HomeMy WebLinkAbout2008-10-06 - Agendas - Final Parks&Recreation Staff Parks&Recreation Advisory Board Connie Edmonston,Director Wade Colwell,Chairman '� .�, � �� of y,t.� Valerie Biendara David Wright,Recreation Superintendent ., Byron Humphry,Maintenance Superintendent - Steve Hatfield Alison Jumper,Park Planner Phil Jones Carole Jones,Park Planner Craig Mauntson Melanie Thomas,Senior Secretary Bill Waite,Jr. arbBaoFAYETTEVILLE Dy en Parks and Recreation Advisory Board Meeting October 6, 2008 City Administration Building Room 326 113 West Mountain Street Fayetteville, AR AGENDA: 1. Welcome to new PRAB members: Steve Meldrum and Darby Benson 2. Approval of September 8th, 2008 PRAB Meeting Minutes PRAB Motion: 3. Botanical Garden Monthly Report: Walt Eilers, Board of Directors 4. Naming of Fairlane Park Land: Carole Jones, Park Planner The following suggestions were submitted to the Parks and Recreation Division as possible names for the park land: Jaguar Park (former Jefferson Elementary School mascot); Jefferson Park; Heritage Park; and Flyover Park. Carole Jones, Park Planner, submitted the list of park names to neighborhood residents and requested they pick their favorite on Sep 2, 2008. Below is the tally of votes as of September 12, 2008: Jaguar Park 1 Jefferson Park 1 Heritage Park 4 Flyover Park 2 Staff Recommendation: The Parks and Recreation Staff recommend the name of Jefferson Park. PRAB Motion: According to the Facility Naming Policy, the recommendation is tabled until the next PRAB meeting in order to allow for public input. 5. Park Land Dedication: Alison Jumper, Park Planner PRAB Agenda—October 6,2008 1 Development Name: Holcomb Heights Phase III Engineer: Appian Centre for Design Owner: Nock/Broyles Land Development Location: West of I-540, north of Mt. Comfort Rd. Park Quadrant NW Units: 8 single family, 15 multi-family units Total Acres: Approximately 3.23 acres Land Dedication Requirement: 0.45 acres Money in Lieu Requirement $17,880 * Final fees to be determined at Planning Commission approval* Existing Parks: Salem Park(1.8 acres), Gary Hampton Softball Complex (15.5 acres), Clabber Creek trail corridor (40 acres) Developer's Request: Dedicate money in lieu Staff Recommendation: Dedicate money in lieu Estimated Annual Maintenance: NA Justification: The developer is providing an approximately 0.18 acre pocket park to be owned and maintained by the P.O.A. Additionally, the requirement for this development is less than the 2 acre minimum set by the park land dedication criteria. PRAB Motion: 6. Regional Park Update: Todd Jacobs, Appian Centre for Design 7. Request to Name the Creek at Gulley Park: Wade Colwell, Chairman PRAB Please see note from Wade Colwell in the agenda attachments recommending naming the creek that passes through Gulley Park as Gulley Creek. Staff Recommendation: The Parks and Recreation Staff recommend naming the creek in Gulley Park as Gulley Creek. PRAB Motion: According to the Facility Naming Policy, the recommendation is tabled until the next PRAB meeting in order to allow for public input. 8. Lake Sequoyah Boat Dock Leasing Space Discussion— Byron Humphry, Parks Maintenance Superintendent Staff Recommendation: Close dock D and to not accept new boatstall rentals on docks A, B, or C. PRAB Motion: 9. Discussion of PRAB Terms: David Wright, Recreation Superintendent PRAB Agenda—October 6,2008 2 Ordinance No. 5158, approved on August 5, 2008, amended the City Code to now read, "The Parks and Recreation Advisory Board shall be composed of nine members appointed by the City Council for terms of three years. Such terms shall be staggered so that three members will be appointed each year." 10. Other Business: 11. Adjournment Upcoming City Council Items & Events: • SouthPass Zoning and Annexation: City Council Meeting, City Hall, 113 West Mountain Street, Tuesday, October 7, 2008 at 6:00 PM • Wilson Park Art Walk: Saturday, October 11, 2008 from 10:00 AM—3:00 PM • Ozark Classic Cup Soccer Tournament: Lewis Soccer Complex/Asbell School, Saturday, October 11, 2008 at 9:00 AM • Scull Creek Trail Grand Opening: Gordon Long Park, Saturday, October 18, 2008 from 11:00 AM—2:00 PM • Rock `N Jock Softball Tournament: Gary Hampton Softball Complex, Saturday, October 18, 2008 at 9:00 AM • Make-A-Difference Day Volunteer Tree Planting: Salem Park, Saturday, October 18, 2008 from 10:00 AM—3:00 PM • Harvest Moon Ultimate Frisbee Tournament: Lewis Soccer Complex/Asbell School/White River Baseball Complex/Gary Hampton Softball Complex, Saturday and Sunday, November 1-2, 2008 at 9:00 AM Attachments: Agenda item number listed below. 1. PRAB Meeting Minutes: September 8, 2008 2. Agenda Item 5—Holcomb Heights Phase III 3. Gulley Creek Name Proposal—Item 7. Reports: Park Land Dedication Ordinance Fund Monthly Report CIP Report HMR Monthly Report PRAB Agenda—October 6,2008 3 FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Meeting Minutes September 8, 2008 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Chairman Wade Colwell at 5:33 p.m. on September 8, 2008 in room 326 of the City Administration Building located at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Colwell, Biendara, Waite, Hatfield and P. Jones were present. Mauritson was absent. Parks and Recreation Staff members Edmonston, Humphry, Wright, Jumper, Martin, and Thomas and the audience were in attendance. 1. Approval of August 4th, 2008 PRAB Meeting Minutes PRAB Motion: Colwell asked for everyone that approved the August minutes to say aye. There was a unanimous approval of the August minutes by voice vote. 2. Botanical Garden Monthly Report: Walt Filers, Board of Directors Eilers was not present at the meeting. 3. Eagle Scout Proposal: Matt Owens Matt Owens is a Fayetteville High School Senior with Boy Scout Troop 102. He is requesting to extend the Lake Sequoyah Trail approximately a mile. He would start on November 1, 2008 and continue for the next two weekends, with friends and family contributing their time. They may possibly have an overnight stay in the park. Biendara asked if the trails would have better markings. Colwell said yes, the trails would be marked better. Edmonston told Owens that if they had an overnight stay while working on the trail to please call her to get permission. Normally, no camping is allowed in our parks. Colwell asked if there were any more questions. PRAB Motion: Waite motioned to accept the proposed project, and P. Jones seconded it. Motion passed 5-0-0 by voice vote. September 8, 2008/1 4. Park Land Dedication: Alison Jumper, Park Planner Proiect History: This project was presented to PRAB on 04/03/06 with 215 single family units and 50 multi-family units proposed. PRAB made a recommendation of accepting money in lieu of land. This project was reviewed by PRAB again on 2/4/08 with 169 single family units and 153 multi-family units. PRAB made a recommendation of accepting money in lieu of land. The current project proposes 166 single family units and 184 multi-family units. Development Name: The Villas at Stonebridge Engineer: Appian Centre for Design Owner: Nock/Broyles Land Development Location: South of Hwy. 16 East, east of Goff Farm Road Park District: SE Units: 166 single family units, 184 multi-family units Total Acres: Approximately 53 acres Land Dedication Requirement: 7.11 acres Money in Lieu Requirement $284,480 * Final fees to be determined at Planning Commission approval* Existing Parks: None within a one half mile radius Developer's Request: Dedicate approximately 2 acres of parkland that includes a 30' utility easement across the southern portion of the site with phase 3 of the development, easement for trail corridor and utilize the remaining money in lieu for the park development. Additionally the developer requests to design and maintain the park. Staff Recommendation: Dedicate approximately 2 acres of parkland excluding easements for utilities with phase one of the development and remaining fees in lieu; and easement for trail corridor. Estimated Annual Maintenance: Justification: In addition to the approximately 2 acre public park, the developer is providing an additional park, clubhouse and pool area to be owned and maintained by the P.O.A. September 8, 2008/2 Parks policy regarding easements on park land is that land in easements does not count towards a requirement. Additionally the criteria for accepting park land as approved by the Board states that the land shall not be smaller than 2 acres unless it is a pocket park or in an area that could be expanded at a later date. A contract must be in place for the development of the park within a 2 year time frame from the dedication of funds. Additionally a contract for maintenance must be in place prior to developing the park. Lee Stewart from Appian Centre for Design discussed the project. The park will be centrally located within the wide variety of housing options. The housing units will face onto the park, and the streets will be tree lined. The trail corridor will eventually connect to Combs Park. The park will be included in Phase I of the project. Jumper said that there would be a utility easement for water and sewer. There will be no constraints with the easement coming through. Hatfield said that he applauds the idea of the houses facing toward the park and wishes it would be planned on more developments. He asked if the trailhead and trail easement would be part of the parkland. Stewart said no, they would be separate. Hatfield also wanted to know if there would be parking at the trailhead. Stewart said it would be pedestrian only. But he said there would be quite a bit of on-street parking. Bdmonston asked if the parking would be both north and south. Stewart said it would be on two sides of the park. Colwell wanted to know if the trail would be the end of the St. Paul Trail. Jumper said that for now it would be the end. The long term plan will put the trail east of Stonebridge Golf Course. September 8, 2008/3 Waite asked Jumper if there were other examples of utility easements taken in the recent past since Parks decided to accept the water/sewer easement. . Jumper said the only one she could think of was a powerline easement needed for a developer planning a development on the west side of town. Edmonston said Parks doesn't like water and sewer breakages on park property. Waite wanted to know if that excluded Parks from certain grant funding mechanisms. Edmonston said as long as it's underground, it's usually acceptable. Hatfield said that the money in each quadrant needs to be spent in that quadrant. Edmonston said that sometimes when the construction business slows down, Parks has to move the money around, because there is a limited time to spend it. That specific problem happened this year. Colwell asked if there were any more questions, and then called for a vote. PRAB Motion: Colwell motioned to accept the staff recommendation, and Biendara seconded it. Motion passed 5-0-0 by voice vote. 5. Off-Leash Dog Park at Lake Wilson Discussion — Connie Edmonston, Parks & Recreation Director Edmonston said there have been many discussions about a dog park in the past. Quite a few parks nationwide are going to off leash parks. Colwell said that would be a great idea, but because Lake Wilson used to be a dump, and there are still remnants there, it may not be a good place for retrievers to play. Biendara said that there is a lot of erosion and litter. It may be a good Boy Scout project. Also, the area needs a kiosk, and a faucet to clean off mud. Hatfield commented that he has previously been on a dog park committee. Ile would like to raise the public's awareness about picking up after their dogs. Biendara said that dog owners need to keep control over their dogs. She also commented that many people use bake Fayetteville for their dogs, and it's getting too crowded. Edmonston said that the public needs to be aware that if their dog hurts someone, they will be responsible. Colwell asked if anyone knew of a no fence dog park with underground electric boundaries and the dog collars that shock. September 8, 2008/4 Hatfield said that the park needs a small area of sand so the dogs know where to use the restroom. Colwell was wondering if it would be possible to add a sign about cleaning up after your dog. Waite commented that very few people clean up after their dogs. He also wanted to know how the board could promote an official dog park. Hatfield suggested that it be a pilot project. He does have concerns about Lake Wilson being so remote that people wouldn't clean up after their dogs. Biendara asked if they could discuss the dog park in a year. Edmonston said it could be brought back in six months if that's what they want. She also said a large area was needed for a dog park. PRAB Motion: Colwell motioned to let the dog park move forward. Waite seconded it. Motion passed 5-0-0 by voice vote. 6. Regional Park Update: Connie Edmonston, Parks & Recreation Director Edmonston said the project is still under review by the Fayetteville Planning Commission. City Staff has been working with developers about the cost share for the project. The City has been working on the cost share for the park The infrastructure cost alone, not counting the utilities, etc, is fifteen million plus. 7. Lake Fayetteville Road Request: Connie Edmonston Please refer to Lake Fayetteville Road Request Attachment that includes letters from J. Kevin Eads and Lori Mauldin and a map of the area. Mr. Eads will be present for his request. The request is to remove the gate at Turner Street allowing patrons to drive to the parking lot and utilize Lake Fayetteville Road. Staff Recommendation: Turner and Lakeshore Drive are Springdale streets. Lake Fayetteville Road is not a Fayetteville city street, it is a park road. If Lake Fayetteville Road was to be open from Turner Street, the road would have to be upgraded to meet street standards. With the extra traffic on the street, a separate trail would need to be built for the safety of the bikers, hikers, walkers, etc. The cost would be well over $200,000 to do so. Staff recommends that Lake Fayetteville Road remain as it is and the request be denied. Kevin and Lori Eads were there to discuss their Lake Fayetteville Road request. K. Eads said that he would like to open the gate so people could access the parking lot. He said that was not the ideal solution. He had two other suggestions. The first was to put a driveway down to the parking lot, and close the trail so it is just for pedestrians. The second suggestion was to put a sign at the corner of West September 8, 2008/5 Lakeview and Turner that says "no entrance". He would also like a sign that points to the Environment Center and one that points to Highway 71. L. Eads said that people stop at houses all the time to ask how to get to the park. K. Eads said that the current sign is hard to see. He suggested that a sign cut be put in the corner of the park to show the entrance to the park. It could have a full description of what's at the park and where the entrance to the park is located. Biendara said that it would be nice to have a sign similar to the state park's signs that have symbols to show what is available. Edmonston said that the gate was put in at the request of the residents sometime in the past. There were a lot of problems. Colwell said that the boat dock is fenced off, but the boat operator leaves a gate open. Biendara asked the Eads what response Springdale had with the sign request. Did they add signs? L. Eads said yes. Hatfield said a lot of the traffic is due to the disc golf players. He said maybe if more information was given to the players on the location of the disc golf course, that would help. L. Eads said that the U of A students park on S Turner. Colwell commented that the Springdale police need to be called so they can ticket the cars. Edmonston said that if we put up a sign by Highway 71, we would have to receive permission from the Highway Department. Colwell said that building a driveway is a good idea, but the Parks budget is very limited right now. P. Jones asked why putting up signage is a big deal. Edmonston said that there are already lots of signs. Colwell said that the highway sign is the best bet. Hatfield commented that getting disc golf directions to the U of A students would be a big help and great for the user groups. September 8, 2008/6 K. Eads said lie doesn't want a flat sign, but a state park type sign. Edmonston said that she would see what Parks could do. It's a possibility that more signage will be put up. 8. Lake Recreation Committee Report: Colwell, Hatfield and Waite Colwell checked with several places in NW Arkansas about their park fees. He said Beaver Lake has a $4.00 park fee. This fee has greatly reduced trash. The minimal boat dock fee is $1,500/per year. The Game and Fish Commission does not have a charge. Hickory Creek has no fee for canoes and kayaks. Lake Wedington has a $5.00 park fee. Hatfield said the tour of the Lake Sequoyah boat docks was eye opening. It is a wooden structure with a metal roof and is deteriorating. It is used more for storage than active boating. It might be a good idea to have a professional look at it. Colwell said that fishing was not allowed on the boat dock. Maybe a fishing pier could be made ADA accessible, and fishing be allowed off it. He would like to take the new fees to the Council and make them effective January 2009. Hatfield asked if the non motorized item includes sailboats. Edmonston commented that sailboats need to be added. Edmonston then said that if PRAB agrees to the new fees, it will be an amendment to the existing ordinance. Colwell motioned to amend the lake fees. Hatfield seconded it. Motion passed 5- 0-0 by voice vote. 9. Presentation of 2009 Operational and Capital Budget: Parks & Recreation Staff 2008 Proposed Operational Budget is attached for your review. Edmonston presented the budget to the PRAB. Staff Recommendation: Approval of 2009 Operational and Capital Budget Approval of 2009 Operational Budget PRAB Motion: Biendara motioned to accept the 2009 Operational Budget, and Jones seconded it. Motion passed 5-0-0 by voice vote. September 8, 2008/7 Approval of 2009 Capital Budget PRAB Motion: Biendara motioned to accept the 2009 Capital Budget, and Waite seconded it. Motion passed 5-0-0 by voice vote. 10. Other Business: Colwell said he would like to make a motion to name the "no name" creek that runs through Gulley Park "Gulley Creek". He would like to table it and talk about it next month. Colwell also said that when he was around Jasper, AR, he saw a compost toilet. He would like to see that around here. 11. Adjournment Meeting adjourned at 7:55 p.m. Minutes taken by Melanie Thomas September 8, 2008/8 7w,"'IFN I<li FOL( IAND SCAP I AR CH ITICTURE PLANNING CIVIL INGINU RING September 10, 2008 City of Fayetteville. Parks and Recreation 1455 S. Happy Hollow Road Fayetteville,AR 72701 RE: Holcomb Heights Phase III—Parks Board Submittal Dear Alison Jumper, The Holcomb Heights Phase III project is a 3.23 acre site located at the Northwest corner of Weir and North Salem Road. The property was annexed and rezoned RSF-4 to the City of Fayetteville on August 5"', 2008.Phase III is to be a continuation of Holcomb Heights Phases I&II which are located across Weir Road to the South. This project hosts a mix of housing options as well as some light retail and live-work units.The client has offered and the city is considering a new Fire Station on the Southwest corner of the site.This may later be designed as an extension of live-work units if decided that there is no need for the proposed Fire Station. We have designed a small 0.18 acre pocket park along the Northern boundary of the Fire Station location for the residents and guest to enjoy. The owners propose to pay money in lieu of park land dedication. Single-Family Lots 8lots @ $960 $7,680.00 Multi-Family Units 15 units @ $680 $10,200.00 $17,880.00 Thank you, � 4 Todd Jaco s Appian Centre for Design, Inc. Nock-Broyles Land Development 217 E.Dickson Street, Ste. 104 4921 Clear Creek Blvd Fayetteville,AR 72701 Fayetteville, AR 72704 PH: 442-1444 PH: 283-9545 Fax: 442-1450 Fax: 442-5440 « I 0 0 ® 0 MOUNT RDa s & \ I % @ � & m : 7 \ i DR ) [ Lo � p 7 : § \ \ \\ \ ` , SALEM, 71 & % 0 13 % Q ENDALL DR ! } I � 22 ; / L ¥ » 13 0 ) 2 a DE PIN K L HONEY �, •; , �' ,| ` . !! ) | ! i t Master Plan SINGLE FAMILY DETACHED: 8 A�e,age Size: 0„ s , ROW HOMES & LIVE/WORK: 8 Size Varies: RETAIL � tJ y y I 6,000 , as •. Y A 4 CIVIC BUILDING: 60 6,000 SF f. a ffi ® �R Y� 4 { � op or sf NA kNif '4.4 x ■I e f a \ SJ, p AtAM r v ' aest�a©r�a6r�o n o r x H ❑ L C O M B HEIGHTS III \ � fAYETTEVILLE, ARKANSAS (9/30/2008) Melanie Thomas RE: Gulley Park Stream naming Page 1 From: "COLWELL, WADE" <wade.colwell@wachoviasec.com> To: Melanie Thomas <mthomas@ci.fayetteville.ar.us> Date: 9/30/2008 4:21 PM Subject: RE: Gulley Park Stream naming I would like to name the creek that passes through Gulley Park, Gulley Creek in honor of Fred and Floy Gulley who sold their home and farm to the City of Fayetteville at a greatly reduced price in the early 1990's. The twenty some acre property was the largest single parcel of land along that tributary of Mud Creek at the time. Is this what you need from me? Wade -----Original Message----- From: Melanie Thomas [mailto:mthomas@ci.fayetteville.ar.us] Sent: Tuesday, September 30, 2008 11:00 AM To: COLWELL, WADE Subject: Gulley Park Stream naming Wade, Connie says we need to get your request on the agenda. I think you need to send your official request asap. Mel Melanie Thomas Senior Secretary City of Fayetteville Parks and Recreation Phone-479-444-3488 mthomas@ci.fayetteville.ar.us ATTENTION: Please be aware that the confidentiality of Internet e-mail cannot be guaranteed. Instructions having financial consequences such as trade orders, funds transfer, etc., should not be included in your e-mail communications to us as we cannot act on such instructions received by e-mail. If you are a current Wachovia Securities client and wish to unsubscribe from marketing e-mails from your Wachovia Securities financial advisor, reply to one of his/her e-mails and type"Unsubscribe" in the subject line. This action will not affect delivery of important service messages regarding your accounts that we may need to send you or preferences you may have previously set for other e-mail services. If you are not a client, please go to: https://www.wachovia.com/email/unsubscribe For additional information regarding our electronic communication policies please go to: http://www.wachoviasee.com/gotoemaildisclosure ORDINANCE NO.5158 AN ORDINANCE TO AMEND §33.018 PARKS AND RECREATION ADVISORY BOARD OF THE CODE OF FAYETTEVILLE WHEREAS, the Parks and Recreation Advisory Board makes long term plans and important recommendations to the Fayetteville City Council concerning city-wide park development and use of the over Two Million Dollars fiom the Parks HMR tax collected annually; and WHEREAS, lengthening the terms from two years to three and increasing the membership from 8 members to 9 would be similar to the Planning Commission and allow three appointments to be made annually by the City Council. NOW, TIIEREFORE, BE IT ORDAINED BY THE CITY COUNCIL BY THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends §33.018 (A) Composition by repealing all of subsection (1) and enacting a replacement subsection (1) as shown below: "(1) The Parks and Recreation Advisory Board shall be composed of nine members appointed by the City Council for terms of three years. Such terms shall be staggered so that three members will be appointed each year." y`��G�'G1TY p °SG�j PASSED and APPROVED this 5"day of August,2008. FAYETTEVILLE, , APPROVED: ATTEST: By: By. A6,111Axi DAYI O Y, yor SOND to E.SMITH,City Clerk/Treasurer' PARK LAND DEDICATION ORDINANCE FUND REPORT PRAB Meeting of September 2008 REPORT BY:TRACIE A.MARTIN 9/30/200817:09 NORTHWEST PARK DISTRICT Approved Original Amount BALANCE YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ 25,569.06 2008 1.5 HoskinslScull Creek Trail $ 5,255.04 Multiple $ 155,705.00 Salem Meadows(8/1/05,6/5/06&1116/06) $ 99,050.38 2009 $ - 7110/2006 $ 60,000.00 Davis Park Playground replacement match $ 277,849.14 2010 $ 325,000.00 8/6/2007 $ 325,000.00 Davis Park Expansion $ 77,703.88 2011 $ 34,717.50 4/7/2008 $ 35,000.00 Gary Hampton Pavilion $ 39,578.00 N/A $ 39,578.00 Red Oak Park/Gordon Long Funds pending CIP $ 70,000.00 Approval $ 70,000.00 Davis Expansion $480,172.46 Total 2008-2011 $474,550.54 Total Approved Expenditures $6,621.92 Total Unencumbered 2008-2011 NORTHEAST PARK DISTRICT Approved Original Amount BALANCE YR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ - 2008 $ - 5/7/2007 $ 67,500.00 David Lashley Park $ 0.00 2009 $ 67,000.00 8/6/2007 $ 67,000.00 Gulley Park Pavilion $ 77,544.19 2010 $ 35,720.00 4/7/2008 $ 35,720.00 East Mud Creek Trail Bridge pending CIP $ 43,643.81 2011 $ 17,000.00 Approval $ 17,000.00 Gulley Park Pavilion/Restroom Site $121,188.00 Total 2008-2011 $119,720.00 Total Approved Expenditures $1,468.00 Total Unencumbered 2008-2011 SOUTHWEST PARK DISTRICT Approved Original Amount BALANCE YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ 121,745.60 2008 74 Sowder/Scull Creek Trail $ 64,112.00 6/5/2006 $ 69,000.00 Wilson Park Trail and Walk Bridge $ 155,257.25 2009 $ 4,000.00 Multiple $ 200,000.00 Harmony Pointe Park(1012/06&1/8107) $ 45,178.63 2010 $ 137,500.00 8/6/2007 $ 217,000.00 Wilson Trail Lights $ 256,585.10 2011 $ 19,500.00 8/6/2007 $ 30,000.00 Wilson Pool Rock Wall $ 70,000.00 6/2/2008 $ 70,000.00 Finger Park Pavilion $ 31,000.00 6/2/2008 $ 31,000.00 Mountain Ranch Trail pending CIP $ 245,000.00 Approval $ 245,000.00 Wilson Park Trail Renovations and Lights $578,766.58 Total 2008-2011 $571,112.011 Total Approved Expenditures $7,664.58 Total Unencumbered 2008-2011 SOUTHEAST PARK DISTRICT Approved Original Amount BALANCE YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ 89,827.54 2008 $ - 01108/07 $ 40,400.00 Walker Basketball/Tennis Lighting $ 6,237.72 2009 $ 300.00 7/9/2007 $ 300.00 Mt.Sequoyah Woods Trail Signage and posts $ 133,476.79 2010 $ 109,967.00 08106/07 $ 109,967.00 Rodney Ryan/Eagle Park pending CIP $ 53,730.51 2011 $ 50,000.00 Approval $ 50,000.00 White River Baseball Field pending CIP $ 75,000.00 Approval $ 75,000.00 Mount Sequoyah Pavilion Access $283,272.56 Total 2008-2011 $235,267.00 Total Approved Expenditures 548,005.56 Total Unencumbered 2008-2011 Number of Acres approved b PRAB Listed by Subdivision Acres Date to PRAB Quadrant Engineer/Developer CMN Business 8&14 5.06 5/5/2008 NW McClelland Consulting Engineers Mountain Ranch PH III 4.2 5/5/2008 SW Jorgensen and Associates The Villas at Stonebri e 2 9/8/2008 SE A oam Center for Design YTD approved 11.26 Money in Lieu approved bPRAB Amount Date to PRAB Quadrant Engineer/Developer Listed by Subdivision The Villas at Stonebrid e $ 266,280 3/3/2008 BE lAepian Centre for Design Park Center 10,200 3/3/2008 NE H2 En ineerin Markham Hill Cottages 22,160 3/3/2008 SW Nonhstar En ineenn victory Commons $ 8,160 7/712008 SW Bates and Assoc./Paradi mGo YTD a roved 306,800 CIP STATUS-Quarterly Update Project Name Description Current Status Projected Start&Completion Dates Skate Park The construction of a new skate park facility located at Walker Staff has purchased and will install an infrared light for the camera Infrared lighting will be complete in the Second Quarter.Sidewalk connection Park.Installation of camera and connective sidewalk. at Walker Park during the Fourth Quarter of 2008 as well as will be complete Fourth Quarter 2008. creating connecting sidewalks to the Skate Park. Lights of the Ozarks Lights of the Ozarks is a display of more than 500,000 lights on the The installation will begin in October,the lighting ceremony will be Lighting Design-September downtown square that runs from Mid-November until New Years. held on November 22,and removal will start the first week of Lighting Installation-October January 2009. The Wal-Mart Foundation awarded a$10,000 Grant Lighting Ceremony-November for the 2008 Lights of the Ozarks program.Staff applied for a Lighting Removal-January donation from the A&P Commission in the Spring but was denied. Additonal funding will be requested in Third Quarter to assist with lights.The A&P Commission typically donates$20,000 to$25,000 annually. Community Park Development Purchase and develop a multi-purpose Community Park according Staff continues to meet with SouthPass developers. Project will begin as soon as the 200 acre park land is donated to the City. to the Parks and Recreation Master Plan.Cummings property was There are currently no changes. selected for the community park site by PRAB and Park Staff. On September 7 201 a resolution approving the mayor to enter into a contract with SouthPass Development was approved.This included the donation of 200 acres and 1 million dollars for the development of the park. Terracon Consultants,Inc.completed a work plan that described all necessary studies needed to determine the impact of the 33-acre landfill located within the property. Estimated cost of the complete study is$50,000. Staff is working with AIDED for potential funding of land fill remediation. Park Beautification Additional flowerbeds were requested at several of the Parks and Happy Hollow additional plantings will be ongoing through 2008. Ongoing. To be completed along with the development of the new parks in Recreation Master Plan public meetings. Additional improvements Several trees did not survive late planting and will be replanted in 2008.Entry feature for Salem Park,David Lashley Park and Harmony Pointe are Happy Hollow planting and various entry features. Fall 2008. Park are scheduled to begin Third Quarter.Happy Hollow Intersection trees have been planted and berms formed,replanting of trees will be in Fall. Additional plantings for Happy Hollow are anticipated through 2008. Neighborhood Park Development Funds are used to develop new neighborhood parks.St.Joseph Construction of David Lashley Park is complete.Trees were St.Joseph Park 10 trees were ordered and planted in April 2006.Project Park(PD),Salem Park(PLD),Walker Park Lighting(PD)Harmony planted at Harmony Pointe Park in January 2008. Eagle Park RFP completion date is pending on neighborhood fund raising.Salem Park and Pointe Park(PLD),David Lashley Park(PD,PLD,ST),Eagle Park is currently advertised and construction is anticipated to begin in Harmony Pointe Park are complete with the exception of entry signs.The (PLD),Davis Park Expansion(PLD),Gary Hampton Pavilion(PLD the Third Quarter of 2008. The Gary Hampton Pavilion under signs are expected to be completed in the Third Quarter.Walker Park trail and Donation). construction.Staff received a$15,000 donation from the Rotary connection to Block Street is anticipated to begin design in Fourth Quarter. Club for this pavilion.The Davis Park Expansion design will begin Construction of David Lashley Park was completed in May 2008.Eagle Park in the Fourth Quarter. design is out to bid with completion in Fourth Quarter.Gary Hampton Pavilion is under construction with completion anticipated in July 2008.Davis Park design to begin Fourth Quarter 2008. Other Park&Safety Improvements Improvements to Wilson Park east bridge and renovations to the The Gary Hampton Softball Complex scoreboards were completed Wilson Park bridge construction is scheduled to start in the Fourth Quarter and Parks and Recreation Office,Gary Hampton Softball Complex during the First Quarter. Wilson Park bridge construction is to be completed in 2009. Office renovations are to start Fourth Quarter and scoreboard replacement. scheduled to start during the Fourth Quarter with completion in the completed Fourth Quarter 2008.Gary Hampton Softball Complex scoreboard Fall of 2009. The office renovations began during the Fourth replacements began in January and was completed during the First Quarter. Quarter of 2007 and will be completed in the Fourth Quarter 2008. Gordon Long/Red Oak Improvements Trail and drainage improvements are needed at Red Oak and The Red Oak project was resubmitted to City Council and approved Red Oak construction date to begin August 2008,Completion April 2009 Gordon Long Parks. Water runoff from adjoining subdivisions March 18,2008 with$39,578 being removed from Sales Tax and discharges into the lower valley of Red Oak Park has created an charged to Park Land Dedication Funds.Staff is working with Dave erosion problem for the park trail,tree root erosion,and various Evans as a consultant from Game and Fish Commission to start park amenities.Gordon Long Park has two low water bridges that the restoration of Red Oak Project in August 2008. need to be renovated.This project will improve the safety and usability of the bridges over Scull Creek.The trail at Gordon Long also needs improvements. Project Name Description Current Status Projected Start&Completion Dates Playground&Picnic Improvements Replacement of old equipment at playgrounds and picnic areas. Construction is complete and staff is preparing reimbursement Bid awarded in December 2007 to RJR Enterprises.Began construction in Funds are to be used for a partial 50/50 matching Arkansas Parks materials for the Arkansas Department of Tourism Outdoor Grant to January 2008,completion expected Second Quarter 2008.Reimbursement and Tourism Outdoor Recreation Grant. Grant funding in the reimburse the City of Fayetteville for the grant portion of the funds. expected in Third Quarter. amount of$100,000 was awarded through the Arkansas Parks and Tourism Outdoor Recreation Grant Program for playground replacement,toddler playground equipment,and basketball courts for Sweetbriar and Davis Parks. CUP STATUS-Quarterly Update Lake Improvements An ADA accessible restroom will be installed to the Lake Evaluation of Lake Sequoyah Boat Docks began in March 2005 Evaluation of Lake Sequoyah Boat Docks began in March 2005 and will be Fayetteville Boat dock recreation area.The Lake Sequoyah boat and will be continued in 2008.Funding for replacement of the Lake continued in 2008.Lake Fayetteville Storage Building was completed in May docks are being evaluated for replacement/renovation.$12,000 Fayetteville Environmental Study Center Boat Dock/Study Area is a 2007.Fishing pier construction began December 2007,completion is expected was approved to replace the bleacher cover at Field#3,resod joint project with the U of A Landscape Architect Department,CEI Third Quarter 2008. ballfield access,concession building renovations,and restripe the Engineering,Fayetteville Public Schools,Springdale Public parking lot at Lake Fayetteville Softball Complex. Schools,and the City of Fayetteville.The City of Fayetteville and the schools are each providing$4,500 to fund the project.The U of A Class designed and assisted the City of Fayetteville,Springdale and Fayetteville Public Schools and Kevin Bennoch with building the dock and CEI stamped the design and overseen the project. The project is complete with the exception of a plaque recognizing the partnership. Forestry,Safety,8 ADA Compliance Funds are used for the Celebration of Trees give-away,a tree A public lands hazard tree assessment and mitigation is in process.The Celebration of Trees is on the first Saturday of April in conjunction with inventory,the Community Tree Planting Initiative program,and Mt.Sequoyah ADA access is on hold until the pavilion is Farmers Market season opening.This project is on-going. Ml.Sequoyah ADA grants. Funds will also to be used for unforeseeable emergencies completed. The remaining funds will be used on ADA compliance access is scheduled to begin after the pavilion is completed by the FNHA. occurring due to inclement weather,vandalism,replacement,or for the AR Outdoor Recreation Grant projects at Sweetbriar and ADA AR Parks and Tourism Grant project began construction in January and renovation of park amenities to meet ADA Safety standards. Davis parks since only partial grant funding was awarded. completed in Second Quarter 2008. Mount Sequoyah Land Purchase The City of Fayetteville purchased 68 acres on Mt.Sequoyah in The final payment has been made. Completion in 2008. 2003 for$700,000 with 3%interest until paid. The payment plan extends five years to 2008. This park is Ml.Sequoyah Woods located at 100 N.Summit Avenue. Lake Fayetteville Trails Projects include developing trail maps,mile markers,signs and Research is complete and the kiosk design will be completed in the Brochures completed March 30.Kiosks design should be compete Fourth kiosks. Third Quarter of 2008 with construction complete by the end of Quarter 2008. 2008. Gulley Park Improvements Funds will be used to add a parking area in Gulley Park. A grant was received through the Arkansas Urban Forestry Start:June 2007. Commission. Project construction is complete.Brochures have Completion:April 201 been printed and a sign panel was installed to complete the grant obligation. Brooks-Hummel Land Purchase The City purchased 13.75 acres located north of the Lake Lucille A payment was made for 2008 and will be paid annually through Payments shall be made as follows: Spillway in 2007 for a principal amount of$495,000 with an interest 2012.The Trail was marked by Parks and Recreation Staff and 2008$78,000 rate of 6%annually for five years on the unpaid balance.The City Fayetteville Natural Heritage.The trail will be blazed by the end of 2009$78,000 agreed to see 1.89 acres to the United Presbyterian Church for 2008. 2010$78,000 $68,000.The City also agreed to sell a conservation easement for 2011$78,000 this property to the Fayetteville Natural Heritage Association for 2012$73,000 $179,500.This property has been names the Brooks-Hummel City Council moved funding from the Sales Tax Fund to Parks Development Nature Preserve by Resolution 108-07. for 2008 payment. Tree Escrow Funds from this project can be used in a variety of ways such as A public lands hazard tree assessment and mitigation is in process.This project is ongoing and completion is expected December 2008. planting trees,maintaining trees with either a seasonal FTE or contract labor,or to identify planting spaces using a tree inventory. Funds for this project are deposited through the development processes defined in Chapter 167 of the UDC and must be used within seven years or be refunded. This money should first be spent within the development and second within one mile and/or within the appropriate quadrant. Wilson Park Improvements Wilson Park is one of our City's oldest and most popular parks. Design of the trail renovation will begin in September 2008. Wilson Park Trial Renovation construction will start in 2008 with completion in The trail,built in the early 1990's,is now eroding and needs to be Construction is expected to begin in Fourth Quarter 2008.Design 2009.Wilson Pool Rock Wall construction will start September 2008 with repaired. The trail also needs to be lighted for safety reasons and for the structure of a new pool wall is complete and construction will completion October 2008. to help deter vandalism. The rock building was built in the late begin in September 2008.A contract has been signed with the 1930's by the Civil Conservation Corps and thus has plumbing, Electrical Engineer and the survey is complete.Additional funds are electrical,and flooring problems. Central heating/air will be needed to complete this project. installed in order to create offices for the Horticulturists. This building needs to be renovated to preserve the park's history. The seven by forty foot rock wall by the swimming pool exit displays a beautiful flowerbed,but is deteriorating and needs repair. The condition of the wall is a safely concern. FAYETTEVILLE PARKS & RECREATION HMR COMPARISON 2006-2008 $250,000 m m m 06 �o n N O O V M $200,000 O tp M r O n ^ rLd r N M frD t00 n W N f A O f A trp O air rmco <om� r N� nye rr ONS �pc mr O O fA f9 Oi �yi O IT $150,000 ❑2006 ■2007 $100,000 ❑2008 $50,000 $ 1 7- - 2 w H Of (If 0� ly- 0� U Q Z -i U) w w w w Q Q a g D > > m m m m Z Z Q Q (D w 0 w w Q w Q a O O w LL w z o U)