HomeMy WebLinkAbout2014-10-20 - Agendas - FinalJ'AYETTEVILLE PUBLIC LIBRARY
Kim Agee, President
Maylon Rice, Treasurer
Susan Graham
We inspire imagination and foster (earning.
Board of Trustees
October 20, 4 pm
AGENDA
Regular Meeting Ann Henry Board Room
Brenda Boudreaux, Vice -President Suzanne Clark
Hershey Garner, Secretary
I. Call to order
u. Introduction of Maggie Jordan, Executive Director for the Day
III. Swearing in of new Trustee, Janine Parry, by Circuit Judge Doug Martin
IV. Introduction and ratification of new Foundation board member, Mike Russell
V. Minutes
A. Approval of minutes
1. August 18, 2014 regular meeting — page 2-3
e. Signed minutes
1. June 16, 2014 regular meeting — page 4-5
VI. Reports
A. Management reports
1. Key upcoming events — page 6
2. Aug -Sep 2014 Strategic Plan progress — page 7-9
3. September 2014 Performance Measures — City Quarterly Report - page 10-12
B. Financial reports
1. Balance Sheet as of September 30, 2014 — page 13-14
2. Budget to Actual as of September 30, 2014 — page 15-19
VII. Old business:
A. Update on City Hospital purchase — Vince Chadick
B. Update on public input sessions
C. Update on RFS Event: Cocktails & Conversation — page 20
D. CIP approval — page 21-23
E. IMLS award application status — see attachment
VIII. New business
A. Proposed 2015 Budget — to be distributed
B. Health insurance premiums— page 24-25
C. Possible Holiday Farmers' Market on FPL plaza — page 26
D. Leah Frieden's application for AR State Library Scholarship — page 27-28
IX. Public Comment
X. Executive Session: Performance evaluation of Executive Director David Johnson
XL Adjournment
Attachments:
FPL press
IMLS Award Application
Fayetteville Public Library
Board of Trustees Regular Meeting
August 18, 2014, 4 pm
Minutes
Prepared by S. Daniel, Office Manager
Library Board of Trustees present: K. Agee, S. Clark, S. Graham, M. Rice, H. Garner
Library Board of Trustees absent: B. Boudreaux
Staff present: D. Johnson, S. Foley, S. Daniel, S. Davis, B. Holt, L. Greenwood, W. Fitzgibbon, L. Yandell, S. Palmer
Others: V. Chadick, Janine Parry
Press: Rose Ann Pearce
The Board of Trustees meeting was called to order at 4:03 pm by K. Agee.
IL Minutes of June 16, 2014: M. Rice moved to approve the minutes of the June 16, 2014 regular meeting;
H. Garner seconded. All voted AYE.
II. Reports:
A. Management Reports
i. Key upcoming events: Roots Festival runs August 28-31. FPL expansion input meetings are
September 4, 5, and 6; Jeffrey Scherer will attend. Saving Money Makes Cents, Year 2
commences in September and continues through November. Jim and Nancy Blair will host an
evening of Cocktails and Conversation for the Roberta Fulbright Society on September 16.
Dan Robinson's documentary The Lens to the Soul: The Photography of Andrew Kilgore will
premiere on September 27. True Lit is October 1-5. LeVar Burton will be here October 22
and Karl Marlantes will speak to the Gathering of the Groups.
H. June -July Strategic Plan progress: Collection size is approaching 300,000 items.
Hi. July 2014 Performance Measures: FPL's quarterly reports to the city provide a longer-term
view of the trends for check-outs and program attendance.
iv. Summer Reading Club results for 2014: L. Greenwood distributed statistics for summer
reading club participation. In 1998, program attendance was 1907; this year it was 18,176 —
an increase of 853%. In 1998, reading club participants numbered 809; this year we had
4953 — a 512% increase.
B. Financial reports
i. Balance sheet as of July 31, 2014: Checking/savings total was $3.5 million. Expenses are
ahead of budget at this point; the gap will close by the end of the year.
H. Budget to actual as of July 31, 2014: The financial statements show more detail than in the
past because each department's expenses are presented separately. Five years of data are
being uploaded to Blackbaud, the new accounting software. The go -live date is 01/01/2015.
Hi. Update on City of Fayetteville Capital Improvement Projects (CIP) process: The library
requested $4.7 million in projects; the city was able to fund $2.7 million. This represents a
$150,000-$200,000 increase over previous iterations of the city's capital improvement plan.
IV. Old business
A. Update on purchase of City Hospital: V. Chadick noted Washington Regional has filed its quiet title
petition in Circuit Court; a hearing at the end of September is anticipated. Washington Regional has
searched for and served a number of Stone Family heirs in various states; they have 30 days to answer.
Washington Regional wants heirs to respond so the case is decided on the merits. This would preclude
an heir attempting to re -open the case in the future. While it has taken considerable time, WRMC is
trying to quiet the title correctly so it can provide FPL with a warranty deed and insurable title.
Washington Regional will use the proceeds from the sale for the benefit of the city's hospital,
according to the terms of the original gift.
FPL nominated for 2015 National Medal for Museum and Library Service by Congressman
Steve Womack: This medal honors outstanding libraries and museums that make exceptional
contributions to their communities. Winners are announced in the spring of 2015 and are
honored at an award ceremony in Washington, D.C.
H. Agreement in principle with Skip Rutherford: If the library were to build an auditorium,
Rutherford would view FPL as the NWA hub for the Clinton School of Public Service Speakers.
Nationally known, these speakers charge only travel expenses.
FPL's PIXAR story: Daniel Pinks latest book, To Sell Is Human makes the point that all stories
break down into a series of simple steps beginning with "Once upon a time" and ending with
"Until finally." The library's various departments collaborated on Fayetteville Public Library's
PIXAR story.
2
iv. D. Johnson distributed statistics on the growth of the library since 2003. While Fayetteville's
population has increased 27%, program attendance has increased 142% and circulation has
increased ].04%.
V. New business
A. Satellite Library at Senior Citizens' Center: The Center inquired about expanding their library and
computer resources with items discarded by the library. M. Rice moved to establish the Fayetteville
Senior Activity and Wellness Center as a satellite library. S. Clark seconded. All voted AYE.
t3. Roberta Fulbright Society: The RFS was established in 2005 by the Foundation. Because the FPL
Board of Trustees has made no formal statements or resolutions regarding the mission and purpose of
the Roberta Fulbright Society, there is some uncertainty regarding the scope of the RFS and the use of
proceeds from the annual giving campaign. M. Rice moved to formally recognize the Roberta Fulbright
Society as a creation of the Fayetteville Public Library Foundation and as such the Foundation is
authorized to develop policies that govern the solicitation of funds and disbursement of those funds in
a manner that is deemed appropriate and prudent by the Fayetteville Public Library Foundation Board
of Directors. H. Garner seconded. All voted AYE.
C. Request for Reconsideration of Library Materials: A recent request for reconsideration resolved as the
individual making the request opted not to appeal the executive director's decision to the board.
D. CIP Projects: Staff have identified projects totalling $5.861 million in capital items over the next 5
years. The city is proposing to fund $2.722 million leaving $3,139 million unfunded. The board is
encouraged to review the project descriptions so that a plan can be developed over the next months to
address this funding need.
E. Open position on Foundation Board to replace Hershey Garner: D. Russell and M. Sharkey have agreed
to serve second terms. The Foundation's nominating committee is working to find a replacement for
H. Garner. M. Rice moved to confirm second terms for D. Russell and M. Sharkey. S. Clark
seconded. All voted AYE.
F. Foundation staffing request: FPL staff requested the Foundation assume primary responsibility for
fundraising and the development of a capital campaign to prepare for a possible expansion.
Foundation President, Jack Butt, has requested Library Board approval hire the library's development
director as a Foundation employee with a target effective date of January 1, 2015. H. Garner moved
to authorize FPL staff to develop recommendations on the best method to address the Foundation
request while minimizing the financial impact to S. Foley and the Foundation; M. Rice seconded. All
voted AYE.
VI. Public Comment
VI I. Adjournment: K. Agee declared the meeting adjourned at 5:00 pm.
Hershey Garner, Secretary Date
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Fayetteville Public Library
Board of Trustees Regular Meeting
June 16, 2014, 4 pm
Minutes
Prepared by S. Daniel, Office Manager
Library Board of Trustees present: K. Agee, S. Clark, B. Boudreaux, M. Rice, C. Adams, H. Garner. Library Board of
Trustees absent: S. Graham.
Foundation Board of Directors present: D. Russell, S. Overbey, N. Olmstead, J. Butt, G. Faucette, M. Sharkey.
Foundation Board of Directors absent: B. Gearhart, T. Uth.
Staff present: D. Johnson, S. Foley, S. Daniel, S. Palmer, S. Davis, B. Holt, C. Moody, L. Greenwood, W. Fitzgibbon, 1-1.
Robideaux, D. Wax, S. Houk, L. Mandell, G. Jelinek
Others: Jim Blair, Jeffrey Scherer of Meyer, Scherer & Rockcastle via Skype, V. Chadick
Press: Joel Walsh, Todd Gill
K. Agee thanked departing trustee C. Adams for his service. M. Rice thanked departing Circulation
Services Manager D. Wax for her service.
11. The Board of Trustees meeting was called to order at 4:03 pm by K. Agee.
111. Honored guest, Jim Blair, proclaimed the expansion a great opportunity. While the cost might scare some,
his observation has been that projects in NWA Arkansas are consistently under -built. The day the bypass
opened, traffic exceeded projections for 10 years out. The telephone company repeatedly underestimated
phone service needs in Springdale by 50% or more. Had the Walton Arts Center been built larger initially,
there'd be no need for another in Bentonville. Blair encouraged the board to, "Go for broke, and don't
leave out anything. Build a library for a town of 120,000 people. Be bold, brave and courageous. Swing
for the fence."
IV. Minutes of April 21, 2014: M. Rice moved to approve the minutes of the April 21, 2014 regular meeting;
13. Boudreaux seconded. All voted AYE.
V. Reports: Per agenda, not discussed.
VI. Old business
A. Report of Nominating Committee: S. Clark reported the committee's recommendations: K. Agee to
remain as president, B. Boudreaux to become vice-president, M. Rice to continue as treasurer and H.
Garner to become secretary. M. Rice moved to approve the nominating committee's recommendations;
K. Agee seconded. All voted AYE.
B. Update on the purchase of City Hospital property: Vince Chadick reported the library should have clear
title to the property by its next meeting in August.
C. Expansion: Next steps: D. Johnson summarized the retreat held May 6, 2014 noting the closing
question was, "What is the IT being proposed for expansion?"
Jeffrey Scherer reviewed some decisions to consider at this stage of the process. Nationwide, volumes
per capita are dropping as quality and display of the collection, not its size, bring people to a library.
AV material is the biggest wild card as technology is changing so quickly. Other wild cards are the
number and kind of computer workstations as well as the content of non -print collections.
FPL is out performing every library MS&R measured. Circulation is high and volumes per capita are
high.
Square footage per capita is less important than how an area is used. The goal is to tailor space to
allow for things that develop unexpectedly — to look beyond the traditional library to accommodate
change. The multi-purpose room/auditorium may need to be larger. It will be designed with high
quality seating easily moved to accommodate — for example - a dance, lecture, robotics competition or
banquet. The expansion will include special use space; for instance, there may be a FedEx office in
the building. While the cafr will stay the same, space for art exhibits will increase. All of this would
require an additional 80,000 square feet. Only half of the 4 acre city hospital parcel is slated for this
expansion. However, the additional two acres might be used for overflow parking, if necessary.
The options are to expand on the current site or on both the current site and the city hospital property.
Expanding over Rock Street includes a "library bridge" which would be nontraditional space. The
bridge could include space for making films, publishing books, or creating projects with 3D printers. A
plaza, the size of the Fayetteville Square, is incorporated into the plan, as well as a green roof that
could be used for future expansion.
The Universities of Michigan and Florida have studied library R01 and determined it is from $2.7 to $7
for each $1 invested.
4
The auditorium, better termed the multipurpose space, will be an important part of the expansion, but
may present challenges in public perception. People get information in many different ways, and it is
important to note the programming enabled by such a space represents active, not passive, learning.
It represents an effective way to connect people with information. Library planning has changed from
the conventional to adapting to the changing needs of the community. The point of the multipurpose
space in particular and the expansion in general is to create flexible space that can change over time
as patron needs change.
An inventory of meeting spaces in Washington County revealed none that are free and few that can
accommodate programming. Neither the UA nor the high school make their space available to the
public; FPL is one of a few that does. Adding public spaces could make the library more central to the
life of the community. Feedback suggests that people are foregoing library programs because the
space is too crowded, or the parking is inadequate.
Branches may be part of the future, but there is time to consider them after this expansion. People
generally won't drive more than 15 minutes to the library. What has been referred to as, 'the mayor's
box," a perimeter of main thoroughfares, has kept drive time for all citizens within this window. As the
town grows further, branches may be desirable.
Scherer summarized with the following 5 questions for the board and citizenry:
1. How big? What scale?
2. Phases?
3. Future needs (branches)?
4. How to use remaining 2 acres?
5, Budget: Is it too daunting?
H. Garner moved to commit, as a minimum, to the full expansion. Over the next 6 months, if the need
for additional parking or auditorium space arises, these could be added. M. Rice seconded. All voted
AVE.
H. Garner moved to adjourn; S. Clark seconded. All voted AYE. Meeting adjourned at 5:11 pm.
He?she` Garner, Secretary
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FAYETTEVILLE PUBLIC LIBRARY
Key Upcoming Events
October — November 2014
FPL Author Series presents An Evening with LeVar Burton
Wednesday, Oct 22 at 7pm
Homework Helpers
Now four days a week! Monday — Thursday, 4pm
Haas Hall and FHS National Honor Society students offer free tutoring for students in grades 1 — 9.
Nonprofit Resource Center
Writing to Win Federal Grants with Cheryl Kester
Friday, October 24 at 1 lam
Special One Book, One Community Programs
Stress, Veterans, & Healing
Saturday, October 18 from 10 to Ilam
Coming Home: The Challenges for Veterans Re -Entering Society
Tuesday, Oct 28 at 6pm
Gathering of the Groups with Karl Marlantes
What It Is Like to Go to War
Friday, Oct 31 from 11:30am to 1pm
Financial Educator and Author — Robin Yang
Wednesday & Thursday, Nov 5 & 6
Teacher Workshop - Money Is Everywhere — Even ELA and Math Classes!
Fiscal ¢ Through Children's Lit Family Workshop
Presentation to FPS students
2"d Sunday Local Author - Andy Core
Sunday, Nov 9 at 2pm
Pioneers and Trailblazers of the Jim Crow Era
Presented by the National Park Service
Saturday, Nov 15 at 10am
International Games Day
Saturday, Nov 15 starting at Noon
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FAYETTEVILLE PUBLCC LIBRARY
Strategic Plan Progress Report
August 2014 — September 2014
Purpose: We inspire imagination and foster learning.
I. Programs & Services: We offer inspiring and relevant programs and services that engage the community's curiosity, provide
opportunities for education and self-improvement, and serve as the gateway to the library by addressing the diverse needs and
interests of our community.
a. Programs
Hosted True Lit, a five day literary festival with keynote speaker Jacqueline Woodson; 3000 attended.
Continued children's programming five days a week that includes a family event every Saturday.
Began the fall Creative Writing class series for elementary and teens.
iv. Spoke with four UA Education classes about the children's collections and how to use the library.
v. Resumed Homework Helpers for grades 1 through 9; tutors are NHS students from FHS and Haas I-iall.
vi. Continued to enhance the Teen Advisory Board to recruit additional teen members.
vii. Hosted a teen 3D printing workshop.
viii. Resumed monthly meetings of Lego Club in September.
ix. Resumed weekly After School Workshops for elementary students.
x. Hosted 15 free events as part of Fayetteville Roots Festival; over 1,600 attended.
xi. Year 2 Saving Money Makes Cents resumed with staff trainings and full family financial literacy events.
xii. Hosted Creature From the Black Lagoon: Grant Writing Doesn't Have to be So Scary led by Jama Best.
xiii. Resumed weekly yoga classes and Chinese language and culture classes.
xiv. Co -hosted a book club at Crystal Bridges; staff continued three weekly library book clubs.
xv. Hosted premier screening and reception for Lens to the Soul: The Photography of Andrew Kilgore.
b. Services
Researched 26 genealogy requests, proctored 3 tests and provided 1 consultation on grant research.
c. Quality
d. Relevance
Displayed challenged books for Banned Books week, including the history of banning and challenges.
Collections: We will build and support collections that inspire the community with the resources they need to explore topics of
personal interest and continue to learn throughout their lives.
a. Satisfy your curiosity
b. Inspire learning/imagination
Infused the Parenting collection with puzzles and manipulatives.
Purchased a variety of materials on the subject of money and math with FINRA monies.
Purchased additional high quality puzzles for the tables in the Children's Library.
iv. Infused business and health collections with titles recommended in Booklist and Library Journal.
v. Coached selectors on collection maintenance using walk-throughs and ongoing weeding schedules.
vi. Evaluated large Russian book donation; added appropriate titles to the world language collections.
vii. Evaluated Blackstone Audio and large print standing order plans.
111. Access: We will build and expand the ease and convenience of the library experience through virtual and physical reach to all in
the community, reflecting the FPL welcoming, convening and destination culture.
a. Browsability
b. Outreach partnerships.
Staffed a booth at Razorbash; 52 people signed up for new library cards.
Staffed informational table at final First Thursday events and at public schools' Tech Night.
Hosted Sit, Stay, Read! party for volunteer prospects.
iv. Secured partnership with UA PanHellenic Sororities.
v. Resumed Reading Roadshow at Head Start, Pre -K, Richardson Center, Pinky Pies and Prism Ed, Centers.
vi. Began the 2014-2015 Letter of the Wgek prekindergarten tutoring program at two Head Start Centers.
vii. Placed Books for Borrowing books, FPL's outreach lending library, at three Head Start locations.
viii. Resumed Sit, Stay, Read! in Fayetteville elementary schools to help emerging and struggling readers.
ix. Continued offering Cat Tales, a reading program at the Fayetteville Animal Shelter.
x. Delivered personal finance books to Senior Activity Center and Head Starts with FINRA Smar grant.
xi. Met with Arkansas Community Foundation about partnering on an Arkansas Shares initiative.
xii. Received purchasing projections for Fayetteville developed by UA Economics students.
c. Virtual
Submitted ILS enhancements to Polaris/iii.
ii. Added streaming movies to OverDrive Library2Go collection.
Children and Teen Reading Rooms created in Library2Go with eBook selections specific to age ranges.
d. Physical
Met with Tim Lawson/Tech Logic to discuss improvements to return system.
IV. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards, and volunteers.
a. Staff
Hired two work study Pages.
ii. Promoted G. Allen to Asst. Mgr., Circulation, A. Nelson -Lamont to FT LAII, and L. Frieden to 34 time LA II.
D. Johnson and W. Fitzgibbon attended OverDrive consortia meeting in Fort Smith.
b. Boards
c. Volunteers
Provided volunteers for Summer Reading Club and Roots Festival.
Secured new volunteers for Reading Roadshow and Lending Hands.
An intern is developing an assessment of FPL LEED practices for the LEED Operations application.
V. Facility: Our consumer -friendly, sustainable facility will be safe, accessible, and dean and support the requirements for quality
programs, services and collections.
a. Maintenance
b. Technology
Upgraded Starr Island educational computers to the latest software suite.
c. Safety/Security
VI. Communication: We maximize ongoing communication to increase awareness of the library and understanding of its value and
impact on the community.
a. Marketing Plan
Created art layout for True Lit 2014 marketing materials: bookmarks, posters, ads, and web banners.
ii. Worked with CBG Graphics to design True Lit brochure.
Created art layouts for 2014-1015 UA Hoghandbook.
iv. Created Livability Fayetteville 2015 ad and web banner.
b. Public awareness campaign
Completed "What will you do with your card?" campaign for Cityscapes: Oct —Jim and Nancy Blair, Nov —
Karen McDonald and Hannah Lee, and Dec — Santa Claus.
Conducted three public input sessions with Jeff Scherer regarding FPL expansion plans.
Created in house display for input sessions including poster, comment cards, and internal signage.
c. Operationalize brand
d. Public relations
Invited Haas Hall Academy NHS to join Homework Helpers in providing free tutoring 4 days a week.
Spoke to Altrusa Club of NWA regarding literacy outreach and library expansion.
e. Website
Created live stream video feed portal for public meetings and Children's story times.
VII. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding.
a, Participated in New Faculty Orientation Panel Discussion with UA Teaching Academy
b. Meeting with the Donald W. Reynolds Foundation Board Member about Capital Campaign support.
c. Met with Cox Communication about future funding and promotional support.
d. Coordinated staff participation in IMLS Library Science Medal of Honor application.
e. Submitted funding proposals to CDBG and Friends Br$ard of Directors.
f. Coordinated Smart Investment fall meal plan and True Lit budget.
g. Spoke to Altrusa Club and PEO Chapter at Butterfield Trail Village; participated in AFP Educational Summit.
h. Participated and coordinated 1st round of Public Input Sessions.
i. Recruited new Foundation Board member, Mike Russell.
j. Implemented first annual Roberta Fulbright Society Cocktails & Conversations event — 77 attended.
k. Coordinated details of True Lit Festival and Levar Burton reception.
I. Initiated FPL partnership with Fayetteville Visitor's Bureau.
m. Made presentation to UA's Distinguished Lecture Committee for Bob Woodward partnership for April 2015.
n. Organized Life Styles Art Show event.
9
Comment: Program attendance has plateaued due to space limitations.
Library Program Attendees
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5:48 PM
10/16/14
Accrual Basis
Fayetteville Public Library
Balance Sheet
As of September 30, 2014
ASSETS
Current Assets
Checking/Savings
Bank Credit
Bank Debit
General Operating Funds
Bank of Fayetteville -deposits
Petty Cash
Total General Operating Funds
Arvest operating account
1st Security- payroll account
Schwab -Operating 4108-2175
Schwab Institutional -longterm
Schwab -long term Facilities repairs & replacements
Schwab -major repair & replacement of furniture & equipment
Schwab- major replacements of Tech. items, conveyor, phone system, catalog
Total Checking/Savings
Accounts Receivable
1200*Accounts Receivable
Sep 30, 14
3,672.86
15,792.34
214,461.02
408.00
214,869.02
348,436.97
24,170.82
704,561.34
905,531.16
523,118.60
187,439.43
396,799.95
3,324,392.49
128.43
Total Accounts Receivable 128.43
Other Current Assets
1220.00 • Due to/ from other Gov. Units 1,314,377.56
1225.00 • Inventory Asset 11,284.02
1250.00 • Prepaid Expenses 115,597.64
1270.01 • Due from Foundation 98,125.65
1270.02 • Due from Friends -97.76
Deposit held by DataPath for initial Debit Cards use setup 1,200.00
Accounts Receivable 1,735.51
Total Other Current Assets 1,542,222.62
Total Current Assets 4,866,743.54
Fixed Assets
Fixed Assets
1601.00 - Buildings
1605.00 • Software
1611.00 • Books & Publications
1613.00 ' Equipment
Furniture & Fixtures
1700.00 • Accumulated Depreciation
1750.00 • Construction/Development In Pro
Total Fixed Assets
Library Owned Art
Total Fixed Assets
21,037,177.97
64,443.60
2,196,735.60
1,664,920.18
240,460.66
-6,470,168.52
4,875.00
18,738,444.49
150,000.00
18,888,444.49
TOTAL ASSETS 23,755,188.03
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 157,553.36
Total Accounts Payable 157,553.36
Credit Cards
SECURITY BANKCARD CENTER, INC
46,437.59
Total Credit Cards 46,437.59
13
5:48 PM
10/16/14
Accrual Basis
Fayetteville Public Library
Balance Sheet
As of September 30, 2014
Other Current Liabilities
Accounts Payable -Other
A/P Vacation accrual
A/P Salaries & Wages Accrual
1927.15 • Bonus Payable
NP Other Payroll Liabilities
1929.00 • NP Sick Time
1930.00 • Accrued Sales Tax payable
Accounts Payable -Other - Other
Total Accounts Payable -Other
1950.01 - Due to Foundation
1950.02 ' Due to Friends
Payroll Tax Liabilities
Federal Unemployment Payable
State Unemployment Payable
Payroll Tax Liabilities - Other
Total Payroll Tax Liabilities
2110.00 • Direct Deposit Liabilities
Other Payroll Liabilities
Health & Dental Insurance
2330.00 • Vision Insurance
2345.00 • Voluntary Group Life
Accident & Disability Insur.
Cafeteria Plan
2357.00 • EE - Dependent Care
Health Savings Account
Supplemental Insurance
Retirement Contributions
Total Other Payroll Liabilities
2485.00 • Caring Committee
Total Other Current Liabilities
Sep 30, 14
115,984.33
41,089.32
8,000.00
22,673.36
42,018.15
4,091.00
-75,072.33
158,783.83
530.02
-1,211.63
-3,740.25
216.52
-1,567.70
-5,091.43
-130.52
4,665.51
28.38
-21.00
-219.20
-1,117.40
-2,498.00
-342.36
-30.10
-273.43
192.40
180.00
153,252.67
Total Current Liabilities 357,243.62
Total Liabilities 357,243.62
Equity
Investment in Fixed Assets 19,105,611.12
Fund Balance -Undesignated 4,061,938.30
Fund Balance -Reserved
facilitie major repairs & rep 397,384.16
for reparis & replacements 267,480.41
f & f repairs & replacements 222,486.88
Total Fund Balance -Reserved 887,351.45
3900.00 • Fund Balance -Current Year Net
Net Income
-136,753.54
-520,202.92
Total Equity 23,397,944.41
TOTAL LIABILITIES & EQUITY 23,755,188.03
14
Revenue
Sale of Fulbright building
Revenue & Support
State & Federal Revenues
State Grant
Federal Grants
State Aid to Public libraries
Research & Misc. Genealogy
Grants & Program Fees
Schmieding Grant
Not for Profit Center
Summer Reading Grant
Youth & Children Lock In
Reading Road Show
In Year Grant Awards
FINRA Grant
Grants - Other Governments
Brain Fuze Grant
Cost of Writers Center
Cafe Rental
Meeting Room Receipts
Copier and Printer income
Merchandise Sales
Sales -Textbooks
Fine & Fees
Library Cards
Overdues
Lost and Paid
Damaged and Paid
Collection Agency Receipts
Refund of Lost & Paid
Credit and Debit Card to alloc
Contributions - Private Sources
Interest
Interest -Operating
Designated Fund Income
Realized Gain/Loss Investments
Unrealized Gain/Loss On Invest.
Garrison Management fees
Designated Gifts
Adult Designated gifts
Genealogy Designated Gifts
Childrens Designated Gifts
Miscellaneous MoneyJar
Designated Gifts Other
Gain/Loss on sale of assets
Miscellaneous Income
Use of Reserves
Short and Over
Operations Revenue
Transfers In
Transfer from City - Operations
Transfer - Millage
Transfer For Books
Transfer from City CIP
Transfer from FPL Foundation
Fayetteville Public Library
BUDGET TO ACTUAL
Year To Date Through Sept 30, 2014
Dec 31, 2014 Sep 30, 2014 Sep 30, 2014
Budget Budget
0.00
0.00
0.00
0.00
0.00
138,982.00
0.00
0.00
0.00
0.00
0.00
0.00
3,700.00
15,800.00
54,000.00
0.00
0.00
0.00
12,000.00
5,000.00
22,000.00
4,000.00
0.00
0.00
3,000.00
127,000.00
0.00
2,000.00
0.00
0.00
0.00
0.00
0.00
1,000.00
0.00
0.00
0.00
(5,000.00)
0.00
0.00
0.00
0.00
1,200.00
0.00
0.00
7,800.00
0.00
0.00
$ 0.00
0.00
0.00
$ 0.00
0.00
103,466.00
0.00
0.00
0.00
0.00
0.00
0.00
3,700.00
15,800.00
0.00
0.00
0.00
0.00
9,000.00
3,700.00
16,500.00
3,025.00
0.00
0.00
2,250.00
95,247.00
0.00
1,494.00
0.00
0.00
0.00
0.00
0.00
750.00
0.00
0.00
0.00
(3,750.00)
0.00
0.00
0.00
0.00
900.00
0.00
0.00
5,750.00
0.00
0.00
Actual
$ 0.00 $
0.00
0.00
$ 2,025.00
0.00
118,245.48
330.00
0.00
0.00
0.00
0.00
0.00
0.00
16,648.00
0.00
0.00
0.00
0.00
9,000.00
3,395.18
14,872.85
2,278.40
0.00
0.00
2,661.10
90,077.30
0.00
8,545.91
0.00
(168.82)
0.00
0.00
0.00
68.71
36,507.82
(21,542.15)
63,201.99
(3,775.00)
0.00
0.00
0.00
0.00
1,179.54
0.00
437.47
17,033.25
0.00
(573.44)
392,482.00 257,832.00 360,448.59
1,677,401.00 1,258,052.00
1,334,000.00 740,000.00
383,000.00 287,255.00
31,000.00 31,000.00
118,000.00 59,000.00
See Accountant's Compilation Report 15
1,258,056.00
695,597.22
287,249.99
31,000.00
59,563.00
Budget
Remaining
0.00
0.00
0.00
$ 2,025.00
0.00
(20,736.52)
330.00
0.00
0.00
0.00
0.00
0.00
(3,700.00)
848.00
(54,000.00)
0.00
0.00
0.00
(3,000.00)
(1,604.82)
(7,127.15)
(1,721.60)
0.00
0.00
(338.90)
(36,922.70)
0.00
6,545.91
0.00
(168.82)
0.00
0.00
0.00
(931.29)
36,507.82
(21,542.15)
63,201.99
1,225.00
0.00
0.00
0.00
0.00
(20.46)
0.00
437.47
9,233.25
0.00
(573.44)
(32,033.41)
(419,345.00)
(638,402.78)
(95,750.01)
0.00
(58,437.00)
Transfer from Friends
Total Transfers
Fayetteville Public Library
BUDGET TO ACTUAL
Year To Date Through Sept 30, 2014
Dec 31, 2014 Sep 30, 2014 Sep 30, 2014 Budget
Budget Budget Actual Remaining
1,000.00 0.00
3,544,401.00 2,375,307.00
0.00
(1,000.00)
2,331,466.21 (1,212,934.79)
Total Revenue $ 3,936,883.00 $ 2,633,139.00 $ 2,691,914.80 $ 1,244,968.20)
Operating Expenses
Library Materials
Gaming Devices & Supplies 0.00 0.00 421.05 (421.05)
Library Materials 0.00 0.00 0.00 0.00
True Lit Services 0.00 0.00 14,758.20 (14,758.20)
True Lit Supplies 0.00 0.00 2,434.39 (2,434.39)
Sit Stay Read & Cat Tales 0.00 0.00 18.70 (18.70)
Office Supplies - IT 0.00 0.00 0.00 0.00
Print Books 283,598.00 212,699.00 183,628.47 99,969.53
E Books - Advantage 55,976.00 41,982.00 29,825.35 26,150.65
E Books 0.00 0.00 7,584.15 (7,584.15)
E Book Platform 0.00 0.00 3,000.00 (3,000.00)
Marc Records 0.00 0.00 238.80 (238.80)
E Books - Consortium 6,000.00 4,500.00 10,200.94 (4,200.94)
Adult & Genealogy Materials 0.00 0.00 601.78 (601.78)
Periodicals 12,250.00 9,190.00 13,049.15 (799.15)
Film/DVD 47,412.00 35,559.00 32,070.74 15,341.26
Audio 17,856.00 13,392.00 10,155.63 7,700.37
Audio Visual 0.00 0.00 0.00 0.00
Music 9,783.00 7,338.00 2,976.70 6,806.30
Total Library Materials 432,875.00 324,660.00 310,964.05 121,910.95
Library Services
Adult & Reference Services
Adult Services 361,202.00 270,902.00 240,230.78 120,971.22
Adult & Reference PTO 0.00 0.00 45,523.24 (45,523.24)
Adult & Reference ESL 0.00 0.00 4,703.30 (4,703.30)
Adult & Reference Health Ins 0.00 0.00 28,270.29 (28,270.29)
Adult & Reference HSA 0.00 0.00 2,663.22 (2,663.22)
Adult & Reference Retirement 0.00 0.00 26,303.52 (26,303.52)
Office Supplies - Adult Service 1,931.00 1,451.00 718.95 1,212.05
Adult Programming 8,325.00 6,246.00 12,779.59 (4,454.59)
FINRA Supplies 18,100.00 13,576.00 4,981.45 13,118.55
On-line Databases 112,368.00 84,276.00 49,781.66 62,586.34
Programming Services - Adult 82,340.00 82,340.00 24,701.40 57,638.60
FINRA Programming 20,945,00 20,945.00 24,632.88 (3,687.88)
NEN Programming 0.00 0.00 0.00 0.00
FPL Author Series 0.00 0.00 32,997.38 (32,997.38)
Total Adult & Reference Services 605,211.00 479,736.00 498,287.66 106,923.34
Circulation Services
Circulation Personnel Services 0.00 0.00 15,810.38 (15,810.38)
Circulation 395,118.00 296,343.00 270,101.98 125,016.02
Books & Bites 0.00 0.00 2,049.83 (2,049.83)
Circulation PTO 0.00 0.00 27,012.19 (27,012.19)
Circulation ESL 0.00 0.00 5,098.02 (5,098.02)
Payments to UA for Work Study 0.00 0.00 2,927.05 (2,927.05)
Circulation Health Ins 0.00 0.00 13,650.60 (13,650.60)
Circulation HSA 0.00 0.00 4,223.45 (4,223.45)
Damaged and Paid Replacement Co 0.00 0.00 113.58 (113.58)
Office Supplies - Circulation 5,490.00 4,119.00 5,782.28 (292.28)
Merchandise for Resale 0.00 0.00 4,170.33 (4,170.33)
Drop Box Pickup 7,300.00 5,476.00 5,560.00 1,740.00
See Accountant's Compilation Report 16
Circulating Equipment
Tot& Circulation Services
Tech Services
Tech Services Personnel Services
Tech Services
Tech Services PTO
Tech Services ESL
Tech Services Health Ins
Tech Services HSA
Tech Supplies
Office Supplies - Tech Services
Total Tech Services
Youth & Outreach Services
Youth Services Personnel Services
Youth Services
Youth Services PTO
Youth Services ESL
Youth Services Health Ins
Youth Services HSA
First Thursday
Office Supplies - Youth Service
Office Supplies - Volunteer
Youth Programs
Young Children Prog. & Supplies
Teen Supplies
Children's Program Lock In
First Thursday - Performers
Programming Services - Youth
Programming Services - Teen
Volunteer Outreach Programming
Volunteer Program & Recognition
Volunteer Recognition
Total Youth & Outreach Services
Total Library Materials & Library Services
Fayetteville Public Library
BUDGET TO ACTUAL
Year To Date Through Sept 30, 2014
Dec 31, 2014 Sep 30, 2014 Sep 30, 2014 Budget
Budget Budget Actual Remaining
200.00 200.00 112.41 87.59
408,108.00 306,138.00 356,612.10 51,495.90
0.00 0.00 11,698.11 (11,698.11)
173,639.00 130,230.00 113,621.75 60,017.25
0.00 0.00 15,330.80 (15,330.80)
0.00 0.00 1,600.05 (1,600.05)
0.00 0.00 14,122.98 (14,122.98)
0.00 0.00 2,684.34 (2,684.34)
32,850.00 24,645.00 15,427.31 17,422.69
900.00 675.00 52.55 847.45
207,389.00 155,550.00 174,537.89 32,851.11
0.00 0.00 17,633.19 (17,633.19)
309,145.00 231,859.00 206,384.61 102,760.39
0.00 0.00 28,565.82 (28,565.82)
0.00 0.00 4,191.32 (4,191.32)
0.00 0.00 10,296.95 (10,296.95)
0.00 0.00 637.20 (637.20)
0.00 0.00 2,500.00 (2,500.00)
900.00 675.00 407.37 492.63
108.00 108.00 26.22 81.78
0.00 0.00 332.40 (332.40)
16,200.00 12,150.00 9,834.79 6,365.21
5,850.00 4,389.00 3,273.37 2,576.63
0.00 0.00 0.00 0.00
3,580.00 3,580.00 2,975.00 605.00
41,730.00 41,730.00 29,058.81 12,671.19
0.00 0.00 5,660.00 (5,660.00)
13,095.00 9,822.00 1,600.51 11,494.49
0.00 0.00 0.00 0.00
3,780.00 2,500.00 875.93 2,904.07
394,388.00 306,813.00 324,253.49 70,134.51
2,047,971.00 1,572,897.00 1,664,655.19 383,315.81
Administration Services
Administration Personnel Services 0.00 0.00 0.00 0.00
Administration 207,979.00 155,988.00 160,382.60 47,596.40
Wages -Unclassified 0.00 0.00 0.00 0.00
Bonus 0.00 0.00 4,963.33 (4,963.33)
Post Employment Disbursement 0.00 0.00 0.00 0.00
Admin PTO 0.00 0.00 16,253.22 (16,253.22)
Admin ESL 0.00 0.00 1,703.86 (1,703.86)
Salary Contingency 54,700.00 54,700.00 0.00 54,700.00
Extra Services/ Work Study 0.00 0.00 0.00 0.00
Employee Benefit Expenses 0.00 0.00 0.00 0.00
Admin Health & Dental Insurance 212,620.00 159,466.00 12,520.59 200,099.41
Health Savings Account Expense 0.00 0.00 2,684.34 (2,684.34)
Voluntary AD & D 305.00 230.00 1,153.23 (848.23)
Long Term Disability 5,517.00 4,137.00 4,760.16 756.84
Life Insurance 307.00 232.00 3,182.50 (2,875.50)
Admin Retirement Contributions 177,003.00 132,753.00 33,046.45 143,956.55
Retirement Plan Expenses 15,000.00 11,250.00 9,021.22 5,978.78
Workers' Compensation 7,000.00 7,000.00 0.00 7,000.00
Advance EIC Payments 0.00 0.00 0.00 0.00
Payroll Related Taxes 0.00 0.00 (0.04) 0.04
FICA/Medicare Expense 145,980.00 109,485.00 111,398.20 34,581.80
See Accountant's Compilation Report 17
Fayetteville Public Library
BUDGET TO ACTUAL
Year To Date Through Sept 30, 2014
Dec 31, 2014 Sep 30, 2014 Sep 30, 2014 Budget
Budget Budget Actual Remaining
Unemployment Insurance Expense 19,000.00 14,260.00 8,276.75 10,723.25
Other Payroll tax expenses 0.00 0.00 0.00 0.00
Office Supplies 0.00 0.00 0.00 0.00
Administration Supplies 21,300.00 15,975.00 24,692.11 (3,392.11)
Public Notification 250.00 189.00 0.00 250.00
Postage 18,000.00 13,500.00 8,527.22 9,472.78
Contract Services 82,500.00 61,875.00 63,283.38 19,216.62
Insurance -Liability 7,000.00 7,000.00 5,884.00 1,116.00
Professional Library Services 2,600.00 2,600.00 1,199.00 1,401.00
Audit Expense 19,000.00 19,000.00 18,300.00 700.00
Legal Services 2,000.00 2,000.00 0.00 2,000.00
Outside Services 3,200.00 3,200.00 2,018.51 1,181.49
Software Conversion 48,326.00 48,326.00 0.00 48,326.00
Other Professional Services 200,415.00 195,915.00 124,624.91 75,790.09
Membership Dues 3,012.00 2,259.00 1,722.50 1,289.50
Travel, Lodging & Meals 9,075.00 6,825.00 11,602.68 (2,527.68)
Mileage reimbursement 5,600.00 4,205.00 1,911.07 3,688.93
Training & Professional Develop 17,075.00 17,075.00 12,078.14 4,996.86
Travel - Grant Funded 0.00 0.00 0.00 0.00
Training - State Scholarship 0.00 0.00 9,450.00 (9,450.00)
Recruiting Expenses 0.00 0.00 0.00 0.00
Employee Recognition 2,500.00 0.00 1,203.53 1,296.47
Bank Service Charges 2,700.00 2,025.00 565.32 2,134.68
Office Machine Maintenance 4,000.00 3,000.00 8,636.78 (4,636.78)
Transfers Out 0.00 0.00 0.00 0.00
Facilities Designated fund 0.00 0.00 0.00 0.00
Furniture & Equip Replacement 0.00 0.00 0.00 0.00
Technology Replacement 0.00 0.00 0.00 0.00
Fixed Assets 0.00 0.00 0.00 0.00
Depreciation Expenses 0.00 0.00 0.00 0.00
Other Expense/Income Adjustment 0.00 0.00 0.00 0.00
Total Administrative Services 1,293,964.00 1,054,470.00 665,045.56 628,918.44
Development & Marketing
Development & Marketing Personnel Services 0.00 0.00 0.00 0.00
Development & Marketing 138,923.00 104,198.00 94,356.36 44,566.64
Development & Marketing PTO 0.00 0.00 10,489.23 (10,489.23)
Development & Marketing ESL 0.00 0.00 1,164.15 (1,164.15)
Development & Marketing Health 0.00 0.00 1,745.19 (1,745.19)
Development & Marketing HSA 0.00 0.00 637.20 (637.20)
Development & Marketing Retirem 0.00 0.00 9,464.75 (9,464.75)
Marketing & Community Relations 5,040.00 3,780.00 9,114.82 (4,074.82)
Marketing & Public Relations 41,003.00 30,753.00 25,630.57 15,372.43
Postage - Marketing 0.00 0.00 0.00 0.00
Total Development & Marketing Expenses 184,966.00 138,731.00 152,602.27 32,363.73
Facilities
Facilities Personnel Services 0.00 0.00 11,288.79 (11,288.79)
Facilities 163,486.00 122,626.00 119,443.48 44,042.52
Facilities PTO 0.00 0.00 11,587,94 (11,587.94)
Facilities ESL 0.00 0.00 1,555.98 (1,555.98)
Contract Labor Expenses 12,318.00 9,240.00 16,422.97 (4,104.97)
Facilities Health Ins 0.00 0.00 20,385.28 (20,385.28)
Facilities HSA 0.00 0.00 4,386.48 (4,386.48)
Vending Machine Supplies 700.00 526.00 1,051.61 (351.61)
Cleaning & Maintenance Supplies 24,000.00 18,000.00 17,395.11 6,604.89
Small Tools & Equipment 0.00 0.00 96,73 (96.73)
Office Supplies - Facilities 225.00 225.00 63.88 161.12
Other Utility Expense 0.00 0.00 0.00 0.00
Natural Gas 18,000.00 13,900.00 13,738.26 4,261.74
See Accountants Compilation Report 18
Fayetteville Public Library
BUDGET TO ACTUAL
Year To Date Through Sept 30, 2014
Dec 31, 2014 Sep 30, 2014 Sep 30, 2014 Budget
Budget Budget Actual Remaining
Electricity 130,000.00 103,000.00 74,465.67 55,534.33
Municipal Water 18,300.00 15,300.00 10,184.36 8,115.64
Equipment Rental 0.00 0.00 0.00 0.00
Equipment Rental & Lease 0.00 0.00 0.00 0.00
Uniforms 3,800.00 2,852.00 3,831.91 (31.91)
Equipment Maintenance 1,500.00 1,000.00 2,624.63 (1,124.63)
Maintenance 0.00 0.00 0.00 0.00
Building & Grounds 0.00 0.00 0.00 0.00
Building Maintenance 151,532.00 118,772.00 61,104.65 90,427.35
Landscape Maintenance 4,000.00 3,000.00 2,115.31 1,884.69
Furniture & Equipment 17,000.00 17,000.00 1,040.00 15,960.00
Building Improvements 0.00 0.00 0.00 0.00
Furniture & Equipment (sm. $) 0.00 0.00 2,335.30 (2,335.30)
Total Facilities Services 544,861.00 425,441.00 375,118.34 169,742.66
Information Technology
IT Personnel Services 0.00 0.00 0.00 0.00
IT Services 158,746.00 119,062.00 121,457.93 37,288.07
IT PTO 0.00 0.00 11,007.35 (11,007.35)
IT ESL 0.00 0.00 760.13 (760.13)
IT Health Insurance 0.00 0.00 3,490.38 (3,490.38)
IT HSA 0.00 0.00 1,274,40 (1,274.40)
IT Retirement 0.00 0.00 9,513.88 (9,513.88)
Computer Software 0.00 0.00 0.00 0.00
Computer hardware & supplies 18,000.00 13,500.00 7,338.95 10,661.05
Computer Software - Cataloging 5,200.00 5,200.00 1,002.00 4,198.00
Computer Software - Application 13,500.00 13,500.00 19,086.11 (5,586.11)
Telephone & Internet 42,000.00 31,500.00 22,109.28 19,890.72
Software Maintenance 50,000.00 37,500.00 14,122.19 35,877.81
Computer Equipment Maintenance 32,200.00 24,150.00 64,571.86 (32,371.86)
Computer & Technological Equip. 197,000.00 197,000.00 78,961.90 118,038.10
Total IT Services 516,646.00 441,412.00 354,696.36 161,949.64
Total Operating Expenses 4,588,408.00 3,632,951.00 3,212,117.72 1,376,290.28
Net Revenue $ (651,525.00) $ (999,812.00) $ (520,202.92) $ 131,322.08
See Accountant's Compilation Report 19
FAYBITEVII 1 F
PUBLIC LIBRARY
FOUNDATION
Roberta Fulbright Society Annual Meeting
Cocktails & Conversations Recap
September 16, 2014
Attendance: 77 PSVPs
Expenses: S5,089.80
The Garden Room Catering: S2,084.85;
Sam's Club: liquor, utensils and lemonade: S659.95;
Printing for invitations, donation cards and 2 envelopes:
Annual Money Responses:
Annual Money Collected:
Five -Year Pledges:
Five -Year Pledge $ Collected:
Five -Year Pledges Total:
Capital Campaign Pledge:
Thank you letters:
9
2,850
7
2,345
X1,400 + $10,100 sent as invoices*
$82,500
$60,000 (1 donor)
5
20
401 West Mountain Street 1 Fayetteville, Arkansas 72701 1 Telephone 479.856.7000 1 Facsimile 479,571.0222 1 Web site www.faylib.org
Fayetteville Public Library
To Fayetteville Public Library Board of Trustees
Through: David Johnson, Executive Director
From: Stephen Davis, Accounting & l-1
Date: October 17, 2014
Rea FPL 2015 - 2019 Proposed Capital improvement Program
Background
FPL staff has developed a 5 -Year Capital Improvement Plan that identifies needed
capital replacement investments for the next 5 years for the current library facilities.
The Blair Library opened in October 2004 and has become a highly utilized public
facility as reflected in various statistics such as: circulation, program attendance,
building attendance, public computing sessions, etc.
Analysis
The attached Capital Improvement Program identifies $5,860,100 in capital needs
over the next 5 years. The City of Fayetteville, in its 2015-2019 CIP, is proposing to
fund $2,722,000 which leaves an additional $3,138,500 to be funded from Library
resources. FPL has two reserves that were established to assist in providing for
capital replacements but these two reserves are predicted to only total $736,000 as
of 12/31/2014.
Staff proposes the Board of trustees adopt the 2015-2019 CIP that lists $3,407,500
in funded projects to be completed over the next five (5) years. An additional
$2,452,000 is needed to fully fund the identified capital replacements over this
planning period.
Recommendation
It is recommended that the FPL Board of Trustees adopt the FPL 2015-2019 CIP as
listed on the accompanying schedules.
21
Fayetteville Public Library
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Memo
FAYETTEVILLE PUBLIC LIBRARY
To: Board of Trustees, Fayetteville Public Library
From: David Johnson
Date: October 20, 2014
Re: Health Insurance Premium Increase Options
Background
Health insurance premiums are increasing 7 2% for 2015. This is far less than last year's 60% increase in the
traditional plan and 25% increase in the high deductible plan. Staff analyzed a number of options for sharing
the increase between the library and employees. (See below) The top choices are to:
1. Follow the city's plan for apportioning the increase
2. Apportion the % of the increase attributable to the Affordable Care Act to the library (4.2%). Split
the remainder of the increase equally between library and employees.
Recommendation
Preference is in order listed. The library staff recommends option 1.
OPTION 1
2015 premiums based on Employee
FPL city's allocation of 7.2% Library Employee Total Monthly FPL % of % of
portion increase Portion Portion Premium increase increase
80% PPO Single 331.83 82.95 414.78 5.8 1.4
65% PPO Family 714.46 384.7 1,099.16 4.7 2.5
94% HDP Single 205.68 13.13 218.81 5.8 1.4
93% HDP Family 539.22 40.59 579.81 4.7 2.5
OPTION 2
2015 premiums based on FPL
paying costs attributable to Employee
FPL the Affordable Care Act and Library Employee Total Monthly FPL % of % of
portion half of the remainder Portion Portion Premium increase increase
80% PPO Single 331.41 83.38 414.79 5.65 1.55
66% PPO Family 724.41 374.75 1,099.16 5.65 1.55
94% HDP Single 205.45 13.36 218.81 5.65 1.55
94% HDP Family 544.38 35.42 579.80 5.65 1.55
1
24
OPTION 3
2015 premiums based on FPL Employee
FPL paying 4.1% of increase and Library Employee Total Monthly FPL % of % of
portion employees paying 3.1 Portion Portion Premium increase increase
78% PPO Single 325.43 89.36 414.79 4.1 3.1
64% PPO Family 708.56 390.60 1,099.16 4.1 3.1
92% HDP Single 202.29 16.52 218.81 4.1 3.1
92% HDP Family 536.02 43.78 579.80 4.1 3.1
OPTION 4
2015 premiums based on FPL Employee
FPL paying half of increase and Library Employee Total Monthly FPL % of % of
portion employees paying half Portion Portion Premium increase increase
78% PPO Single 323.48 91.31 414.79 3.6 3.6
64% PPO Family 703.39 395.77 1,099.16 3.6 3.6
92% HDP Single 201.26 17.55 218.81 3.6 3.6
92% HDP Family 533.29 46.51 579.80 3.6 3.6
• Page 2
25
To: Sam Palmer, Fayetteville Public Library
From: Teresa Maurer, Vendor Coordinator for the Fayetteville Farmers Market
Date: October 8, 2014
Re: Proposal for Use of the Library Plaza and Entrance Area for Dec 6 Holiday Market
Summary. The Fayetteville Farmers' Market is seeking a location for a Holiday Market
on Saturday December 6. Hours open would be from 9am-2pm (with set-up 8-9am and
clean up from 2-3 pm). Dec 13 and 20 would also be possible if the library approves, and
if there is interest from market members.
Donation: traditionally the Market has made a donation to the hosting facility as thanks
for use of the space.
Area proposed: outdoor plaza areas around the main entrance, and a few market
members with fragile items set up inside the lobby (but not inside the library).
Description: Approximately 30-35 displays would be expected (space permitting) --such
as: art and craft items, produce, meat, eggs, cheese, wreaths, plants, apples, baked goods,
jams, jellies. All items are locally produced (4 county area) and members would bring
their own tables, etc.
Staffing: a market manager and several volunteers will be on hand from set up (8-9 am)
to clean up (2-3 pm) so that no library staff will need to be involved, except for
designating the areas permitted to be used, determining unloading and loading plan, etc.
Areas used will be restored to arrival condition (tables, chairs put back, swept, etc) as
requested by the library facilities manager.
Insurance: the market carries at least $1 million in liability insurance and upon request,
the library could be added as a location to that policy.
Weather: extreme inclement weather that affects use of the space or safety of customers
may result in cancellation or postponement of the holiday market to a later Saturday.
Decision will be made by Market Vendor Coordinator and Facilities Manager.
Trash: Market will provide clean up and trash hauling in the market areas as required by
the Facilities Manager.
Parking and Restroom Access: would be available to those attending the market as
usual for library patrons.
Other Details: can be provided upon request. Past Host Reference: Lowell Grisham,
St Paul's Episcopal Church
Submitted For the Fayetteville Farmers Market: Teresa Maurer, Vendor Coordinator
479-935-5111 fayettevillefm@gmail.com
26
Dear library hoard,
Ever since I was a child, I knew I wanted to be a librarian when I grew up. However, it wasn't
until I started to work in the field that I realized why. 1 figured out that what I really wanted to do was
help people; not just help people find the book they need, but help them feel like part of the community,
give them the resources to find ajob or to ffile their taxes, and ultimately, to make each patron feel like
they are in a safe and welcoming environment when they come to the library.
Helping people is why I would like to continue working in public libraries. I currently work at the
circulation desk at a public library. 1 think it is amazing that 1 get to help the homeless, philanthropists
who have buildings named after them, and every person of every age in between. It is extraordinary to be
able to talk with an individual, find out what they need help with, and get them what they need. I am
excited that I get to continue to do this and look forward to continuing my education so I may learn new
skills that will help me to better assist patrons.
Beginning my library science degree has drastically improved the way I work. So far, I have
taken classes about the background of libraries, the way public libraries work, resources for research,
using a database, and recommending books to readers. Each of these classes has some application in my
current position. I have been able to hone my searching stills, explain different aspects of the library to
patrons, and improve my books recommendations. My education has unproved my interactions with the
public and work on other projects within the library. I am excited to continue with my education and
continue to improve.
When I moved to Arkansas four years ago, I had no idea that I would feel so at home here. The
Fayetteville Public Library is an excellent place to work and Northwest Arkansas is a great place to live. I
have greatly enjoyed participating in the Education Librarians of the Middle South cohort through the
University of North Texas. Getting to know my classmates from all over the state has contributed to my
engagement in the program. It is so enlightening to hear about other libraries in Arkansas and what their
challenges and triumphs are. 1 hope to continue networking with other Arkansas librarians long after
completing my degree. I truly enjoy living in Arkansas.
Sincerely,
Leah Frieden
27
Arkansas State Library
Scholarship Assistance Application
Instructions: Complete this form to apply for State Aid funds to underwrite a scholarship award from your library to an employee who
has been admitted to the graduate program in an ALA -accredited library school. Attach to this form all appropriate documentation, such
as a letter of admission from the library school, a letter of agreement from the employee who will benefit from the local scholarship
award, and a copy of the minutes of the meeting of the local library board at which the application was approved.
APPLICANT
State Aid grant funds are requested to underwrite a scholarship award from this public library to an employee who has been admitted to a
graduate program in an accredited library school. The applicant library agrees to award the full amount of the scholarship award to the
employee. The employee has agreed to provide transcripts as evidence of credits earned each semester and to remain on the job for a
period of one (I) year following grant of aid. If these conditions are not met, the applicant library agrees to refund to the State Library all
grant funds paid under this award.
Leak (41
Applicant Library Name
17 Fr H N Ltvc e4+ ,1 ce 25
Mailing Address
Pay A R -1Z703- 133Y
City/State/Zip Code + 4 digit extension
515 -/9U -169H 414 571.02,,?
Phone Number
Km, A w ea.
Fax Number
Name of Li5rary Board Chair (PLEASE PRINT)
Signature of Library Board Chair or Official Designee Date
AGREEMENT
I have applied to my employer for a scholarship grant. 1 am enrolled in a graduate program in an accredited library school and have
completed the first twelve (12) hours credit. Supporting documents are attached. I have agreed to furnish transcripts at the end of each
semester as evidence of credits earned, to remain employed in an Arkansas public library for at least one year following grant of aid and
to fulfill any local requirements. If I do not fulfill these agreed conditions, I understand that 1 must repay to the applicant library alt funds
paid to me from this award.
(_.
e_2.11 ee.(tn
Participant Name (PLEASE PRINT)
Participant's Signature Date
RECOMMENDATION
I have reviewed this application and the supporting documents. I recommend that the State Library Board ( ) approve ( ) deny this
application.
Signature of State Librarian Date
ACTION TAKEN
In a regular meeting of the State Library Board held on the Board voted to
( ) approve ( ) deny this application.
Signature of State Library Board Chairman Date
28