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2015-07-20 - Agendas - Final
AGENDA ADVERTISING AND PROMOTION COMMISSION Prior to the regularly scheduled monthly A&P Commission meeting, the Commission will unveil the Dedication Plaque to Former Executive Director, Marilyn Heifner at 1:30pm. The regularly scheduled meeting will be at 2:OOpm at the Fayetteville Town Center located at 15 West Mountain Street, Fayetteville, Arkansas. July 20, 2015 2:00 p.m. Fayetteville Town Center 1. Call to Order—Ching Mong II. Welcome New Commissioner—Robert Rhoades 111. Arkansas Film Commissioner—Christopher Crane IV. Reports A. Approval of the Minutes—June 2015 B. Financial Report 1. HMR Revenues—Kym Hughes 2. Financial Statements— Sally Fisher 3. Approval of Financial Reports—June 2015 4. Delinquent tax collection efforts—Kit Williams C. Department Reports 1. Town Center—Sandra Bennett 2. Visitor Bureau and Clinton House—Kym Hughes 3. Marketing Mid-Year Review—Jessica Leonard D. Agency Report—Mike Sells V. Old Business VI. New Business VII. Adjourn Advertising and Promotion Commission Regular Meeting June 15, 2015 Commissioners Present: Ching Mong, Matt Behrend,Tim Freeman, Bobby Ferrell, Matthew Petty, and Hannah Withers Commissioners Not Present: Adella Gray Staff Present: Kym Hughes, Sally, Fisher, Sandra Bennett, Hazel Hernandez Call to Order Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on June 15th at 2:07 p.m. Commission Interviews-Public at Large Position Darren Harper and Robert Rhoades were present and interviewed by the commission. Matthew Petty made a motion to appoint Robert Rhoades,the motion was seconded by Tim Freeman. Motion carried with a vote of 4-1. Bobby Ferrell did not vote. The commission's recommendation will be presented to the city council for approval. Fayetteville Advertising and Promotion Commission Audit Eric Hoyt presented the Financial Statements December 31, 2014 and 2013. There were no findings. Public Art Discussion Jason Jones-Artist Locations: Bradberry Building, Center Street Pillars and Center Street Trail. The Bradberry family has approved to have art on their building located next to the Town Center plaza, but they have asked for design options. There are three designs Jason has provided them. The Commission would like to have the "tree" design if the family agrees. Hanna proposed there be a system in place before there are more request for public art funding. She suggested working with the city, arts commission and major's office to ensure we maintain a certain skill level for approved public art projects in the future. Commissioner Petty made a motion for the funded mural to be put on Bradberry building, as long as the design is approved by the property owner and the Town Center. Motion was seconded by Hannah Withers. Motion carried with vote of 6:0. Approval of Minutes Commissioner Withers moved to approve the May 2015 minutes; seconded by Commissioner Ferrell. Motion carried with a vote of 6:0. Financial Reports Kym Hughes reported the HMR tax for May was $192,052. Total collections$258,362 up 9.43% Sally Fisher reported Total Bank Accounts $504,933.86 Total Current Assets $2,394,421.47 Total Investments $1,813,168.93 Total Assets $3,757,184.31 Total Accounts Payable $2,925.38 39005 Fund Balance $3,543,374.36 Total Liabilities $101,957.49 YTD Net Revenue $111,852.46 Consolidated Accounts (FTC, CHM & CVB) Financial Reports Continued Total Revenue YTD ..........................................................................$1,643,937 Total Expenditures Revised Excess of Revenues Over/under..........$1,532,085 Excess of Revenue over Expenditures..............................................$111,852 Commissioner Petty requested a report on fixed expenses for Clinton House Museum,Town Center and Visitors Bureau to be discussed at next month's meeting. Commissioner Petty moved to approve, seconded by Commissioner Ferrell. Motioned carried with vote of 6:0. City Attorney's Report-Given by Kym Hughes City Prosecutor's office reported on 29 active cases; they collected $350.54 in overdue HMR taxes in May. YTD collections total $22,534.57. Departmental Reports Visitors Bureau Leads Groups—1 lead in the community Sports -4 leads in the community Events that happened in the month of May 6 groups with economic impact of$5,520,309, with 900 rooms blocked. Definite bookings in the month of May Sports—4 meetings with economic impact of$679,909 553 rooms booked for the month of May Visitors Center Sales YTD 2014 Vs. 2015 2014 379 items sold $2,670.34 2015 601 items sold $3,111.33 Clinton House Museum Admission 210 $1,862.00 Sells Agency Report Requests for Guides are up. Working on the Town Center brochure. City maps have gone to printers. Currently working out licensing contracts for commercial to run in surrounding markets such as Springfield and Memphis. Insider's Guide production date will be later in the year. Old Business/Town Center Report Sandra Bennett reported that completed Events are up 8%. Collections are down 8%. 46%of events in May were Educational. Front steps to be repaired the week of June 22. It will take 5 days to complete the project. Bollards will be locked so people can't drive onto the plaza. We are also looking into adding a loading ramp to the existing East loading dock. We are currently receiving quotes. New Business Before July's meeting we will have a small reception to unveil Marilyn's plaque. Staff Restructuring Visitors Bureau Collin Brunner has been promoted from Town Center Director of Sales to Visitor's Bureau as Director of Convention and Sports Market Sales. Town Center Caroline Franco has been promoted from Event Coordinator to Director of Sales—Non-Profit, Social and Educational. Kelley Carey has been hired as Director of Sales—Corporate, University and Governmental. Melissa Green and Madison Lanza have been promoted to Event Management Coordinators. Sandra Bennett, Facilities Manager will take on more operational functions for the organization as a whole. Farewell to Bobby Commissioner Ferrell was presented with a photo from the commission and all enjoyed a cookie in his honor. Commissioner Ferrell moved to adjourn the meeting; meeting adjourned at 3:34 pm. Respectfully submitted, Sandra Bennett Advertising and Promotion Commission For month of June 2015 Current Year HMR Collected (2120.0912.4101.00) $ 264,408.62 Prior Year Collected (2120.0912.4101.01) $ 570.50 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1,084.24 Total Revenues $ 266,063.36 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (5,299.58) Bank of OK Quarterly Fee (2120.9120.5712.00) $ - Town Center Bond Payment (2120.9120.5739.00) $ (62,212.98) 2013 Property Taxes on Town Center (2120.9120.5712.00) $ - Total Expenses $ (67,512.56) Total Check to A&P $ 198,550.80 — This report represents HMR collections through the end of the month. These figures may include past due amounts. City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2014 2012 2013 2013 2014 2014 2015 2015 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $205,939 211,138 2.52% 202,477 -4.10% 236,849 16.98% February $178,289 187,562 5.20% 203,022 8.24% 219,436 8.09% March $201,015 213,526 6.22% 213,212 -0.15% 233,277 9.41% April $217,840 228,865 5.06% 230,939 0.91% 258,307 11.85% May $203,966 228,289 11.93% 236,098 3.42% 258,362 9.43% June $222,062 218,829 -1.46% 243,770 11.40% 264,979 8.70% July $214,750 227,971 6.16% 230,624 1.16% August $202,624 206,873 2.10% 215,802 4.32% September $215,653 226,103 4.85% 233,695 3.36% October $241,017 243,129 0.88% 258,857 6.47% November $210,335 231,456 10.04% 252,717 9.19% December $208,518 210,064 0.74% 236,549 12.61% Total $ $2,522,008 $2,633,805 4.43% $ 2,757,761 4.71% $1,471,210 9.63% \filename Fayetteville A&P Commission Balance Sheet As of June 31, 2015 ASSETS Current Assets Cash 10000 CVB Cash in Register 100.00 10050 TC Cash on Hand 200.00 10100 CHM Cash In Register 100.00 10200 Arvest A&P General#4856 828.50 10300 1st Security A&P#8714 270,690.00 10400 1st Security Fayetteville TC 236,142.60 10500 1st Security Clinton House 8,631.59 10600 1st Security CVB#8730 67,867.46 10700 Arvest Payroll Account#4636 37,639.04 Total Cash 622,199.19 11000 Accounts Receivable 10,581.51 11400 Due From Other Funds 3,039.11 11500 Prepaid Expenses 6,929.14 12100 Inventory Asset 10,948.21 13000 Investments 1,856,621.93 13100 Investments: Adjust to Market (2,640.33) Total Investments 1,853,981.60 Total Current Assets 2,507,678.76 Other Assets 14500 Capital Assets 15000 Furniture and Fixtures 34,550.01 15100 Equipment 199,231.61 15500 CVB Building 930,569.02 15510 CVB Land 198,621.00 15600 Building Additions 523,206.15 16600 Construction in Progress 9,373.80 17300 Accumulated Depreciation (538,052.50) Total Other Assets 1,357,499.09 TOTAL ASSETS 3,865,177.85 Fayetteville A&P Commission Balance Sheet As of June 31, 2015 LIABILITIES AND EQUITY Liabilities Current Liabilities 20000 Accounts Payable 3,621.32 23002 Colonial Life&Acc Ins. Payable 54.72 24000 Payroll Liabilities 6,783.03 24100 Employee Benefits Payable 1,401.71 24500 Due to Other Funds 5,299.58 24750 Unearned A&P Revenue 1,200.00 24900 Unearned Revenue 2015 52,017.47 Total Liabilities 70,377.83 Equity 39005 Fund Balance 3,543,374.36 Net Revenue 251,425.66 Total Equity 3,794,800.02 TOTAL LIABILITIES AND EQUITY 3,865,177.85 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 CONSOLIDATED A& P COMMISSION 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000 - Hotel,Motel,Restaurant Taxes 2,775,419 1,369,707 1,450,289 1,293,579 1,325,130 251,083 264,409 243,212 40200 - PY Hotel,Motel,Restaurant Tax 0 0 20,922 35,938 (20,922) 0 571 558 40600 • Rental Income 427,061 203,670 242,498 1 181,076 184,563 32,800 57,832 20,230 40601 -Incidentals 43,770 22,420 25,847 44,518 17,923 5,930 6,178 13,783 40602-Alcohol Sales 33,663 18,935 27,780 0 5,883 5,106 5,040 0 40603-Incidentals Tax 4,208 2,166 0 0 4,208 568 0 40700 - 1st Thursday Income 20,000 10,000 16,104 11,811 3,896 4,000 13,776 1,962 40800 -Other Income 200 100 2,416 7,593 (2,216) 50 1 1,440 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 - Parking Revenue 16,936 4,601 7,482 1,666 9,454 2,912 0 (23) 41001 - Parking Lease 12,831 9,406 10,122 5,453 2,709 4,084 250 131 41200 •Gift Shop Sales 6,150 3,300 2,848 3,112 3,302 800 527 749 41300 -Visitor Store 32,000 12,500 12,787 12,219 19,213 3,800 3,234 3,737 41400 - Partership Income 4,000 4,000 1,200 0 2,800 0 300 0 41600 •Admission Revenue 13,150 7,100 7,312 6,571 5,838 1,400 1,536 1,272 41700 - Health Reimbursement 725 725 1,389 4,325 (664) 0 0 741 42000 -Special Projects 12,592 3,218 2,070 (1,465) 10,522 0 525 (240) 42600 • Interest Income Investments 11,850 5,940 6,811 4,505 5,039 990 1,084 1,083 42800 - Interest Income Checking 3,044 1,581 1,279 1,722 1,765 251 254 152 42900 -Visitor Guide Ad Income 30,000 20,000 0 19,581 18,381 0 0 0 43200 • LOTO Income 18,600 0 700 0 17,900 0 700 0 98000 -Transfer In 599,028 583,082 160,000 65,000 439,028 0 0 0 Total Revenue 4,065,227 2,282,451 1,999,855 1,697,201 2,053,753 313,774 356,217 288,786 Expenditures 61000 -Signage-Tourism 10,400 3,500 2,246 2,628 8,154 500 325 549 61500 •Credit Card Fees 9,154 4,356 4,237 3,599 4,917 1,227 537 914 62500 -Advertising&Marketing 526,000 270,000 217,549 233,091 308,451 35,000 3,664 51,300 Page 1 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 CONSOLIDATED A& P COMMISSION 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 62600 • Printing/Brochures 150,000 55,000 17,691 51,959 132,309 25,000 0 24,180 62700 -Website Update 12,000 6,000 3,835 2,500 8,165 1,000 500 500 63000 -Accounting&Legal Fees 6,000 3,000 1,945 1 1,347 4,055 500 0 0 63100 •Audit Expense 11,000 9,000 9,100 8,400 1,900 0 0 0 64000 -Office Expense 18,850 9,400 8,716 7,946 10,134 2,400 2,367 2,835 64100 -Visitor Store Expense 18,000 9,000 4,804 5,844 13,196 1,500 45 1,589 64150-Clinton House Gift Shop 5,000 3,000 2,076 1,612 2,924 2,000 0 1,234 64500 - Insurance-Building&Workers Comp 13,000 0 0 0 13,000 0 0 0 64502-Insurance-D&O 0 0 1,991 0 (1,991) 0 1,991 0 65000 • Insurance&Health Benefits 122,717 60,974 51,899 45,124 70,818 10,042 7,349 7,565 65501 -Simple IRA Match 21,523 10,414 7,045 6,224 14,478 1,727 1,176 1,037 66000 -Car Allowance 3,750 1,950 2,250 1,800 1,500 300 300 300 66500 •Telephone Expense I Internet 17,604 8,293 8,471 8,255 9,133 1,412 1,535 1,998 67000 - Postage&Shipping Expense 23,260 11,700 9,722 17,543 13,538 2,000 4,562 4,332 67100 -Tracking Software 24,100 19,900 10,056 4,672 14,044 0 2,639 0 68100 • Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400 - Maintenance I Lawn 10,500 3,300 498 275 10,002 200 0 275 68500 - Repairs&Maintenance Expense 162,350 78,000 55,225 45,955 107,125 11,950 3,274 5,611 68600 • Peace Fountain Maintenance 7,500 3,750 0 961 7,500 625 0 407 68700 - Linens 28,524 14,262 10,717 14,175 17,807 2,377 11 2,203 69500 - Publication&Dues 15,395 12,895 12,267 11,908 3,128 0 28 0 70000 •Travel I Training Expense 69,901 35,652 34,078 38,721 35,823 4,692 6,066 7,273 70500 -Taxes&Licenses 7,385 5,785 8,018 7,517 (633) 1,683 1,787 300 71000 -Collections Expense 53,430 26,589 29,424 26,590 24,006 4,875 5,300 4,875 71500-Interest Expense 0 0 0 0 0 0 0 0 72000 - Payroll Tax Expense 57,669 28,904 24,552 22,414 33,117 4,597 3,737 3,405 73000 -Convention Development 58,900 29,448 33,082 31,383 25,818 4,908 3,066 8,214 76500 •Contract Labor 48,800 23,896 28,892 24,355 19,908 3,916 2,955 5,096 Page 2 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 CONSOLIDATED A& P COMMISSION 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 77500 •Salaries Expense 659,610 320,705 297,620 266,395 361,990 51,476 47,911 43,785 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 78000 - Electric Utilities 77,906 39,315 31,991 1 34,997 45,915 7,718 6,517 7,663 78100 •Gas Utility 13,401 8,997 10,971 7,397 2,430 196 481 196 78200 -Water Utilitiy 10,366 4,678 4,275 4,643 6,091 1,058 731 814 78500 -Security 2,700 1,350 972 1,482 1,728 225 22 742 78600 •Airport Advertising 9,000 4,500 4,125 6,750 4,875 0 750 2,250 78700 - Minor Equipment 108,000 78,500 78,610 105,462 29,390 15,500 0 566 78800 -Airport Info Booth 4,800 2,400 2,000 2,400 2,800 0 800 0 94300 • LOTO Special Project 10,000 0 65 0 9,935 0 0 0 95010 - 1st Thursday 21,000 9,000 10,814 15,931 10,186 3,000 2,200 3,632 95020-Roots Festival 0 0 0 0 0 0 0 0 95000 • Misc.Special Projects-Other 267,148 257,774 102,221 699,397 164,927 0 30,842 67,587 95026-Incidental Expenses 0 0 5,321 0 (5,321) 0 0 0 95027-Alcohol Purchases 0 0 17,197 0 (17,197) 0 5,777 0 96500 •Special Funding 0 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 746,556 373,278 373,278 334,809 373,278 62,213 62,213 55,802 97100 -Trustee Expense 6,000 3,000 0 2,250 6,000 0 0 0 99000 -Transfer Out 599,028 583,082 160,000 65,000 439,028 83,082 0 0 Total Expenditures 4,065,227 2,451,547 1,716,846 2,185,713 2,348,380 348,899 211,458 319,264 Excess of Revenues Over/(Under)Expenditures 0 (169,096) 283,009 (488,512) (294,627) (35,125) 144,759 (30,478) 72500 • Depreciation Expense 0 0 31,583 0 (31,583) 0 5,264 0 Revised Excess of Revenues Overl(Under) Expenditures 0 1 (169,096) 251,427 1 (488,512) (326,210) (35,125) 139,495 (30,478) Page 3 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 FAYETTEVILLE A& P 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000 - Hotel,Motel,Restaurant Taxes 2,775,419 1,369,707 1,450,289 1,293,579 1,325,130 251,083 264,409 243,212 40200 - PY Hotel,Motel,Restaurant Tax 0 0 20,922 35,938 (20,922) 0 571 558 40600 • Rental Income 0 0 0 1 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40603-Incidentals Tax 0 0 0 0 0 0 0 0 40700 - 1st Thursday Income 0 0 0 0 0 0 0 0 40800 -Other Income 0 0 360 5,305 (360) 0 0 1,240 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 - Parking Revenue 0 0 0 0 0 0 0 0 41001 - Parking Lease 0 0 0 0 0 0 0 0 41200 •Gift Shop Sales 0 0 0 0 0 0 0 0 41300 -Visitor Store 0 0 0 0 0 0 0 0 41400 - Partership Income 0 0 0 0 0 0 0 0 41600 •Admission Revenue 0 0 0 0 0 0 0 0 41700 - Health Reimbursement 725 725 1,389 4,325 (664) 0 0 741 42000 -Special Projects 0 0 0 0 0 0 0 0 42600 • Interest Income Investments 11,850 5,940 6,811 4,505 5,039 990 1,084 1,083 42800 - Interest Income Checking 2,000 1,004 576 1,185 1,424 166 118 67 42900 -Visitor Guide Ad Income 30,000 20,000 0 19,581 18,381 0 0 0 43200 • LOTO Income 10,000 0 350 0 9,650 0 350 0 98000 -Transfer In 0 0 0 0 0 0 0 0 Total Revenue 2,829,994 1,397,376 1,480,696 1,364,417 1,337,678 252,239 266,531 246,901 Expenditures 61000 -Signage-Tourism 10,400 3,500 2,180 2,628 8,220 500 325 549 61500 •Credit Card Fees 0 0 0 01 0 1 0 1 0 0 62500 -Advertising&Marketing 525,000 270,000 216,736 232,583 308,264 35,000 3,465 151,300 Page 4 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 FAYETTEVILLE A& P 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 62600 • Printing/Brochures 150,000 55,000 17,204 51,959 132,796 25,000 0 24,180 62700 -Website Update 12,000 6,000 3,835 2,500 8,165 1,000 500 500 63000 -Accounting&Legal Fees 6,000 3,000 1,945 1 1,347 4,055 500 0 0 63100 •Audit Expense 11,000 9,000 9,100 8,400 1,900 0 0 0 64000 -Office Expense 2,400 1,200 1,271 1,120 1,129 200 179 174 64100 -Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500 - Insurance-Building&Workers Comp 13,000 0 0 0 13,000 0 0 0 64502-Insurance-D&O 0 0 1,991 0 (1,991) 0 1,991 0 65000 • Insurance&Health Benefits 8,861 4,742 4,758 12,353 4,103 670 668 2,103 65501 -Simple IRA Match 6,182 2,962 902 2,088 5,280 485 222 348 66000 -Car Allowance 3,750 1,950 2,250 1,800 1,500 300 300 300 66500 •Telephone Expense I Internet 0 0 756 0 (756) 0 150 0 67000 - Postage&Shipping Expense 23,000 11,500 9,640 17,262 13,360 2,000 4,562 4,226 67100 -Tracking Software 0 0 303 0 (303) 0 51 0 68100 • Rent 0 0 0 0 0 0 0 0 68400 - Maintenance I Lawn 9,500 3,000 0 0 9,500 0 0 0 68500 - Repairs&Maintenance Expense 75,000 37,500 6,877 8,158 68,123 6,250 477 0 68600 • Peace Fountain Maintenance 7,500 3,750 0 961 7,500 625 0 407 68700 - Linens 0 0 0 77 0 0 0 0 69500 - Publication&Dues 14,000 12,000 11,619 11,294 2,381 0 0 0 70000 •Travel I Training Expense 13,595 4,500 1,809 501 11,786 0 957 267 70500 -Taxes&Licenses 0 0 0 486 0 0 0 0 71000 -Collections Expense 53,430 26,589 29,424 26,590 24,006 4,875 5,300 4,875 71500-Interest Expense 0 0 0 0 0 0 0 0 72000 - Payroll Tax Expense 11,786 6,554 6,314 7,408 5,472 872 843 1,103 73000 -Convention Development 0 0 1,594 35 (1,594)1 0 1 0 1 0 76500 •Contract Labor 0 0 0 0 0 1 0 1 0 1 Page 5 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 FAYETTEVILLE A& P 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 77500 •Salaries Expense 138,650 72,347 76,052 89,395 62,598 10,083 10,715 14,117 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 78000 - Electric Utilities 0 0 0 1 0 0 0 0 0 78100 •Gas Utility 0 0 0 0 0 0 0 0 78200 -Water Utilitiy 0 0 0 0 0 0 0 0 78500 -Security 0 0 0 0 0 0 0 0 78600 •Airport Advertising 9,000 4,500 4,125 6,750 4,875 0 750 2,250 78700 - Minor Equipment 100,000 74,000 75,747 105,462 24,253 15,000 0 566 78800 -Airport Info Booth 4,800 2,400 2,000 2,400 2,800 0 800 0 94300 • LOTO Special Project 10,000 0 65 0 9,935 0 0 0 95010 - 1st Thursday 0 0 0 2,200 0 0 0 300 95020-Roots Festival 0 0 0 0 0 0 0 0 95000 • Misc.Special Projects-Other 254,556 254,556 87,966 671,325 166,590 0 30,223 60,181 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 96500 •Special Funding 0 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 746,556 373,278 373,278 334,809 373,278 62,213 62,213 55,802 97100 -Trustee Expense 6,000 3M334,373 2,250 6,000 0 0 0 99000 -Transfer Out 599,028 583 65,000 439,028 83,082 0 0 Total Expenditures 2,829,994 1,8341 1,669,140 1,715,253 248,655 124,689 223,548 Excess of Revenues Over/(Under)Expenditures 0 (437 (304,723) (377,575) 3,584 141,842 23,353 72500 • Depreciation Expense 0 0 (31,583) 0 5,264 0 Revised Excess of Revenues Overl(Under) Expenditures 0 (4373 (304,723) (409,157) 3,584 136,578 23,353 Page 6 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 CLINTON HOUSE 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000 - Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200 - PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 0 40600 • Rental Income 350 0 400 1 0 (50) 0 400 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40603-Incidentals Tax 0 0 0 0 0 0 0 0 40700 - 1st Thursday Income 0 0 0 0 0 0 0 0 40800 -Other Income 200 100 50 100 150 50 0 50 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 - Parking Revenue 0 0 0 0 0 0 0 0 41001 - Parking Lease 0 0 0 0 0 0 0 0 41200 •Gift Shop Sales 6,150 3,300 2,848 3,112 3,302 800 527 749 41300 -Visitor Store 0 0 0 0 0 0 0 0 41400 - Partership Income 0 0 0 0 0 0 0 0 41600 •Admission Revenue 13,150 7,100 7,312 6,571 5,838 1,400 1,536 1,272 41700 - Health Reimbursement 0 0 0 0 0 0 0 0 42000 -Special Projects 0 0 175 0 (175) 0 0 0 42600 • Interest Income Investments 0 0 0 0 0 0 0 0 42800 - Interest Income Checking 73 35 29 32 44 8 4 7 42900 -Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200 • LOTO Income 0 0 0 0 0 0 0 0 98000 -Transfer In 83,082 83,082 25,000 15,000 58,082 0 0 0 Total Revenue 103,005 93,617 35,814 24,815 67,191 2,258 2,467 2,079 Expenditures 61000 -Signage-Tourism 0 0 0 0 0 0 0 0 61500 •Credit Card Fees 1,200 600 376 346 1 824 100 166 1 163 62500 -Advertising&Marketing 0 0 0 0 0 0 0 0 Page 7 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 CLINTON HOUSE 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 62600 • Printing/Brochures 0 0 0 0 0 0 0 0 62700 -Website Update 0 0 0 0 0 0 0 0 63000 -Accounting&Legal Fees 0 0 0 1 0 0 0 0 0 63100 •Audit Expense 0 0 0 0 0 0 0 0 64000 -Office Expense 3,550 1,500 1,219 1,193 2,331 250 279 409 64100 -Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 5,000 3,000 2,076 1,612 2,924 2,000 0 1,234 64500 - Insurance-Building&Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000 • Insurance&Health Benefits 8,139 4,020 4,008 4,096 4,131 670 668 683 65501 -Simple IRA Match 1,297 618 614 558 683 103 102 93 66000 -Car Allowance 0 0 0 0 0 0 0 0 66500 •Telephone Expense I Internet 1,270 640 690 634 580 115 104 112 67000 - Postage&Shipping Expense 0 0 0 0 0 0 0 0 67100 -Tracking Software 0 0 0 0 0 0 0 0 68100 • Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400 - Maintenance I Lawn 1,000 300 498 275 502 200 0 275 68500 - Repairs&Maintenance Expense 1,500 1,000 150 162 1,350 500 65 0 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700 - Linens 0 0 0 0 0 0 0 0 69500 - Publication&Dues 210 210 210 210 0 0 0 0 70000 •Travel I Training Expense 2,000 2,000 1,047 458 953 500 0 0 70500 -Taxes&Licenses 1,200 600 209 270 991 100 43 73 71000 -Collections Expense 0 0 0 0 0 0 0 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000 - Payroll Tax Expense 3,868 1,842 1,675 1,568 2,193 307 261 237 73000 -Convention Development 0 0 0 0 0 0 0 0 76500 •Contract Labor 11,400 5,200 4,575 4,190 6,825 800 760 720 Page 8 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 CLINTON HOUSE 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 77500 •Salaries Expense 43,015 20,484 20,478 18,617 22,537 3,414 3,413 3,103 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000 - Electric Utilities 1,483 640 525 1 446 958 201 90 192 78100 •Gas Utility 1,119 824 835 563 284 30 30 30 78200 -Water Utilitiy 1,454 494 276 470 1,178 243 48 0 78500 -Security 300 150 132 132 168 25 22 22 78600 •Airport Advertising 0 0 0 0 0 0 0 0 78700 - Minor Equipment 2,000 1,500 772 0 1,228 500 0 0 78800 -Airport Info Booth 0 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 0 0 95010 - 1 at Thursday 0 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95000 • Misc.Special Projects-Other 0 0 192 383 (192) 0 67 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 0 96500 •Special Funding 0 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100 -Trustee Expense 0 0 0 0 0 0 0 0 99000 -Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 103,005 57,622 52,557 48,182 50,448 10,058 6,120 7,579 Excess of Revenues Over/(Under)Expenditures 0 35,995 (16,743) (23,367) 16,743 (7,800) (3,652) (5,500) 72500 • Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Overl(Under) Expenditures 0 35,995 (16,743) (23,367) 16,743 (7,800) (3,652) (5,500) Page 9 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 TOWN CENTER 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000 - Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200 - PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 0 40600 • Rental Income 426,711 203,670 242,098 1 181,076 184,613 32,800 57,432 20,230 40601 -Incidentals 43,770 22,420 25,847 44,518 17,923 5,930 6,178 13,783 40602-Alcohol Sales 33,663 18,935 27,780 0 5,883 5,106 5,040 0 40603-Incidentals Tax 4,208 2,166 0 0 4,208 568 0 0 40700 - 1st Thursday Income 0 0 0 0 0 0 0 0 40800 -Other Income 0 0 1,232 0 (1,232) 0 1 0 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 - Parking Revenue 16,936 4,601 7,482 1,666 9,454 2,912 0 (23) 41001 - Parking Lease 12,831 9,406 10,122 5,453 2,709 4,084 250 131 41200 •Gift Shop Sales 0 0 0 0 0 0 0 0 41300 -Visitor Store 0 0 0 0 0 0 0 0 41400 - Partership Income 0 0 0 0 0 0 0 0 41600 •Admission Revenue 0 0 0 0 0 0 0 0 41700 - Health Reimbursement 0 0 0 0 0 0 0 0 42000 -Special Projects 12,592 3,218 1,895 (1,465) 10,697 0 525 (240) 42600 • Interest Income Investments 0 0 0 0 0 0 0 0 42800 - Interest Income Checking 721 412 488 412 233 57 98 57 42900 -Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200 • LOTO Income 0 0 0 0 0 0 0 0 98000 -Transfer In 0 0 0 0 0 0 0 0 Total Revenue 551,432 264,828 316,944 231,659 234,488 51,457 69,524 33,938 Expenditures 61000 -Signage-Tourism 0 0 0 0 0 0 0 0 61500 •Credit Card Fees 5,814 2,731 3,257 2,345 1 2,557 1 927 1 1681 E540]62500 -Advertising&Marketing 1,000 0 0 0 1,000 0 0 Page 10 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 TOWN CENTER 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 62600 • Printing/Brochures 0 0 0 0 0 0 0 0 62700 -Website Update 0 0 0 0 0 0 0 0 63000 -Accounting&Legal Fees 0 0 0 1 0 0 0 0 0 63100 •Audit Expense 0 0 0 0 0 0 0 0 64000 -Office Expense 5,400 2,700 4,078 2,605 1,322 450 1,144 1,005 64100 -Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500 - Insurance-Building&Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000 • Insurance&Health Benefits 40,695 20,100 19,888 15,735 20,807 3,350 2,672 2,079 65501 -Simple IRA Match 5,796 2,898 2,465 1,925 3,331 483 411 321 66000 -Car Allowance 0 0 0 0 0 0 0 0 66500 •Telephone Expense I Internet 7,684 3,753 3,046 4,393 4,638 647 617 1,294 67000 - Postage&Shipping Expense 260 200 0 0 260 0 0 0 67100 -Tracking Software 0 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 0 68400 - Maintenance I Lawn 0 0 0 0 0 0 0 0 68500 - Repairs&Maintenance Expense 84,000 39,000 47,204 36,511 36,796 5,000 2,610 4,941 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700 - Linens 28,524 14,262 10,717 14,098 17,807 2,377 11 2,203 69500 - Publication&Dues 0 0 0 0 0 0 0 0 70000 •Travel I Training Expense 4,000 4,000 2,608 7,513 1,392 0 0 420 70500 -Taxes&Licenses 5,000 4,000 6,207 5,133 (1,207) 1,583 1,521 (52) 71000 -Collections Expense 0 0 0 0 0 0 0 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000 - Payroll Tax Expense 17,246 8,688 7,708 6,633 9,538 1,448 1,285 1,009 73000 -Convention Development 0 0 0 0 0 0 0 0 76500 •Contract Labor 37,400 18,696 24,317 19,903 13,083 3,116 2,195 4,114 Page 11 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 TOWN CENTER 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 77500 •Salaries Expense 202,784 96,564 93,753 79,170 109,031 16,094 16,474 13,195 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000 - Electric Utilities 70,298 34,950 28,222 1 30,930 42,076 7,167 6,012 7,167 78100 •Gas Utility 12,282 8,173 10,137 6,834 2,145 166 451 167 78200 -Water Utilitiy 8,257 3,834 3,701 3,833 4,556 765 631 764 78500 -Security 2,400 1,200 840 1,230 1,560 200 0 720 78600 •Airport Advertising 0 0 0 0 0 0 0 0 78700 - Minor Equipment 0 0 370 0 (370) 0 0 0 78800 -Airport Info Booth 0 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 0 0 95010 - 1 at Thursday 0 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95000 • Misc.Special Projects-Other 12,592 3,218 13,535 27,689 (943) 0 552 7,405 95026-Incidental Expenses 0 0 5,321 0 (5,321) 0 0 0 95027-Alcohol Purchases 0 0 17,197 0 (17,197) 0 5,777 96500 •Special Funding 0 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100 -Trustee Expense 0 0 0 0 0 0 0 0 99000 -Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 551,432 268,967 304,571 266,480 246,861 43,773 42,531 47,292 Excess of Revenues Over/(Under)Expenditures 0 (4,139) 12,373 (34,821) (12,373) 7,684 26,993 (13,354) 72500 • Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Overl(Under) Expenditures 0 (4,139) 12,373 1 (34,821) (12,373) 7,684 26,993 (13,354) Page 12 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 VISITOR CENTER 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000 - Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200 - PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 0 40600 • Rental Income 0 0 0 1 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40603-Incidentals Tax 0 0 0 0 0 0 0 0 40700 - 1st Thursday Income 20,000 10,000 16,104 11,811 3,896 4,000 13,776 1,962 40800 -Other Income 0 0 774 2,188 (774) 0 0 150 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 - Parking Revenue 0 0 0 0 0 0 0 0 41001 - Parking Lease 0 0 0 0 0 0 0 0 41200 •Gift Shop Sales 0 0 0 0 0 0 0 0 41300 -Visitor Store 32,000 12,500 12,787 12,219 19,213 3,800 3,234 3,737 41400 - Partership Income 4,000 4,000 1,200 0 2,800 0 300 0 41600 •Admission Revenue 0 0 0 0 0 0 0 0 41700 - Health Reimbursement 0 0 0 0 0 0 0 0 42000 -Special Projects 0 0 0 0 0 0 0 0 42600 • Interest Income Investments 0 0 0 0 0 0 0 0 42800 - Interest Income Checking 250 130 185 92 65 20 34 20 42900 -Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200 • LOTO Income 8,600 0 350 0 8,250 0 350 0 98000 -Transfer In 515,946 500,000 135,000 50,000 380,946 0 0 0 Total Revenue 580,796 526,630 166,400 76,310 414,396 7,820 17,694 5,868 Expenditures 61000 -Signage-Tourism 0 0 67 0 (67) 0 0 0 61500 •Credit Card Fees 2,140 1,025 605 908 1 1,535 200 202 1 211 62500 -Advertising&Marketing 0 0 814 509 (814) 0 198 0 Page 13 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 VISITOR CENTER 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 62600 • Printing/Brochures 0 0 486 0 (486) 0 0 0 62700 -Website Update 0 0 0 0 0 0 0 0 63000 -Accounting&Legal Fees 0 0 0 1 0 0 0 0 0 63100 •Audit Expense 0 0 0 0 0 0 0 0 64000 -Office Expense 7,500 4,000 2,147 3,028 5,353 1,500 766 1,247 64100 -Visitor Store Expense 18,000 9,000 4,804 5,844 13,196 1,500 45 1,589 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500 - Insurance-Building&Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000 • Insurance&Health Benefits 65,022 32,112 23,245 12,942 41,777 5,352 3,340 2,700 65501 -Simple IRA Match 8,248 3,936 3,064 1,653 5,184 656 441 275 66000 -Car Allowance 0 0 0 0 0 0 0 0 66500 •Telephone Expense I Internet 8,650 3,900 3,978 3,228 4,672 650 665 593 67000 - Postage&Shipping Expense 0 0 82 281 (82) 0 0 107 67100 -Tracking Software 24,100 19,900 9,753 4,672 14,347 0 2,589 0 68100 • Rent 0 0 0 0 0 0 0 0 68400 - Maintenance I Lawn 0 0 0 0 0 0 0 0 68500 - Repairs&Maintenance Expense 1,850 500 994 1,124 856 200 122 670 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700 - Linens 0 0 0 0 0 0 0 0 69500 - Publication&Dues 1,185 685 438 404 747 0 28 0 70000 •Travel I Training Expense 50,306 25,152 28,613 30,249 21,693 4,192 5,109 6,586 70500 -Taxes&Licenses 1,185 1,185 1,602 1,628 (417) 0 223 279 71000 -Collections Expense 0 0 0 0 0 0 0 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000 - Payroll Tax Expense 24,769 11,820 8,855 6,805 15,914 1,970 1,348 1,055 73000 -Convention Development 58,900 29,448 31,488 31,348 27,412 4,908 3,066 8,214 76500 •Contract Labor 0 0 0 263 0 0 0 263 Page 14 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense June YTD 2015 VISITOR CENTER 2015 June 2015 Year-to-Date 2014 2015 June 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 77500 •Salaries Expense 275,161 131,310 107,337 79,213 167,824 21,885 17,309 13,371 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000 - Electric Utilities 6,125 3,725 3,244 1 3,621 2,881 350 414 304 78100 •Gas Utility 0 0 0 0 0 0 0 0 78200 -Water Utilitiy 655 350 299 341 356 50 52 50 78500 -Security 0 0 0 120 0 0 0 0 78600 •Airport Advertising 0 0 0 0 0 0 0 0 78700 - Minor Equipment 6,000 3,000 1,721 0 4,279 0 0 0 78800 -Airport Info Booth 0 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 0 0 95010 - 1st Thursday 21,000 9,000 10,814 13,731 10,186 3,000 2,200 3,332 95020-Roots Festival 0 0 0 0 0 0 0 0 95000 • Misc.Special Projects-Other 0 0 529 0 (529) 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 0 96500 •Special Funding 0 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100 -Trustee Expense 0 0 0 0 0 0 0 0 99000 -Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 580,796 290,048 244,978 201,911 335,818 46,413 38,118 40,845 Excess of Revenues Over/(Under)Expenditures 0 236,582 (78,577) (125,601) 78,577 (38,593) (20,424) (34,977) 72500 • Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Overl(Under) Expenditures 0 236,582 (78,577) (125,601) 78,577 (38,593) (20,424) (34,977) Page 15 of 15 fff DEPARTMENTAL CORRESPONDENCELl qq OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Attorney A&P Commissioners Patti Mulford Paralegal CC: City Council Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney 61— DATE: July 2, 2015 RE: Overdue HMR collection efforts The City Prosecutor reported on 34 active Hotel, Motel and Restaurant overdue tax collection cases for June 2015 as shown on his attached report. Four of these cases had no delinquent balance, but were still active. Nine of these cases were closed as full payment of overdue HMR taxes have been made or the Fayetteville Police Deputy could not serve the summons and purged it after four years. The City Prosecutor's Office collected $2,412.56 in overdue HMR taxes in June. Year to date collections total $24,947.13 which equals more than $4,100.00 per month. This will be the last report of the City Prosecutor's prosecution collection efforts for managers of businesses that have failed to properly and timely pay the required HMR taxes. The Legislature has exempted Hotel, Motel and Restaurant taxes from the Freedom of Information Act, and the Arkansas Attorney General has opined that the City may not voluntarily release this information. We shall probably release a monthly total of the City Prosecutor's efforts, but no names of businesses or managers nor specific amounts of taxes owed or payments of overdue taxes will be listed. i 6 t �kY Clinton K. JOIlES — �-ity Prosecutor uw res. r t NI26c{y Finklea--(,)IIICP Ai{ntintsirat UY Brian Thomas- Deputy(::i ) PrprosecLit or(q>fiyetteviIle-ar.gov 0FI:ICF OF Tt#E C TTY 1)R0SI CUTOR MEMO TO: K.Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: July 1,2015 RE: Status of Active RMR cases *When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1. Aquafire Restaurant Sherri D. Simpkins Active Criminal Summons &Bistro Delinquent Balance: $4,039.00 Business Closed 2. Baller Foodtruck Kurt L. Young Paid in Full Case Closed 3.. Bariola's Pizza Mark E. Howard Trial Date: 3/4/15 - Settled Business Closed Delinquent Balance: $1,190.00 4. Best Frickin Chicken William C. Scott Paid: $600.00 Delinquent Balance: $1,834.00 5. Bucks of Asia Quyen T.Ho Active Criminal Summons Delinquent Balance: No Forms 6. Bugsy's Sarah L. Varga Arraignment: 7/6/15 Paid: $235.10 Delinquent Balance: -0- 7. Cafe Delta Soul Michael L. Vaughn Pending FTPF Criminal Summons Business Closed Delinquent Balance: $1,006.11 8. Dickson Street Social Club Stephen J. Schleiff Active Criminal Summons Delinquent Balance: No Forms CITY O!' PAYFTTEVILLE ( 1-,6 S. C',HURCH AVENUE,STE. 2 ( I`AY1.7•TFVII.I.F,F1.I, 72701 1 44 WWFAYET'rFVILI..Ei-AR.G(1P PHONE: 479.575.9377 I'{oI'(;l{ECK DIVISION: 479.575.8254 FAX: 479-575-8373 Kit Williams July 1, 2015 Page 2 9. Domino's Pizza Loyd W. Hardison Trial Date: 7/15/15 Business Closed Paid: $150.00 Delinquent Balance: $440.66 10. El Paso Mexican Grill Martin Reyes Active Criminal Summons &Cantina Delinquent Balance: $1,003.43 Business Closed 11. Green Room Laurie L. Fuller Paid: $429.00 Rustin E. Fuller Delinquent Balance: -0- Case Closed 12. Guesthouse Hotel &Suites Katherine E. Wilkerson Active Criminal Summons Delinquent Balance: No Forms 13. Hogwild Pizzeria David S. Mackey Trial 7/8/15 Business Closed Paid: $50.00 Delinquent Balance: No Forms 14. Hookah Java Melanie E.Vergura Active Criminal Summons Cafe&Lounge Delinquent Balance: No Forms 15. La Finca Mexican Sandra L. Cisneros Guilty @ Arraignment Restaurant Delinquent Balance: -0- Case Closed 16. Louie's Grill&Bar Mark S. Martinez Pending FTPF Criminal Summons Business Closed Delinquent Balance: $13,000.00 17. Mama Dean's Soul Food Meneria D. Morrison Paid in Full Business Closed Case Closed 18. Mordours Pizza Mark E.Howard Paid: -0- Delinquent Balance: $550.00 19. Order 57 Toula J.Abu-Hamdan Delinquent Balance: -0- Case Closed 20. Pho Quyen Quyen T.Ho Active Criminal Summons Delinquent Balance: -0- 21. Ryleigh's Sarah L. Varga Arraignment: 7/6/15 Paid: $459.85 Delinquent Balance: -0- Kit Williams July 1,2015 Page 3 22. Seafood Market Bar/Grill Craig E. Dowd Trial Date: 7/22/15 Business Closed Paid: $50.00 Delinquent Balance: $3,067.60 23. Shanghai Chinese and Hsiao L. J. Shen Criminal Summons purged by FPD China Garden Delinquent Balance: $3,090.00 Businesses Closed Case Closed 24. Shipley Donuts Sou Sokunthea Active Criminal Summons Delinquent Balance: No Forms 25. Sideways Sarah L. Varga Arraignment: 7/6/15 Paid: $438.61 Delinquent Balance: -0- . 26. Sipamouane Twin Kitchen Jeffrey Sipamouane Active FTAS Warrant Business Closed Delinquent Balance: No Forms 27. Stone Pony William E. Gran Active Criminal Summons Delinquent Balance: $715.90 28. Sumo Sushi& Steak Seung H.Kang Active Criminal Summons Business Closed Jong P.Park Active Criminal Summons Delinquent Balance: No Forms 29, Taiwan Chinese Yong S. Lin Trial Date: 7/8/15 Delinquent Balance: $1,610.00 30. Taste Bar&Grill Sheryl D. Edwards Active Criminal Summons Business Closed Delinquent Balance: No Forms 31. Thai Diner Michael A. Khanty Paid in Full Case Closed 32. Tim's Pizza(North) Michael A. Stephens Paid in Full Business Closed Case Closed 33. Uncle Gaylord's Hiram F. Brandon Active Contempt Business Closed Delinquent Balance: $508.12 34. WOW Japanese Bistro Chong N. Kim Criminal Summons purged by FPD Business Closed Delinquent Balance: $2,527.00 Case Closed TOTAL: $2,412.56 Stricken language would be deleted from and underlined language would be added to present law. 1 State of Arkansas As Engrossed: 53/26/15 2 90th General Assembly A Bill 3 Regular Session, 2015 HOUSE BILL 1941 4 5 By: Representative Neal 6 7 For An Act To Be Entitled 8 AN ACT TO EXEMPT CERTAIN ADVERTISING AND PROMOTION 9 TAX RECORDS FROM BEING RELEASED UNDER THE FREEDOM OF 10 INFORMATION ACT OF 1967; AND FOR OTHER PURPOSES. 11 12 13 Subtitle 14 TO EXEMPT CERTAIN ADVERTISING AND 15 PROMOTION TAX RECORDS FROM BEING RELEASED 16 UNDER THE FREEDOM OF INFORMATION ACT OF 17 1967. 18 19 20 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: 21 22 SECTION 1. Arkansas Code § 25-19-105(b) , concerning records not open 23 to the public under the Freedom of Information Act of 1967, § 25-19-101 et 24 seq. , is amended to add an additional subdivision to read as follows: 25 (20) (A) Information related to taxes collected by particular 26 entities under § 26-74-501 et seq. ; the Advertising and Promotion Commission 27 Act, § 26-75-601 et seq. ; and § 26-75-701 et seq. 28 (B) However, this exemption does not apply to information 29 or other records regarding the total taxes collected under § 26-74-501 et 30 seq. ; the Advertising and Promotion Commission Act, § 26-75-601 et seq. ; and 31 § 26-75-701 et seq. in the county or municipality as a whole. 32 33 /s/Neal 34 35 36 II III I I I II I I I I II 09-04-201410:30:46 JLL019 Iz a DEPARTMENTAL CORRESPONDENCE � ►> OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Attorney City Council PaParale gal Don Marr, Chief of Staff s Paul Becker, Finance Director Casey Jones, City Prosecutor CC: A&P Commission FROM: Kit Williams, City Attorney _ DATE: July 1, 2015 RE: Exemptions to FOI: Mandatory? Attorney General Leslie Rutledge opined following our request for an opinion submitted by Representative David Whitaker: Exemptions under the FOIA are mandatory. That is, if a record is exempt under the FOIA, the agency holding the record may not disclose it even if it wishes to. Accordingly, the custodian does not have discretion to make available to the public those records that fall within an exemption." Attorney General Opinion No. 2015-056. To address our concerns about our City Prosecutor's efforts to collect overdue Hotel, Motel, and Restaurant taxes from named individuals in Court, she agrees That it seems likely that some officials will require access to exempt information in order to pursue collections." (page 3) It is not just "likely", but certain that the City Prosecutor's Office must have information about restaurant managers/owners who have failed to pay their HMR taxes in order to prosecute them for violating our HMR ordinances. What concerns me is her comment: "it bears noting that those who access exempt information when pursuing collections as agents of a county or city will be bound by the FOIA's nondisclosure requirements. Regarding cases conducted in court, however, it is not immediately apparent to me that pursuing collections in court is tantamount to opening records to the public." She concludes by stating "While I am therefore uncertain whether the concerns mentioned in this regard are legitimate concerns under the FOIA, the county or city should consult local counsel for specific advice in connection with collection efforts." Can you say "Pass the buck?" I remain unconvinced by the Attorney General's interpretation of A.C.A. § 35-19-105 (b) that the Legislature meant records requested within the following list of documents "shall be denied" rather than are exempted from the duty to disclose set forth in (a) of the FOIA. "(a) (1) (A) Except as otherwise specifically provided by this section or by laws specifically enacted to provide otherwise, all public records shall be open to inspection and copying by any citizen . . ." A noted authority of the FOIA, Professor John Watkins, in his book The Arkansas Freedom of Information Act states on page 61: "Finally, the FOIA's exemptions provisions appear to be mandatory rather than permissive. Section 25-19-105 (b) expressly states that "(i)t is the specific intent of this section that the [enumerated records] shall not be deemed to be open to the public . . . ." Therefore, the custodian does not have discretion to make available to the public records that fall within an exemption." In a footnote to this statement, Professor Watkins notes: "However, at least one Attorney General's opinion suggests that exemptions are discretionary rather than mandatory." It is also important to note for 2