Presented FPL booth at the Mayor's Sustainability Summit on Oct. 9 vi. Entered LED lit and hybrid-driven library float in Lights of the Ozarks parade that began at FPL vii. Applied for 2 PLA awards and a GIF grant a. Collaboration: i. Presented grant writing workshop at 2 Wal-Mart Foundation Roundtable events (MR) ii. Hosted reception for Mayoral Sustainability Summit and spoke with Senator Mark Pryor re: FPL iii. Participated in the City's Economic Development group interviews (LS) iv. Participated in Chamber committees — Leadership, Small Business & Education. Helped plan & host NWA Regional Day with 3 area Chambers represented (ST) V. Sustainable funding: Seek funding sources that are reliable, sustainable, and adequate to carry out the Library's mission; these sources will grow as the community grows. a. Funding strategies and sources: i. Held two BOT finance committee meetings ii. Received $190,000 from NEH for the second year match to the Challenge Grant and certified $320,090 in new gifts iii. Sent reminder letters to RFS and capital campaign donors and requested redirects to NEH iv. Hired Mitchellworks (Bill Mitchell) to draft a fundraising plan and identify best practices b. Advocacy: i. Selected by U of Washington for research project on impact of libraries offering public computing resources c. Friends and Foundation i. Hosted table at the NWA Association for Fundraising Professionals Nat'l Philanthropy Day ii. Accepted resignations of Stacy Keenan and Linda McBride from FPL Foundation Board iii. Assisted Friends in organizing and hosting the annual silent auction; $4000 was raised iv. Organized database to eliminate duplications and ensure appropriate acknowledgements v. Continued audit of donation records vi. Foundation held October and November finance committee meetings. 4 N uj co LO O �' O O Clp CD CD Co C) O 0 m LO co C5 r M co I,- C6N LO co M LO 0 � 't O M N COcz r M 00 It LO Co I� N ,1. Cl) CO V O O M LO CD O N V LN O M Cl) C'0 CO � r- M O 00 M CD co � CO � m CO tl. 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Maint. 14,982 12,058 85,030 58.76% 132,642 144,700 Insurance 750 7,335 81 .50% 8,250 9,000 Public Rel. & Other 532 4,650 19,169 34.35% 51,150 55,800 Furniture & Equipment 560 3,750 2,675 5.94% 41,250 45,000 Total Expenses 375,667 308,363 2,937,280 79.38% 3,391,993 3,700,356 Excess/Deficit -112,416 -5,067 496,065 -55,733 -60,800 7 9:47 AM Fayetteville. Public Library 12/08/08 Balance Sheet Cash Basis As of November 30, 2008 Nov 30, 08 ASSETS Current Assets Checking/Savings General Operating Funds Bank of Fayetteville-Deposits 74,745.60 Petty Cash 408.00 Total General Operating Funds 75,153.60 Merrill Lynch-WCMA Operating portion of account 1,152,809.76 Total Merrill Lynch-WCMA 1,152,809.76 Schwab -Millage 4108-2175 1,051,063.04 1125 • Schwab Institutional - longterm 181,306.49 For long term Facilities repairs & replacements 264,970.30 For major repair & replacement of furniture & equipment 208,919.30 For major replacements of Tech. items, conveyor, phone system... 239,096.30 Total Checking/Savings 3,173,318.79 Other Current Assets 1220 • Due to/from other Gov. Units 1,177,424.45 1250 • Prepaid Expenses 64,174.77 Total Other Current Assets 1,241,599.22 Total Current Assets 4,414,918.01 Fixed Assets Fixed Assets Library Buildings 20,754,629.47 Equipment 1,030,300.23 Furniture & Fixtures 233,599.94 Accumulated Depreciation -1,782,080.84 Total Fixed Assets 20,236,448.80 Library Owned Art 150,000.00 Total Fixed Assets 20,386,448.80 TOTAL ASSETS 24,801,366.81 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable -1,175.00 Total Accounts Payable -1,175.00 Other Current Liabilities Accounts Payable-Other A/P Vacation accrual 131,196.66 A/P Salaries &Wages Accrual 15,298.87 A/P Other Payroll Liabilities 44,033.53 1929 - A/P Sick Time 58,687.01 Accounts Payable-Other - Other 8,631.40 Total Accounts Payable-Other 257,847.47 Payroll Tax Liabilities- • State Unemployement Payable 238,98 Payroll Tax Liabilities - Other 202.15 Total Payroll Tax Liabilities 441.13 Other Payroll Liabilities Health & Dental Insurance 1,604.41 2330 - Vision Insurance 186,22 2340 - Vol. Life &AD&D 8.00 2345 • Voluntary Group Life 53.38 Cafeteria Plan 25.00 8 Page 1 9:47 AM Fayetteville Public Library 12/08/08 Balance Sheet Cash Basis As of November 30, 2008 _ Nov 30, 08 Supplemental Insurance 141.35 Total Other Payroll Liabilities __ 2,018.36 Total Other Current Liabilities 260,306.96 Total Current Liabilities ------259,131.96 Total Liabilities 259,131.96 Equity Investment in Fixed Assets 21,361,499.04 Fund Balance-Undesignated 2,069,739.36 Fund Balance-Reserved facilitie major repairs & rep 264,970.30 for reparis & replacements 239,096.30 f & f repairs & replacements; 208,919.30 712,985.90 Total Fund Balance-Reserved Fund Balance-Current Year Net Net Income 4 -55,664.Q4 ,674.59 Total Equity — - --_- - 24,542,234.85 TOTAL LIABILITIES & EQUITY 24,801,366.81 A 9 Page 2 9:48 AM Fayetteville Public Library 12/08/08 'Profit & Loss YTD Comparison Cash Basis November 2008 Nov 08 Jan - Nov 08 Ordinary Income/Expense Income Revenue & Support 4150 - Miscellaneous Income sale of items, or regist. 240.00 590.00 Sale of new merchandise 449.50 3,633.70 4500 • Misc. M.J. 4501 • Designated Gifts Other 45.00 808.64 Donations Materials 845.00 40,707.00 non restricted gifts 0.00 18.00 non restricted gifts to child 0.00 4,225.00 4500 • Misc. M.J. - Other 3.50 507.37 Total 4500 • Misc. M.J. 893.50 46,266.01 4150 • Miscellaneous Income - Other 0.00 5,987.85 Total 4150 • Miscellaneous Income 1,583.00 56,477.56 Cafe Rental 0.00 13,922.06 charges for set up and equipm 595.00 3,190.00 Fines & Fees Fees collected at front desk 11,963.86 142,822.18 4315 - Library Cards 30.00 1,245.00 4320 • Research & Misc. Genealogy 68.00 845.50 Sales of T-Shirts, Wanderer, 0.00 125.00 4360 • Lost and Paid 4365 • Refund of Lost & Paid 0.00 -413.18 4360 • Lost and Paid - Other 0.00 1,922.43 Total 4360 • Lost and Paid 0.00 1,509.25 4370 • Damaged and Paid 44.00 632.19 4380 • Copier and Printer income 1,623.98 20,647.49 4390 • Short and Over -529.75 -347.24 Total Fines & Fees 13,200.09 167,479.37 Interest 4401 • Interest-Operating 609.58 18,997.19 Dividends on Millage monies 0.00 18,256.39 Total Interest 609.58 37,253.58 State Aid to Libraries Grant monies that need to be 0.00 2,069.00 state aid 2,400.00 102,158.00 Total State Aid to Libraries 2,400.00 104,227.00 Revenue & Support - Other 0.00 0.00 Total Revenue & Support 18,387.67 382,549.57 Total Income 18,387.67 382,549.57 Expense Operating Expenses Office Supplies 5110 - Administration Expenses 6,988.73 65,116.66 Foundation, marketing and Volunteer needs 3,633.32 21,482.39 computer supplies & minor eq. 5113 - Computer Supplies 0.00 139.81 5114 • Computer Software, Lic. & Maint 28,837.83 55,306.66 5115 - Computer hardware & supplies 66,460.53 136,506.53 annual charges 5,661.02 5,661.02 Total computer supplies & minor eq. 100,959.38 197,614.02 supplies to be reimb by Found 0.00 104.65 5130 • Childrens Program 5131 - Young Children Prog. & Supplies 1,737.23 12,517.06 5133 - Young Adult Expenses 8.25 7,869.86 10 Pagel j 9:48 AM Fayetteville Public Library 12/08/08 Profit & Loss YTD Comparison Cash Basis November 2008 Nov 08 _ Jan - Nov 08 Total 5130 • Childrens Program 1,745.48 20,386.92 Adult prog. expenses 1,014.92 11,841.61 5140 • Book Repair & Circ. Supplies 703.52 30,677.58 supplies for cleaning the bdg 814.47 14,314.62 signage materials 0.00 822.47 Total Office Supplies 115,859.82 362,360.92 Postage 3,126.35 21,908.24 Travel & Training Public Notice 4,615.63 37,911.45 5725 • Public Relations 0.00 2,904.04531.79 1,614.65 Professional Services 1,332.55 56,049.33 Equipment & furnishings 560.00 2,675.45 Utilities Telephone & Internet 2,880.42 28,978.11 Utilities - Other 803.88 100,323.79 -- - - - Total Utilities 3,684.30 129,301.90 Insurance-General 0.00 7,334.38 Total Operating Expenses — _ 129,710.44 622,0606 0.36 Salaries & Wages Adult Services 21,407.09 245,591.32 Materials processing 10,248.69 111,875.26 Children's Library 15,543.22 176,190.74 Circulation 27,495.09 Custodial 306,323.28 6,911.99 70,464.67 Administration 41,969.78 457,100.40 6498 Vacation Time Used 0' 6499 Sick Time Used 5,286.26 136,761.01,727.02 27,560.73 Salaries & Wages - Other 30,000.95 30,000.95 Total Salaries & Wages 160,590.09 1;561,868.35 Payroll Expenses FICA/Medicare Expense 12,224.74 118,938.24 Payments to UofA for students 246.98 1,611.54 State Unemployment Expense 101.60 4,827.23 Voluntary AD & D 0.00 534.25 Long Term Disability 0.00 3,366.79 Life Insurance 0.00 3,016.16 Payroll Expenses - Other 0.00 543.94 Total Payroll Expenses 12,573.32 132,838.15 for yearend accruals 0.00 61.47 Employee Benefit Expenses Health & Dental Insurance 6,825.21 79,968.03 Company paid portion of HSA 827.11 12,283.43 Retirement Contributions 11,425.49 106,922.23 6655 • Retirementment Plan Expenses 1,810.07 7,334.80 Total Employee Benefit Expenses 20,887.88 206,508.49 Publications Book Acquisitions all books child & adult 29,819.01 221,363.06 7120 • Adult Reference Materials 653.76 2,104.04 7140 Genealogical Materials 0.00 2,816.27 7160 - Childrens Books 0.00 176.60 Book Acquisitions - Other 0.00 -1,046.40 Total Book Acquisitions 30,472.77 225,413.57 7130 • Electronic Resources 2,600.00 34,174.13 Periodicals Audio Visuals 35.00 11,558.69 7610 - Film/DVD 2,100.14 34,059.24 7620 • Audio 438.28 13,350.57 11 Page 2 9:48 AM Fayetteville Public Library 12/08/08 Profit & Loss YTD Comparison Cash Basis November 2008 Nov 08 Jan - Nov 08 7640 Music 288.18 864.55 Total Audio Visuals 2,826.60 48,274.36 Total Publications 35,934.37 319,420.75 Building & Equipment Building & Grounds 478.53 967.91 Landscape Maintenance 988.64 8,642.12 Building Maintenance 6,580.46 76,029.92 Office Machine Maintneance •7,923.34 8,031.84 — ....---- — ----------- ---- — Total Building & Equipment 15,970.97 93,671.79 Total Expense 375,667.07 2,936,429.36 Net Ordinary Income -357,279.40 -2,553,879.79 Other Income/Expense Other Income Inter-Agency Transfers Transfer from City 0.00 1,305,300.00- 9150 ,305,300.009150 • Transfer-Millage 392,153.95 1,051,406.65 Transfer for Books 0.00 251,488.32 Transfer from City-CIP Other 0.00 23,000.00 Transfer from Friends 0.00 34,000.00 Transfers from Foundation 0.00 292,359.41 Total Inter-Agency Transfers 392,153.95 2,957,554.38 Total Other Income 392,153.95 2,957,554.38 Net Other tncome — _ -392,153.95 2,957,554.38 Net Income 34,874.55 403,674.59 12 Page 3 Fayetteville Public Library Budget Comparison i October 31 , 2008. Current Monthly Current % Budget Annual Month 10 Month Budget YTD YTD YTD Budget Sources of Funds Millage Receipts 89,167 89,167 891 ,667 83.33% 891 ,667 1 ,070,000 Citof Fayetteville 130,530 130,530 1 ,305,301 83.33% 1 ,305,304 1 ,566,365 City CIP books 25,167 25,167 251 ,581 83.30% 251 ,667 302,000 City CIP other 1 ,917 23,000 100.00% 19,167 23,000 State Aid 9,916 99,758 83.83% 99,163 118,996 Foundation 42,000 20,917 292,359 116.48% 209,167 251 ,000 Friends 2,833 34,000 100.00% 28,333 34,000 All Other Sources 23,282 22,850 272,428 99.36% 228,496 274,195 Total Sources of Funds 310,146 303,296 3,170,094 87.10% 3,032,963 3,639,556 Expenses Salaries & Wages 139,543 143,497 1 ,401 ,278 81 .38% 1 ,434,968 1 ,721 ,961 Payroll Taxes & Work Study 11 ,458 12,717 113,408 74.32% 127,167 152,600 Employee Insurance 9,590 11 ,283 91 ,517 67.59% 112,833 135,400 Retirement 9,743 15,725 101 ,022 53.54% 157,250 188,700 Processing Supplies 20,289 4,167 29,976 59.95% 41 ,667 50,000 IT-Hardware 36,818 11 ,750 70,185 49.78% 117,500 141 ,000 IT-Software & Maintenance 12,303 8,292 26,469 26.60% 82,917 99,500 Cleaning Supplies 2,093 1 ,500 13,501 75.01% 15,000 18,000 Other Supplies 0 8,417 61 ,934 61 .32% 84,167 101 ,000 ;Youth Programming 1 ,236 2,700 19,488 60.15% 27,000 32,400 Adult Programming 1 ,354 2,517 10,825 35.84% 25,167 30,200 Library Materials 44,030 33,858 283,488 69.77% 338,579 406,295 Telephone & Internet 3,638 3,083 26,098 70.54% 30,833 37,000 Utilities 18,635 10,583 99,521 78.36% 105,833 127,000 Postage 3,000, 3,517 18,782 44.51 % 35,167 42,200 Travel & Training 2,887 4,200 33,296 66.06% 42,000 50,400 Prof./Contractual Services 1 ,497 6,267 55,034 73.18% 62,667 75,200 Landscape Maint. 1 ,189 3,083 7,656 20.69% 30,833 37,000 Building/Equip. Maint. 11,892 12,058 70,048 48.41 % 120,583 144,700 Insurance 4,365 750 7,335 81 .50% 7,500 9,000 Public Rel. & Other 10,319 4,650 18,637 33.40% 46,500 55,800 Furniture & Equipment 3,750 2,115 4.70% 37,500 45,000 Total Expenses 345,879 308,363 2,561 ,613 69.23% 3,083,630 3,700,356 Excess/Deficit -35,733 -5,067 608,481 -50,667 -60,800 13 10:03 AM Fayetteville Public Library 12/09/08 Balance Sheet Cash Basis As of October 31, 2008 Oct 31, 08 ASSETS _--- __--- Current Assets Checking/Savings General Operating Funds Bank of Fayetteville-Deposits 59,161.30 Petty Cash 408.00 Total General Operating Funds 59,569.30 Merrill Lynch-WCMA Operating portion of account 1,276,044.01 Total Merrill Lynch-WCMA 1,276,044.01 Schwab -Millage 4108-2175 903,773.09 1125 • Schwab Institutional - longterm 181,306.49 For long term Facilities repairs & replacements 264,970.30 For major repair & replacement of furniture & equipment 208,919.30 For major replacements of Tech. items, conveyor, phone system... 239,096.30 Total Checking/Savings 3,133,678.79 Other Current Assets 1220 • Due to/from other Gov. Units 1,177,424.45 1250 • Prepaid Expenses 64,174.77 Total Other Current Assets 1,241,599.22 Total Current Assets 4,375,278.01 Fixed Assets Fixed Assets Library Buildings 20,754,629.47 Equipment 1,030,300.23 Furniture & Fixtures 233,599.94 Accumulated Depreciation -1,782,080.84 Total Fixed Assets 20,236,448.80 Library Owned Art 150,000.00 Total Fixed Assets 20,386,448.80 TOTAL ASSETS 24,761,726.81 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable -4,402.63 Total Accounts Payable -4,402.63 Other Current Liabilities Accounts Payable-Other A/P Vacation accrual 131,196.66 A/P Salaries &Wages Accrual 15,298.87 A/P Other Payroll Liabilities 44,033.53 1929 - A/P Sick Time 58,687.01 Accounts Payable-Other - Other 8,631.40 Total Accounts Payable-Other 257,847.47 Payroll Tax Liabilities State Unemployement Payable 137.38 Total Payroll Tax Liabilities 137.38 Other Payroll Liabilities Health & Dental Insurance 784,29 Total Other Payroll Liabilities 784.29 Total Other Current Liabilities 258,769.14 14 . Page 1 i i' 10:03 Am Fayetteville Public Library 12/09108 Balance Sheet Cash Basis As of October 31, 2008 Oct 31, 08 Total Current Liabilities 254,366.51 Total Liabilities 254,366.51 Equity Investment in Fixed Assets 21,361,499.04 Fund Balance-Undesignated 2,069,739.36 Fund Balance-Reserved facilitie major repairs & rep 264,970.30 for reparis & replacements 239,096.30 f& f repairs & replacements 208,919.30 Total Fund Balance-Reserved 712,985.90 Fund Balance-Current Year Net -5,664.04 Net Income _ 368,800.04 Total Equity 24,507,360.30 TOTAL LIABILITIES & EQUITY 24,761,726.81 15 Page 2 10:04 AM Fayetteville Public Library 12/09/08 Profit & Loss YTD Comparison Cash Basis October 2008 Oct 08 Jan - Oct 08 Ordinary Income/Expense Income Revenue & Support 4150 - Miscellaneous Income sale of items, or regist. 0.00 350.00 Sale of new merchandise 346.60 3,184.20 4500 - Misc. M.J. 4501 • Designated Gifts Other 267.86 763.64 Donations Materials 525.00 39,862.00 non restricted gifts 0.00 18.00 nonrestricted gifts to child 3,220.00 4,225.00 4500 - Misc. M.J. - Other 14.06 503.87 Total 4500 Misc. M.J. 4,026.92 45,372.51 4150 • Miscellaneous Income - Other 0.00 5,987.85 Total 4150 • Miscellaneous Income 4,373.52 54,894.56 Cafe Rental 3,200.00 .13,922.06 charges for set up and equipm 240.00 2,595.00 Fines & Fees Fees collected at front desk 12,700.26 130,858.32 4315 - Library Cards 120.00 1,215.00 4320 • Research & Misc. Genealogy 23.00 777.50 Sales of T-Shirts, Wanderer, 0.00 125.00 4360 • Lost and Paid 4365 • Refund of Lost & Paid 0.00 -413.18 4360 • Lost and Paid - Other 375.03 1,922.43 Total 4360 • Lost and Paid 375.03 1,509.25 4370 • Damaged and Paid 5.00 588.19 a 4380 - Copier and Printer income 2,106.85 19,023.51 4390 • Short and Over 137.88 182.51 Total Fines & Fees 15,468.02 154,279.28 Interest ' 4401 • Interest-Operating 1,355.33 18,387.61 Dividends on Millage monies 1,323.15 18,256.39 Total Interest 2,678.48 36,644.00 State Aid to Libraries Grant monies that need to be 0.00 2,069.00 state aid 0.00 99,758.00 Total State Aid to Libraries 0.00 101,827.00 Revenue & Support - Other 0.00 0.00 Total Revenue &Support 25,960.02 364,161.90 Total Income 25,960.02 364,161.90 Expense Operating Expenses Office Supplies 5110 • Administration Expenses 7,666.17 58,127.93 Foundation, marketing and Volunteer needs 1,998.12 17,849.07 computer supplies & minor eq. 5113 - Computer Supplies 0.00 139.81 5114 • Computer Software, Lic. & Maint 12,302.67 26,468.83 5115 - Computer hardware & supplies 36,817.92 70,046.00 Total computer supplies & minor eq. 49,120.59 96,654.64 supplies to be reimb by Found 16.98 104.65 5130 - Childrens Program 5131 • Young Children Prog. & Supplies 146.40 10,779.83 5133 - Young Adult Expenses 1,089.60 7,861.61 Total 5130 - Childrens Program 1,236.00 18,641.44 16 Pagel 10:04 AM Fayetteville Public Library 'I 12/09/08 Profit & Loss YTD Comparison Cash Basis October 2008 Oct 08 Jan - Oct 08 Adult prog. expenses 1,354.28 10,826.69 5140 Book Repair & Circ. Supplies 20,289.38 29,974.06 supplies for cleaning the bdg 2,093.02 13,500.15 signage materials 465.88 822.47 Total Office Supplies 84,240.42 246,501.10 Postage 3,000.00 18,781.89 Travel & Training 2,886.84 33,295.82 Public Notice 147.42 2,904.04 5725 - Public Relations 25.00 1,082.86 Professional Services 1,496.85 54,716.78 Equipment & furnishings 0.00 2,115.45 Utilities Telephone & Internet 3,638.18 26,097.69 Utilities - Other 18,635.13 99,519.91 Total Utilities 22,273.31 125,617.60 Insurance-General 4,364.38 7,334.38 Total Operating Expenses 118,434.22 492,349.92 Salaries & Wages Adult Services 19,663.43 224,184.23, Materials processing 10,419.96 101,626.57 Children's Library 17,155.86 160,647.52 Circulation 25,101.23 278,828.19 Custodial 6,775.83 63,552.68 Administration 46,835.96 415,130.62 6498 Vacation Time Used 11,502.87 131,474.74 6499 Sick Time Used 2,087.77 25,833.71 Total Salaries & Wages 139,542.91 1,401,278.26 Payroll Expenses FICA/Medicare Expense 10,614.02 106,713.50 Payments to UofA for students 676.92 1,364.56 State Unemployment Expense 167.50 4,725.63 Voluntary AD & D 159.27 534.25 Long Term Disability 1,029.67 3,366.79 Life Insurance 531.55 3,016.16 Payroll Expenses - Other 0.00 543.94 Total Payroll Expenses 13,178.93 120,264.83 for yearend accruals 0.00 61.47 Employee Benefit Expenses Health & Dental Insurance 7,042.83 73,142.82 Company paid portion of HSA 827.11 11,456.32 Retirement Contributions 9,742.81 95,496.74 6655 • Retirementment Plan Expenses 0.00 5,524.73 Total Employee Benefit Expenses 17,612.75 185,620.61 Publications Book Acquisitions all books child & adult 37,233.96 191,544.05 7120 • Adult Reference Materials 218.03 1,450.28 7140 Genealogical Materials 58.57 2-,816.27 7160 • Childrens Books 0.00 176.60 Book Acquisitions - Other 0.00 -1,046.40 Total Book Acquisitions 37,510.56 194,940.80 7130 • Electronic Resources 99.00 31,574.13 Periodicals 99.95 11,523.69 Audio Visuals 7610 • Film/DVD 7620 • Audio 3,765.25 31,959.10 335.30 7640 • Music 2, 12,912.29 219.68 576.37 Total Audio Visuals 6,320.23 45,447.76 17 Page 2 10:04 AM Fayetteville Public Library 12/09/08 Profit & Loss YTD Comparison Cash Basis October 2008 Oct 08 Jan - Oct 08 Total Publications 44,029.74 283,486.38 Building & Equipment Building & Grounds 5.44 489.38 Landscape Maintenance 1,188.64 7,653.48 Building Maintenance 11,886.07 69,449.46 Office Machine Maintneance 0.00 108.50 Total Building & Equipment 13,080.15 77,700.82 Total Expense .345,878.70 2,560,762.29 Net Ordinary Income -319,918.68 -2,196,600.39 Other Income/Expense Other Income Inter-Agency Transfers Transfer from City 130,530.00 1,305,300.00 9150 . Transfer-Millage 103,253.91 659,252.70 Transfer for Books 25,148.84 251,488.32 Transfer from City-CIP Other 0.00 23,000.00 Transfer from Friends 0.00 34,000.00 Transfers from Foundation 42,000.00 292,359.41 Total Inter-Agency Transfers 300,932.75 2,565,400.43 Total Other Income 300,932.75 2,565,400.43 Net Other Income 300,932.75 2,565,400.43 Net Income -18,985.93 368,800.04 18 Page 3 i FAYETrEVILLE PUBLIC LIBRARY Memo To: Board of Trustees, Fayetteville Public Library From: Louise Schaper, Executive Director and Catherine Rew, Director of Administrative Services Date: 12/15/08 Re: Library 2009 Operating Budget Background In the July 21 , 2008 special meeting the BOT approved a tentative 2009 budget. Since that time various sources of income have been determined and expenses adjusted to match income. Additionally, the City of Fayetteville added $24,913 for merit increases to the base budget. On October 20 the BOT asked that its request for funding for extended hours be retracted due to the uncertainty of the Foundation disbursement. The Foundation's finance committee decided on November 5 to disburse $100,000 in accordance with its disbursement policy. On December 2, the City Council approved the fiscal 2009 budget including the library's funding. Therefore, we present a final budget for your approval. Analysis Each year the Library combines the funds expected from all sources, i.e. City general fund, City CIP fund, millage, State Aid, Foundation, Friends and all other sources, and prepares an annual operating budget for the Library Board of Trustees. This year that budget includes millage at 100% of assessed values, same as last year, and $42,000 dollars of Foundation corporate gifts that the Library received late in 2008, but budgeted in 2009. The budget is approximately $20,000 less for 2009 than 2008 due to market and banking conditions. Some line items have been reduced to fund merit increases, in the same manner as the city. Recommendation Staff recommends that the budget be accepted as presented. 1 19 Fayetteville Public Library Budget Comparison January 31,, 2009 Current Monthly Current % Budget Annual Month 1 Month Budget YTD YTD YTD Budget Sources of Funds Millage Receipts 98,363 0 0.00% 98,36.3 1 ,180,361 City of Fayetteville 132,607 0 0.00% 132,607 1 ,591 ,278 City CIP books 26,500 0 0.00% 26,500 318,000 City CIP other 1 ,917 0 0.00% 1 ,917 23,000 State Aid . 9,916 0 0.00% 9,916' 118,996 Foundation 11 ,833 0 0.00% 11 ,833 142,000 Friends 2,917 0 0.00% 2,917 35,000 All Other Sources 17,500 0 0.00% 17,500 210,000 Total Sources of Funds 301 ,553 0 0.00% 301 ,553 3,618,635 Expenses Salaries & Wages 150,591 0 0.00% 150,591 1 ,807,091 Payroll taxes & Work Study 12,623 0 0.00% 12,623 151 ,481 Employee Insurance 10,451 0 0.00% 10,451 125,410 Retirement 14,174 0 0.00% 14,174 170,092 Processing Supplies 3,083 0 0.00% 3,083 37,000 IT-Hardware 12,333 0 0.00% 12,333 148,000 IT-Software & Maintenance 7,750 0 0.00% 7,750 93,000 Cleaning Supplies 1 ,500 0 0.00% 1 ,500 18,000 Other Supplies 4,917 0 0.00% 4,917 59,000 Youth Programming 2,917 0 0.00% 2,917 35,000 Adult Programming 2,083 0 0.00% 2,083 25,000 Library Materials 31 ,875 0 0.00% 31 ,875 382,500 Telephone & Internet 3,083 0 0.00% 3,083 37,000 Utilities 11 ,083 0 0.00% 11 ,083 133,000 Postage 3,100 0 0.00% 3,100 37,200 Travel & Training 3,708 0 0.00% . 3,708 44,500 Prof./Contractual Services 4,922 0 0.00% 4,922 59,061 Landscape Maint. 2,083 0 0.00% 2,083 25,000 Building/Equip. Maint 12,458 0 0.00% 12,458 149,500 Insurance 500 0 0.00% 500 6,000 Public Rel. & Other 2,983 0 0.00% 2,983 35,800 Furniture & Equipment 3,333 0 0.00% 3,333 40,000 Total Expenses 0 301 ,553 0 0.00% 301 ,553 3,618,635 Excess/Deficit 0 0 0 0 0 20 i 0 FAYETTEVILLE PUBLIC LIBRARY i i Me -m-. o To: Board of Trustees, Fayetteville Public Library From: Louise Schaper, Executive Director and Shawna Thorup, Director of Operations Date: December 15, 2008 Re: Clarification of assorted patron policies Background Clarification of three patron policies is needed. LO: Lost Materials explains patron responsibilities when a checked out item is lost. NF: Customer Responsibilities lays out expectations for library card holders. JF: 2009 Fee Schedule is the annual review of the fees charged to patrons in certain circumstances. The proposed revisions will guide staff in assisting library patrons and better explain certain situations to patrons. Analysis LO: Lost Materials — Line staff requested clarification of this policy to better facilitate their dealings with patrons. The revision clarifies the charge for lost materials, defines eligibility for refund if lost and paid material is found, introduces the concept of "replacement" of a lost item at a manager's discretion and defines conditions for replacement. NF: Customer Responsibilities — Needs revision to reflect current practice. The revision updates terminology and clarifies the current practice of blocking patron computer access when fees owed exceed a set amount. JF: 2009 Fee Schedule —There are no substantial changes. This annual update establishes a late fee for a new type of equipment being loaned to patrons, updates terminology and clearly establishes the "processing fee" as non-refundable. Recommendation To aid line staff in working with patrons and patrons' understanding, we recommend adoption of the proposed revisions to policies LO, NF and JF. 1 21 Code LO Date Approved 9/12/94 Date Revised 8/20/98; 7/28/99; 3/27/01(D); 4/7/03 (D); 7/17/06; 9/18/06; 12/18/06; 4/16/071 12/15/08 Policy Name Lost Materials This policy applies only to materials owned by the Fayetteville Public Library. 1 . For a lost item, the--cost--to-the patron will be charged_the ta&isher's/rna_nufacturer's._€�etail__price of t-te item_plus a r7fl_n-ref�r-daaie._processing�fee (see fee schedule). 2. When a patron frust. pay-ti-4e--repiacerner-it pricepays for a lost item, overdue-fi-neslate fees will not be assessed if paid before the account is turned over to a collection agency. 33C ace an item-is-paid for; refunds Payment refund may be given ifwhenrequested by the patron if the -following conditions are met a; upon return of-the-iterriltem must be in satisfactory condition For borrowing by others, e.g. new or like new condition with no writinglhighlightinq containing a pristine book Lacket. if applicable: showing little or no wear. 3,b. Refund amount will be the amount paid less the processing fee and the maximum late fee (see fee schedule). 4. When an item is returned with missing parts, a processing fee will be charged. a. If the missing part is not returned, the cost of the part (if available for separate urchase) or the full price of the whole item plus a processing fee will be charged. 5. A patron may replace a lost item at the discretion of management and if all of the following conditions are met. The library reserves the right to refuse any replacement item a. Management approval. b. The replacement item ;hall: i. Have the identical ISBN or producer's identifying number e g UPC of the lost item. ii_ Be in the same format and edition as the lost item. iii. Be in satisfactory condition for borrowing b others. c. Eguipment e.q. MP3 players is ineligible for replacement 5& The library may turn over unpaid charges for lost materials to a collection agency. 22 i Code NF Date Approved 4/08/96 Date Revised 3/26/01 ; 5/28/01(D); 5/24/03(D); 12/15/03; 9/3/04, 12/15/08 Policy Name Customer Responsibilities 1 . Present your library card to borrow materials. Present your card to use the computers, if requested. 2. Immediately report a lost or stolen library card. When obtaining a replacement card, bring photo identification. Parents requesting replacement cards for minors must show photo identification. 3. Immediately report a change of address-alae+ages, showing appropriate and required proof of the new address. 4. Check out all materials on the Library's circulation system prior to exiting the building. The Library reserves the right to require persons entering or exiting the building to open and disclose the contents of any bags, purses, briefcases, and other containers which are being carried by or are in the possession of the persons. 5. Ensure all materials borrowed are returned on time. 6. Pay fi% fees f } � accrued on borrower account. The Library reserves the right to block checkouts and computer access when fines fees exceed a set amount. 7. Pay for loss and/or any damage of borrowed materials (fiat--rest+itsthat .result in replacement, repairs, cleaning or reprocessing. 23 Code JF Date Approved 1/20/03 Date Revised 4/1/03; 12/4/03; 12/8/03; 2/18/04; 3/23/04; 10/26/04; 1/13/05; 5/1/05; 12/30/05; 1/26/06; 7/17/06; 2/19/07; 6/16/08; 12!15/08 Policy Name 2OW2009 Fee Schedule Fee Amount Cards: non-resident cards $30/ ear per person Cards: replacement $1 Late materials $.20/day (books); $1/day (videos/DVDs/parenting kits Late materials: maximum fee $6 all items except periodicals; $3 periodicals Fees, Late equipment late laptop computer $5/hour ($40 maximum) late eBook reader $3/day,,,($20 njaximum) late MP3 player $1/day $6 maximum Items returned with missingarts p $5 handling- rocessin fee-- per item Damaged materials Depends on condition of material + $5 handlin rocessinr fee Lost materials Material price and -a. $5 handlingprocess inq fee Tapes/CDs from Books on Tape, Recorded Books and Listening Library are $7 each plus a $5 ha-ndling2 ocessinc fee Collection agency fee $10 non-refundable Copies & Printing (Including mistakes) $.10 per side; color $.50 per side; Reader printer copies $.25 per page Faxing $1 per page interlibrary loans $1 processing* fee for each request Interlibrary loans: lost/damaged items Cost of the item plus a $10rocessin * fee Genealogy research $15/hour (1 hour minimum required, includes copies and postage Obituary requests $8/each includes postage) Library card number look-up $.50 for material check out Meeting room use fee: 1 . $10 for up to 4 hours for non-profits (50% discount with Walker Room annual payment for groups who meet regularly) HenryBoard Room 2. $10/hour for for-profits Meeting room cancellation fee Fees above without 24-hour notice Meeting room set-ups: Walker Room 1 . Standard - no change 2. Small group- no charge 3. Full layout - $50 4. Conference layout - $50 5. Extra large layout - $100 6. Classroom layout - $100 Grand piano use: Walker Room $50 Portable stage: Walker Room $50 one change in standard layout) Portable LCD use Board Room only) $25 Technical support (required for AV system $25/hr (one-half hour min) use in Walker Room Damage and cleaning: meeting rooms Case-by-case basis I Processing fees are non-refundable. 24 o FAYETTEVILLE PUBLIC LIBRARY Memo To: Board of Trustees, Fayetteville Public Library From: Louise Schaper, Executive Director and Shawna Thorup, Director of Operations Date: December 15, 2008 Re: Computer Resources and Internet Access & Wireless Access Policies Background Policies KG: Computer Resources and Internet Access and KH: Wireless Access establish FPL's commitment to provide library patrons with the computing resources they need and govern patrons' use of these resources. Neither has been updated since operating in Blair Library. Analysis Line staff and the I.T. Director have successfully tested unauthenticated wireless access for patrons. This ability for any building visitor to use the library's wireless network without a library card has long been requested by customers. An additional benefit is an anticipated staff efficiency as our current practice requires staff time to explain how to and help patrons connect to the network. Policy KH and its parent policy, KG, must be updated to reflect this exciting new service. Additionally, staff took the opportunity to incorporate some other needed updates. Proposed changes to the policies include the following. 1. Changes in language to reflect unauthenticated wireless access and removes the requirement of an FPL card. 2. Removes prohibition against "chat room" use, which staff found unenforceable. 3. Cleans up several typos. 4. Updates some obsolete terminology. 5. Introduces FPL laptops for check out into policy. 6. Defines "visitor's pass" and requirements for obtaining one. Recommendation Based on`input from staff and customers, we recommend the proposed updates to policies KG and KH, which will allow the library to provide unauthenticated wireless access to building visitors and update the policies to reflect current realities and priorities. 1 25 Code KG Date Approved 1/23/98 Date Revised 7/16101 ; 5/19/03; 12/4/03; 6/21/04; 8/16104; 2/8/08 (D);,,12/15108 Policy: Computer Resources and Internet Access The Fayetteville Public Library's mission is to strengthen our community and empower our citizens with free and public access to knowledge. In accord with its commitment and continued efforts to provide access to informational, educational, cultural, and recreational resources and services for the community, the Fayetteville Public Library ("FPL") makes available computer resources to patrons. In providing access to computer resources, the FPL supports the principles expressed in the American Library Association's Library Bi// of Rights, Freedom to Read, and Freedom to View statements, and adheres to relevant provisions of federal and state law. All persons using the FPL's computer lab or workstations resources--("users") must have a valid FPL library card in good standing or a visitor's pass. These users and users of the FPL wireless network -and do hereby. agree to adhere to the following conduct code: 1. Users are responsible for any damage caused to computer equipment/hardware and/or software. 2. Users will respect and abide by copyright laws and licensing agreements. 3. Users will not make any attempt to gain unauthorized access to restricted files or networks; or to damage or modify computer equipment or software. 4. Users will comply with any time limitations on computer access/usage implemented by FPL staff. 5. Users will respect the privacy of others and refrain from attempting to view or read materials being used/accessed by others. 6.User"tf-n-et-access-"shat-greu W-orAhe-equiv-atent. 7-:6. Users must save data only to diskette;co pact-disc or.USB keyremovable storage devices. Data may not be T; saved to library hard drives. 8.7. Users must establish a print payment account in order to print from computers. Refunds will not be given on account balances. 9.8. Minors are only permitted to access filtered Internet stations. 40:9. Users age 18 and older may request the use of unfiltered Internet for research purposes. 44A 0. Unsupervised users under age 12 may access workstations in the cChildren's fLi,brary only. 411. Users under age 12 must be accompanied by an adult when accessing computers in areas of the library beyond the eChildren's ILibrary. X12. Only users age 12 and under may access computers in the Kid-Tech area of the cChildren's L.fibrary. 44;13. Only users ages 12-18 may access computers in the Young Adult area. 414. The-FPL is not responsible for damage or loss caused by viruses. 15. GGess --i—puters equipped with assistive terhnelogles only if they have physiGal needs requiring these funetiensx Some workstations have dedicated functions and use may be restricted to those functions. All others may be asked to yield the workstation. a. Assistive technology computers are intended for the use of persons whose physical needs requi these functions. b. Workstations with dedicated microfilm a ui ment are intended for the use of the microfilm collection. C. "Research computers" are intended for mediated staff/customer searching and assistance. 17:16. Users must wear headphones or earbuds for any programs requiring sound and keep the volume at a level that does not disturb other users. Headphones and earbuds may be purchased at Wornaation-service desks. 1$.17. Users are not permitted to engage in illegal activity; access illegal materials; access materials resulting, or which may result, in the disruption of library services (including the display of graphics either illegal or obscene according to local community standards); or allow the access by minors of-to "materials harmful to minors," as defined by law. 149A8. Users will terminate their computer session and leave the computer terminal area upon request by FPL staff. Users may have Internet and/or library privileges suspended or revoked for failing to comply with library policies and/or staff decisions. Use of library computers includin checkout of FPL la to s for in-libra use is on a first come, first serve basis. Reservations are not available. There is a two-hour time limit for the total amount of computer access per day. Library staff may provide assistance to users of computer resources to the extent time and customer demand allows. Visit r.s.;w.... o_nc�t. ha...... _FP_Lcard.may,_ot�t i_n.._a visitor's .__....._ _....._..pass.._af_ktp._Refer. nc .,Dsk.,_I�._valio.._Ibx. e...,.g:_ a cirivr's, lic el.tse_rrtay be recruesecE. visitor's ass is intended fc�r custc�merss18 ears or older who are traveiin throw h the ares and who do not `he Fa ettevilie Public Librar routine ar;d is valid for up to 60 minutes-of computer acr9�_spgr dad. Use of computer resources, including the Internet, requires a responsibility of the user to evaluate the quality of information accessed. Although computers allow access to a broad array of excellent information,- computers may also access information that can be inaccurate, outdated, inappropriate, offensive, and/or illegal. The availability of information and materials does not constitute endorsement of the content by the FPL. Access to, use of, or dissemination of information through the FPL's computer resources is the responsibility of the user. 27 Code KH Date Approved 10/8/04 (D) Date Revised 12/15/08 Policy: Wireless Access 1 . All wireless users must agree to Fayetteville Public Library's LEPLComputer Resources and Internet Access policy_ aad--n4u&t4eg ire-usi�a-valid--F-ayet-teviile-Pum L i'�„�«ry card-o�=a-Mali vistt�rs piss—oy-z-,ate" ,:g tk�e-Ii nary eaxd aurpber-sr-vi-si#er's-pass, B connecting to FPL's wireless network users are accepting Fayetteville Public Library's existing Internet policy. 2. Library staff cannot provide assistance with your laptop, network card, or configuration because the library cannot accept the liability of handling customer equipment. 3. Wireless access will be filtered. 4. Headphones are mandatory for programs requiring sound. Headphones can be purchased at several service desks. 5. Wireless access should not be considered secure. 6. Printers are not part of the wireless access program at Fayetteville Public Library. If wireless users need to print, they will need to save to diska removable storage device, and then login to a library workstation to send print jobs. Users will need to have a flan established FPL printing account in order to print from a library workstation. 7. The Fayetteville Public Library is not responsible for damage or loss caused by viruses. All wireless users are strongly encouraged to install anti-virus software to protect their computer from outside threats. Users are also strongly encouraged to keep all wireless devices up-to-date with security patches and updates provided by the operating system vendor. As an additional measure of protection users are encouraged to use a personal firewall on -F their wireless device. 1 8. Wireless users will not be permitted to perform vulnerability assessments or scans against the library's networks. Any such intrusions will be deemed as a violation of library policy and subject to immediate revocation of library privileges. 9. Users will not be permitted to mount an attack, hack, attempt to hack, scan, sniff, packet flood, spoof (user accounts or IP addresses), or perform security assessments against any library owned workstation, server, router, switch, patron computer, or outside network through the wireless access points provided by the Fayetteville Public Library or its affiliates. 10. The Library cannot assume responsibility for any damages caused by or from using Fayetteville Public Librarys wireless access or damages caused from using Fayetteville Public Library s wireless access. 11 . Any person attaching a wireless device to the Fayetteville Public Library network is responsible for the security of the device and for any intentional or unintentional activities from or to the network pathway the device is using. Users must guard against abuses that disrupt or threaten the network and any systems connected to it. 12. All Fayetteville Public Library policies not covered by this policy are applicable. 28 FAYETTEVILLE PUBLIC LIBRARY Board of Trustees Projected 2009 Meeting Agendas (updated 12/8/08) Monday, February 16, 2009 Officer elections Performance review for ED Monday, April 20, 2009 Staff presentation: "Cover to Cover" Staff presentation: Summer Reading Club 2009 Monday, June 15, 2009 2010 Budget proposal Staff presentation Monday, August 17, 2009 2010 Budget Audit report Monday, October 19, 2009 Staff presentation 2010 Budget Staff presentation Monday, December 21, 2009 2010 Budget Staff presentation 2010 fee schedule 29 FAYETTEVILLE PUBLIC LIBRARY Key Events: December 15 — January 30 + Holiday Movie Marathon Saturday, December 27, 10:30 am: Sleeping Beauty Friday, January 2, 2 pm: WALL-E Monday, December 29, 2 pm: Kung Fu Panda Saturday, January 3, 10:30 am: The Wizard of Oz Tuesday, December 30, 2 pm: Star Wars: The Clone Wars All movies are screened in the Walker Community Room. For children and families. The event is free and open to the public. For more information, call the Children's Desk at 856.7170. Big Hat Law: Arkansas and Its State Police (1935-2000) Saturday, January 10, 2 pm, Walker Community Room: From the "Arkansas Rangers" to Governor Cherry's plan for a 'trooper in every county' and on to today's diversified force, this new history of the Arkansas State Police, by Fayetteville author Michael Lindsey, tells in dramatic detail the development of crime-solving methods, innovative technologies used to bring criminals to justice and the remarkable stories of the men and women who served the force. A book signing will follow the lecture. Books will be available for sale. For more information, call 856.7250. Find It and Fund It: Grant Seeking Basics Wednesday, January 14, 10 am, Ann Henry Board Room: Finding new financial sources can be a challenge for non-profit organizations. This workshop will introduce basic and advance search tips to maximize searching in the Foundation Directory Online, a database available to Northwest Arkansas as part of FPL's Foundation Center Cooperating Collection. Presented by the Nonprofit Resource Center. Registration is required. To sign up or for more information, call the Reference Desk at 856-7250. John Harrison Opera Foundation Presents Double Feature Sunday, January 18, 1 pm, Walker Community Room: The Fayetteville Public Library will screen DVD versions of Pietro Mascagni's opera Cavalleria Rusticana and Ruggero Leoncavallo's opera Pagliacci. Director Franco Zeffirelli helmed these two film versions of the Italian operas Cavalleria Rusticana and Pagliacci, both starring Placido Domingo. For more information, call 856.7250. Chinese New Year Saturday, January 24, 10:30 am, Wal-Mart Storytime Room: Learn how Chinese New Year is celebrated in China and Lunar New Year in Korea, see costumes and sample food. Wear red to celebrate the Year of the Ox. For families. Registration is.required. For more information or to sign up, call the Children's Desk at 856.7170. Dr. Sam Totten Lecture Tuesday, January 27, 6 pm, Walker Community Room: Dr. Sam Totten, a 2008 Fulbright Scholar and a genocide expert based at the University of Arkansas, will speak about his field work in Rwanda, the site of the 1994 genocide that took the lives of between 800,000 and 1 million people in 100 days and along the Chad / Darfur, Sudan border where a current genocide is unfolding nearby. The program is sponsored by the Fayetteville Public Library and the Osher Lifelong Learning Institute. The program is free and open to the public. For more information, call 856.7250. Community Read February - May: The Community Read is part of the adult winter reading festival "Cover to Cover." Book selected is Michael Pollan's In Defense of Food. Sponsored by the Gaylord Willis Memorial Fund and the Friends of FPL. American History Month February: Two events under development: (1 ) UA Inspirational Singers, and (2) Dr. Charles Robinson and Dr. Calvin White on African American biography. 30