HomeMy WebLinkAbout2014-08-18 - Agendas - FinalFAYETTEVILLE PUBLIC LIBRARY
Kim Agee, President
Maylon Rice, Treasurer
Susan Graha in
We inspire imagination and foster learning.
Board of Trustees
August 18, 4 pm
AGENDA
Regular Meeting Ann Henry Board Room
Brenda Boudreaux, Vice -President Suzanne Clark
Hershey Garner, Secretary
I. Call to order
II. Minutes
A. Approval of minutes
1. June 16, 2014 regular meeting — page 2-3
B. Signed minutes
1. April 21, 2014 regular meeting — page 4-5
III. Reports
A. Management reports
1. Key upcoming events — page 6-7
2. June -July 2014 Strategic Plan progress — page 8-9
3. July 2014 Performance Measures — City Quarterly Report - page 10-12
4. Summer Reading Club results for 2014 — to be distributed at meeting
B. Financial reports
1. Balance Sheet as of July 31, 2014— to be distributed, if available
2. Budget to Actual as of July 31, 2014 —to be distributed, if available
3. Update on City of Fayetteville CIP process — page 13-21
IV. Old business:
A. Update on purchase of City Hospital
1. FPL nominated for 2015 National Medal for Museum and Library Service by Congressman Steve
Womack
2. Agreement in principle with Skip Rutherford to bring Clinton School of Public Service Speakers to FPL
3. FPL's PIXAR story — page 22-23
V. New business
A. Satellite library at Senior Citizens' Center — page 24
8. Roberta Fulbright Society — page 25-37
C. Request for Reconsideration of Library Materials
D. CIP Projects — page 38-68
E. Open position on Foundation Board to replace Hershey Garner
F. Foundation staffing request — page 69
VI. Public Comment
VII. Adjournment
FPL press
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Fayetteville Public Library
Board of Trustees Regular Meeting
June 16, 2014, 4 pm
Minutes
Prepared by S. Daniel, Office Manager
Library Board of Trustees present: K. Agee, S. Clark, B. Boudreaux, M. Rice, C. Adams, H. Garner. Library Board of
Trustees absent: S. Graham.
Foundation Board of Directors present: D. Russell, S. Overbey, N. Olmstead, J. Butt, G. Faucette, M. Sharkey.
Foundation Board of Directors absent: B. Gearhart, T. Uth.
Staff present: D. Johnson, S. Foley, S. Daniel, S. Palmer, S. Davis, B. Holt, C. Moody, L. Greenwood, W. Fitzgibbon, H.
Robideaux, D. Wax, S. Houk, L. Yandell, G. Jelinek
Others: Jim Blair, Jeffrey Scherer of Meyer, Scherer & Rockcastle via Skype, V. Chadick
Press: Joel Walsh, Todd Gill
K. Agee thanked departing trustee C. Adams for his service. M. Rice thanked departing Circulation
Services Manager D. Wax for her service.
The Board of Trustees meeting was called to order at 4:03 pm by K. Agee.
Honored guest, Jim Blair, proclaimed the expansion a great opportunity. While the cost might scare some,
his observation has been that projects in NWA Arkansas are consistently under -built. The day the bypass
opened, traffic exceeded projections for 10 years out. The telephone company repeatedly underestimated
phone service needs in Springdale by 50% or more. Had the Walton Arts Center been built larger initially,
there'd be no need for another in Bentonville. Blair encouraged the board to, "Go for broke, and don't
leave out anything. Build a library for a town of 120,000 people. Be bold, brave and courageous. Swing
for the fence."
IV. Minutes of April 21, 2014: M. Rice moved to approve the minutes of the April 21, 2014 regular meeting;
B. Boudreaux seconded. All voted AYE.
V. Reports: Per agenda, not discussed.
VI. Old business
A. Report of Nominating Committee: S. Clark reported the committee's recommendations: K. Agee to
remain as president, B. Boudreaux to become vice-president, M. Rice to continue as treasurer and H.
Garner to become secretary. M. Rice moved to approve the nominating committee's recommendations;
K. Agee seconded. All voted AYE.
B. Update on the purchase of City Hospital property: Vince Chadick reported the library should have clear
title to the property by its next meeting in August.
C. Expansion: Next steps: D. Johnson summarized the retreat held May 6, 2014 noting the closing
question was, "What is the IT being proposed for expansion?"
Jeffrey Scherer reviewed some decisions to consider at this stage of the process. Nationwide, volumes
per capita are dropping as quality and display of the collection, not its size, bring people to a library.
AV material is the biggest wild card as technology is changing so quickly. Other wild cards are the
number and kind of computer workstations as well as the content of non -print collections.
FPL is out performing every library MS&R measured. Circulation is high and volumes per capita are
high.
Square footage per capita is less important than how an area is used. The goal is to tailor space to
allow for things that develop unexpectedly — to look beyond the traditional library to accommodate
change. The multi-purpose room/auditorium may need to be larger. It will be designed with high
quality seating easily moved to accommodate — for example - a dance, lecture, robotics competition or
banquet. The expansion will include special use space; for instance, there may be a FedEx office in
the building. While the cafe will stay the same, space for art exhibits will increase. AM of this would
require an additional 80,000 square feet. Only half of the 4 acre city hospital parcel is slated for this
expansion. However, the additional two acres might be used for overflow parking, if necessary.
The options are to expand on the current site or on both the current site and the city hospital property.
Expanding over Rock Street includes a "library bridge" which would be nontraditional space. The
bridge could include space for making films, publishing books, or creating projects with 3D printers. A
plaza, the size of the Fayetteville Square, is incorporated into the plan, as well as a green roof that
could be used for future expansion.
The Universities of Michigan and Florida have studied library ROI and determined it is from $2.7 to $7
for each $1 invested.
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The auditorium, better termed the multipurpose space, will be an important part of the expansion, but
may present challenges in public perception. People get information in many different ways, and it is
important to note the programming enabled by such a space represents active, not passive, learning.
It represents an effective way to connect people with information. Library planning has changed from
the conventional to adapting to the changing needs of the community. The point of the multipurpose
space in particular and the expansion in general is to create flexible space that can change over time
as patron needs change.
An inventory of meeting spaces in Washington County revealed none that are free and few that can
accommodate programming. Neither the UA nor the high school make their space available to the
public; FPL is one of a few that does. Adding public spaces could make the library more central to the
life of the community. Feedback suggests that people are foregoing library programs because the
space is too crowded, or the parking is inadequate.
Branches may be part of the future, but there is time to consider them after this expansion. People
generally won't drive more than 15 minutes to the library. What has been referred to as, 'the mayor's
box," a perimeter of main thoroughfares, has kept drive time for all citizens within this window. As the
town grows further, branches may be desirable.
Scherer summarized with the following 5 questions for the board and citizenry:
1. How big? What scale?
2. Phases?
3. Future needs (branches)?
4. How to use remaining 2 acres?
5. Budget: Is it too daunting?
H. Garner moved to commit, as a minimum, to the full expansion. Over the next 6 months, if the need
for additional parking or auditorium space arises, these could be added. M. Rice seconded. All voted
AYE.
H. Garner moved to adjourn; S. Clark seconded. All voted AYE. Meeting adjourned at 5:11 pm.
Hershey Garner, Secretary
Fayetteville Public Library
Board of Trustees Regular Meeting
April 21, 2014, 4 pm
Minutes
Prepared by S. Daniel, Office Manager
Board members present: K. Agee, S. Clark, C. Adams, S. Graham, M. Rice and H. Garner. Board Members Absent: B.
Boudreaux, Staff present: D. Johnson, S. Davis, B. Holt, W. Fitzgibbon, S. Daniel, C. Moody, L. Greenwood, S. Foley
and S. Palmer. Others: Elizabeth Jordan •- retiring trustee, Jake Lamkins of Friends of the Fayetteville Public Library,
Gretchen Gearhart, Judge David Stewart, and Cynthia Burns of BKD. Press: Rose Ann Pearce.
The Board of Trustees meeting was called to order at 4:02 pm by K. Agee.
II. Presentation to Elizabeth Jordan on the occasion of her retirement.
111. Presentation to Gretchen Gearhart for writing the history of the Friends of FPL.
IV. Swearing in of Hershey Garner as newest board member. Judge David Stewart administered the oath.
V. Audit: Completed earlier than in previous years, the library received an unmodified opinion - the best
possible. M. Rice moved to accept the audit; C. Adams seconded. All voted AYE.
VI. Minutes of February 17, 2014: S. Clark moved to approve the minutes of the February 17, 2014
regular meeting; M. Rice seconded. All voted AYE.
VII. Reports
A. Management Reports
1. Key upcoming events: D. Johnson noted Astronomy for Everyone was well received. A
song -writing panel discussion is scheduled for this week. May 3P kicks off the
Summer Reading Program.
2. February 2014- March 2014 Strategic Plan progress: Newbery Award winning author
Christopher Paul Curtis drew over 500 people, FPL hosted the Farmington High School
Research Day. First Thursdays have begun representing another way FPL takes the
library to the community. IT installed super -fast Wi-Fi and moved 34 servers to new
hardware. The Bank of Oklahoma introduced staff to its revised website which helps
users assess if they are on track to retire. Facilities installed a large umbrella in the
children's yard made possible by money received in memory of Rita Davis. Other
libraries around the state want to emulate FPL's initiative that distributed Internet only
cards to all Fayetteville public school students. FPL received grants from the AR
Economic Development District, AR Heritage and AUTIS.
3. March Performance Measures: Circulation is up; programs and attendance held steady
in spite of inclement weather.
4.. Alyson Low, featured book reviewer: L. Greenwood distributed copies of a review written
by staff member Alyson Low for School Library Journal.
B. Financial Reports
1. Balance Sheet as of March 31, 2014: The balance sheet shows $3.6 million in cash
and investments.
2. Budget to Actual as of March 31, 2014: The state turn back is $35,500 (up over 2013)
and fines and fees down $5000 because we forgave so many during the bad weather.
The designated funds generated almost $12,000 in income. We have realized some
losses on our bond investments. Transfers from the Foundation will cease for 7 years to
help restore Foundation coffers tapped to pay for City Hospital. Library reserves will
replace the Foundation transfer. Personnel services are down slightly over 2013 when
the board authorized an accumulated PTO buyout. Benefits expenses are higher than in
2013, in part because new hires are automatically enrolled in the retirement plan.
Materials are being purchased in a timely manner, rather than hurriedly at year's end.
VIII. Old Business
A. FINRA update: W. Fitzgibbon distributed booklets made by children participating in the
Save, Spend, Protect programming. To date Smart Investing programming has reached over
400 participants and the large majority reported both the teachers and materials were
helpful or very helpful. The finance collection has been expanded resulting in a 158%
increase in circulation. For year 2 of the grant, the AR Securities Department will provide
investment basics education. Most public libraries that have received the National Medal
for Museum and Library Service from the IMLS have also received a FINRA grant.
B. Board Retreat — Rescheduled for May 9, it will be held in Millar Hall of Mount Sequoyah
Retreat Center. Jeff Scherer will be present.
C. City Hospital Update: Vince Chadick has met with Tom Olmstead, Washington Regional's
attorney, to explore options on moving the purchase forward. The library has lost income on
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cash parked to purchase the property, salvage value as the building degrades due to
vandalism and weather, and opportunities to partner with community groups. Options may
include Washington Regional underwriting some demolition before FPL has title in hand.
D. Summer Reading Program: Adult Services and Youth Services have worked together to
develop the largest program to date. Sign-up goes live May 1; kickoff is May 31. Youth
staff will visit all elementary schools to promote the event. Mountain Street Stage will go
twice as long. Joe Crookston, the signature speaker, will do a multitude of events for
children, teens and adults.
IX. New Business
A. Audit: moved to earlier in the agenda; see item V.
3. t3KD Recommendations/Suggestions — not discussed.
C. Appointment of a Nominating Committee: Committee to be S. Clark and C. Adams.
D. Budget Adjustment — Copiers: Staff recommends leasing copiers as a better alternative to
purchasing. While there is a slight increase in cost, it is offset by eliminating the costs and
time associated with disposing of public assets. As important, it will be easier to keep
current with technology. H. Garner moved to approve the staff recommendation to lease
rather than purchase; C. Adams seconded. All voted AYE.
E. Budget Adjustment - Grants and AT&T Credit: FPL has received several grants and an AT&T
credit in excess of what was anticipated. Staff would like to commit $4000 of the AT&T
credit to a document scanning station. H. Garner moved to approve the agenda item as
presented; C. Adams seconded. All voted AYE.
F. Approval of Devon Fell's application for scholarship funds: M. Rice moved to approve D.
Fell's application for scholarship funds. H. Garner seconded. All voted AYE. It is noted that
FPL has 6 students on scholarship in an MLS program.
G. Replacement of servers and public PCs: On Feb 28, the blade chassis began to fail, the
servers shut down at random, and the network totally failed. IT stabilized the environment
temporarily, but concluded new server hardware was needed immediately. A 6-12 month
project planned for the next couple years was completed in a month. This event highlighted
the need to plan for the unexpected, hence the value of the library's designated funds and
the importance of Capital Improvement Planning -- currently under way at both the library
and the city.
X. Adjournment: H. Garner moved to adjourn; M. Rice seconded. All voted AYE. Meeting adjourned at
5:23 p.m.
Brenda Boudreaux, Secretary
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FAYETTEVILLE PUBLIC LIBRARY
Key Upcoming Events
August 2014
Fayetteville Roots Festival Activities at FPL
Thursday. August 28
WORKSHOP: GENEOLOGY (hosted by Joshua Youngblood) Workshop - 1:OOPM - 3:OOPM
WORKSHOP: FIELD SCHOOL 101 - DOCUMENTING YOUR CULTURAL HISTORY - 3:OOPM - 5:OOPM
WORKSHOP: THE PLAY PARTY (hosted by Will Goering) Workshop - 6:O0PM - 8:00PM
Friday. August 29
CROOKED CROW SONGWRITING WORKSHOP hosted by J Wagner - 9:OOAM - 11:OOAM
91.3 KUAF OZARKS AT LARGE - LIVE RADIO BROADCAST - 12:OOPM - 2:00PM
Saturday. August 30
JOE CRAVEN - KIDS & FAMILY STAGE - PRESENTED BY FAYETTEVILLE MONTESSORI SCHOOL - 10:OOAM - 11:OOAM
WORKSHOP: FOOD IN JARS (canning with the family) - MARISSA MCCLELLAN - 11:OOAM - 12:30PM
Sunday. August 31
Live Music at FPL with Anthony Da Costa and Anais Mitchell - 2:OOPM - 3:OOPM
TALES FROM THE SOUTH - LIVE RADIO BROADCAST - 3:OOPM - 4:OOPM
A DISCUSSION OF THE CHILD BALLADS - ANAIS MITCHELL & RACHEL REYNOLDS LUSTER - 4:OOPM - 5:OOPM
September 2014
FPL Expansion Public Meetings
Thursday, Sept 4 at 6:30pm
Friday, Sept 5 at llam to 1pm
Saturday, Sept 6 at Ilam
FPL will have a booth at the Fayetteville Farmers Market on Saturday, Sept 6 from 8am to Ilam to offer items for
checkout, register new cardholders, and demonstrate online services. Members of management will be on hand to invite the
public to the l lam meeting.
Saving Money Makes Cents - Year 2 Begins - Monthly classes through November
• Saving Monday Makes Cents - THINK - Thursday, Sept 11 at 6pm
• Master Your Credit: Boot Camp - Saturday, Sept 13 - 9am to 1 lam
• Financial Freedom: Boot Camp - Saturday, Sept 13 - 1 lam to 1pm
• Saving Money Makes Cents for Seniors - Monday, Sept 15 at the Fayetteville Senior Activity & Wellness Center
• What's Your Plan for Retirement? - Tuesday, Sept 16 at 6:30pm
Roberta Fulbright Society Cocktails and Conversation
Hosted by Jim & Nancy Blair - FPL Terrace
Tuesday, Sept 16 at 5:30pm
Beginning Chinese Language and Culture Class
Sundays at 2pm
Teen 3D Printing Workshop - 3days - Tuesday, Wed, Thursday, Sept 16-18 at 5pm
FPL Foundation Film Premiere - The Lens to the Soul: The Photography of Andrew Kilgore
Sunday, September 28 - Reception at 1pm followed by the scbreening at 2pm
October 2014
True Lit: Fayetteville Literary Festival
5 days — Oct 1 - 5 various times and venues
Keynote Author Talk: Jacqueline Woodson, Friday, Oct 3 at 7pm
FPL Expansion Public Meetings
Thursday, Friday, Saturday, Oct 9 -12, TBA
Blair Library 10 Year Birthday Celebration
Thursday, Oct 9
Saving Money Makes Cents - Monthly classes through November
® Saving Monday Makes Cents — SPEND - Thursday, Oct 9 at 6pm
• Saving Money Makes Cents for Seniors - Monday, Oct 15 at the Fayetteville Senior Activity & Wellness Center
• Investment Basics - Tuesday, Oct 14 at 6:30pm
Computer Classes presented by Connect Arkansas
Wednesday, Oct 21
Becoming Friends with Facebook — 9 to loam
Excel Basics — 10 to Ilam
Introduction to Power Point — 10 — 1 lam
Introduction to Power Point — 1pm to 2pm
Excel Basics — 2 to 3pm
;oding Basics — 3 to 4pm
FPL Author Series: An Evening with Literacy Advocate, Writer, & Actor LeVar Burton
Wed, Oct 22 at 7pm
Gathering of the Groups with Karl Marlantes
In association with the One Book, One Community project
Friday, Oct 31 from 11:30am to 1:30pm
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FAYETTEVILLE PUBLIC LIBRARY
Strategic Plan Progress Report
June 2014 —July 2014
Purpose: We inspire imagination and foster learning.
Programs & Services: We offer inspiring and relevant programs and services that engage the community's curiosity, provide
opportunities for education and self-improvement, and serve as the gateway to the library by addressing the diverse needs and
interests of our community.
a. Programs
Hosted Joe Crookston for week-long, all -ages songwriting workshops and concerts.
ii. Presented Mountain Street Stage concerts featuring local music every Sunday in June and July.
Presented Literary Elements: When Reading and Science Collide - lectures featuring UA scientists.
iv. Offered Explore Your Senses series featuring sessions on beer making, bird watching, and meditation.
v. Hosted month-long quilting class and quilt display in the Reading Room.
vi. Hosted 5th annual Meet the Funders Nonprofit Panel featuring reps from top foundations in Arkansas.
vii. Hosted playwright Karen Zacarias as part of FPL Author Series in a partnership with Theatre Squared.
viii. Hosted film screening and panel discussion of Growing Cities, a partnership with Feed Communities.
ix. Met with Padma Viswanathan from UA Creative Writing to plan author event for 2015 and beyond.
x. Implemented the largest ever summer reading program with a total of 4, 953 participants.
xi. Offered youth programming six days a week throughout the summer.
xii. Offered teen workshops on cartooning, digital photography, and crime scene investigation.
xiii. Held the first ever combined Minecraft tournament for elementary ages and teens.
b. Services
Researched 32 genealogy inquiries, consulted with 3 nonprofits, and proctored 4 exams.
ii. Provided audio engineering services and A/V setup for 31 events. (IT)
Provided library cards to two Spring International tour groups
c. Quality
d. Relevance
II. Collections: We will build and support collections that inspire the community with the resources they need to explore topics of
personal interest and continue to learn throughout their lives.
a. Satisfy your curiosity
Ordered titles off Crystal Bridges' State of the Art: Discovering American Art Now Bibliography.
ii. Checked collection against Booklist's Spotlight on Biography Core Collection.
Began collection development project to boost Urban Fiction collection.
b. Inspire learning/imagination
Continued writing monthly articles on library services and resources for the Free Weekly.
ii. Create and edit 29 monthly e -newsletters featuring recommended reading.
III. Access: We will build and expand the ease and convenience of the library experience through virtual and physical reach to all in
the community, reflecting the FPL welcoming, convening and destination culture.
a. Browsability
Met with OverDrive rep to discuss Children's Reading Rooms for eBooks and streaming video services.
b. Outreach partnerships.
Establishing satellite library at Senior Center, planning FINRA classes, advertising Lending Hands through
Meals on Wheels, offering teen computer instruction.
Met with K. Cartwright, Woodland 11 Robotics teacher, to discuss future Robotics Tournaments.
Coordinated tour with UA Spring International Office and YAFI — Young African Leaders group.
iv. Amazeum, the children's museum, presented hands-on activity stations at two FPL events.
v. Partnered with Richardson Center, Feed Fayetteville and Stephens on food/educational program.
vi. Planning True Lit with schools, Education Foundation, UA, Barnes and Noble and Nightbird Books.
c. Virtual
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Developed and deployed mobile device friendly online SRC signup forms. (IT)
d. Physical
Provided more convenient way for non-resident library members to renew their annual memberships.
People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards, and volunteers.
a. Staff
Gwyneth Jelinek promoted to Mgr., Circulation Services and Rachel Eaton to Asst. Youth Librarian.
FPL staff met with Rogers Public Library staff to learn about Innovative as a library service platform.
Reviewing and editing library's policy manual.
iv. Attended 2014 ALA annual conference. (IT Director & Manager of Technical Services)
v. Held summer cook-out and party for staff.
vi. Held quarterly Page meeting.
b. Boards
c. Volunteers
Provided a tour of the conveyor system to the 7-Up volunteers.
V. Facility: Our consumer-friendly, sustainable facility will be safe, accessible, and clean and support the requirements for quality
programs, services and collections.
a. Maintenance
Cleaned carpets in all major walk areas, replaced window in ellipse after it was broken by outside impact
Modified administrative office to become project room for expansion planning.
Prepared/cleaned office for new manager of circulation services.
b. Technology
Conducted a "Maker Spaces at FPL" meeting with IT, Marketing, Adult and Children's Dept. reps.
Deployed 60 new public PCs with Windows 7 & Office 2013.
ii. Deployed 21 new circulating laptops with Windows 7 & Office 2013
iv. Installed Library Document Scanning station on the Ref desk for public use
c. Safety/Security
VI. Communication: We maximize ongoing communication to increase awareness of the library and understanding of its value
and impact on the community.
a. Marketing Plan
Implemented Saving Money Makes Cents marketing plan: website design, flyers, newspaper and radio ads.
Created art layout for Livability Fayetteville ad for Chamber of Commerce publication.
Created art layout for NWANow publication from NWAMedia for the "Fayetteville" page.
iv. Create art layouts for 2014-1015 UA Hoghandbook.
v. Worked with CBG Graphics and Novo Studio to design and plan 2015 print campaign, "Once Upon A Time".
b. Public awareness campaign
Created "What will you do with your card?" campaign for Cityscapes.
c. Operationalize brand
d. Public relations
Provided cover photo for Arkansas Libraries: Summer 2014.
ii. Attended "Mission Marketing Conference" offered by Arkansas Nonprofit Alliance.
e. Website
Redesigned Browse, Kids, Teens, Genealogy, Nonprofit Resource Center, and About FPL pages.
Created FPL/expansion webpages to organize materials.
VII. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding.
Submitted Flavors of the Ozarks final grant report to the Arkansas Department of Heritage.
Met with Wal-Mart Foundation contact to discuss future funding.
ii. Coordinated Joe Crookson reception with donors and patrons.
iv. Attended planned gifts training with bank of Fayetteville's Hugh Kincaid in preparation for CRFE exam.
v. Attended "Capital Campaign Common Mistakes" webinar.
vi. Met with Garrison Financial and Stephens, Inc. to discuss future Capital Campaign.
vii. Attended CDBG training sponsored by City of Fayetteville Administration.
viii. Attended First Security Bank Grand Re-opeening and Ribbon Cutting.
Comment: Check outs increased 1.5% over the same period in 2013.
Library Check Outs
10
Program attendance has plateaued due to space lim
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Fayetteville Public Library
To: Fayetteville Public Library Board of Trustees
Through: David Johnson, Executive Director )g -c-5
From: Stephen Davis, Accounting & H
Date: August 14, 2014
Re:
City of Fayetteville 2015 - 2019 Proposed Capital improvement Plan
Background
During May, the City of Fayetteville began the process to update its capital
improvement plan. This capital improvement planning process has been used by
Fayetteville since 1988 and provides the vehicle to communicate capital needs for a
five-year planning period from 2015 to 2019.
Concurrent with the city process, FPL began its process to identify capital needs
especially in the context that Blair Library is now 10 years old and equipment, floor
coverings and furnishings are beginning to wear out and will need to be replaced.
Additionally, library materials are shifting from a paper based format with an average
cost of $14.00/book to electronic format with an average cost of $64.00/book. Also,
the average life of a paper based book is approximately 7 years. The life of an E
Book ranges from 26 checkouts to approximately 3 years, depending on the
publisher.
Analysis
The attached City of Fayetteville Capital Improvement Plan transmittal letter
identifies $113 million in projects to be funded. The letter also identifies an
additional $55 million that could not be funded.
The Library submitted projects totaling $4.7 million to the City of Fayetteville for
possible funding. Based on the proposed CIP submitted for City Council review, the
city will fund $2.7 million of these library projects.
We have included as attachments: the transmittal memo; GIP comprehensive detail;
funded project details, and an extract from the unfunded list that contains
descriptions of the Library projects that could not be funded from city resources.
13
CITY OF
yeevi le
ARKANSAS
July 21, 2014
Mayor Lioneld Jordan, Members of the City Council and
Citizens of Fayetteville
It is my pleasure to present the Proposed 2015-2019 Capital Improvements Plan (CIP) for
the City of Fayetteville. The City began this very important CIP process in 1988 to
provide a focused plan that identifies the City's infrastructure and capital needs and
also identifies the funding to meet those needs.
CIP Purpose
The CIP is an essential mid-term planning tool used by Fayetteville in the budget
process. It is a five year plan which addresses the capital needs of the City for future
periods. The CIP is not an appropriation in itself or an authorization by the Council to
expend funds. It is instead a future plan which must be re-evaluated and or adjusted
each year prior to incorporation into the annual budget. Each year the plan must be
evaluated in response to changes in economic conditions or project priority
modifications. Once included in the annual budget it must be approved by the City
Council and only at that time does it become an appropriation authorized for
expenditure by the Council.
What is Included in the CIP
The City financial policy is to address the majority of capital needs on a pay as you go
basis utilizing current revenue. Major capital programs which are too large to address
with current revenue streams must be accommodated through the use of bond issues.
Capital programs funded by previous bond issues such cis the Waste Water
Improvement Project and the Street and Trails Bond Program are, therefore, not
included in this CIP. Similarly, grant funded programs are not included. Approval for
and appropriation of funds for these programs are done by the City Council upon
acceptance of the grant or authorization of the bond issue.
The comprehensive CIP includes projects funded by several funds within the fund
structure of the City most of which are restricted by use such as the Water & Sewer
Fund, Solid Waste Fund, Street Fund and Shop Fund. Balances in these funds must be
used for specific purposes. In contrast the Sales Tax Capital Fund is not restricted as to
purpose and can be used in a more discretionary manner for general governmental
purposes.
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
14
BUDGET & INFORMATION MANAGEMENT
www.fayettevi Ile -a r gov
Summary of CIP by Project Area-AII Funds
The table provides a summary by project area of the comprehensive Capital
Improvement Program for all funds for 2015-2019. It is estimated that a total of
$113,320,000 will be required for that period. The largest portion of required capital
($39,063,000) can be attributed to water and sewer renovation and rehabilitation.
Approximately S28,590,000 will be needed to keep the transportation, street, and trail
improvement programs at its current level. These two components account for 59.7% of
the total comprehensive CIP.
Project Area
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PLAN (2015-2019)
By Project Area — All Sources
Projected Projected Projected Projected Projected Total
2015 2016 2017 2018 2019 2015-2019
Bridge & Drainage $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 1,800,000
Information Technology 697,000 880,000 335,000 340,000 365,000 2,617,000
Other 1,425,000 1,232,000 1,056,000 1,051,000 952,000 5,716,000
Parks & Recreation 1,084,000 1,107,000 1,080,000 1,167,000 1,143,000 5,581,000
Public Safety 1,323,000 1,474,000 2,376,000 2,299,000 2,391,000 9,863,000
Recycling/Trash 1,759,000 238,000 192,000 196,000 200,000 2,585,000
Street 350,000 100,000 100,000 100,000 100,000 750,000
Trail 1,940,000 1,500,000 1,500,000 1,500,000 1,500,000 7,940,000
Transportation 4,042,000 3,802,000 3,907,000 4,016,000 4,133,000 19,900,000
Vehicles & Equipment 3,717,000 3,942,000 3,884,000 3,239,000 2,723,000 17,505,000
Water & Sewer 10,499,000 8,005,000 7,438,000 6,966,000 6,155,000 39,063,000
Total $ 27,196,000 $ 22,640,000 $ 22,228,000 $ 21,234,000 $ 20,022,000 $ 113,320,000
Summary of CIP Sales Tax Capital by Project Category
The Sales Tax Capital Fund is funded through the use of a portion of a one cent sales
tax that is also allocated to general fund operations. Forty percent (40%) of the
revenue of this sales tax is used to fund the Sales Tax Capital Fund and 60% is allocated
to the General Fund for operations. The fund constitutes approximately 35.5% of the
total CIP.
The following table provides a summary of project categories to be funded by the Sales
Tax Capital Improvement Fund.
15
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PLAN (2015-2019)
Sales Tax Capital Improvements Funding - By Project Category
Project Category
Projected Projected Projected Projected Projected
2015 2016 2017 2018 2019
Total
2015-2019
Bridge & Drainage $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 360,000
Are 643,000 627,000 1,550,000 1,063,000 1,111,000
Information Technology 697,000 880,000 335,000 340,000 365,000
Library ), 441,000 525,000 519,000 615,000 622,000
Other Capital 684,000 580,000 422,000 346,000 260,000
Parks & Recreation 167,000 258,000 280,000 378,000 322,000
Police 510,000 672,000 646,000 1,051,000 1,090,000
Trail 1,940,000 1,500,000 1,500,000 1,500,000 1,500,000
Transportation 2,242,000 2,402,000 2,507,000 2,616,000 2,733,000
Total $ 7,684,000 $ 7,804,000 $ 8,119,000 $ 8,269,000 $ 8,363,000
$ 1,800,000
4,994,000
2,617,000
2,722,000
2,292,000
1,405,000
3,969,000
7,940,000
12,500,000
$ 40,239,000
It should be noted that approximately 31% of this fund is allocated to transportation
improvements. Almost $8,000,000 is anticipated to be allocated to the trails program.
This CIP includes information technology investments of $2.6 million which will support
needed technology improvements in the future. Major programs that need to be
addressed in the near future will include a new Enterprise Resource Planning (ERP)
System and a Police Records Management System. These systems will affect the
operations of all city departments and will be a major undertaking. In the previous CIP,
the majority of funding for these critical programs was funded.
Development of the CIP
The CIP was developed by City Administration to address identified capital needs for
the period, 2015-2019, within existing revenue. Direction to City staff has also been
provided by the City Council through oversight committees specifically the City Council
Street and Water & Sewer Committees. Input has also been provided by various
advisory committees and boards.
Also note, $55,279,000 in necessary future projects have been identified that as of now
cannot be funded.
Paul A. Becker
Finance Director
16
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CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2015-2019)
Project Title: Library Materials Purchases
Division: Library (D150)
Funding: 4470 - Sales Tax Capital Improvements
Category: Library Improvements
Rank: 1 Project#: 02049
Project Type: Replacement X Timeframe: On -Going
Expansion
Description:
Project Cost
2015 $ 406,000
2016 425,000
2017 489,000
2018 506,000
2019 524,000
Total $ 2,350,000
Unfunded $ 97,000
The project provides library materials including fiction, non-fiction, reference, music and video cd's, and
periodicals. Fiction and non-fiction materials are provided in hardback and ebook formats. The total library
material collection size is approximately 270,000 items with items added on a monthly basis. The
Fayetteville Public Library seeks to provide a collection of materials that is commensurate with benchmark
cities (Lawrence, Kansas; Ames, Iowa; Champaign, IL.; Denton Texas; and, Iowa City, Iowa) as well as the
national average for cities 50,000 to 99,000. During 2012 and 2013 over 1.3 million items were checked out.
Additionally, library collections are moving more toward digital materials which places more pressure on the
materials budget. In addition to the $2,350,000 funded in the 2015-2019 period, there is $97,000 in funding
on the unfunded project list.
Scheduled Implementation: Active Project
Library materials are purchased monthly to keep current with newly published items. Approximately 25,000
new titles are purchased and processed on an annual basis.
Effect on Operations:
No impact on operations.
18
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2015-2019)
Project Title: Library Computer Replacements
Division: Library (D1S0)
Funding: 4470 - Sales Tax Capital Improvements
Category: Library Improvements
Rank: 2 Project #: 04004
Project Type: Replacement X Timeframe: On -Going
Expansion
Project Cost
2015 $ 35,000
2016 100,000
2017 30,000
2018 109,000
2019 98,000
Total $ 372,000
Unfunded $ 56,000
Description:
This project is to provide new and/or upgraded technology infrastructure and services to library staff and
patrons. Technology replacement cycle is typically five (5) years or less depending upon utilization. The
project includes but is not limited to: all personal computing stations (staff and public); circulating technology
equipment including laptops, iPads, and DVD players; server infrastructure; 88 cameras; 55 phones;
networking equipment; Starr Island learning stations consisting of six touch screen systems; and various
pieces of trending digital equipment for a patron technology innovation center/maker space. In addition to
the $372,000 funded in the 2015-2019 period, there is $56,000 in funding on the unfunded project list.
Scheduled Implementation: Active Project
This project schedules the routine replacement of IT related equipment to meet service demands by library
patrons.
Effect on Operations:
Fayetteville Public Library delivers all library services through its IT infrastructure system.
19
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2015-2019)
UNFUNDED PROJECTS
Unfunded
Category 2015-2019
Fire Improvements
Fire Station #2 - Replacement/Expansion
This project is for the replacement of Fire Station #2 at 708 North Garland. This station was built in $ 4,772000
1968 and has reached its life expectancy. The increasing call volume on campus indicates the
need for an additional fire company and an ambulance located at Fire Station 2. Response times
will be improved to multiple simultaneous calls in the campus area due to additional fire and EMS
units. The University of Arkansas is also the most frequent user of the hazardous materials unit,
which can also be located at Station 2. In addition, most of the high rise residential occupancy
buildings are located on campus creating Fayetteville's most critical target hazard area,
indicating the need for an aerial apparatus.
Fire Improvements Total 4,772,000
Information Technology Improvements
Wide Area Network (WAN) Connectivity
This project is to provide funding to construct a fiber optic ring for our Wide Area Network (WAN).
This fiber would connect all major divisions therefore reducing the need for contract telco services
and increasing productivity. As technology grows, the need for more and more bandwidth
increases. The fiber ring would connect the City Administration building to the Airport, Airport to
Water & Sewer, Water & Sewer to Parks & Recreation, Recycling and Trash, and the Transportation
facilities, and finally back to the City Administration building.
2,220,000
Information Technology Improvements Total 2,220,000
Library Improvements
Library Computer Replacements
This project is to provide new and/or upgraded technology infrastructure and services to library
staff and patrons. Technology replacement cycle is typically five (5) years or less depending upon
utilization. The project includes but is not limited to: all personal computing stations (staff and
public); circulating technology equipment including laptops, iPads, and DVD players; server
infrastructure; 88 cameras; 55 phones; networking equipment; Starr Island learning stations
consisting of six touch screen systems; and various pieces of trending digital equipment for a
patron technology innovation center/maker space. In addition to the $372,000 funded in the 2015-
2019 period, there is $56,000 in funding on the unfunded project list.
Library Facility Maintenance
This project is to install door openers on all public bathroom doors for ADA compliance, replace
compressors and balance the fans in HVAC units, and resurface all the cork flooring. At the time of
construction, disabled accessibility for shared public bathrooms was not required because one
ADA compliant bathroom was provided. Installing openers will place the library in compliance
with ADA and reduce complaints. The HVAC units are approaching 11 years of service and have
been out of warranty for five years. There is a total of eight (8) circuits and 16 compressors to
replace. The imbalance in the fans is causing vibration in the building causing the motors to wear
out faster and could cause fatigue in many other building structure components. The cork floor's
protective coating has worn off making it vulnerable to rapid wear and damage. The repair
includes sanding and recoating with a protective finish.
20
56,000
194,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2015-2019)
UNFUNDED PROJECTS
Unfunded
Category 2015-2019
Library Integrated System Installation & Maintenance
This project is to ensure that the EPL has responsibly planned for increased costs for the use and
maintenance of the Intergraded Library System (ILS) for patron services that includes maintenance
fees, possible upgrade and/or installation costs, and the purchase of additional products. The ILS
includes not only the online public access catalog but also acquisitions, circulation, serials, and
patron databases. All library materials and transactions are managed through this catalog
(checkout and return of library materials, downloadable books and audio, patron registration,
cataloging, interlibrary loans, and management of fees.) The 115 vendor was recently purchased
by a competitor, meaning the ILS platform will likely change. This could necessitate installation of
an entirely new platform and the library cannot function without the ILS.
Library Materials Purchases
The project provides library materials including fiction, non-fiction, reference, music and video
cd's, and periodicals. Fiction and non-fiction materials are provided in hardback and ebook
formats. The total library material collection size is approximately 270,000 items with items added
on a monthly basis. The Fayetteville Public Library seeks to provide a collection of materials that is
commensurate with benchmark cities (Lawrence, Kansas; Ames, Iowa; Champaign, IL.; Denton
Texas; and, Iowa City, Iowa) as well as the national average for cities 50,000 to 99,000. During
2012 and 2013 over 1.3 million items were checked out. Additionally, library collections are moving
more toward digital materials which places more pressure on the materials budget. In addition to
the $2,350,000 funded in the 2015-2019 period, there is $97,000 in funding on the unfunded project
list.
Library OCLC MARC Record Proiect
This project is to acquire the Online Computer Library Center's (OCLC) records and to
automatically update FPL's records in the OCLC database at the time of purchase. FPL is a
member of OCLC, an organization that enables borrowing and lending of library materials
worldwide. FPL's contract with OCLC requires maintaining records of all materials in OCLC's
database. These records allow library patrons in Fayetteville and worldwide to locate and borrow
materials. This project is also to contract with the OCI.0 to update existing records in order for all
of FPL's materials to be available for lending to OCLC member libraries. F -PL's contract with OCLC
requires maintaining records of all materials in OCLC's database.
1,043,000
97,000
575,000
Library Improvements Total 1,965,000
Parks & Recreation Improvements
Gulley Park Improvements
Gulley Park is one of the City's flagship parks and is utilized by thousands of residents each year. 275,000
The existing facilities and pavilions in particular are heavily used for various gatherings. The
pavilions were reserved 402 times in 2013. The addition of a pavilion and restrooms on the west
side of the park would greatly enhance the user experience and accommodate more users.
Regional Park Development
This project is for the development of the Regional Park which includes constructing soccer, 20,182,000
softball and baseball fields, playgrounds, pavilions, trails, volleyball, tennis and basketball courts,
parking, roads, landscaping, an amphitheater and more. A bond was passed in 2013 to allocate
$3.5 million of HMR funds for the construction of the park. In addition to the $457,000 funded in the
2015-2019 period, there is $20,182,000 in funding on the unfunded project list.
Parks & Recreation Improvements Total 20,457,000
21
FPL Expansion Pixar Pitch
In Daniel Pink's book "To Sell is Human" he claims that in order to move others, we need to become
much better at clearly stating what it is we want and where it is we want people to go. Pink presents the
Pixar Pitch as a prime tool in thinking about this. Pixar Animation Studios, starting with Toy Story, is one
of the most successful studios in moviemaking history. Pixar has produced 13 feature films that together
have grossed $7.6 Billion. Six of these movies have won the Academy Award for best animated film. And
the company has amassed a total of 26 Oscars in all.
How do they do it?
There are probably a number of interrelated reasons, but no one will discount the stories themselves.
Pixar story artist, Emma Coats has cracked the code and argues that every Pixar film shares the same
narrative DNA — a deep structure of storytelling that involves six sequential sentences:
1. Once upon a time there was ...
2. Every day ...
3. One day ...
4. Because of that ...
5. Because of that ...
6. Until finally ...
Take for example the plot of Finding Nemo.
1. Once upon a time there was ... a widowed fish, named Marlin, who was extremely protective of his
only son, Nemo.
2. Every day ... Marlin warned Nemo of the ocean's dangers and implored him not to swim far away.
3. One day ... in an act of defiance, Nemo ignores his father's warnings and swims into the open water.
4. Because of that ... he is captured by a diver and ends up in the fish tank of a dentist in Sydney.
5. Because of that ... Marlin sets off on a journey to recover Nemo, enlisting the help of other sea
creatures along the way.
6. Until finally ... Marlin and Nemo find each other, reunite and learn that love depends on trust.
This six -sentence template is both appealing and supple. For it allows pitchers to take advantage of the
well-documented persuasive force of stories but within a framework that forces conciseness and
discipline.
22
The Fayetteville Public Library staff was challenged to come up with our Pixar Pitch for the future library
expansion. Each department created their own pitch, eleven total. These in turn were melded into the
following FPL Expansion Library Pitch:
Once upon a time, Fayetteville dreamed big and built a sustainable, spacious, award-winning library full
of technology, books, movies, music and program space, all free to the public.
Every day the town grew. As word spread, more and more people became cardholders. The computer
labs filled, special events and programs drew crowds, and the community was amazed at all the library
had to offer.
Every day, staff strove to keep pace with the ever increasing number of patrons, books and programs -
though they had scarcely more employees than in their outmoded facility on Dickson Street, and public
funding wasn't keeping pace with inflation and the increasing cost of providing what the community
wanted. And the people kept coming.
Until one day the seams burst! The library was so crowded, some children couldn't get in to see the
puppet show. And the computer lab was so full, folks had to wait their turn. All the study and meeting
rooms were taken. The lines at the service desks were long. The building had begun to show wear and
tear.
Because of that, frustration grew. Cars circled the parking deck and left. And some people stopped
coming to the library altogether. The customers' positive experience with the library was declining.
Because of that the library explored ways to grow and meet its customers' needs. It enlisted experts
who spent over a year modeling the needs of Fayetteville out to the year 2030. It completed a Master
Plan that forecasted space requirements. It invited the community to collaborate on space designs. It
crafted a responsible funding formula for both public money and private donations.
Until finally, all were convinced of the need for an expanded library. The community passed an election
calling for the sale of bonds to finance this bold library initiative and donors gave $18 million to finance
the remaining debt. The new and improved 168,000 square foot, state-of-the-art Fayetteville Public
Library opened in 2019 to benefit the City of Fayetteville's 120,000 citizens
23
FAYETTEVILLE PUBLIC LIBRARY
Memo
To: Board of Trustees, Fayetteville Public Library
From: David Johnson, Executive Director DV1-5
Date: July 15, 2014
Re: Satellite Library at Fayetteville Senior Activity and Wellness Center
Background
The Fayetteville Senior Activity and Wellness Center serves over 200 active adults residing in Fayetteville
and Washington County each day. The center has reserved a room in the facility to serve as the center's
library. Currently, the library accepts donated books and is staff by volunteers. The center averages 150 to
200 readers a month exchanging books. Additionally, the center offers free Internet on three computer
terminals.
In the past, the center has served as an outreach recipient for library services and programs, as well as
serving to help market library services, such as, the Lending Hands program through Meals on Wheels. In
the fall of 2014, the Fayetteville Senior Activity and Wellness Center will serve as a remote dass location for
the Fayetteville Public Library's Saving Money Makes Cents financial workshops for active adults.
Analysis
The Fayetteville Public Library has a successful history of working with Fayetteville Senior Activity and
Wellness Center with outreach programming, and with the addition of library services and computer access
at the center, FPL could provide resources in the form of books and computers to support an adult reading
community who have limited library access. Currently, FPL withdraws approximately an average of 9,500
items a year, a portion of these materials could be made available at the center; there by, increasing variety
and access to library materials for many senior citizens. To further increase access to library materials, a
small number of replaced library computers could be made available at the center for seniors to access
online library materials while visiting the center each week. Currently, public patron computers are replaced
every five years. These resources could be made available with no additional cost to the library, while
increasing Fayetteville resident's access to library services.
Recommendation
Based on the above, I recommend establishing the Fayetteville Senior Activity and Wellness Center as a
satellite library to be ratified at the next Fayetteville Library Board meeting.
24
Too
Through: David Johnson, Executive Director '00
From: Susan Foley, Director of Development &
Stephen Davis, Accounting & HR
Fayetteville Public Library
Fayetteville Public Library Board of Trustees
Date: August 5, 2014
Re: Roberta Fulbright Society
Background
The Roberta Fulbright Society (RFS) was established in 2005 by the Fayetteville
Public Library Foundation (Foundation) as the primary annual giving program so
donors could provide supplemental support for Fayetteville Public Library's mission.
The initial RFS program was established to recognize donors that had been giving
to the Library and continued to provide support for new initiatives undertaken by
Fayetteville Public Library.
When Fayetteville Public Library through the Foundation applied for and was
awarded the NEH Challenge Grant, the RFS annual giving program was directed to
providing a portion of the local match for the grant. The NEH grant will be
completed by the end of this year and a new focus for the RFS is needed.
Re -defining the scope and charter for the RFS is in keeping with the changing needs
and opportunities encountered by the Library and is in keeping with the changes
made in the direction of the RFS since its inception in 2005.
Attached are two sets of documents dated October 17, 2005 and July 13, 2009 that
reflect the origin and direction of the Robert Fulbright Society. We reviewed FPL
minutes to see if there was any record of any actions taken by the FPL Board of
Trustees regarding the establishment of the RFS. We found nothing in the minutes;
nor did our search locate any references as to how the Society was to solicit or
distribute funds that were donated.
Analysis
In reviewing the past Foundation Board minutes and reports it appears that the
Fayetteville Public Library Board of Trustees has not made any formal statements or
resolutions regarding the mission and purpose of the Roberta Fulbright Society.
This "gap" in historical record has created some uncertainty regarding the scope of
the RFS and the use of proceeds from the annual giving campaign. A review of the
1
25
uses of the RFS proceeds shows that most of the annual gifts have been used to
fund the following items:
• Solicitation of annual funding
• Payment of the RFS Speaker fee
• Payment of the RFS Speaker Event expenses (reception,
transportation and meals, etc.); and,
• Transfer of the "net proceeds" to the NEH.
With the completion of the NEH a new focus should be developed so that
membership in the RFS remains relevant to the donor as well as to the Library and
Foundation.
Recommendation
It is recommended that the FPL Board of Trustees formally recognize The Roberta
Fulbright Society as a creation of the Fayetteville Public Library Foundation and as
such the Foundation is authorized to develop policies that govem the solicitation of
funds and disbursement of those funds in a manner that is deemed appropriate and
prudent by the Fayetteville Public Library Foundation Board of Directors.
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Fayetteville Public Library Foundation
Board of Directors
October 17, 2005
Present: Jim Blair, Mary Ella Earle, Jane Gearhart, Greg Jones, Stacy Keenan, Linda
McBride, Karen McDonald, Amy Sorrell, Marti Woodruff, Hope Bradberry and Louise
Schaper.
Marti called the meeting to order at 3:05 pin.
Linda moved and Mary Ella seconded that the minutes be approved. Motion passed.
Marti welcomed new member Stacy Keenan to her first meeting. Shawna Thorup, the
library's new assistant director, was also introduced.
Finance Report
Of note:
—We are building a cash balance in Bank of Fayetteville to pay an upcoming bill.
—Garrison Financial investment fees will go above the $18,000 budgeted.
--Amy moved and Karen seconded that monies be moved from the newletter budget line
to pay for the Roberta Fulbright Society brunch. Motion passed.
Roberta Fulbright Society
Hope has solicited members of the library board of directors and the foundation board.
She has 10 other prospects to see, all of whom did not contribute to the campaign. The
brunch introducing' the society was a great success.
By Laws
Recommendations following discussion:
Article 11I Section 9
Remove the word "negligence."
Delete line 5 through 10 beginning with the word "whether" and ending with "law."
Article IV Section 1
Third sentence from end: remove word "terms"
Next to last sentence: replace the word "term" with "year."
Last sentence: replace "term(s)" with "tenure."
Greg moved and Linda seconded that these amendments be approved. Motion passed.
Director's 6 Month Evaluation
Hope's 6 month evaluation was favorable. (ATTACHED)
Director's Report (ATTACHED)
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Proposal for Membership Based Annual Campaign
The Roberta Fulbright Society &
The Roberta Fulbright Heritage Society
The Roberta Fulbright Society:
The Roberta Fulbright Society would recognize annual donors to the library. These
individuals display their support of our library and the difference it makes in the lives of
the members of our community through their commitment to annual support for a period
of 5 years.
$10,000 Mark Twain Circle
All Mark Twain Circle benefits, plus the opportunity to name a collection at the library.
Examples of collections available for naming: The Large Print Books Collection; The
Young Adult Collection; The Parenting Material Collection; The Children's Easy
Reading Collection; The Book Club Collection
$5,000 - $9,999 Tennessee Williams Circle
All William Faulkner Circle benefits, plus an invitation to an exclusive dinner with a
speaker from the Fayetteville Public Library Writer's Center.
$2,500 - $4,999 William Faulkner Circle
All Flannery O'Conner benefits plus an invitation to an event in honor of William
Faulkner Circle members, and a copies of a signed books from readings held at the
library.
$1,000 - $2,499 Flannery O'Conner Circle
All Eudora Welty Circle benefits plus a gift of an exclusively designed bookmark and a
behind the scenes tour of the Fayetteville Public Library.
$500 - $999 Eurdora Welty Circle
• Invitations to annual Roberta Fulbright Society Reception to be held in
conjunction with the Fayetteville Public Library Writer's Center.
• Recognition in the Fayetteville Public Library's Annual Report
• Recognition on the panels outside the Foundation office
a Receipt of the Exclamation Point newsletter
• Invitations to special events sponsored by the Writer's Center
• Opportunity to invite friends and associates to special events and introduce them
to the Roberta Fulbright Society
• The knowledge that you are helping to enrich the lives of thousands of children
and adults every day.
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Membership Levels Goals for 2005-2006
$10,000 Goal 2 members $20,000
$5,000 Goal 5 members $25,000
$2,500 Goal 10 members $25,000
$1,000 Goal 25 members $25,000
$500 Goal 40 members $20,000
Total 60 members Total $115,000
Items to Print:
2000 quantity
##10 envelopes $158
##9 return envelopes $140
Reply card — one color $242
Told over card -- two color $445
6000 quantity
Color foldover piece to be used also for invitations $1015
Other Misc. Printing costs $500
Total Estimated Cost for Print Materials:
Mailing Costs:Non-profit rate/ letter size .22
$500
Estimated Cost for donor recognition gifts: $240
Signed author books: 15 x $150 $2250
Cost for placing name on glass panel on Foundation office:
(in-house cost) $200
Associated Event Costs:
Dinner for $5,000 & up: 24 @ $60 a head: $1440
Reception for $2,500 & up: 36 @ $35 a head: $1260
Reception for all Society members: 120 @ $20 a head: $2400
Behind the scene tour w/ refreshments $500
Total Costs $10,990
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The Roberta Fulbright Heritage Society:
The Roberta Fulbright Heritage Society recognizes members of our community who have
included the Fayetteville Public Library in their wills and estate plans through bequests,
trusts, charitable gift annuities, or other similar gift arrangements. 13y confirming their
Long-term commitment, these generous individuals help ensure the continued pre-
eminence of the library in our community.
Charter Members would include:
Susan & Orville Hall
Ann & Morriss Henry
John & Lois Imhoff
Harriet & Jerome Jansma
Marjorie & Oscar Leverenz
Dr. & Mrs. Harry C. Otwell
Mary D. Parsons
(and other benefactors from the old building who had made such gifts)
Membership benefits:
All Fulbright Society Membership benefits in addition to the following:
Gift Basket of Library Goodies: including bookmark, ornament, hat, any other materials
produced and latest signed book.
Recognition at Fulbright Society Dinner for $5,000 & up.
Listing in Annual Report
Listing on glass panels outside of Foundation office.
Only cost to the Fulbright Heritage Society Members will gift basket above costs listed in
Fulbright Society Proposal.
Gift Baskets: 4 @ $60 $240
Permission given by Jeanie Douglas 4/27/05 phone: 521-3529
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