HomeMy WebLinkAbout2013-08-05 - Agendas - FinalParks & Recreation Staff
Connie Edmonston, Director
Byron Humphry, Maintenance Superintendent
Alison Jumper, Park Planning Superintendent
Alan Spann, Recreation Superintendent
Melanie Thomas, Senior Secretary
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Parks & Recreation Advisory Board
Steve Meldrum - Chair
Terry Lawson
Jonathan Leonard
Phillip McKnight
Richie Lamb
Phillip Watson -Vice Chair
John M. Paul
David Proffitt
Chuck Maxwell
Parks and Recreation Advisory Board Meeting
August 5, 2013 at 5:30 p.m.
City Administration Building Room 111
113 West Mountain Street
Fayetteville, AR
AGENDA:
1. Approval of July 1, 2013 PRAB Meeting Minutes
PRAB Motion:
2. Regional Park Donation Presentation by Jim Cherry
3. BGSO Monthly Report: Byron Humphry, Parks Maintenance Superintendent
4. Trail Naming for Clear Creek and Scull Creek Trails: Matt Mihalevich, Trails
Coordinator
Staff Recommendation: To approve the proposed names of trail. According to the
City's Facility Naming Policy, the item is tabled until the next PRAB meeting in order
to allow for public input. If approved by PRAB, the naming of the trails will be
presented to City Council for final approval.
PRAB Motion: To table the naming of the trails until the September meeting to allow
time for public input according to the Naming Parks and Trails Policy.
5. Special Bond Election: See attached City Council Agenda Item for August 6th
meeting.
6. Other Business:
7. Adjournment
Upcoming City Council Items & Events:
Aug 2 Dive In Movie — Little Giants
Aug 6
Aug 8
Approval of a contract with Pick -It Construction for the construction of
the Wilson Park Pool Buildings Renovation is on the City Council
agenda.
Gulley Park Concert — Uncrowned Kings
August 5, 2013 PRAB Agenda 1
Attachments: Agenda Items listed below:
1. July 1, 2013 PRAB Meeting Minutes
2. Trail Naming for Clear Creek and Scull Creek Trails
3. Special Bond Election
Reports:
HMR Monthly Report
August 5, 2013 PRAB Agenda
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FAYETTEVILLE PARKS AND RECREATION
ADVISORY BOARD
Minutes for July 1, 2013
Opening:
The regular meeting of the Parks and Recreation Advisory Board was
called to order by Steve Meldrum at 5:30 p.m. in Room 111 at the City
Administration Building at 113 West Mountain Street in Fayetteville,
Arkansas.
Present:
Parks and Recreation Advisory Board members Leonard, Maxwell, Lamb,
Meldrum, Lawson, and Watson and were present. McKnight, Paul, and
Proffitt were absent Staff members Edmonston, Humphry, Spann, Gist,
and Thomas were in attendance.
AGENDA:
1. Welcome to new PRAB member Richie Lamb!!
2. Approval of June 3, 2013 PRAB Meeting Minutes
PRAB Motion: Leonard motioned to accept the minutes as written,
and Maxwell seconded it. Motion passed 6-0-0 by voice vote.
3. Yvonne Richardson Community Center Presentation: Tenisha
Gist, Director
Using a PowerPoint presentation, Gist spoke about the many
programs the YRCC provides. Some of the programs are Spring
Break Camp, Summer Fun4Kids Camp, Fall FUNdango, Kid Crops,
X -Factor Homeschool PE, and Pickleball. They also host monthly
and annual community events that are free to the public such as:
LifeSource Food Basket, Thanksgiving Bingo Dinner, and a
Community Christmas Party. The facility can also be rented for
very reasonable prices.
1
4. NW AR Horseshoe Pitching Association Presentation: Alan
Clark, President
Clark said the Association began in 1980, and partnered with the
City fourteen years ago. They build the horseshoe pits at Walker
Park at that time. There are thirty members, and the Association
hosts the state tournament every third year. Sometimes sanctioned
tournaments are hosted. The pits are also open to the public.
Edmonston commented that the Association maintains their area
and build their own courts. The City helps with money when
needed. She said one member is a two time world horseshoe
champ.
Meldrum asked if any tournaments were coming up.
Clark replied that there would be one in about two weeks. He
added that that the thing he likes about horseshoes is that the
people that play are good people.
Meldrum asked if there was anything that Parks and Recreation
could do to help them. He added that it might not be possible, but
he asks the question for every group that makes a presentation to
PRAB.
Clark replied that a water tap with good potable water would be
nice.
Meldrum noted that Edmonston was writing down the request.
5. BGSO Status: Byron Humphry, Maintenance Superintendent
Humphry said BGSO was still working on updates on their master
plan. They received information about the streamside protection
plan. They may make the August meeting, but it will probably be
September.
Lawson wanted to know if PRAB had to accept the master plan as
a package deal, or if there were portions they didn't like, would it
be ok to tell BGSO that.
Edmonston replied that recommendations would be allowed.
Maxwell wanted to know who controlled the lease agreement.
Edmonston said the City Attorney would write it.
2
Humphry said the master plan needed to be nailed down before
anything could be done with the lease.
6. Other Business:
Edmonston said HMR is down a little, but it's still ok. It will be
better when the kids come back to town.
Edmonston introduced Alan Spann, who is the new Recreation
Superintendent. He took Chase Gipson's place.
Humphry shared a before and after picture of the prairie where the
controlled burn was held. It's now full of beautiful flowers. The
location is the NW corner of Lake Fayetteville, just off Powell St.
Maxwell said that the three scouts working on the bridge have
almost finished the work. They need some assistance clearing.
Humphrey added that the boardwalk they built looks amazing.
Edmonston said she would like to have a ribbon cutting when it's
finished. She also said that the Wilson pool looks phenomenal.
Spann added that 450 people showed up on the opening day.
Meldrum wanted to know how the little tennis courts were coming
along.
Humphry said they turned out really well.
7. Adjournment
Meeting adjourned at 6:18 pm.
Minutes taken by Melanie Thomas
3
THE CITY OF FAYETTEVILLE, ARKANSAS
a TTe rev ale ENGINEERING DIVISION
1 123 West Mountain
i1rV FayetleviRe, ARR 72737911
ARKANSAS Phone 14791444.3443
MEMO:
To: Fayetteville Parks and Recreation Advisory Board
From: Fayetteville Active Transportation Advisory Committee
Date: July 15, 2013
Subject: Trail Naming Request
On July 10th, 2013 the Fayetteville Active Transportation Advisory Committee unanimously approved a motion
to forward the following trail name recommendations to the Fayetteville Parks and Recreation Advisory Board
for review and public comment according the park and trail facilities naming policy.
Clear Creek Trail
This 2.25 mile long trail will extend west from Lake Fayetteville along Clear Creek to Ball Street (see map
below). The trail is planned to be completed by late 2013. In the future, this trail will likely extend on west
along Clear Creek to the Willow Creek Women's Hospital. The name "Clear Creek Trail" is consistent with the
practice of naming trails after the creek which they follow.
Scull Creek Trail
This 3/4 mile long trail extends north along Scull Creek and Mud Creek to meet Clear Creek Trail near Ball St
(see map below). The Active Transportation Advisory Committee agreed that the name "Scull Creek Trail"
should be extended north to Clear Creek Trail for continuity even though it will technically follow a section of
Mud Creek before the confluence with Clear Creek. The continuation of the "Scull Creek Trail" name was
favored to avoid confusion with the current "Mud Creek Trail" which extends east from Scull Creek Trail south
of Joyce Blvd.
Alan Long
Active Advisory Committee Chair
Telecommunications Device for the Deaf TDD14791521-1316 113 West Monntaln- Fayettev;Re AR 72701
Legend
Proposed "Scull Creek Trail"
Proposed "Clear Creek Trail"
Existing Multi -Use Trail Multi -Use
Nature Trail
---- Park Trail
— Sidewalk Connection
Bike Lane
__— Bike Lane/Shared Lane
__- Shared Lane
▪ t Fayetteville City Limits
Proposed "Clear Creek Trail"
2.25 Miles
Lake
Fayetteville
Park & Trail
Proposed "Scull Creek Trail"
Extension
0.75 Miles
A EScull & Clear Creek Trails
3.0 Miles
Johnson Clear Creek Trails, Inc. Boulder Construction
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ARKANSAS
D. 4
Special Election for HMR Bonds
Page 2 of 8
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr,Chief of Staff
From: Paul A Becker PA D
Date: July 30, 2013
Subject: Ordinance To Call a Special Election for HMR Bonds
PROPOSAL: In May, 2013 the Advertising and Promotion Commission passed a resolution requesting the
City call a special election to consider an extension of the current HMR Bonds. The payment of bonds would be
extended for 25 years at the same total principal and interest payment amount as currently made annually.
Therefore, the current amounts paid for debt service would remain the same.
To accomplish this, the voters would be asked to approve three questions on the ballot. Question one would
request approximately $1,500,000 in new bonds to refund the current outstanding bonds. Question two would
request $6,900,000 in new bonds to fund a portion of an expansion to the Walton Arts Center. The final request
would be to approve $3,500,000 of new bonds to fund certain improvements to the Regional Park. Specifically
baseballsoftball fields, soccer fields and related facilities at the Regional Park would be partially funded.
It is important to understand this is not a new tax. It would not cost the taxpayer any more money.
RECOMMENDATION: The administration recommends the approval of this ordinance to call for a special
election on November 12, 2013 to decide the above questions.
$UDGET IMPACT: None
D. 4
Special Election for HMR Bonds
Page 3 of 8
ORDINANCE NO.
AN ORDINANCE CALLING AND SETTING A DATE FOR A SPECIAL
ELECTION ON THE QUESTIONS OF THE ISSUANCE BY THE CITY OF (1)
NOT TO EXCEED $1,500,000 OF HOTEL AND RESTAURANT GROSS
RECEIPTS TAX REFUNDING BONDS FOR THE PURPOSE OF
REFUNDING THE CITY'S OUTSTANDING HOTEL AND RESTAURANT
GROSS RECEIPTS TAX REFUNDING BONDS, SERIES 2003, (2) NOT TO
EXCEED $6,900,000 OF HOTEL AND RESTAURANT GROSS RECEIPTS
TAX AND TOURISM REVENUE CAPITAL IMPROVEMENT BONDS FOR
THE PURPOSE OF FINANCING CERTAIN COSTS IN CONNECTION WITH
THE RENOVATION AND EXPANSION OF WALTON ARTS CENTER, AND
(3) NOT TO EXCEED $3,500,000 OF HOTEL AND RESTAURANT GROSS
RECEIPTS TAX AND TOURISM REVENUE CAPITAL IMPROVEMENT
BONDS FOR THE PURPOSE OF FINANCING CERTAIN COSTS IN
CONNECTION WITH A PROPOSED REGIONAL PARK; PLEDGING THE
PROCEEDS FROM THE EXISTING ONE PERCENT (1.00%) HOTEL,
MOTEL AND RESTAURANT GROSS RECEIPTS TAX ORIGINALLY
LEVIED BY ORDINANCE NO. 2310 TO THE PAYMENT OF THE
REFUNDING BONDS AND CAPITAL IMPROVEMENT BONDS;
PRESCRIBING OTHER MATTERS PERTAINING THERETO; AND
DECLARING AN EMERGENCY
WHEREAS, under the authority of Title 26, Chapter 75, Subchapter 6 of the Arkansas
Code of 1987 Annotated (the "Advertising and Promotion Commission Act") and pursuant to
Ordinance No. 2310 adopted on March 1, 1977, and as subsequently amended (the "Levying
Ordinance"), the City has previously levied a one percent (1.00%) tax (the "A&P Tax") upon the
gross receipts or gross proceeds (i) derived from renting, leasing or otherwise furnishing hotel or
motel accommodations for profit within the boundaries of the City and (ii) of restaurants, cafes,
cafeterias, delis, drive-in restaurants, carry -out restaurants, concession stands, convenience
stores, grocery store -restaurants, caterers and similar businesses within the boundaries of the City
engaged in the business of selling prepared food for on -premises or off -premises consumption;
and
D. 4
Special Election for HMR Bonds
Page 4 of B
Page 2
Ordinance No.
WHEREAS, under the authority of the Advertising and Promotion Commission Act and
pursuant to the provisions of Ordinance No. 4488 adopted on May 20, 2003, the City has
previously issued and there are presently outstanding $1,875,000 in aggregate principal amount
of the City's Hotel and Restaurant Gross Receipts Tax Refunding Bonds, Series 2003 (the
"Series 2003 Bonds"), which Series 2003 Bonds are secured by the pledge of and lien upon the
City's receipts of the A&P Tax; and
WHEREAS, the City's Advertising and Promotion Commission (the "Commission") by
resolution adopted on May 13, 2013, has recommended that the City assist in (i) the completion
of the proposed Walton Arts Center expansion and renovation (the "Walton Arts Center
Improvements") and (ii) the acquisition, construction and equipping of a regional park (the "Park
Improvements") through the issuance of its capital improvement bonds; and
WHEREAS, the Commission has determined and the City Council concurs that the
Walton Arts Center is a cultural arts and (2008 Repl.) §26-75-606 and a "tourism project" within
the meaning of Arkansas Code Annotated (1998 Repl.) §14-170-205 which will secure and
develop tourism and thereby stimulate and enhance the economic growth and well-being of the
City and its people; and entertainment facility and its expansion and renovation will constitute a
"tourism project" within the meaning of Arkansas Code Annotated (1998 Repl.) §14-170-205
which will secure and develop tourism and thereby stimulate and enhance the economic growth
and well-being of the City and its people; and
WHEREAS, the Commission has further determined and the City Council concurs that
the City's proposed regional park will constitute a "public recreation facility" and "city park"
within the meaning of Arkansas Code Annotated
WHEREAS, the City Council has determined that there is a critical need for a source of
revenue to finance the Walton Arts Center Improvements and the Park Improvements, and that
the receipts of the A&P Tax could be so utilized, but only upon refunding or redemption of the
Series 2003 Bonds; and
WHEREAS, if approved by the electors of the City, the City has determined to issue (1)
its refunding bonds in principal amount not to exceed $1,500,000 (the "Refunding Bonds") for
the purpose of refunding the Series 2003 Bonds, (2) its capital improvement bonds in principal
amount not to exceed $6,900,000 (the "Walton Arts Center Bonds') for the purpose of financing
a portion of the Walton Arts Center Improvements, and (3) its capital improvement revenue
bonds in principal amount not to exceed $3,500,000 (the "Park Bonds") for the purpose of
financing a portion of the Park Improvements, which Refunding Bonds, Walton Arts Center
D. 4
Special Election for HMR Bonds
Page 5 of 8
Page 3
Ordinance No.
Bonds and Park Bonds are to be equally and ratably secured by a pledge of and lien upon the
receipts of the A&P Tax; and
WHEREAS, the purpose of this Ordinance is to call a special election on the issuance by
the City of the Refunding Bonds, the Walton Arts Center Bonds and the Park Bonds;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of
Fayetteville, Arkansas:
Section 1: That under the authority of the Constitution and laws of the State of
Arkansas, including particularly the Advertising and Promotion Commission Act and Title 14,
Chapter 170, Subchapter 2 of the Arkansas Code of 1987 Annotated (the "Tourism Revenue
Bond Act"), and subject to approval by the electors of the City as provided in Section 2 below,
there is hereby authorized the issuance of (1) the City's Hotel and Restaurant Gross Receipts Tax
Refunding Bonds in the aggregate principal amount of not to exceed $1,500,000 (the "Refunding
Bonds") for the purpose of refunding the Series 2003 Bonds, (2) the City's Hotel and Restaurant
Gross Receipts Tax and Tourism Revenue Capital Improvement Bonds in the aggregate principal
amount of not to exceed $6,900,000 (the "Walton Arts Center Bonds") for the purpose of
financing a portion of the Walton Arts Center Improvements, and (3) the City's Hotel and
Restaurant Gross Receipts Tax and Tourism Revenue Capital Improvement Bonds in the
aggregate principal amount of not to exceed $3,500,000 (the "Park Bonds") for the purpose of
financing a portion of the Park Improvements. Any bonds approved by the electors of the City
may thereafter be issued in one or more series from time to time in an aggregate principal
amount not to exceed the respective principal amount(s) approved by the City's electors. Such
bonds as are issued by the City will be secured on a parity basis by a pledge of and a lien upon
the receipts of the A&P Tax.
Section 2: That there be, and there is hereby called, a special election to be held on
Tuesday, November 12, 2013, at which election there shall be submitted to the electors of the
City the questions of the issuance of the Refunding Bonds, the Walton Arts Center Bonds and
the Park Bonds.
Section 3: That the questions shall be placed on the ballot for the special election in
substantially the following forms:
Ouestion One:
There is submitted to the qualified electors of the City of Fayetteville, Arkansas,
the question of the issuance of refunding bonds in principal amount not to exceed
$1,500,000 (the "Refunding Bonds"), pursuant to Title 26, Chapter 75,
Subchapter 6 of the Arkansas Code of 1987 Annotated (the "Advertising and
Promotion Commission Act"), for the purpose of refunding the City's outstanding
D. 4
Special Election for HMR Bonds
Page 6 of 8
Page 4
Ordinance No.
Hotel and Restaurant Gross Receipts Tax Refunding Bonds, Series 2003 (the
"Series 2003 Bonds"). If the issuance of the Refunding Bonds is approved, the
Refunding Bonds shall be secured by a pledge of and lien upon the receipts of an
existing one percent (1.00%) tax (the "A&P Tax") levied pursuant to Ordinance
No. 2310 upon the gross receipts or gross proceeds (i) derived from renting,
leasing or otherwise furnishing hotel or motel accommodations for profit within
the boundaries of the City and (ii) of restaurants, cafes, cafeterias, delis, drive-in
restaurants, carry -out restaurants, concession stands, convenience stores, grocery
store -restaurants, caterers and similar businesses within the boundaries of the City
engaged in the business of selling prepared food for on -premises or off -premises
consumption.
Vote on the question by placing an "X" in
question, either for or against:
FOR the issuance of Refunding Bonds in
$1,500,000
AGAINST the issuance of Refunding Bonds
$1,500,000
Question Two:
one of the squares following the
principal amount not to exceed
0
in principal amount not to exceed
There is submitted to the qualified electors of the City of Fayetteville, Arkansas,
the question of the issuance of capital improvement bonds in principal amount not
to exceed $6,900,000 (the "Walton Arts Center Bonds"), pursuant to Title 14,
Chapter 170, Subchapter 2 of the Arkansas Code of 1987 Annotated (the
"Tourism Revenue Bond Act") and Title 26, Chapter 75, Subchapter 6 of the
Arkansas Code of 1987 Annotated (the "Advertising and Promotion Commission
Act"), for the purpose of financing a portion of the costs of the expansion and
renovation of the Walton Arts Center located within Fayetteville, (the "Walton
Arts Center Improvements"). If the issuance of the Walton Arts Center Bonds is
approved, the Walton Arts Center Bonds shall be secured by a pledge of and lien
upon the receipts of an existing one percent (1.00%) tax (the "A&P Tax") levied
pursuant to Ordinance No. 2310 upon the gross receipts or gross proceeds (i)
derived from renting, leasing or otherwise furnishing hotel or motel
accommodations for profit within the boundaries of the City and (ii) of
restaurants, cafes, cafeterias, delis, drive-in restaurants, carry -out restaurants,
concession stands, convenience stores, grocery store -restaurants, caterers and
similar businesses within the boundaries of the City engaged in the business of
selling prepared food for on -premises or off -premises consumption.
D. 4
Special Election for HMR Bonds
Page 7 of 8
Page 5
Ordinance No.
Vote on the question by placing an "X" in one of the squares following the
question, either for or against:
FOR the issuance of Walton Arts Center Bonds in principal amount not to exceed
$6,900,000 for the purpose of financing a portion of the costs of the Walton Arts
Center Improvements 0
AGAINST the issuance of Walton Arts Center Bonds in principal amount not to
exceed $6,900,000 for the purpose of financing a portion of the costs of the
Walton Arts Center Improvements 0
Question Three:
There is submitted to the qualified electors of the City of Fayetteville, Arkansas,
the question of the issuance of capital improvement bonds in principal amount not
to exceed $3,500,000 (the "Park Bonds"), pursuant to Title 14, Chapter 170,
Subchapter 2 of the Arkansas Code of 1987 Annotated (the "Tourism Revenue
Bond Act") and Title 26, Chapter 75, Subchapter 6 of the Arkansas Code of 1987
Annotated (the "Advertising and Promotion Commission Act"), for the purpose of
financing a portion of the costs of constructing and equipping a regional park
owned by and located within the City of Fayetteville, which may include baseball
fields, soccer fields and related facilities (the "Park Project"). If the issuance of
the Park Bonds is approved, the Park Bonds shall be secured by a pledge of and
lien upon the receipts of an existing one percent (1.00%) tax (the "A&P Tax")
levied pursuant to Ordinance No. 2310 upon the gross receipts or gross proceeds
(i) derived from renting, leasing or otherwise furnishing hotel or motel
accommodations for profit within the boundaries of the City and (ii) of
restaurants, cafes, cafeterias, delis, drive-in restaurants, carry -out restaurants,
concession stands, convenience stores, grocery store -restaurants, caterers and
similar businesses within the boundaries of the City engaged in the business of
selling prepared food for on -premises or off -premises consumption.
Vote on the question by placing an "X" in one of the squares following the
question, either for or against:
FOR the issuance of Park Bonds in principal amount not to exceed $3,500,000 for
the purpose of financing a portion of the costs of constructing and equipping the
Park Improvements ❑
AGAINST the issuance of Park Bonds in principal amount not to exceed
$3,500,000 for the purpose of financing a portion of the costs of constructing and
equipping the Park Improvements 0
D. 4
Special Election for HMR Bonds
Page 8 of 8
Page 6
Ordinance No.
Section 4: That the election shall be held and conducted and the vote canvassed and
the results declared under the law and in the manner now provided for Arkansas municipal
elections unless otherwise provided in the Advertising and Promotion Commissions Act or the
Tourism Revenue Bond Act, and only qualified voters of the City shall have the right to vote at
the election. The City Clerk is hereby directed to give notice of the special election by one
advertisement in a newspaper of general circulation within the City, the publication to be not less
than ten (10) days prior to the date of the election.
Section 5: That the results of the special election shall be proclaimed by the Mayor,
and his proclamation shall be published one time in a newspaper of general circulation within the
City. The proclamation shall advise that the results as proclaimed shall be conclusive unless
attacked in the Circuit Court of Washington County within thirty (30) days after the date of
publication of the proclamation.
Section 6: That the Mayor and the City Clerk, for and on behalf of the City, be, and
they hereby are authorized and directed to do any and all things necessary to call and hold the
special election as herein provided and, if the issuance of the Refunding Bonds, the Walton Arts
Center Bonds and/or the Park Bonds are approved by the electors, to perform all acts of whatever
nature necessary to carry out the authority conferred by this Ordinance.
Section 7: That all ordinances and parts thereof in conflict herewith are hereby
repealed to the extent of such conflict.
Section 8: That it is hereby ascertained and declared that there is a critical need to
obtain an additional source of revenue to finance needed capital improvements, including the
Walton Arts Center Project and the Park Project, all in order to promote and protect the peace,
health, safety and welfare of the inhabitants of the City. It is, therefore, declared that an
emergency exists and this Ordinance being necessary for the immediate preservation of public
peace, health and safety shall be in force and effect immediately from and after its passage.
PASSED AND APPROVED this 20th day of August, 2013.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
$300,000
Fayetteville Parks and Recreation HMR Comparison
2009-2013
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Year to Date 2009 2010
Comparison $ 1,266,373 I $ 1,236,147 I $ 1,293,938I $ 1,443,933 I $ 1,498,708
Total
2011
2012
2013
RiFnanclal ServlceMMR Repods42013 HMR RepoM1a102013 HMR Report
YTD 2012-2013
3.8%
YTD 2012-2013
$54,775
