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Home My WebLink About2009-08-24 - Agendas - Final Ta •ee11c ARKANSAS 113 W.Mountain St. Fayetteville,AR 72701 Telephone:(479)575-8267 AGENDA FOR A MEETING OF THE PLANNING COMMISSION Monday,August 24,2009,5:30 p.m. Room 219,City Administration Building ORDER OF PLANNING COMMISSION MEETING A. Introduction of agenda item—Chair B. Presentation of Staff Report C. Presentation of request—Applicant D. Public Comment E. Questions&Answer with Commission F. Action of Planning Commission(Discussion&Vote) NOTE TO MEMBERS OF THE AUDIENCE If you wish to address the Planning Commission on an agenda item please queue behind the podium when the Chair asks for public comment. Public comment occurs after the Planning Staff has presented the application and will only be permitted during this part of the hearing for each item. Members of the public are permitted a maximum of 10 minutes to speak; representatives of a neighborhood group will be allowed 20 minutes. The applicant/representative of an application before the Planning Commission for consideration will be permitted a maximum of 20 minutes for presentation. Once the Chair recognizes you, go to the podium at the front of the room and give your name and address. Address your comments to the Chair, who is the presiding officer. He/She will direct them to the appropriate appointed official, staff member or others for response. Open dialogue will not be permitted: please ask any questions, and answers will be provided once public comment has been closed. Please keep your comments brief,to the point, and relevant to the agenda item being considered so that everyone has a chance to speak. Please, as a matter of courtesy, refrain from applauding or booing any speakers or actions of the Planning Commission. 2009 Planning Commissioners Sean Trumbo Matthew Cabe James Graves Porter Winston Andy Lack Christine Myres Jeremy Kennedy Jim Zant Craig Honchell a ere;iie ARKANSAS TENTATIVE THE CITY OF FAYETTEVILLE, ARKANSAS 113 W.Mountain St Fayetteville,AR 72701 Telephone:(479)575-8267 AGENDA FOR A MEETING OF THE PLANNING COMMISSION MONDAY,AUGUST 24,2009, 5:30 p.m. Room 219,City Administration Building Call to Order Roll Call The following items will be considered: Consent: 1.Approval of the minutes from the Monday,August 10,2009 meeting. 2.ADM 09-3411 (LIBERTY BANK): Submitted by CRAFTON,TULL& SPARKS for property located at the NW CORNER OF JOYCE AND VANTAGE. The property is zoned R-O, RESIDENTIAL OFFICE and contains approximately 2.68 acres. The request is for a one year extension of the approved Large Scale Development, LSD 07-2574. Planner: Jesse Fulcher 3. ADM 09-3412 (PATHWAY BAPTIST): Submitted by JUSTIN JORGENSEN for property located at the SE CORNER OF MT. COMFORT AND SALEM. The property is zoned R-O, RESIDENTIAL OFFICE and P-1, INSTITUTIONAL and contains 14.36 acres. The request is for a one year extension of the approved Lot Split,LSP 08-3025. Planner:Andrew Gamer 4. VAC 09-3397: (UNIVERSITY OF ARKANSAS,483): Submitted by the U OF A for property located at 10 N. GARLAND AVENUE. The property is zoned P-1, INSTITUTIONAL. The request is to vacate a portion of an existing utility easement. Planner:Andrew Garner 5.VAC 09-3399: (HARRIS/303 S.WEST AVENUE, 523): Submitted by BATES & ASSOCIATES for property located at 303 S.WEST AVENUE. The property is zoned DG, DOWNTOWN GENERAL and contains approximately 0.10 acres. The request is to vacate a portion of the West Avenue right-of-way and a 30' alley right-of-way. Planner: Jesse Fulcher New Business: 6. RZN 09-3394: (S & M,LLC/BOX AVENUE SUBDIVISION LOTS 2 &3,372): Submitted by H2 ENGINEERING,INC. for property located at 2013, 2025, 2037, and 2049 BOX AVE. The property is zoned RSF-4, SINGLE FAMILY-4 UNITS/ACRE and contains approximately 1.05 acres. The request is to rezone the subject property to RMF-6, Residential Multi-family, 6 units per acre. Planner: Dara Sanders 7. RZN 09-3398: (SCHAFFER/528 N.COLLEGE,446): Submitted by LANCE AND JULIE SCHAFFER for property located at 528 N. COLLEGE AVENUE. The property is zoned C-2, THOROUGHFARE COMMERCIAL and contains approximately 0.17 acres. The request is to rezone the subject property to DG,Downtown General. Planner: Jesse Fulcher All interested parties may appear and be heard at the public hearings. A copy of the proposed amendments and other pertinent data are open and available for inspection in the office of City Planning(575-8267), 125 West Mountain Street,Fayetteville,Arkansas. All interested parties are invited to review the petitions. Interpreters or TDD, Telecommunication Device for the Deaf,are available for all public hearings;72 hour notice is required. For further information or to request an interpreter,please call 575-8330. 1i � g S �NPC Meeting of August 24, 2009 gym = ... � ARKANSAS THE CITY OF FAYETTEVILLE, ARKANSAS 125 W. Mountain St. Fayetteville,AR 72701 PLANNING DIVISION CORRESPONDENCE Telephone:(479)575-8267 TO: Fayetteville Planning Commission FROM: Jesse Fulcher, Current Planner THRU: Jeremy Pate, Development Services Director DATE: August 17, 2009 ADM 09-3411 (LIBERTY BANK): Submitted by CRAFTON, TULL & SPARKS for property located at the NW CORNER OF JOYCE AND VANTAGE. The property is zoned R-O, RESIDENTIAL OFFICE and contains approximately 2.68 acres.The request is a second extension of the approved Large Scale Development, LSD 07-2574. Planner: Jesse Fulcher BACKGROUND Property Description: The subject property is located at the northwest comer,of Joyce Boulevard and Vantage Drive. The 2.68-acre tract is zoned R-O, Residential Office. Background: The original Large Scale Development request was approved by the Planning Commission on July 23,2007 for the construction of a 21,613 sq. ft.bank building with 76 parking spaces. However, a conditional of approval restricting direct access to Joyce Blvd.was appealed to the City Council. Therefore, the final approval date was August 07, 2007. The Planning Commission granted a one-year extension(ADM 08-3066)to August 07,2009 to obtain all required permits to begin construction. However,the applicant has stated that conditions in the economy and market have caused the project to be delayed on the bank's construction schedule. . Proposal: The applicant requests a final extension for the approval of the Large Scale Development for one year, to expire on August 07, 2010. The Planning Department received the applicant's extension request on August 5,2009,within the required one year time limit. Should this extension be granted, all permits necessary for construction are required to be issued before the one-year extended deadline. If the permits are not issued prior to August 07,2010,all of the approved plans for the project shall be rendered null and void. RECOMMENDATION Staff recommends approval of ADM 09-3411, the requested extension to LSD 07-2574 (Liberty Bank), with the following conditions: 1. The applicant shall be allowed until August 07, 2010 to receive all permits and approvals required to complete construction of the development or project. If all permits have not been received by this time, the Large Scale Development approval shall be revoked. K.IReporis120091PCReportsII9-August24UDM09-3411(Liberty Yank LSD 2ndExtension).doc August 24,2009 Planning Commission ADM 09-3411 Liberty Bank Agenda Item 2 Page 1 of 8 2. All other conditions of approval LSD 07-2574 shall remain applicable. DISCUSSION The City of Fayetteville Unified Development Code(UDC)Section 166.20(B)(4)gives the Planning Commission authority to extend approval of a large scale development prior to the expiration of any allowed extension period (maximum of two years from the date of original approval). In order to extend this approval,the applicant must: (1)request the extension prior to the one year time limit, and (2) show good cause why the tasks could not reasonably be completed within the normal one year. If the one year extension is granted, it is within this time that the applicant shall receive all permits and approvals as required by City, State,and Federal regulations to start construction of the development or project. Extensions beyond three (3)years from the original date of approval shall not be permitted. (1) The applicant has submitted the extension request to the Planning Division on August 05, 2009, prior to the one year time limit ending August 07, 2009. (2) The applicant has stated that conditions in the economy and market have caused the project to be delayed on the bank's construction schedule. PLANNING COMMISSION ACTION: O Approved O Denied O Tabled Motion: < . Second> Vote: Meetin¢Date August 24,2009 The "Conditions of Approval"listed in the report above are accepted in total without exception by the entity requesting approval of this development item. Signature Date K.'IReports120091PC Reportsl/9-August 2414DM 09-34//¢ibertyBank LSD 2nd fstension).doc August 24,2009 Planning Commission ADM 09-3411 Liberty Bank Agenda Item 2 Page 2 of 8 CHAPTER 166: DEVELOPMENT project. 166.20 Expiration Of Approved Plans And Permits (2) Administrative Extension Within One Year. Prior to the expiration of the one(1)year time (A) Applicability. The provisions of this section limit,an applicant may request the Zoning and apply to all of the following plans and permits: Development Administrator to extend the period to accomplish the tasks byup to one(1) (1) Preliminary plats; additional year. The applicant has the burden to show good cause why the tasks could not (2) Planned zoning district developments; reasonably be completed within the normal one (1) year limit. Extensions that are not (3) Conditional uses; permitted administratively may be requested of the Planning Commission within ten days of (4) Large-scale developments; the final administrative decision. (5) Lot splits; (3) Planning Commission Extension Within 18 months.Should an applicant miss the deadline (6) Physical alteration of land permits; to request an administrative extension,within eighteen months of the date of approval the (7) Storm water, drainage, and erosion control applicant may request the Planning permits; Commission to extend the period up to one(1) additional year from the original date of '.. (8) Tree preservation plans;and approval, subject to the burden of showing good cause as described in this section. (9) Floodplain development permits. (4) Planning Commission Extension. Prior to the (B) Time limit. expiration of any allowed extension period (maximum of two years from the date of (1) Tasks to be completed. All of the above original approval), an applicant may request enumerated plans and permits are conditioned the Planning Commission to extend the period upon the applicant accomplishing the to accomplish the tasks by up to one (1) following tasks within one (1)year from the additional year,if the plans and permits are date of approval: substantially the same as those originally approved. The applicant has the burden to (a) For any renovation or new show good cause why the tasks could not construction,receive all building permits reasonably be completed within the normal for the project;and/or, one(1)year limit and the permitted extension period. Extensions beyond three (3) years (b) For a Planned Zoning District, from the original date of approval shall not be comply with the approved phasing plan; permitted. and/or (5) Ordinance Amendments.To receive approval (c) For a lot split, record a deed or of an extension, the applicant shall comply survey at the Washington County Circuit with all applicable zoning and development Clerk's Office, stamped for recordation requirements that have been adopted by the City Planning Division; and/or, subsequent to the original project approval. Projects that must be substantially modified to (d) Receive a Certificate of Zoning meet new code requirements are subjectto Ch. Compliance;and/or, 166.05(F)Modifications. (e) Receive all permits and approvals (6) Variances. Variances from applicable zoning required by City, County, State, and and development requirements that have been Federal regulations to complete adopted subsequent to the original project construction of the development or approval shall be reviewed by the Planning K.IRepor1s120091PC Repor&U9-August 24WDM 09-3411(Liberty Bank LSD 2nd Fxtension).doc '.. August 24,2009 Planning Commission ADM 09-3411 Liberty Bank Agenda Item 2 Page 3 of 8 Commission prior to approval of the extension. (7) Expiration. If the required task(s) are not completed within one(1)year from the date of approval or during an allowed extension period,all of the above-enumerated plans and permits shall be rendered null and void. (C) Three-year time limit. (1) Tasks to be complete. All of the above- enumerated plans and permits are also conditioned upon the applicant completing the project and receiving final inspection approval and/or a final Certificate of Occupancy permit within three (3) years from the date of issuance of a building permit or receipt of all permits and approval required to complete construction of the project. (2) Extensions. Prior to the expiration of the three - - (3)year time limit, an applicant may request the Planning Commission to extend the three (3)year period to complete the project by up to two(2)additional years. The applicant has the burden to show good cause why the project could not reasonably be completed A within the three(3)year time limit. (3) Expiration. If the applicant fails to meet the requirements of subsection(C)(1)within three (3) years from the date of issuance of a building permit/receipt of all permits and approval required or during an allowed extension period,all of the above-enumerated plans and permits shall be rendered null and void. (1) (Ord.5155,7-15-08) K.Vteports12009TCReportsll9-August24UDM09-3411(Liberty Bank LSD 2ndatension).doc August 24,2009 Planning Commission ADM 09-3411 Liberty Bank Agenda Item 2 Page 4 of 8 .?83;488F.t a,Oda1.82Zhf '. tin+ ,c aHonlu lsaaiks con `:: a Grafton Tull Spanks August 5, 2009 P;ani i t R.,a: Mr. Jesse Fulcher City of Fayetteville R 113 W. Mountian Street w " Fayetteville AR, 72701 RE: Extension ofLSDP Liberty Bank, Joyce Blvd CTSA #071019-00 Dear Mr. Fulcher, On behalf of our client,Liberty Bank,we would like to request a one year extension of the approved LSDP. Conditions in the economy and market have caused the project to be delayed on the bank's construction schedule. We apologize for any inconvenience this may have caused the City of Fayetteville and appreciate your willingness to review this request. If you have any further questions or concerns please do not hesitate to call or email. Sincerely, Jonathan Fly,E.I. ,LEEDq AP Direct: 479-878-2432 Fax: 479-631-6224 Mobile: 479-586-5647 Jonathan.Ely�a ccraftontullsnarks,com August 24,2009 Planning Commission ADM 09-3411 Liberty Bank - Agenda Item 2 Page 5 of 8 ADM09-3411 LIBERTY BANK Close Up View J SUBJECT PROPERTY T.� �F h ff a t ! �T �t lx h T a�t �{"2�`;n�t��l\y�',� `� � k .,ar��3"✓rG �`x e: "'�'' x zjV Z ?fi y. � �tii l '-t4`� Overview 0 75 150 300 450 600 August 24,2009 Feet Planning Commission ADM 09-3411 Liberty Bank gena item Page 6 of 8 H �""�;�";.-,";;"�;;;;;";;�:�,;;;�.:;"�;:��EME.............................................................................................................................. 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H it � : In I n it = E E-4- H _ . r:pi &*_& M M .. : .1 .....4: is ...:.Or .A. .... . �4H H : , : 4 is H .. : I__. HE H I � it HE H : I , 11 O 0_25 J_ I : ip ii::, 0 1 H W. - t H E 4F E': : - 11.....4 HES, L ,, is 4- . 4. +. � : .%.L H � s, August 24,2009 : H - � : - � I 11045i Planning Commission : ... IM : -----1 ...4 �� H � � is H I 11 I4444. I— Ann 09 4d 11 I ihady-Baik Agenda Item 2 Page 7 of 8 August 24,2009 Planning Commission ADM 09-3411 Liberty Bank Agenda Item 2 Page 8 of 8 Tayel V PC Meeting of August 24, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS 125 W. Mountain St. Fayetteville,AR 72701 PLANNING DIVISION CORRESPONDENCE Telephone:(479)575-8267 TO: Fayetteville Planning Commission FROM: Andrew Gamer, Senior Planner THRU: Jeremy Pate, Director of Development Services DATE: August 19, 2009 ADM 09-3412(PATHWAY BAPTIST): Submitted by JUSTIN JORGENSEN for property located at the SE CORNER OF MT. COMFORT AND SALEM. The property is zoned R-O, RESIDENTIAL OFFICE and P-1,INSTITUTIONAL and contains 14.36 acres. The request is for a one year extension of the approved Lot Split, LSP 08-3025. Planner:Andrew Gamer BACKGROUND Property Description and History: The subject property contains 14.36 acres and is located at the southeast corner of Mount Comfort and Salem Road. Salem Road is shown on the Master Street Plan as a Collector Street to extend south through the subject property. On July 3,2008 the Subdivision Committee approved LSP 08-3025 to subdivide the 14.36-acre tract into Tracts of 2.21 and 12.15 acres respectively. Proposal: The applicant requests to extend the approval of the Lot Split for one year, to expire on July 3, 2010. The Planning Division received the applicant's extension request on July 10, 2009, within the required 18 month time limit. Should this extension be granted,the lot split is required to be recorded before the one-year extended deadline. If the lot split is not recorded prior to July 3, 2010, the lot split approval shall be rendered null and void, or the applicant may apply for a final extension. RECOMMENDATION Planning Staff recommends approval of ADM 09-3412, the requested extension to LSP 08-3025 (Pathway Baptist Church), with the following conditions: 1. The applicant shall be allowed until July 3,2010 to to record the lot split. If the lot split has not been recorded by this time, the approval shall be revoked; the applicant does have the ability to apply for one additional extension within that time frame. 2. All other conditions of approval for the lot split shall remain applicable. K:Vteports12009WC ReporaII9-August 241ADM 09-3412(PathwayBaptistChurch LSP Extnsn).doc August 24,2009 Planning Commission ADM 09-3412 Pathway Baptist Agenda Item 3 Page 1 of 8 DISCUSSION The City of Fayetteville Unified Development Code(UDC)Section 166.20(B)(2)gives the Planning Commission authority to extend approval of a planned zoning district development one additional year within 18 months of the original approval. In order to extend this approval,the applicant must: (1) request the extension prior to the one year time limit, and (2) show good cause why the tasks could not reasonably be completed within the normal one year. If the one year extension is granted, it is within this time that the applicant shall receive all permits and approvals as required by City, State, and Federal regulations to start construction of the development or project. (1) The applicant has submitted the extension request to the Planning Division on July 10,2009, prior to the 18 month time limit ending on January 3, 2010. (2) The applicant has stated that the development needs of the church have delayed the recordation of the lot split, but that the curch now anticipates moving ahead with their project. K.IReports120091PC ReportsV 9-August 24L1DM 09-34/2(PathwayBapfistChurch LSP Fxtnsn).doc August 24,2009 Planning Commission ADM 09-3412 Pathway Baptist Agenda Item 3 Page 2 of 8 JORGENSEN & ASSO CIVIL ENGINEERS SURVEYORS 124 WEST SUNBRIDGE,SUITE 5 FAYETTEVILLE,ARKANSAS 72703 (479)442-9127 • FAX(479)582-4807 DAVID L.JORGENSEN,P.E.,P.L.S. - JUSTIN L.JORGENSEN,P.E. BLAKE E.JORGENSEN,P.E. 7/10/09 City of Fayetteville 125 W. Mountain Street Fayetteville, Arkansas 72701 Attn: Andrew Garner Re: LSP 08-3025 Dear Andrew; The purpose of this letter is to request an extension on the Lot Split for Pathway Baptist Church. The developer put this project on hold for awhile due to various reasons associated with the future development needs but is now ready to continue with the development process. We are filing for an extension to prevent us from going back through the submittal process. Thank you. Sincerely; Justin L. Jorgensen, P.E. STRUCTURAL DESIGNLAND DEVELOPMENT'WATER SYSTEMS'WASTEWATER SYSTEMS'Ip n mN mmisLLv ADM 09-3412 Pathway Baptist '.. Agenda Item 3 Page 3 of 8 7-T SC Meeting of July 3 2008 Ae r ARKANSAS 125 W. Mountain St. 'THE CITY OF FAYETTEVILLE, ARKANSAS Fayetteville,AR 72701 PLANNING DIVISION CORRESPONDENCE Telephone:(479)575-8267 TO: Fayetteville Subdivision Committee FROM: Andrew Garner, Senior Planner Glenn Newman, Staff Engineer THRU: Jeremy Pate,Director of Current Planning DATE: June 30,2008 LSP 08-3025: (PATHWAY BAPTIST CHURCH, 361): Submitted by JORGENSEN & ASSOC for property located at THE SE CORNER OF MT. COMFORT AND SALEM ROAD. The property is zoned RSF-4, SINGLE FAMILY-4 UNITS/ACRE and contains approximately 14.36 acres. The request is to divide the subject property into two parcels of 2.21 and 12.15 acres. Planner: Andrew Garner Findings: Property: The subject property contains 14.36 acres and is located at the southeast comer of Mount Comfort and Salem Road. Salem Road is shown on the Master Street Plan as a Collector Street to extend south through the subject property. Surrounding land use and zoning is depicted on Table 1. Table 1 Surrounding Land Use/Zoning Direction from Land Use Zoning Site North Single family RSF-4, Residential Single Family-4 units/acre; R-A, dwellings Residential Agricultural South Vacant R-A, Residential Agricultural East Church of Christ PA Institutional; RSF-4, Residential Single Family-4 units/acre West Vacant RSFA Residential Single Family-4 units/acre; R-A, Residential Agricultural Request. The applicant requests to subdivide the 14.36-acre tract into Tracts 1 and 2 of 2.21 and 12.15 acres respectively, with associated right-of-way dedication, for the construction of Pathway Baptist Church on Tract 2 and associated uses on Tract 1. On July 14, 2008, the applicant will request Planning Commission approval of a request to rezone Tract 1 from RSF-4, Residential Single Family - 4 dwelling units/acre to R-O, Residential Office and Tract 2 to P-1, Institutional to allow for the proposed uses by right. Right-of-way dedication: Right-of-way in the minimum amount of 42.5' from centerline is required for Mount Comfort Road (Minor Arterial). Staff is also recommending additional right-of-way be dedicated with this lot split along Mount Comfort Road, in order to accommodate the City's Transportation Improvement Bond Program street improvements in this area. In consideration of this extra right-of-way, staff will not be recommending assessment for street improvements to Mount Comfort Road along the property's frontage at the time of development.; 70' right-of-way for the Salem Road (Collector Intersection)extension south of Mount Comfort Road through Tract 1 and 70' into Tract 2. Water/Sewer: The applicant shall extend public water service to Tract 2 prior to recordation of the lot split. August 24,2009 K:IReports12008W Reports113-July 31LSP 08-3025(Palhw y Baptist Church).doc Planning Commission ADM 09-3412 Pathway Baptist Agenda Item 3 Page 4 of 8 Street Improvements: The proposed Tract 2 does not have street frontage,therefore street improvements are required to meet ordinance prior to lot split recordation. The applicant shall extend Salem Road south of Mount Comfort Road through Tract 1 and a minimum of 70' into Tract 2 with full improvements for a Collector Street with curb,gutter, storm drains and sidewalks on both sides. Recommendation: Staff recommends approval of LSP 08-3025 with the following conditions: 1. Right-of-way in the minimum amount of 42.5' from centerline, and additional right-of-wag as shown on the attached diagram required for the City to complete improvements to Mount Comfort Road (Minor Arterial). In consideration of the additional right-of-way along Mount Comfort Road, staff will not be recommending assessments for street improvements to Mount Comfort Road along the project frontage at the time of development; 70 feet for the Salem Road (Collector Intersection)extension south of Mount Comfort Road through Tract 1,transition to 59' (Collector Through) south through Tract 2. 2. The proposed Tract 2 does not have street frontage, therefore street improvements are required to meet ordinance requirements for RSF-4 zoning prior to lot split recordation. The applicant shall extend Salem Road south of Mount Comfort Road through Tract 1 and a minimum of 70' into Tract 2 with full improvements for a Collector Street with curb, gutter, storm drains and sidewalks. These improvements shall be completed and approved prior to lot split recordation. 3. The applicant shall extend public water service to Tract 2 prior to recordation of the lot split. These improvements shall be shown on the plat prior to recordation. 4. Impact fees for water, sewer,police and fire shall be paid in accordance with City ordinance. 5. Submit a copy of the revised lot split plat for Planning Division review prior to recordation. 6. Plat Review and Subdivision comments (to include written staff comments provided to the applicant or his representative, and all comments from utility representatives - AR Western Gas, SWBT, Ozarks, SWEPCO, Cox Communications). 7. This lot split must be filed of record within one year from the date of approval or the approval is rendered null and void. Additional Conditions: Subdivision Committee Action: Approved ❑ Denied ❑ Tabled Motion: Ifennttfy Second: (w•'ws{�„ Vote: 3-cr- a Meeting Date: July 3.2008 Comments: The "Conditions of Approval" listed in the report above are accepted in total without exception by the entity requesting approval of this development item. Signature Date August 24,2009 K.IReportsL0081SC Reports113-July 31LSP 08-3025(Pathimy Baptist Church).doc Planning Commission ADM 09-3412 Pathway Baptist Agenda Item 3 Page 5 of 8 ...............IPATHIWAY BAPTISTCHURCH.............................. .. .. .. ......a .......................................................................................................... .......t ................... ......................... ............................................................................................... ............. ................is .................... ................... ................................................................................... ............... is............................................................... ....................................... . .......... ....................... .......... .. ........................................ ........... . .. ............ .. . ....... is ..... ........... ............. ......................................;i............ t ..............................................................................................tt ...........t ............................ .................... .='. ; ;is..is is;;;:::;-........................... .............................. .......................... ................. it............ tt........................................... ............. .......... ........... .......................... ........................ ............. ............................... ....................... ...... �..................... ........... ................... ....... .................... is ........... ........... ........................... .......... ................ ............................................... .................. ............... ............ ........................ ......... ..................................................... ............. ..... .......... ............................. .............it........... . ...............i.......... tiil T........... .......................................... ..... . . .................is.. .......................................................................I...................... ...................... .................................................................... .................... ...................... .................................... ... ......................................................................... .... .... . ............. ............. 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August 24,2009 Planning Commission................ ...................... .............. ..... ADM 09—3412 Agenda Item 3 Pathway Baptist ' Page 6 of 8 a°Wo09-3412 PATHWAY BAPTIST CHURCH One Mile View R u.EVmj a�w k �� ei1' ` sis 0,1 '`.\ix1xE Rs Ra URSF i elf ts?tl� 4 ext �`�'S �� xE J ,N. ;an;z�.9`]'...>`� � ��e`� rcb*4k�4A.✓� " xElz� � i 1 � 4 E 0 E 1 -0 RSF 1 �F� 4 �� 1,ka�j� rye ''B& vmmmmmmvmmma' ` ' x141 4 y��'k��t t -0 4 0G,�1x,u1010-:.�� \�.fisFEa`= CRs �JesFk `;RSEI rztc ae, �i�e1ff''�Z aFi"x L' a CLE4Rw�OD DR '2-�>$p�a SUBJECT PROPERTYx a RSF.1 �`+ �x /3ss O 2EH1aF�DO.WIAR i— '� x}' RSF-1 A`l1,2 { 1 xeUM HN"Z 7 gsg sF4lF x k, �� fsF-0 6k I F4 RSF ;?C.3 a tx f�.IDRx.i 4l�4M`�1 lj vim; a h-0 3 Rsod , �jnjSO,N�Axl v. .1 �x"wk� dGHCII.IY A,yA 3 �Sti,"hT1 y3y�b? C.1s��1 : � S.F-4"1 �1 zI7 t�'h5 +pt�R^. ESQV`�Rs;�+sK4sF Overview Legend a.. Subject Property a ADM09-3412 t Boundary 0 0.25 0.5 1 August 24,2009 M les Planning Commission st Agenda Item 3 Page 7 of 8 August 24,2009 Planning Commission ADM 09-3412 Pathway Baptist Agenda Item 3 Page 8 of 8 laye PC Meeting of August 24, 2009 ARKANSAS THE CITY OF FAYETTEVILLE, ARKANSAS 125 W. Mountain St. Fayetteville,AR 72701 PLANNING DIVISION CORRESPONDENCE Telephone:(479)575-8267 TO: Fayetteville Planning Commission FROM: Andrew Garner, Senior Planner THRU: Jeremy Pate, Development Services Director DATE: August 19, 2009 VAC 09-3397: (UNIVERSITY OF ARKANSAS, 483): Submitted by the U OF A for property located at 10 N. GARLAND AVENUE. The property is zoned P-1, INSTITUTIONAL. The request is to vacate a portion of an existing utility easement. Planner: Andrew Garner Findings: Property Description: The subject property is located at 10 North Garland Street and is owned by the University of Arkansas. The property contains the Phi Gamma Delta fraternity house and a parking lot. There is a 15-foot utility easement that runs parallel to Garland along the property frontage. Request: The applicant's request is to vacate a portion of a utility easement to allow for construction of a new development on the property that may conflict with the easement. The applicant has submitted the required notification forms to the utility companies and the City with the result summarized below. UTILITIES RESPONSE AEP/SWEPCO No Objections Cox Communications No Objections Arkansas Western Gas No Objections ATT No Objections August 24,2009 K:\Reports\2009\PC Reports\19-August 24\VAC 09-3397(UAI ONGarland).doc Planning Commission VAC 09-3397U of A Agenda Item 4 Page 1 of 12 CITY OF FAYETTEVILLE: RESPONSE Water/Sewer; Engineering No objections, provided a new easement is provided, maintaining a minimum of 10-feet from the centerline of the existing sewer line. Solid Waste No Objections Public Comment: No public comment has been received. Recommendation: Staff recommends forwarding VAC 09-3397 to the City Council with a recommendation of approval with the following conditions: Conditions of Approval: 1. Any damage or relocation of existing utilities shall be at the owner/developer's expense. 2. A new utility easement shall be dedicated along the property's Garland Avenue frontage, maintaining a minimum of 10-feet from the centerline of the existing sewer line. CITY COUNCIL ACTION: Required PLANNING COMMISSION ACTION: Required Planning Commission Action: ❑ -Forwarded ❑ Denied ❑ Tabled Date: August 24,2009 Motion: Second Vote: August 24,2009 KAReporCs\2009V'C Reports\19-August 24\VAC 09-3397(OA I ONGarland).doc Planning Commission VAC 09-3397 U of A Agenda Item 4 Page 2 of 12 Written request and narrative to accompany petition packet to vacate the 15' Easement adjacent to the Easterly line of Garland Ave at 10 N. Garland Ave at the University of Arkansas,within the City of Fayetteville,Arkansas. To: The Fayetteville City Planning Commission and The Fayetteville City Council On behalf of the University of Arkansas,I am petitioning the Fayetteville City Planning Commission and the Fayetteville City Council to vacate the 15'Easement adjacent to the Easterly line of Garland Ave at 10 N. Garland Ave located within the University of Arkansas property within the City of Fayetteville,Arkansas. The only landowner abutting and affected by the vacation of the 15'Easement is the University of Arkansas. The 15'Easement adjacent to the Easterly line of Garland Ave at 10 N. Garland Ave consists of separately reserved and conveyed casements. When the City vacated the R[W of West Center Street(ordinance 4324 filed at 2001- 098176) 001-098176)a 10'Water Easement was reserved. Upon conveyance of the vacated R[W to the University of Arkansas (Warranty Deed filed at 2002-043226)a 15'Utility Easement was reserved. A portion of the lands that were considered by the City to be RIW and were included in the above vacation and conveyance to the University of Arkansas,were platted as"Private,not dedicated to the use of the public" on the J.H.McIlroy's University Subdivision plat and had already been deeded to the University of Arkansas(filed at Bk 786,Pg 332). InJune 2002,a 15' Water and Sewer Easement was conveyed from the University of Arkansas to the City(Right of Way Grant filed at 2002-097867). This conveyance contained a legal description that stated the affected tract of land was Lots 400-402 of Oak Park Place Addition,however the metes and bounds description went beyond the limits of the parent tract into the vacated R[Wand into Lot 24 of J.H.McIlroy's University Addition. The University of Arkansas is now planning a project on the property at 10 N. Garland Ave and is requesting to reduce the size of the Easement from 15'to 10'. At a meeting with Andrew Garner and Matt Casey on July 6,2009 it was determined that a IO'Easement would be sufficient,except where at the northernmost end where it would need to be wider to maintain a minimum of 10'from the centerline of the existing sewer line. A 10'Utilities Easement will be conveyed along the Easterly line of Garland Ave(the northerly end of this new Easement will be larger than 10'to maintain a minimum distance of 10'from the centerline of the existing sewer line) to replace the vacated 15'Easement and to clean up the discrepancies in the prior Easement reservations and conveyance. By vacating the 15'Easement adjacent to the Easterly line of Garland Ave at 10 N.Garland Ave, the owner would benefit,and no other landowner would be adversely affected- The public interest and welfare would not be adversely affected by vacating the Easement since a 10'Easement is sufficient and will be conveyed. Included in the Petition Packet is: I Application and Payment of applicable fees for processing the application$200.00. 2 Legal description and exhibit map of area to be vacated. 3 This written description. 4 Names and addresses of adjacent property owners not required as the petitioner is the only affected landowner. Mailing labels not required. 5 A copy of the plat on record in the county assessor's office with the owner's name and parcel number of each adjacent property shown on a scaled up version of the plat. 6 Petition to vacate the 15'Easement adjacent to the Easterly line of Garland Ave at 10 N. Garland Ave. 7 Written notification of all owners of property adjacent to the easement to be vacated not required 8 Utility Company Approval Forms will be submitted when they have been received from the respective utility companies. Allen Jay Young,Develorfent Wsultants,Inc. August 24,2009 Planning Commission VAC 09-3397 J of A Agenda Item 4 Page 3 of 12 PETITION TO VACATE THE 15'EASEMENT ADJACENT TO THE EASTERLY LINE OF GARLAND AVE AT 10 N. GARLAND AVE ATTHE UNIVERSITY OF ARKANSAS, WITHIN THE CITY OF FAYETTEVILLE,ARKANSAS. TO: The Fayetteville City Planning Commission and The Fayetteville City Council I,James Milner,Petitioner,being the representative for the Board of Trustees of the University of Arkansas,the owner of the real estate encompassing the 15'Easement adjacent to the Easterly line of Garland Ave at 10 N. Garland Ave,hereinafter sought to be abandoned and vacated,lying within: Lot 24 of J.H.Mcilroy's University Subdivision;Lots 400,401,&402 of the Revised Park Place Addition;and the Vacated Portion of West Center Street filed for record at 2001-098176 and deeded to the University of Arkansas as filed for record at 2002-043226,City of Fayetteville, Arkansas,a municipal corporation petition to vacate the 15'Easement adjacent to the Easterly line of Garland Ave at 10 N. Garland Ave being described as follows: The Westerly 15 feet of Lot 24 of J.H.MciIroy s University Subdivision,being adjacent to the Easterly line of Garland Ave;the Westerly 15 feet of Lots 400,401,&402 of the Revised Oak Park Place Addition,being adjacent to the Easterly line of Garland Ave;and the Westerly 15'of the vacated portion of West Center Street filed for record at 2001-098176 and deeded to the University of Arkansas as filed for record at 2002-043226,being adjacent to the Easterly line of Garland Ave,all being more particularly described by metes and bounds as follows: Beginning at the SW comer of said Lot 402;thence N 02°41'08"E along the Easterly line of Garland Ave,a distance of 401.32 feet to the NW comer of Lot 21 of J.H.McIlroy's University Subdivision;thence S 2101716"E along the Westerly line of said Lot 21,a distance of 36.92 feet;thence S 02°41'08"W along a line that is parallel with and 15'Easterly of the aforesaid Easterly line of Garland Ave,a distance of 359.46 feet to the South line of said Lot 402;thence S 64'14'04" W along the South line of said Lot 402,a distance of 17.06 feet to the point of beginning,containing 0.13 acres,more or less. The Petitioner states that the abutting real estate affected by said vacation of the 15'Easement adjacent to the Easterly line of Garland Ave at 10 N. Garland Ave is within lands owned by the Board of Trustees of the University of Arkansas,that the 15' easement at this location is to be replaced by newly described 10' Utility Easement,and that the public interest and welfare would not be adversely affected by the vacating of the above described 15'Easement adjacent to the Easterly line of Garland Ave at 10 N. Garland Ave. The Petitioner prays that the City of Fayetteville, Arkansas,abandon and vacate the above described 15' Easement adjacent to the Easterly line of Garland Ave at 10 N. Garland Ave,and that the above described real estate be used for it's respective benefit and purpose as now approved by law. The Petitioner further prays that the above described real estate be fully vested in the abutting property owner,being the Board of Trustees of the University of Arkansas,as provided by law. WHEREFORE,the Petitioner respectfully prays that the governing body of the City of Fayetteville, Arkansas,abandon and vacate the above described real estate,and that title to said real estate sought to be abandoned be vested in the abutting property owner,as provided by law,and as to that particular land the owner be free from the above described Easement Dated this /5 day of 20� r n �" Fo/ : �e3 /tM/),r/ — VnrYr�Iri}7 oT //ik-,7 Laf Printed name Signature August 24,2009 Planning Commission VAC 09-3397 U of A Agenda Item 4 '.. Page 4 of 12 ....................... (7(29/2009) Jan Gambill A090728 0954031 pdf 'Page 1 > S L August 24,2009 Planning Commission VAC 09-3397 U of A Agenda Item 4 Page 5 of 12 UTILITYAJIMOVALTORM, rolt RiGim oiLwAy,AmEiY,AND UTILITY BASM)IN'TVACATIONS Date; 71119/09 Utility Company. AEPJSWOPCD AppH,,ntNa,,%,,, James Milner.LlNvo"i ofAftrI898 ApphcantPhone: JtCQUESTED VACAVON 6qq,11wnf must e1yock all Mat apply).' Utility Fasernt-ni Flghi-oj-wa,tar alley e,sirceigand aH utility e,,semanw located within the vacated Tight- Alley ED Streeft'aht-of--ey I havebeert notified of fliepelition to vacate describedlosfollows:, 19'k.stalem' odS.ee*i-to General location/AM*%(refMing to attacked docasnunt.vanst be compleW41 +4r6-'1 J A�c 4,1,xF.Cia4.,Moe, (,ATTACH legal fle6epiptiolt Rodgmpl;nc of qvhat is being-04 cWted-9111?VIW UTILITY COWANYCCWfMF,NT$, E7YNO objections to the vacation(s)desedbed.above, We retained.(State the location,dlrrtensions,And pti rpose below,) o objections piovided the following conditions arelnef: atuniol'Iftility yang Representative August 24,2009 Planning Commission VAC 09-3397 U of A Agenda Item 4 Page 6 of 12 UTILITY APPROVAL FORUM FOR RIGHT-OF-WAY,ALLEY,AND UTILITY BASEMENT VACATIONS Date: 7115109 1jul;1y Company: AT&T Applicant Name: James Milner University of Arkansas Applicant Phone: 515-6183 I REQUF .STED VACATION(applicant rwro check all thatappty)., Utility Easement Right-of-way for alley or streets and all utility easements located within the vacated right- of-way. Alley Street right-of-way T have been notified of the petition to vacate the following(alloy, vseme right-of way),described as follows: 4-Ajgce'-f 4' c4' General location[Address(referring to attached document-must be completed'1 j;., 047 C—J—d A t 40A!,C.aeA,1.4vc, (ATTACK legal description and graphic representation of what is being vacated-SUR VET) UTILITY CO2",91ANY COMMENTS: No objections to the vacation(s)described above. No objections to the vacation(s)described above,provided following described easements are retained.(State the location,dimensions,and purpose b&ow.i No objections provided the following conditions are niet: T:Act L tT I FES WILL- RS -B-Ar- bLOtJE(4 6(2- DEJ�rLDPoR5 _SignatuTe of Utility Company Representative Title August 24,2009 Planning Commission VAC 09-3397 U of A Agenda Item 4 Page 7 of 12 UTILITY APPROVAL FORM FOR RIGI-IT-OT-WAY,ALLEY,AND UTILITY EASEMENT VACATIONS Date: 7115109 Utility Company: Cox Communications Applicant Name: James Milner:Uriiversityof Arkansas Applicant'Phufte: 615-6183. REQUESTED VACATION(applinant 7nust check all that apply): Utility Easement Right-of-way for alley or streets and in utility easements located within the vacated right- af-way. Alley Street right-of-way I have been notified of the petition to vacate the following(al[CY4essemen tight-of-way),described as follows: 19"EAse. eoi "'aCfn-( V, General location./Address(referring to attached document-must be completed") /,,t 46-,4,j�vt�-r /0 M.C"144.1 Ave. (ATTACH Iggal description andStaphir rapresentation of whatis hallTvacared-SURVEY) UTILITY COMPANYCOMMENTS: No objections to the vacation(s)described above. No objections to the vacation(s)described above,provided following described easements are retained.(State the location,dimensions,and purpose below.) No objections provided the following conditions are met Any damage or relocation of existing services will be at the owners �ense. Sig,nstge of Utility Company Representative Field Rnglineer Tide PoSle 5 August 24,2009 Planning Commission VAC 09-3397 U of A Agenda Item 4 Page 8 of 12 UTILITY APPROVAL FORM FOR RIGHT-OF-WAY,ALLEY,AND UTILITY EASEMENT VACATIONS Date: 7/16/2009 Utility Company: City of Fayetteville Water and Sewer Applicant Name; James Milner:University of Arkansas Applicant Phone: 515-6183 REQUESTED VACATION(applicant must check all that apply): Utility Easement Right-of-way for alley orstreets and all utility:easements:located within the vacated right- of-way. Alley Street right-of-way I have been notified of the petition to vacate the following(alley,(asement right-of-way),described as follows: IS -1 fo YA- General location/Address(referring to attached document-must be completed**) rom. (ATTACH legal description and graphic representation ofwhat is being vacated-SURVEY) UTILITY COMPANY COMMENTS. No objections to the vacations}described above. No objections to the vacation(s)described above,provided following described easements mcetamiecl.(State the location,dimensions,and put-pose below) No objections provided the following conditions are met., Si atureofUtilityComp Representative Title Pq'5 ;f i. August 24,2009 Planning Commission VAC 09-3397 U of A Agenda Item 4 Page 9 of 12 UTILITY APPROVAL FORM FOR RIGHT-OF-WAY,ALLEY,AND UTILITY EASEMENT VACATIONS Date: 7/1512009 Utility Company: City of Fayetteville. ApplicantNarne: James Milner.Universityof Arkansas Applicant Phone: 515-6183 REQUESTED VACATION(applicant must check all that apply): Utility Easement Right-0f-way for alley or streets and all utility easements located within the vacated right- of-way. Alley Street right-of-way I have been notified of the petition to vacate the following(ally,4asernent right-of-way),described as follows: General location/Address(referring to attached document-must be completed") JL. 0 Af to 14. (ATTACH legal descripHon andgraphic representation of what is being vacated-SURVLV UTILITY COMPANY CONEVIENTS. No objections to the vacation(s)describedabove. No objections to the vacation(s)described above,provided following described easements are retained.(State the location dimensions,and purpose below.) No objections provided the following conditions are met Signature of Utility-Coml5anyRepresentative Title pqze 5 August 24,2009 Planning Commission ssion VAC 09-3397 U of A Agenda Item 4 Page 10 of 12