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HomeMy WebLinkAbout2009-10-05 - Agendas - FinalParks & Recreation Staff Connie Edmonton, Director Chase Gipson, Recreation Superintendent Byron Humphry, Maintenance Superintendent Alison Jumper, Park Planner Carole Jones, Park Planner Melanie Thomas, Senior Secretary FAYETTEVILLE PARKS & RECREATION Parks & Recreation Advisory Board Wade Colwell, Chairman Valerie Biendara Steve Hatfield Phil Jones Craig Mauritson Jim Meinecke Steve Meldrum Bill Waite, Jr. Phillip Watson Parks and Recreation Advisory Board Meeting October 5, 2009 5:30 PM City Administration Building Room 326 113 West Mountain Street Fayetteville, AR AGENDA: 1. Approval of September 14, 2009 PRAB Meeting Minutes PRAB Motion: 2. Walker Park Senior Adult Center Request: Sherri Napier, Director The Senior Adult Center located at Walker Park is requesting a name change of the center to be called "Fayetteville Senior Activity and Wellness Center". Many of their activities, including their "Meals on Wheels" and exercise programs to name a few, involve a wellness component. This will assist the center to obtain a Wellness Certification from the State of Arkansas that would be beneficial in obtaining future funding. Staff Recommendation: Staff recommends renaming the Senior Adult Center to Fayetteville Senior Activity and Wellness Center. According to the Park Naming Policy, names for park facilities are to be tabled for one month in order to allow for public input. PRAB Motion: To table the renaming of the Senior Adult Center located at Walker Park to the November 2, 2009 PRAB meeting according to the Park Naming Policy. 3. Lake Fayetteville Recreation Ordinance Amendment Proposal: Leif Olson, Strategic Planning & Internal Consultant Department This past year, two citizens requested to have swimming events in Lake Fayetteville. Leif Olson has assisted Parks and Recreation on researching swimming in city lakes, as well as developing a special event form and ordinance amendment. Staff Recommendation: To request City Council approval of the amendment to the Lake Recreation Ordinance that would allow Parks and Recreation to grant Special Use for Events at Lake Fayetteville to include a swimming component as proposed. PRAB Motion: 4. Botanical Garden Monthly Report: Walt Eilers 5. Other Business: PRAB Agenda — October 5, 2009 1 6. Adjournment Upcoming City Council Items & Events: First Thursday is October 1st. Annual Artwalk at Wilson Park is October 3Ta Reading Railroad at the Botanical Garden will open October 31.a Celebration of Trees at the Town Center at the Downtown Square is October 17th. Trick or Treat at the Downtown Square is October 30th 3:30 — 5:30 pm. Kickball Tournament at Wilson Park is October 266 - 30th Attachments: Agenda Items listed below: 1. PRAB Meeting Minutes: September 14, 2009 2. Walker Park Senior Adult Center Proposal 3. Lake Recreation Ordinance Amendment Reports: Park Land Dedication Ordinance Fund Monthly Report CIP Report HMR Monthly Report PRAB Agenda — October 5, 2009 2 FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for September 14, 2009 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Chairman Wade Colwell at 5:34 p.m. on September 14, 2009 in room 111 of the City Administration Building at 113 West Mountain in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Colwell, Biendara, Hatfield, Waite, P. Jones, and Watson were present. Meldrum, Mauritson, and Meinecke were absent Staff members Edmonston, Humphry, Jumper, Thomas, and the audience were present. AGENDA: 1. Approval of August 3, 2009 PRAB Meeting Minutes PRAB Motion: Biendara motioned to accept the minutes as written, and P. Jones seconded it. Motion passed 6-0-0 by voice vote. 2. Lake Wilson Kiosk: Cameron Baker, Eagle Scout Cameron is requesting funding in the amount of $115 from the SE Park Land Dedication Fund for materials to construct the kiosk at Lake Wilson. All other materials and labor will be donated. Staff Recommendation: Approve $115 from the SE Park Land Dedication Fund for materials to construct the construction of the kiosk. Baker was unable to attend the meeting, so Jumper spoke about his project. She said that Baker was able to get discounted materials from Lowes for the kiosk at Lake Wilson. It will be an informational kiosk, and will be located at the end of the parking lot. Hatfield asked if we normally kick in money for these types of projects. Edmonston said we did sometimes, if they need help. Colwell said that most of the time he will write out checks when the Scouts need money. He was surprised that Baker didn't ask him to do that. 1 Edmonston asked if Colwell wanted to do this one. Colwell said to go ahead and go through PRAB. PRAB Motion: Hatfield motioned to approve the $115 from the SE Park Land Dedication Fund for materials to construct the construction of the kiosk. Biendara seconded it. Motion passed 6-0-0 by voice vote. 3. Botanical Garden Monthly Report: Walt Eilers Eilers was not able to attend the meeting. Colwell mentioned that they have a program called "Chefs in the Garden", which is going well. 4. Other Business: Colwell said he visited a gorgeous arboretum in Minneapolis over the Labor Day holiday. Humphry said that there is a 42" sewer line that is being installed through Greathouse Park. Additionally, there is a 36" water line that is being installed through Gulley Park. The creek boring will be done first, and there will be a large hole with safety fencing around it. The contractor will build a trail using SB2 around the construction area. Colwell said there were two or three prairie mounds in the park. If they are taken out, will they be photographed and put back in? Humphry said they will be starting the work at the end of this month digging the hole. Edmonston said that the Greathouse Park swing set is old and had to be brought down. She also said that coed kickball would be starting tomorrow night. It will be on Tuesdays, Wednesdays, and Thursdays at Wilson Park. There are twelve teams. On Wednesday nights, four more teams will play for a total of sixteen teams. Also, the annual artwalk at Wilson Park is October 3, 2009. Soccer has started, and is going well. There are over 1,300 players playing. The enrollment is down from last year. Waite said that Fayetteville Public Schools enrollment is down this year. Watson asked if there was anything new on Southpass. Edmonston said that everything was still holding. Biendara asked about Red Oak. 2 Edmonston said that the permit was sent off. Colwell said he talked with Cindi about Clabber Creek. If folks don't want the trees, they will find someone who does. Biendara said some people don't want anything. Colwell said that the Tree and Landscape Committee has discussed having a workshop with other committees, in order to help understand how all the committees can work together and not duplicate services. Edmonston said that would be a great idea. Colwell said that each committee's presentation would be short and sweet, so everyone can scratch each other's backs. 5. Adjournment Meeting was adjourned at 5:55 p.m. Minutes taken by Melanie Thomas 3 From: Sherri Napier <fayseniorcenter@sbcglobal.net> To: Connie Edmonston<cedmonston@ci.fayetteville.ar.us> Date: 9/28/2009 3:07 PM Subject: Fw: Attached Image Attachments: Part.002 Connie I have attached some literature from a recent seminar I attended in Harrison presented by Beverly Dunlap, Program Supervisor from the Division of Aging and Adult Services in Little Rock. After the seminar I met with Beverly and discussed my efforts over the past two years to progress our center in Fayetteville in the direction for this certification. Beverly agreed to come to our center on September 16th and after making a two hour examination our center was given the designation of a Wellness Center. As you can see from the attached material we had to meet all six categories of Wellness. Not addressed in the material is future funding. With the onset of baby boomers retiring insurance companies are taking a look at funding senior centers that are designed as wellness centers. Each year the Federal and State Agencies give us less and less funding so we are always looking into ways to keep or increase our funding sources. I understand that our name is Walker Park Senior Adult Center. We would like to change that name to Fayetteville Senior Activity and Wellness Center. We are planning to have Beverly Dunlap, State Officials from Little Rock as well as Local Officials for a Wellness Certification presentation with a media release renaming the center upon the city council's approval. We feel that this name change and new certification will make us leaders in the area of senior centers for the State of Arkansas and position our center for future funding sources. Sherri Napier, Director Fayetteville Senior Activity and Wellness Center/ Fayetteville Meals on Wheels/ Greenland Senior Activity Center/ Westfork Senior Activity Center/ PH (479)-571-2920 CELL (479)-713-9984 "What you leave behind is not what is engraved in stone monuments, but what is woven into the lives of others." Forwarded Message ---- From: FAY SR CENTER <fayseniorcenter@sbcglobal.net> To: Sherri <fayseniorcenter@sbcglobal.net> Sent: Monday, September 28, 2009 2:29:54 PM Subject: Attached Image 09/30/2009 WED 13:03 FAX 14795712983 FAY SR CENTER MOVING into WELLNESS The Transition of Senior Centers into Wellness Centers When the concept of transitioning the Arkansas Senior Centers to wellness centers was first discussed in 2003 wellness was defined as "an active process of becoming aware of and making choices toward a more successful existence." The mission statement for the project was "to develop a plan that will optimize functional well-being and quality of life by providing wellness education programs for adults 50+." Eight Senior Centers, one in each region, were designated as pilot Wellness Centers. The designated centers were: Region 1- Newton County Senior Center, Region 2 -Salem Senior Center, Region 3 -St. Bernard's Life Center, Region 4 -Sheridan Senior Center, Region 5 -Dunbar Senior Center, Region 6 -Pope County Senior Center, Region 7 -Hope Senior Center, and Region 8 -Fort Smith Activity Center. We have since added five centers: DeWitt Senior Center, Crossett Senior Center, Festinger Memorial Senior Center, Searcy Senior center, and Woodruff County Senior Center. The DAAS (Division of Aging & Adult Services) identified 6 dimensions of wellness; intellectual, emotional, spiritual, physical, social, and vocational. • The Intellectual Dimension promotes one's mind to create a greater understanding and appreciation of oneself and others. This incorporates activities that stimulate the mind including (but not limited to): mental aerobics, computer classes, writing classes, reading clubs, investment clubs, current event discussions, etc.) • The Spiritual Dimension explores the search for meaning and purpose in life (not necessarily religion) and the development of a strong sense of personal values and ethics. Programs that develop positive attitudes toward aging assist younger generations to move forward in a positive manner, these can include (but are not limited to): intergenerational programs for people of varied ages, meditation, led discussion groups on self -exploration, studies of various philosophies and/or religions etc. • The Emotional Dimension is the awareness of ones feelings, the acceptance of those feelings, and the capacity to manage feelings and behaviors. Programs can include (but are not limited to): journal writing, support groups, self-help groups, music and art therapy, poetry writing, etc. • The Physical Dimension promotes physical activity, proper nutrition, medical screenings, safety, and self care. Programs may include (but are not limited to): tobacco cessation, exercise classes (yoga, PEPPI, PACE, stretch & flex, water aerobics, low impact aerobics, strength building, etc.), walking clubs, nutrition education, drug and alcohol abuse prevention, immunization, blood pressure checks, healthy recipe exchanges, speakers on health & nutrition topics, ETC. • The Social Dimension is the creation and maintenance of healthy relationships. Socialization has a positive effect on physical health and well-being. These [2002/005 09/30/2009 WED 13:03 FAX 14795712983 FAY SR CENTER 0003/005 activities include (but are not limited to): coffee & tea times, Red Hat Society, Road trips, dominos, cards, billiards, bingo, movies, parties, etc. • The Vocational Dimension is preparing for work in which one will gain personal satisfaction and find enrichment in one's life through work. This includes (but is not limited to): skill development & training, continuing education, G.E.D., Peer Leaders, Title V, various types of volunteerism, etc. Many programs can combine elements from more than one dimension of wellness. A garde •. _. g riing'program. can combine the social,physical (both in providing exercise and nutritional food), and spiritual dimensions. Travel can combine the social & intellectual dimensions. The combinations and possibilities are endless. As we have now entered 2006 and the first Baby Boomers are turning 60, we need to do all we can to create wellness circles within our centers. We need to provide for all dimensions of wellness and to draw in the younger and more active members of our older adult population. We need to keep people as healthy and active as possible for as long as possible. 09/30/2009 WED 13:03 FAX 14795712983 FAY SR CENTER Physical Activity and Fitness Quote sta [x]004/005 cc V. "Well ess.s a s �t l Weli*i for hea Charles B. Corbin Robert P. Pangrazi Arizona State University 0 Please Post President's Council on Physical Fitness & Sports 200 Independence Avenue, S.W., Washington, DC 20201 (202) 690-9000 • FAX (202) 690-5211 ;term z general mote 09/30/2009 WED 13:04 FAX 14795712983 FAY SR CENTER 01005/005 WELLNESS Definition: The WHO (World Health Organization) states Health is more than the absence of disease. It is a state of optimal well being. Wellness is an interactive process of becoming aware of practicing healthy choices to create a more successful and balanced lifestyle. The key words in the first sentence are process, aware, choices, and success. • Process means that you never arrive at a point where there is no further possibility of improving. • Aware means that you are by nature continuously seeking more information about how you can improve • Choices mean that you have considered a variety of options and selected those that seem to be in your best interest. • Success is determined by you to be your personal collection of accomplishments for your life. Wellness is an alternative to the usual piecemeal way of looking at health. It is an integrated overview, balancing life's major functions. Wellness encompasses 6 dimensions: • Social • Vocational • Spiritual • Physical • Intellectual • Emotional Many wellness experts are now including one more dimension — Environmental Wellness. Lake Fayetteville Recreational Water Activities Policy Report Prepared by the City of Fayetteville Strategic Planning and Internal Consulting Department 125 W. Mountain St. Fayetteville, Ar. 72701 479-575-8267 August 2009 Summary Strategic Planning staff has researched the policy implications of allowing swim events at Lake Fayetteville. Four alternatives were developed and researched that range from not allowing any swimming or full body contact with the water to developing a State Health Department approved swim beach. In the past, the City has not had the equipment necessary to do a full water quality assessment. The anticipated purchase of a coliform dry bath incubator by the lab at the Noland Wastewater Treatment Plant will enable the City to perform complete water quality analysis, including bacterial testing. Noland Treatment Plant staff estimate that the annual cost of chemicals and reagents associated with bacterial testing would run approximately $750. Strategic Planning recommends: • Developing a warm weather testing protocol beginning in 2010, in order to evaluate the water quality of the Lake and to begin the development of baseline data. • Allowing occasional swim events on Lake Fayetteville. • Increasing park user fees for events that include a swimming component in order to recoup the annual costs for conducting water quality testing. Page 2 of 7 Issue Periodically, groups approach the Parks, Recreation and Open Spaces staff requesting permission to have group sponsored events at Lake Fayetteville that would include swimming. Typically, these are groups that are looking for parks space to hold large events such as triathlons where a swimming component is required. Swimming is not currently allowed by the Parks and Recreation Department at Lake Fayetteville. Strategic Planning staff was charged with developing multiple policy alternatives and providing a policy recommendation. Background Strategic Planning staff has researched the possible policy implications of permitting various recreational water activities on Lake Fayetteville. Currently the City allows canoeing, kayaking and fishing from the shore and boat docks. The City does not allow swimming in the lake. The primary concern is periodic and/or ongoing water quality issues related to bacterial contamination from septic systems located within the upper Clear Creek watershed. The Arkansas Department of Health regulates outdoor bathing places, such as swimming beaches, which are open to the public or where a user fee is charged. The State considers swimming a primary contact recreational activity, and State approved swim beaches have periodic water quality testing to ensure the health, safety and welfare of the public. However, the State does not regulate swimming in bodies of water where it is an occasional use by a specific group and not the general public or where there is no fee charged by the owner. However, the State Health Department will require that a water sample be sent to them for analysis at its lab prior to an event such as a triathlon. This requires a two-week turnaround in order to have the sample analyzed in Little Rock. Additionally, canoeing and kayaking as a primary use is not regulated by the Arkansas Department of Health because it is recognized as a secondary contact recreational activity. Staff has researched other similar bodies of water, owned by municipalities, in order to evaluate the range of activities that are allowed. The two closest examples that are comparable in size are Lake Atalanta in Rogers and Leatherwood Lake in Eureka Springs. The peer city comparison illustrates the wide range of activities that occur on some of the smaller regional lakes. Swimming is allowed in some lakes and not others, and boating is universally allowed but may be restricted in terms of type and motor size. Water quality testing may occur depending upon the primary use, State regulations, and the Page 3 of 7 lakes' alternative uses such as for a municipal water source. In terms of swimming, the largest lakes are typically the least restrictive, primarily because of greater acreage. Table 1: Cities use varied protocols for water quality testing based on activities. Lake Swim Allowed Size of Lake Designated Swim Beach Water Quality Testing Cost for Testing Frequency of Testing Testing Organization Water Source Boats Lake Fayetteville, AR No 137 acres No No N/A N/A N/A No Yes Lake Leatherwoo d, AR Yes 85 Acres Yes Yes State Health 1 / Month in summer State Dept. of Health No Yes Lake Atalanta, AR No 50 Acres No No N/A N/A N/A No Yes Lake Springfield, MO No 318 Acres No Yes N/A 1/week in the summer Contracted out by City No Yes Fellows Lake, MO No 820 Acres No Yes N/A 1/week in the summer Contracted out by City Backup Yes Lake Eucha, OK Yes 2880 Acres No Yes State Resources Periodically State Park Ranger Yes Yes Lake Claremore, OK Yes 470 Acres No N/A N/A N/A N/A Yes Yes Policy Alternatives A total of four possible alternatives were explored by staff; two alternatives were rejected as impractical. One was a restrictive policy of no permitted water activities, and the other was the development of a State Health Department approved swim beach. This leaves two possible alternatives that were further researched by staff: 1) Allow bank fishing, canoeing and kayaking but do not allow swimming. This is the current policy that the City has regarding water related recreational use at Lake Fayetteville. This policy is permitted by Arkansas Department of Health without water testing required. However, due to the increased chance of water on skin contact by recreational boaters, the City may want to do periodic water quality testing on its own to ensure the public health, safety and welfare. Page 4 of 7 2) Allow boating, fishing, and occasional swim events in Lake Fayetteville. The Parks and Recreation Department currently receives requests on an infrequent basis for swimming events on Lake Fayetteville. Allowing occasional swim events would not require Arkansas Department of Health approval, but a water quality sample would have to be tested by the State Health Department Lab in Little Rock. Staff would recommend that the City establish an on-going weekly water quality testing protocol for the summer months in order to gauge the on-going water quality and to develop useful baseline data. One of the considerations that must be taken into account when choosing between the alternatives would be a cost/benefit analysis of an organized swim event. The cost incurred by the City for water quality testing may be offset by the economic benefit of increased sale tax receipts from event participants. Cos ts A baseline understanding of the lakes' water quality and any impediments such as bacterial contamination, turbidity, excessive sediment loads or eutrophication due to nutrient run-off is necessary in order to make a determination of appropriateness for primary body contact recreational use. Staff contacted CH2M HILL OMI, the engineering firm that the City has contracted with to administer the City's wastewater testing, in order to get a cost estimate for ongoing water sample analysis. Lab Director II Robert Richart worked up a cost estimate for performing the tests at a lab in Little Rock or "in house" at the Noland Wastewater Treatment Facility. Sending samples to Little Rock for analysis would cost approximately $2,800 per year for a 16 -sample run from mid-May to mid-September. Necessarily, there is the cost for collecting the sample and shipping. The cost for a one-time test, for instance just prior to a swim event, would be approximately $175. Table 2 Little Rock -16 samples Per Year Cost Analysis $ 2,500 Shipping $ 270 Total Annual Cost $ 2,770 A lab must have the capability to test for E. coli, F. coli, phosphorus, ammonia, nitrates and turbidity, in order to do a complete water quality analysis. At this time, the lab at the Noland Treatment Plant does not have a coliform dry bath incubator, which is a necessary piece of equipment in order to perform tests for Page 5 of 7 bacterial contamination. This represents a one-time cost of $2,500. Discussions with David Jurgens, Utilities Department Director, indicate that the purchase of a coliform dry bath incubator is scheduled for the fall of 2009. Testing during additional years would require an annual cost of $730. The added capability at the Noland plant may also be utilized to test other municipal lakes or streams if the need arose. Table 3 "In House" Noland Treatment Plant - 16 Samples Per Year Cost Equipment - 1 time purchase Coliform Dry Bath Incubator for E -coli test $ 2,500 Supplies - Annual cost of chemical reagents, filters, etc. $ 730 Total $ 2,735 Benefits Staff used data provided by the University of Arkansas Center for Business and Economic Research report titled "An assessment of the economic impact of Bikes Blues and Barbecue Festival on the City of Fayetteville" in order to gauge the economic impact of visitors for one time events. This report was based upon survey data collected from 579 individuals during the 2004 BBBQ festival. Three scenarios were developed based upon alternative attendance figures. Additionally, the assumption is made that visitors are staying for three days. Using the most conservative scenario with 64,500 attendees visiting specifically for BBBQ, and a total economic impact estimate of $19,156,500, it is reasonable to assume that the City could expect to capture approximately $5.20 in sales tax revenue per visitor. For the purpose of this analysis we assume that visitors will stay for one day. Therefore, $5.20 is divided by three for a one -day sales tax benefit of $1.75. The City would need to have one or more swim events that attract approximately 418 visitors in order to break even with the annual cost of testing based on expected sales tax collections. This estimate assumes that the City sales tax revenue generated from a swim event with 400 attendees at $700, (400 x $1.75 = $700). Theoretically, this would cover the cost of water quality testing for the City. The annual water quality testing costs could also be recouped by charging a parks usage fee for events at Lake Fayetteville that include a swimming component, such as a triathlon. For example, an event fee of $400 would cover half of the annual testing costs. Two events a year could pay for the entire testing protocol. Page 6 of 7 Other Alternatives The City could pay for a one-time test before a swim event at a minimal cost of $175. This would require sending a sample to Little Rock for testing and it would not generate timely data due to a 10 -to 14 -day turnaround. Additionally, without historical water quality data, the event sponsor would face significant uncertainty and could be deterred from holding the event. Recommendation Staff recommends alternative number two: allow swim events in addition to current recreational activities. The community will gain additional recreational opportunities while increasing the number of parks users and visitors to Fayetteville. This would require developing a protocol for weekly Lake Fayetteville water quality testing during the summer months by utilizing the Noland Treatment Plant lab. The Noland Plant will have the equipment to perform the necessary bacterial water quality tests in the fall of 2009. A testing protocol should be established and implemented during the 2010 summer season. If an unacceptable bacterial count is detected the City could restrict or prohibit water -oriented activities. If water quality tests come back regularly showing unacceptable levels of pollutants or bacteria, the City could do a comprehensive study and watershed master plan for the Lake Fayetteville drainage basin. A long-term strategy could then be developed and implemented to mitigate existing or future contamination. Page 7 of 7 TITLE IX GENERAL REGULATIONS CHAPTER 97: PARKS AND RECREATION ARTICLE I GENERAL PROVISIONS 97.001 DEFINITIONS 3 97.002-97.014 RESERVED 3 ARTICLE II PARK OPERATIONS; ADMINISTRATION AND ENFORCEMENT 97.015 OPERATING HOURS 3 97.016 FEE FOR CITY PARK BALLFIELDS FOR TOURNAMENTS 3 97.017 FEES FOR CITY SWIMMING POOLS 3 97.018 ENFORCEMENT BY DIRECTOR, PARK ATTENDANTS, AND CITY POLICE 3 97.019-97.029 RESERVED 3 ARTICLE III CARE OF PARK PROPERTY 97.030 BUILDINGS AND OTHER PROPERTY 3 97.031 RESTROOMS AND WASHROOMS 3 97.032 REMOVAL OF NATURAL RESOURCES 4 97.033 DAMAGING TREES, SHRUBBERY AND THE LIKE 4 97.034 POLLUTION OF WATER 4 97.035 WILD ANIMALS, BIRDS, FISH, AND THE LIKE 4 97.036 ERECTION OF STRUCTURES 4 97.037 REFUSE AND TRASH 4 97.038-97.049 RESERVED 4 ARTICLE IV TRAFFIC RULES 97.050 COMPLIANCE WITH STATE AND CITY MOTOR VEHICLE LAWS REQUIRED 4 97.051 SPEED OF VEHICLES 4 97.052 PARKING 5 97.053 VEHICLES PROHIBITED AFTER CLOSING HOURS 5 97.054 BICYCLES, MOTORBIKES, SKATEBOARDS AND THE LIKE 5 CD97:1 FAYETTEVILLE CODE OF ORDINANCES TITLE IX GENERAL REGULATIONS 97.055-97.064 RESERVED 5 ARTICLE V RECREATIONAL ACTIVITIES 97.065 BATHING AND SWIMMING; BATHHOUSES 5 97.066 HUNTING AND FIREARMS 5 97.067 PICNIC FACILITIES; DUTY OF PICNICKER 5 97.068 CAMPING PROHIBITED 5 97.069 HORSEBACK RIDING 6 97.070 RECREATIONAL ACTIVITIES AT LAKES FAYETTEVILLE, SEQUOYAH AND WILSON 6 97.071 LAKE FAYETTEVILLE SPECIAL EVENTS WITH SWIMMING 8 97.072 RESERVED 9 ARTICLE VI CONDUCT IN PARKS 97.080 GAMBLING PROHIBITED; RECREATIONAL ACTIVITIES TO TAKE PLACE ONLY IN SUITABLE AREAS 8 97.081 INTOXICATING BEVERAGES 8 97.082 FIRES; FIREWORKS AND EXPLOSIVES 8 97.083 SOLICITING ALMS 8 97.084 ENTERING CLOSED AREAS 8 97.085 GOING ONTO ICE 9 97.086 VENDING AND PEDDLING 9 97.087 ADVERTISING PROHIBITED 9 97.088 SIGNS PROHIBITED 9 97.089-97.998 RESERVED 9 97.999 PENALTY 9 CD97:2 FAYETTEVILLE CODE OF ORDINANCES TITLE IX GENERAL REGULATIONS CHAPTER 97: PARKS AND RECREATION ARTICLE I GENERAL PROVISIONS 97.001 Definitions For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. City. The City of Fayetteville, Arkansas. Director. A person immediately in charge of any park area and its activities, and to whom all park attendants of such area are responsible. Park. A park, reservation, playground, beach, recreation center or any other area in the city, owned or used by the city, and devoted to active or passive recreation. Person. Any person, firm, partnership, association, corporation, company, or organization of any kind. Vehicle. Any wheeled conveyance, whether motor powered, animal -drawn, or self-propelled and shall include any trailer in tow of any size, kind or description. Exception is made for baby carriages and vehicles in the service of the city parks. (Code 1965, .17-A-1; Ord. No. 1594, 4-1-68; Code 1991, §97.001) (Code 1965, .17A-2; Ord. No. 1594, 4-1-68; Code 1991, §97.002) 97.002-97.014 Reserved ARTICLE II PARK OPERATIONS; ADMINISTRATION AND ENFORCEMENT 97.015 Operating Hours Except for unusual and unforseen emergencies, city parks shall be open to the public every day of the year from daylight until 11:00 p.m. Any section or part of any park may be declared closed to the public by the city or its duly authorized representative at any time and for any interval of time. (Code 1965, .17A-32; Ord. No. 1594, 4-1-68; Code 1991, §97.015) 97.031 Restrooms And Washrooms CD97:3 97.016 Fee For City Park Ballfields For Tournaments (A) For the use of city park ballfields for tournaments, the mayor or his/her designee shall establish fees to be charged to defray the costs of maintenance, trash pickup and removal, equipment use, water, and electricity. (B) The sponsors of any tournament shall arrange for all necessary umpires. Upon conclusion of each tournament, the sponsors shall restore each field to the same condition it was in prior to the tournament. (Code 1965, .2-100; Ord. No. 2714, 4-7-81; Ord. No. 4115, 8-18-98; Code 1991, §97.016) Cross reference(s)--Penalty, .97.999. 97.017 Fees For City Swimming Pools Upon the recommendation of the Parks and Recreation Advisory Board, the mayor, or his/her designee, shall establish and make periodic adjustments to the schedule of fees charged for the use of city swimming pools. (Ord. No. 4371, 2-19-02; Code 1991, §97.017) 97.018 Enforcement By Director, Park Attendants, And City Police The director, park attendants and city police shall in connection with their official duties diligently enforce the provisions of this chapter. (Code 1965, 17A-33; Ord. No. 1594, 4-1-68; Code 1991, §97.018) 97.019-97.029 Reserved ARTICLE III CARE OF PARK PROPERTY 97.030 Buildings And Other Property No person in a park shall wilfully mark, deface, disfigure, injure or tamper with any buildings, monuments, bridges, tables, benches, fireplaces, signs, public utilities or other structures or equipment, facilities, or park property or appurtenances whatsoever, either real or personal. (Code 1965, .17A-3; Ord. No. 1594, 4-1-68; Code 1991, §97.030) Cross reference(s)--Penalty, .97.999. No person in a park shall fail to cooperate in FAYETTEVILLE CODE OF ORDINANCES TITLE IX GENERAL REGULATIONS maintaining restrooms and washrooms in a neat and sanitary condition. No person over the age of six years shall use the restrooms and washrooms designated for the opposite sex. (Code 1965, .17A-4; Ord. No. 1594, 4-1-68; Code 1991, §97.031) Cross reference(s)--Penalty, .97.999. 97.032 Removal Of Natural Resources No person in a park shall dig, or remove any sand, whether submerged or not, or any soil, rock, stones, trees, shrubs or plants, down timber or other wood or materials, or make any excavation by tool, equipment, blasting, or other means or agency, except on special written permit obtained from the city. (Code 1965, .17A-5; Ord. No. 1594, 4-1-68; Code 1991, §97.032) Cross reference(s)--Penalty, .97.999. 97.033 Damaging Trees, Shrubbery And The Like No person in a park shall damage, cut, climb, carve, injure, transplant or remove any tree, flower, or plant. Nor shall any person attach any rope, wire, or other contrivance to any tree or plant or in any other way injure or impair the natural beauty or usefulness of any park area. (Code 1965, .17A-7; Ord. No. 1594, 4-1-68; Code 1991, §97.033) Cross reference(s)--Penalty, .97.999. 97.034 Pollution Of Water No person in a park shall throw, discharge, or otherwise place or cause to be placed in the waters of any fountain, pond, lake, stream, or other body of water in or adjacent to any park or any tributary, stream, storm sewer, or drain flowing into such waters, any substance which will or may result in the pollution of said waters. (Code 1965, .17A-9; Ord. No. No. 1594, 4-1-68; Code 1991, §97.034) Cross reference(s)--Penalty, .97.999. 97.035 Wild Animals, Birds, Fish, And The Like No person in a park shall hunt, molest, harm, frighten, poison, kill, trap or remove any animal, reptile, fish, or bird; nor remove the eggs, nest or young of any wild animal, fish, reptile, or bird. (Code 1965, .17A-8; Ord. No. No. 1594, 4-1-68; Code 1991, §97.035) Cross reference(s)--Penalty, .97.999. 97.036 Erection Of Structures No person in a park shall construct or erect any building or structure of whatever kind, whether CD97:4 permanent or temporary in character, or run or string any public service utility into, upon, or across such lands, except on special written permit obtained from the city. (Code 1965, .17A-6; Ord. No. No. 1594, 4-1-68; Code 1991, §97.036) Cross reference(s)--Penalty, .97.999. 97.037 Refuse And Trash No person in a park shall have brought into a park any refuse or other trash. Nor shall any refuse or other trash be left anywhere on the grounds thereof, but shall be placed in proper receptacles. Where such receptacles are not so provided, all such rubbish or waste shall be carried away from the park by the person responsible for its presence and properly disposed of elsewhere. (Code 1965, .17A-10; Ord. No. 1594, 4-1-68; Code 1991, §97.037) Cross reference(s)--Penalty, .97.999. 97.038-97.049 Reserved ARTICLE IV TRAFFIC RULES 97.050 Compliance With State And City Motor Vehicle Laws Required No person in a park shall fail to comply with all applicable provisions of the state motor vehicle traffic laws in regard to equipment and operation of vehicles together with such applicable regulations as are contained in this chapter and Title VII of this Code of Ordinances. (Code 1965, .17A-11; Ord. No. 1594, 4-1-68; Code 1991, §97.050) Cross reference(s)--Penalty, .97.999; Title VII, Traffic Code. 97.051 Speed Of Vehicles No person in a park shall ride or drive a vehicle at a rate of speed exceeding 10 miles per hour, except upon such roads as the city may designate, by posted signs, for speedier travel. (Code 1965, .17A-12; Ord. No. No. 1594, 4-1-68; Code 1991, §97.051) Cross reference(s)--Penalty, .97.999. FAYETTEVILLE CODE OF ORDINANCES TITLE IX GENERAL REGULATIONS 97.052 Parking No person in a park shall park a vehicle in other than an established or designated parking area, and such use shall also be in accordance with the provisions of Chapter 72 of this Code of Ordinances. (Code 1965, .17A-13; Ord. No. No. 1594, 4-1-68; Code 1991, §97.052) Cross reference(s)--Penalty, .97.999; Ch. 72, Parking Regulations. 97.053 Vehicles Prohibited After Closing Hours No person in a park shall enter, operate, park, leave or abandon a vehicle within a park after the closing hour of 11:00 p.m. (Code 1965, .17A-14; Ord. No. 1594, 4-1-68; Code 1991, §97.053) Cross reference(s)--Penalty, .97.999. 97.054 Bicycles, Motorbikes, Skateboards And The Like No person in a park shall ride, drive, operate or push a bicycle, motorbike, scooter, skateboard, roller skates and the like on other than a paved vehicular road, path, or course designated for that purpose. (Code 1965, .17A-15; Ord. No. 1594, 4-1-68; Code 1991, §97.054) Cross reference(s)--Penalty, .97.999. 97.055-97.064 Reserved ARTICLE V RECREATIONAL ACTIVITIES 97.065 Bathing And Swimming; Bathhouses (A) No person in a park shall swim, bathe, or wade in any waters or waterways in any park, except in such waters as are provided therefore and except during such hours of the day as shall be designated by the city. Nor shall any person frequent any waters or places customarily designated for the purpose of swimming or bathing, or congregate thereat when such activity is prohibited by the city upon a finding that such use of the water would be dangerous or otherwise inadvisable. Groups wishing to have a special event at Lake Fayetteville that includes swimming shall obtain a special use permit from the City Parks and Recreations CD97:5 staff, see section 97.071. (B) No person in a park shall dress or undress in any vehicle, toilet or other place, except in such bathing houses or structures as may be provided for that purpose. (Code 1965, .17A-17; Ord. No. 1594, 4-1-68; Code 1991, §97.065) Cross reference(s)--Penalty, .97.999. 97.066 Hunting And Firearms No person in a park shall hunt, trap or pursue wildlife at any time; provided that the trapping of muskrats or other burrowing animals may be permitted on city reservoirs upon approval of the mayor for the protection of earthen dams. No person shall use, carry, or possess firearms of any description or air rifles, spring guns, slings, traps, or other weapons or devices potentially inimical to wildlife and dangerous to human safety. Bows and arrows will be permitted on archery ranges so designated and supervised by the city. (Code 1965, .17A-18; Ord. No. 1594, 4-1-68; Ord. No. 1963, 11-20-73; Code 1991, §97.066) Cross reference(s)--Penalty, .97.999. 97.067 Picnic Facilities; Duty Of Picnicker (A) No person in a park shall picnic or lunch in a place other than those designated for that purpose, or use any portion of the picnic areas, picnic facilities, structures, or park recreational facilities to the exclusion of other persons; nor shall any person use such areas and facilities for an unreasonable time if the facilities are crowded. Use of individual fireplaces, tables, benches, and recreational facilities will generally follow the rule of "first come, first served". (B) No person in a park shall leave a picnic area before the fire is completely extinguished and before all trash in the nature of boxes, cans, bottles, garbage and other refuse is placed in the disposal receptacles where provided. Where no such trash receptacles are available, the refuse and trash shall be carried away from the park area by the picnicker to be properly disposed of elsewhere. (Code 1965, .17A-19; Ord. No. 1594, 4-1-68; Code 1991, §97.067) Cross reference(s)--Penalty, .97.999. 97.068 Camping Prohibited FAYETTEVILLE CODE OF ORDINANCES TITLE IX GENERAL REGULATIONS No person in a park shall set up or use tents, shacks, or any other temporary shelter for the purpose of overnight camping, nor shall any person bring in or leave in a city park after closing hours any structure or vehicle to be used or that could be used for such purpose, such as house trailer, camp trailer, camp wagon or the like. (Code 1965, .17A-20; Ord. No. 1594, 4-1-68; Code 1991, §97.068) Cross reference(s)--Penalty, .97.999. 97.069 Horseback Riding No person in a park shall ride a horse except in Combs Park or on designated bridle trails. Where permitted, horses shall be thoroughly broken and properly restrained and ridden with due care, and shall not be allowed to graze or go unattended, nor shall they be hitched to any rock, tree, or shrub. (Code 1965, .17A-22; Ord. No. 1594, 4-1-68; Code 1991, §97.069) Cross reference(s)--Penalty, .97.999. 97.070 Recreational Activities At Lakes Fayetteville, Sequoyah And Wilson (A) Hours. Lake Fayetteville, Lake Sequoyah, and Lake Wilson shall be open to the general public throughout the year from sunrise to sunset daily and shall be closed each day from sunset to sunrise; provided, each lake shall be closed Thanksgiving Day. The boat docks shall be closed on December 24th and shall remain closed through January 14th. (B) Permits for fishing and boating. (1) Permits: (a) Season boating and fishing permit (65 and older) $40.00 (b) Season boating and fishing permit (16-64) $50.00 (c) Daily boating and fishing permit (65 and older) $5.00 (d) Daily boating and fishing permit (16-64) $6.00 (e) Season fishing/use permit (65 and older) $20.00 (f) Season fishing/use permit (16-64) $30.00 CD97:6 (9) (h) Daily fishing/use permit (16-64) $3.00 Daily fishing/use permit (65 and older) $2.00 (i) (1) Daily fishing/use permit (under 16 with permitted adult) Free Daily Non -motorized Boating (canoes, inflatables, kayaks, paddle boats and sailboats) $ 3.00 (k) Season Non -motorized Boating (per patron, non- transferable) $20.00 (2) Miscellaneous. (a) Each person 16 years of age or older is required to purchase a fishing/use permit for fishing on each lake or any stream within the city owned lake property. (b) A boating permit applies to the boat rather than the occupants thereof; however, all occupants of a boat, 16 years of age or older must purchase a fishing/use permit. Daily permits are valid only for use on the date of purchase. (c) Juveniles and their supervisors shall be exempt from the boating and fishing permit fee if they are part of a Washington County government rehabilitation program approved by the Director of the Fayetteville Parks and Recreation Department for the location, date and time of lake access. (C) Boat docking. Boat docking shall be permitted at the boat docks at Lake Sequoyah and Lake Fayetteville on a space available basis to season boating and fishing permit holders for the following per boat annual fees: (1) Lake Fayetteville (a) City resident (b) Non-resident (2) Lake Sequoyah $250.00 $325.00 $100.00 (D) Fishing. All fishing shall be done only from the lake bank or boat. No wading, FAYETTEVILLE CODE OF ORDINANCES TITLE IX GENERAL REGULATIONS swimming, or belly boats shall be permitted. Arkansas Game and Fish regulations shall control the number and size of fish which may be caught, however, the Fayetteville Parks and Recreation Department may provide additional requirements necessary to manage the fish population. All persons should check with the boat dock operator before fishing. It shall be unlawful for any person fishing to use trot lines, set lines, limb lines, cast nets, yo-yo's or jug fishing. (E) Boating. A boating permit for each boat must be purchased before its use on the lake. All boats must be docked at the boat landing at lake closing time. No boats except those used by lake employees will be docked at any other location on the lake. Boating may be closed to the public by the Parks and Recreation Department during a special event that includes swimming. (F) Place of entry. All persons are warned to enter the lake for boating or fishing only through the entrance at the lake office. Persons entering the lake property from any other location shall be considered trespassing and subject to prosecution. (G) Use of motors on boats. (1) In the event that motors are used on boats, the boats shall be operated in such a manner that they will not endanger other boats or the occupants thereof and shall not be operated in such a manner as to create heavy waves causing undue erosion of the shoreline. (2) No boats shall be permitted within 500 feet of the spillway of Lake Sequoyah. (3) No houseboats, water skiing, or jet skis allowed. Speeding and boat racing is not permitted and each outboard motor operator is cautioned to operate his motor in a safe and cautious manner. Failure to abide by this requirement will cause loss of boating permit. The dock operator shall revoke the boating permit of any boat which in his judgment is unsafe, overloaded, or operated in a careless manner. (4) All state laws governing boats must be complied with before using a boat on any city lake. Facilities for docking or landing of boats will be provided, however, the city will not be responsible for any damage or theft of boats, motors or equipment left in boats at docks. CD97:7 (H) Picnicking or other recreational activities. Picnicking is permitted on any part of Lake Fayetteville, Lake Sequoyah, or Lake Wilson or land surrounding said lakes, except within restricted nature areas, which are controlled by the city. Overnight camping is allowed only by special group permit. (1) Committing nuisances. No person shall commit any nuisance while on Lake Fayetteville, Lake Sequoyah, and Lake Wilson or any of the land surrounding the lakes belonging to the city, nor shall any trash or other materials be thrown into the lakes or left about the shore line or on the premises of any lake. (J) Fishing and boating prohibited near intake tower. No one shall climb upon, enter, or fish from the intake towers of the lakes. (K) Fishing on stream below dam. State laws governing fishing below dams shall be applicable on city property. Fishing permits are required to fish in the stream on city property below the dams. (L) Firearms and hunting. No firearms, hunting or trapping will be permitted on city owned property at any time. (M) Use of motor vehicles. No person at Lake Fayetteville, Lake Sequoyah, or Lake Wilson shall drive a motor vehicle or ride a motorcycle, ATV or bicycle on other than a paved vehicular road or path designated for that purpose. (N) Revoking permits. The city shall have the right to revoke any permit issued under this section if it is determined that the permittee willfully violated any of the provisions of this section. When a permit is revoked, there will be no refunds. (Code 1965, .13-12; Ord. No. 2274, 9-7-76; Ord. No. 2903, 3-1-83; Ord. No. 3164, 1-21-86; Ord. No. 3203, 8-5-86; Ord. No. 3437, 7-5-89; Ord. No. 3533, 2-19-91; Ord. No. 4168, 6-1-99; Code 1991, §97.070; Ord. 4707, 06-07-05; Ord. No. 4811, 12-20-05; Ord. 5139, 5-6-08; Ord. 5229, 3-17-09) Cross reference(s)--Penalty, .97.999. 97.071 Lake Fayetteville Special Use Permit for Events that Include a Swimming Component A. Special events that include swimming. Special events that include a swimming component, such as a triathlon, may be permitted at Lake FAYETTEVILLE CODE OF ORDINANCES TITLE IX GENERAL REGULATIONS Fayetteville with a special use permit issued by the Director of the City Parks and Recreation Department. Such issuance will be at the sole discretion of the Director and should comply with the following: (1) A special event permit shall be processed through the City Parks and Recreation Department at least 90 days prior to the event. (2) A water testing fee of $200 and a special event fee in an amount sufficient to cover all City costs to administer the event shall be charged to the event organizer for the use of the Lake Fayetteville Park space and facilities. A further security deposit to ensure complete clean up or repair of any damage may be required. The Director may require an event organizer to obtain sufficient liability insurance and take measures to increase swimmers' safety. (3) The City does not warrant the safety or cleanliness of any lake for swimmers. Event organizers shall provide notice of the inherent danger of swimming in the lake to all persons requesting to swim and shall obtain waivers of liability and responsibility fro the City of Fayetteville from all participants. (4) The City of Fayetteville reserves the right to allow swimming only in designated areas during the event and prohibit boating in these areas. (5) The City of Fayetteville reserves the right to cancel previously approved special events due to unacceptable water quality, inclement weather or other valid reason. 97.072-97.079 Reserved ARTICLE VI CONDUCT IN PARKS 97.080 Gambling Prohibited; Recreational Activities To Take Place Only In Suitable Areas No person in a park shall gamble, or participate in, or abet any game of chance. Nor shall any person take part in or abet the playing of other forms of recreation except in areas set apart for or conducive to the particular form of recreation. (Code 1965, .17A-21; Ord. No. 1594, 4-1-68; Code 1991, §97.080) CD97:8 Cross reference(s)--Penalty, .97.999. 97.081 Intoxicating Beverages (a) No person in a park shall bring into or consume alcoholic beverages within a city park, nor shall any person enter a park when under the influence of intoxicating beverages. (b) Notwithstanding the above prohibition, the Botanical Garden Society of the Ozarks may allow alcoholic beverages to be served on the premises they have leased within the Lake Fayetteville park area for fundraisers, wedding receptions and other special events as long as they fully comply with all Alcohol Beverage Control requirements. (Code 1965, .17A-23; Ord. No. 1594, 4-1-68; Code 1991, §97.081; Ord. No. 4865, 05-16-06) Cross reference(s)--Penalty, .97.999. 97.082 Fires; Fireworks And Explosives (A) No person in a park shall build or attempt to build a fire except in fireplaces or facilities so designed for such use, nor leave any fire unattended. No person shall drop, throw, or otherwise scatter lighted matches, burning cigarettes, or cigars, tobacco papers or other inflammable material within any park area or on any highway, road or street abutting or contiguous thereto. (B) No person in a park shall bring in, explode or cause to be exploded, discharge or burn any firecrackers, torpedoes, skyrockets, roman candles or other fireworks, explosives or inflammable materials without having first obtained prior written consent pursuant to the requirements of.94.04. (Code 1965, ..17A-24, 17A-26; Ord. No. 1594, 4-1-68; Code 1991, §97.082) Cross reference(s)--Penalty, .97.999, Sale and use of fireworks, .94.04(8). 97.083 Soliciting Alms No person in a park shall solicit alms or contributions for any purpose, whether public or private. (Code 1965, .17A-25; Ord. No. 1594, 4-1-68; Code 1991, §97.083) Cross reference(s)--Penalty, .97.999. 97.084 Entering Closed Areas No person in a park shall enter an area posted as FAYETTEVILLE CODE OF ORDINANCES TITLE IX GENERAL REGULATIONS "Closed to the Public", nor shall any person use, or abet the use of, any area in violation of posted notices. (Code 1965, .17A-27; Ord. No. 1594, 4-1-68; Code 1991, §97.084) Cross reference(s)--Penalty, .97.999. 97.085 Going Onto Ice No person in a park shall go onto the ice on any of the waters except such areas as are designated as skating fields, and provided a safety signal is displayed. (Code 1965, .17A-28; Ord. No. 1594, 4-1-68; Code 1991, §97.085) Cross reference(s)--Penalty, .97.999. 97.086 Vending And Peddling No person in a park shall expose or offer for sale any article or thing, nor shall he station or place any stand, cart, or vehicle for the transportation, sale or display of any such article or thing. Exception is here made as to any regularly licensed concessionaire acting by and under the authority and regulation of the city and nonprofit groups on an annual basis. (Code 1965, .17A-29; Ord. No. 1594, 4-1-68; Code 1991, §97.086) Cross reference(s)--Penalty, .97.999. 97.087 Advertising Prohibited No person in a park shall announce, advertise, or call the public attention in any way to any article or service for sale or hire. (Code 1965, .17A-30; Ord. No. 1594, 4-1-68; Code 1991, §97.087) Cross reference(s)--Penalty, .97.999. 97.088 Signs Prohibited (A) No person in a park shall paste, glue, tack, or otherwise post any sign, placards, advertisement, or inscription whatsoever, nor shall any person erect or cause to be erected any sign whatsoever on any public CD97:9 lands or highways or roads adjacent to a park, except as set forth herein below. (B) Signs shall be permitted on softball/baseball fences and scoreboards at locations and in sizes designated by the Parks and Recreation Director. Uniform fees shall be charged dependent upon placement and size of the permitted signs. The content of the sign and whether it is commercial or non- commercial may not be considered. Designated spaces shall be sold at the established price on a first come basis. Owner of a sign at a designated location shall have first right to renew before others can purchase the size/location for a new or replacement sign. (Code 1965, .17A-31; Ord. No. 3677, .2, 3-2-93; Code 1991, §97.088) Cross reference(s)--Penalty, .97.999. 97.089-97.998 Reserved 97.999 Penalty (A) Whoever violates any provision of this chapter for which no specific penalty is otherwise provided shall be fined not more than $500.00 or double that sum for each repetition of such offense, or violation; provided, no penalty shall be greater or less than the penalty provided for the same or a similar offense under the laws of the state. If the violation of the chapter is, in its nature, continuous in respect to time, the penalty for allowing the continuation thereof shall not exceed $250.00 for each day the same is unlawfully continued. (6) Any person violating any provision of.97.070 shall be guilty of a misdemeanor and shall be punished by a fine of not more than $500.00. (Code 1965, ..1-5, 13-12; Ord. No. 2128, 7-15-75; Ord. No. 2274, 9-7-76; Ord. No. 2903, 3-1-83; Ord. No. 3164, 1-21-86; Ord. No. 3203, 8-5-86; Code 1991, §97.999) Fayetteville Parks, Recreation and Open Space Programs and Special Events Special Event/Tournament Reservation Form FAYETTEVILLE PARKS 8 RECREATION GENERAL INFORMATION: Organization: Event Description: Authorized Representative: Address: Telephone: (work) (home) (fax) (cell) Email: Outside Vendor Info (please list name, contact information, promoter reporting number, and products and services vendor intends to sell during the event, for each vendor.) FACILITIES REQUESTED FOR TOURNAMENT/SPECIAL EVENT: Dates: Times: Facilities Requested: Maintenance Request: Estimated Number of Participants/Teams: Amount of Participant/Team Entry Fee Amount of Spectator Entry Fee Will this event include participants/teams not currently participating in your league NOTE: Parks and Recreation reserves the right to cancel any program that does not meet established rules and regulations, or when the requesting group is unable or unwilling to adequately perform all required duties and responsibilities related to the event, or for similar cause. Please Fax Request to 479-521-7714 Ball Field Rental Information According to Fayetteville Code of Ordinances 97.016, Fayetteville Parks and Recreation has established fees to defray the costs of maintenance, trash clean up and removal of equipment use, water and electricity. Fayetteville Parks and Recreation has soccer fields at Lewis, Asbell and Walker Parks. Softball fields are available at Lake Fayetteville, Gary Hampton, and Wilson Park. Baseball fields are available at Walker Park and White River Baseball Complex. Fees are as listed below: Rental Fees Softball Gary Hampton Lake Fayetteville Wilson # of Fields (4) (3) (1) Description 300' fields w/ lights 275' fields w/lights Approx. 200' w/lights *Additional $25 for extra fencing for softball fields Daily Rate* Daily Rate w/Lights $85 $115 $85 $115 $40 $60 Soccer # of Fields Description Daily Rate** Asbell (2) 2 Full Size $75 (1) 2 8v8 fields Lewis (4) 4 Fields that make two 8v8 $75 Walker Park (2) Full Size $75 **$75 covers field layout as is; different field layout requires additional $25 fee/per field; Lights are not available on soccer fields. Baseball # of Fields Description Daily Rate*** Daily Rate w/Lights Walker Park (8) Teeball - 12 & Under $40 $60 White River (2) 315' Fields $70 $85 Tennis # of Courts Daily Rate* Daily Rate w/ lights Wilson Park (6) $20 $35 Walker Park (2) $20 $35 What This Fee Includes The Rental Fee includes field preparation for tournaments and/or games; equipment in desired locations; painted/chalked fields; use of restroom facilities; use of concession stand; and use of scoreboards (where available). If score panels are missing or broken, renter is responsible ALL FIELD RENTALS MUST BE PAID IN ADVANCE. Additional Services A renter requests for Parks and Recreation Staff to be on call during the reserved time, a $30 fee is required. An additional $35 fee/hour is required, plus cost of supplies, should the renter request these services due to inclement weather conditions. The supplies include chalk/paint and quick dry. Additional Information For availability of fields and/or to obtain additional information regarding field reservations, contact the following individuals. Youth Softball Kevin Kyzer Recreation Programs Mgr. (479) 444-3471 x 474 Soccer Tiffany Gaulke Recreation Programs Mgr (479) 444-3471 x 369 Adult Softball James Morrow Recreation Programs Mgr (479) 444-3471 x 681 Advertising/Banners in Parks According to City of Fayetteville Ordinances, tournament/special event organizers are not permitted to hang banners, posters, flyers or other printed advertising materials prior to the event. Sponsors are permitted to hang banners or posters in areas pre -approved by Parks and Recreation on the day of the event. Any pre -approved banner may not be displayed until the morning the event begins and must be removed at the completion of the event. Special Events Special Events are permitted in Fayetteville Public Parks, provided the following guidelines are followed: 1. Special Event forms must be completed and submitted to Parks and Recreation no later than 14 days prior to the event. Organizations requesting special events located at Lake Fayetteville that include a swimming component should apply no later than 90 days prior to the event. Events will be reviewed and permitted on a case by case basis based on many issues including, but not limited to: • Park Schedule • Type/Size of Event • Number of participants • Size of Park • Size of Parking Lot/Number of Parking Spaces 2. Events may not be exclusive. Events utilizing public parks must allow any person or resident the ability to participate. 3. Special events located at Lake Fayetteville that include a swimming component shall be subject to the following regulations and determinations: • Special event forms should be submitted to the Parks and Recreation Department no later than 90 days prior to the requested swim event. • A fee of $250 is required to reserve the Lake Fayetteville Park for a special event with a swimming component. An additional security deposit fee to ensure clean up and maintenance may also be required. • The City of Fayetteville may require the event organizer to furnish proof of adequate liability insurance in the amount of $2,000,000. • The City of Fayetteville reserves the right to cancel swim events up until the time of the event due to unacceptable water quality data or other valid reasons, such as inclement weather. • The Parks and Recreation Department shall designate the specific area(s) of the Lake where swimming shall be allowed during the special event and may prohibit boating in this area. • The Parks and Recreation Department may require scuba divers to inspect the swim area prior to the event and remove all dangerous obstacles. • The Parks and Recreation Department may require the presence of safety boats with certified medical personnel during swim events in case of emergency. • The Parks and Recreation Department may require an on-site ambulance to be available for emergency purposes throughout the course of the event. • Any alterations to Lake Fayetteville Park or the Lake will require the approval of the Parks and Recreation Director and shall be paid for by the event organizer. These may include, but shall not be limited to; buoys, underwater debris removal, installation of sand or gravel, etc. • If additional Parks Staff is required to work an event a fee may be charged to recover these costs. • The City of Fayetteville shall not be liable to users employees, agents, invitees, licensee, visitors, or to any other person for injury to person or damage to property on premises cause by the negligence or misconduct of user, its agents, servant or employees, or of any other person entering upon the premises under express or implied invitation by user. The City of Fayetteville does not warrant that Lake Fayetteville is safe or sanitary for any swimming event and affirmatively warns the event organizer and all participants that the lake is inherently dangerous for swimming. No City lifeguard will be on duty. All swimming will be done at swimmers own risk and all must waive any possible claims against the City. The event producers agrees to obtain waivers of liability for all participants before they are allowed to swim and to indemnify an hold harmless the City from any loss, attorney's fees, an expenses or claims arising out of any such damage or injury. The City reserves the right to revoke this application at any time. 4. Fund-raising Events - As stated by City Ordinance, .No person in a park shall expose or offer for sale any article or thing, nor shall he station or place any stand, cart, or vehicle for the transportation, sale or display of any such article or thing. Exception is here made as to any regularly licensed concessionaire acting by and under that authority and regulation of the city and nonprofit groups on an annual basis. (Ordinance 97.086) 5. Events raising money for non-profit organizations must provide a letter from the organizations Executive Director, acknowledging the event and the organizations participation. 6. The size of the event can not exceed the number of parking spaces in the selected park facility. Vehicles can only be parked in designated areas. Overflow parking can only be allowed at special events where Parks, Recreation and Open Space Staff is supervising the event. 7. If there is an exchange of money/registration fee, a facility rental fee will be required for the event sponsor. Each event carries a $200 cleaning deposit that must accompany the Event Request Form. This deposit will be returned provided the park and surrounding parking lots are left clean, free of trash and no damage is done to structures, gardens or parking areas (Ordinance 97.086). 8. According to Fayettevilles Code of Ordinances, tournament/special event organizers are not permitted to hang banners, posters, flyers or other printed advertising materials prior to the event. Sponsors are permitted to hang banners and/or posters in areas pre -approved by the Parks, Recreation and Open Space Department on the day of the event. Any pre -approved banner may not be displayed until the morning the event begins and must be removed at the completion of the event (Ordinance 97.087). 9. No person in a park shall construct or erect any building or structure of whatever kind, whether permanent or temporary in character, or run or string any public service utility into, upon, or across such lands, except on special written permit obtained from the city (Ordinance 97.036). 10. If your event requires a key to a lock being checked out from Fayetteville Parks and Recreation, a $100 security deposit must be submitted. Any key checked out from Fayetteville Parks and Recreation must be turned in on the next business day. Once a key is turned in, the security deposit is returned. 11. Any marking on trails or sidewalks is strictly prohibited. Any painting or marking on athletic fields with out specific permission from Parks and Recreation is also prohibited. 12. Hold Harmless Clause: The City of Fayetteville shall not be liable to users employees, agents, invitees, licensee, visitors, or to any other person for injury to person or damage to property on premises cause by the negligence or misconduct of user, its agents, servant or employees, or of any other person entering upon the premises under express or implied invitation by user. The event producer agrees to indemnify and hold harmless the City from any loss, attorneys fees, and expenses or claims arising out of any such damage or injury. The City reserves the right to revoke this application at any time. As a representative for the group and event requested on this from, I understand the regulations applying to the use of Parks and Recreation facilities. I will assume responsibility for the adherence to these regulations and policies if the request is approved. • The observance of applicable laws and ordinances; • Any stipulations or restrictions of the permit; • Any stipulations or rules outlined in the Special Event Request Form Instructions/Rules; • The applicant assumes all liabilities that may arise Signature of Applicant Date