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Home My WebLink About2013-11-12 - Agendas Committee Committee Members Members Matthew Petty-Chairman a e ev 1le Adella Gray Rhonda Adams TARKANSAS Justin Tennant Agenda City of Fayetteville, Arkansas Transportation Committee Meeting November 12, 2013 A meeting of the Fayetteville Transportation Committee will be held on November 12, 2013 at 6:15 pm or after the Equipment Committee in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville Arkansas. AGENDA: 1. Call Meeting to Order by Chairman Matthew Petty. 2. SURFACE TRANSPORTATION PROGRAM-ATTRUTABLE FUNDS: (STP-A) Update of project approvals and review of project recommendations for additional submittal. 3. VAN ASCHE DRIVE IMPROVEMENTS: Review of properties recommended for acquisition by condemnation. 4. General Update of the Transportation Bond Program. 5. Other Business 6. Adjourn THE CITY OF FAYETTEVILLE,ARKANSAS ON Tayweftredi leENGayette Nle,AR 7 101125 West Mountain Fayetrevill¢,AA]2701 Pti 19791944-3443 ARKANSAS TRANSPORTATION COMMITTEE MEMO TO: City of Fayetteville Transportation Committee CC: Mayor Jordan Don Marr, Chief of Staff Jeremy Pate, Development Services Director FROM: Chris Brown, City Engineer DATE: November 8, 2013 SUBJECT: STP-A Funded Transportation Projects for FY2014 The Northwest Arkansas Regional Planning Commission (NWARPC) has issued a 2"d CALL FOR PROJECTS to be submitted for consideration for NWARPC FY2014 STP-A (Surface Transportation Program — Attributable) funding for design and construction projects that are consistent with the 2035 NWA Regional Transportation Plan and address improvements to major routes that improve access, reduce crash rates, and/or relieve traffic congestion, as well as other eligible projects that increase capacity. Applications must be received no later than January 3rd, 2014. The STP-A is a federally funded, 80%Federal/20% Local, reimbursable program. STP-A funds must be used for eligible projects that are submitted by eligible entities and chosen through a competitive process with surrounding cities in our Transportation Management Area(TMA), e.g. Springdale,Rogers, etc. The City submitted 4 projects during the first round of project submittals; two of the 4 were approved by the Regional Planning Commission: • Old Wire Road/Mission Intersection Improvements-Approved for$850,000 • Highway 112 (Maple Street)Razorback Road-Garland Ave.-Approved for$2.4 million • Fulbright Expressway Overpass-Pulled from by consideration by City staff due to concerns with availability of funds for construction. • Sain Street Extension-Pulled from consideration by Regional Planning staff due to a technicality related to the status of the project on the regional Functional Classification Map. Staff from the Regional Planning Office and the City are working on revisions to the Functional Classification Map to clear up the issue on the Sain Street Extension. Therefore, it is recommended that the Sain Street Extension be resubmitted in the 2nd call for projects. The Fulbright Expressway overpass is estimated to be a $10 million project, which exceeds the project size that could be funded under the STP-A program, and there is no other source of funding identified for this project. Once a project begins using federal aid funding, it must be completed, or the federal aid must be re-paid. Therefore, staff recommends that this project be held for future years until additional funding sources may be identified. No other projects are recommended for submittal under this round. If the Sain Extension Project is approved, Fayetteville will have received 50% of the available funds for the region for 2014, which is the maximum that any entity may be allocated in any one year. Telecommunications Device for the Deaf TDD14791521-1316 113 West Mountain-Fayetteville,AR 72701 THE CITY OF FAYETTEVILLE,ARKANSAS Taywel evlleENGINEERINGOIVISION R7271 12SWestMnuetamFayetteville,AF 73701 A RKAN5A5 Phone (97914943443 TRANSPORTATION COMMITTEE MEMO TO: City of Fayetteville Transportation Committee CC: Mayor Jordan Don Marr, Chief of Staff Jeremy Pate, Development Services Director FROM: Chris Brown, City Engineer DATE: November 8,2013 SUBJECT: Van Asche Drive Improvements-Property Acquisition Status The City Council Agenda item that follows this memo will approve acquisition by condemnation of 4 tracts on the Van Asche Project. City staff is continuing to negotiate with these property owners, and will have updated information to provide at the Agenda Session and the Transportation Committee. It appears likely that we will be able to negotiate settlements with at least two of these property owners without needing to use condemnation. Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701 CityCit of Fayetteville Item Review Form C. y Van Asche Drive Construction Project Condemnation and Possession 2013-0150 Page 1 of 14 Legistar File Number 11 /19/2013 City Council Meeting Date-Agenda Item Only NlAfor Non-Agenda Item Chris Brown Dev. Services Submitted By Department Action Required: Approval of a Resolution authorizing the City Attorney to seek condemnation and orders of possession of certain lands owned by Dale and Martha Benedict, David Clark McClinton, Kimbrough Family Revocable Trust and Tomlinson Asphalt Company necessary for the Van Asche Drive Construction Project. Does this item have a cost? Yes $28,800.00 $215,148.00 Van Asche (Garland to Gregg) Cost of this request Category or Project Budget Program or Project Name 4450.9520.5805.00 $76,472.51 Land Acquisition Account Number Funds Used to Date Program or Project Category 06035.3500 $109,875.49 Transportation Bond St. Improvements Project Number Remaining Balance Fund Name Budgeted Item? Yes Budget Adjustment Attached? No V20130812 Previous Ordinance or Resolution# Original Contract Number: Com Gtlr f p q It_ t - �ot3 �+ 11-1 - 17 C. 1 . Van Asche Drive Construction Ta TeMvl le Project Condemnation and Possession ` THE CITY OF FAYETTEVILLE,A4il@R�l§k'S° Jq DEPARTMENT CORRESPONDENCE KANSAS CITY COUNCIL AGENDA MEMO City Council Meeting of November 19,2013 To: Mayor Jordan and City Council Thru: Don Man, Chief of Staff Jeremy Pate,Director of Development Services From: Chris Brown 0 Date: October 31,2013 Subject: Approval of a Resolution authorizing the City Attorney to seek condemnation and orders of possession of certain lands owned by Dale and Martha Benedict,David Clark McClinton, Kimbrough Family Revocable Trust and Tomlinson Asphalt Company necessary for the Van Asche Drive Construction Project. PROPOSAL: The Van Asche Drive project includes construction of a four lane arterial roadway from the intersection of Highway 112 (Garland Ave)to the east under Interstate I-540. On the east side of I-540, the proposed roadway transitions into a four lane divided roadway with a 15' wide center median. These improvements will extend to Gregg Ave. where it will connect to the recent improvements at the intersection of Gregg Ave. and Van Asche Drive. This project is scheduled to biA November 26,2013 and begin construction in early 2014. The owners of the attached properties have expressed various concerns and have refused to sign right-of-way and easement documents as based on their concerns. These properties represent 4 of the total 15 properties to be acquired. Staff will continue to negotiate with these property owners to avoid condemnation whenever possible. However it is imperative that the right of way be acquired in a timely manner so as not to delay the construction of the project. RECOMMENDATION: Staff recommends approval of a Resolution authorizing the City Attorney to seek possession by condemnation of portions of properties along Van Asche Drive. BUDGET The payment for land acquisition will be made from the project budget allocated for the Van Asche Drive Project, which is funded by the Transportation Bond Fund. The agenda item staff review form indicates $28,800 as the cost of this request. It should be noted that this is an estimate,based on the appraised values of the properties, and that the final cost is subject to negotiation with the property owners or by court order. The appraised value will be deposited into the Registry of the Circuit Court as just compensation when the condemnation complaint is filed for each property. Attachments: Right of Way Plans and property exhibits. C. 1 Van Asche Drive Construction Project Condemnation and Possession Page 3 of 14 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY ATTORNEY TO SEEK CONDEMNATION AND POSSESSION OF CERTAIN LANDS OWNED BY DALE & MARTHA BENEDICT, DAVID CLARK MCCLINTON, THE KIMBROUGH FAMILY REVOCABLE TRUST AND TOMLINSON ASPHALT COMPANY NEEDED FOR THE VAN ASCHE DRIVE CONSTRUCTION PROJECT WHEREAS, the City of Fayetteville and certain property owners have been unable to agree on a fair price for the portions of property owned by each of them which is needed for easements to the Van Asche Drive Construction Project; and WHEREAS,the City of Fayetteville needs to gain possession of these property promptly to begin work on these public improvement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the City Attorney to file suit to seek court-ordered possession of property located on or near the planned Van Asche Drive Construction Project and owned by Dale & Martha Benedict that is needed for right-of-way or other easements for the Project, and to pay into the registry of the Circuit Court just compensation therefor. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the City Attorney to file suit to seek court-ordered possession of property located on or near the planned Van Asche Drive Construction Project and owned by David Clark McClinton that is needed for right-of-way or other easements for the Project, and to pay into the registry of the Circuit Courtjust compensation therefor. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the City Attorney to file suit to seek court-ordered possession of property located on or near the planned Van Asche Drive Construction Project and owned by the Kimbrough Family Revocable Trust that is needed for right-of-way or other easements for the Project, and to pay into the registry of the Circuit Court just compensation therefor. Section 4. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the City Attorney to file suit to seek court-ordered possession of property located on or near the planned Van Asche Drive Construction Project and owned by Tomlinson Asphalt Company that is needed for right-of-way or other easements for the Project, and to pay into the registry of the Circuit Court just compensation therefor. C. 1 Van Asche Drive Construction Project Condemnation and Possession Page 4 of 14 PASSED and APPROVED this 19111 day of November, 2013. 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