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HomeMy WebLinkAbout2015-01-12 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION January 12, 2015 2:00 p.m. Fayetteville Town Center 1. Call to Order—Ching Meng II. Welcome new Commissioner Adella Gray and Executive Director Kym Hughes III. Reports A.Approval of the minutes for November and December, 2014 B.Financial Report 1. HMR Revenues—Marilyn Heifner 2. Financial Statements 3. Delinquent tax collection efforts—Kit Williams C.Departmental Reports - 1. Clinton House Museum 2. CVB 3. Town Center a. Town Center budget approval D.Agency Report IV. Old Business V. New Business A Schedule.FOIInservice B. Delta Dental contract amendment C. Resolution to transfer powers of Executive Director to Kym Hughes from Marilyn Heifner VI. Other Business VII. Adjourn ADVERTISING AND PROMOTION COMMISSION SPECIAL MEETING November 14, 2014 Commissioners Present: Ching Mong, Matt Behrend, Tim Freeman, Bobby Ferrell, Matthew Petty, Justin Tenant and Hannah Withers. Commissioner Absent: None Staff Present: Marilyn Heifner, Sandra Bennett, and others The special meeting was called to order at 10:07 a.m. at the Fayetteville Town Center by Chairman Ching Mong. The purpose of the meeting was to vote on having the Chamber as a 4th candidate to interview for Executive Director. Vince Chaddick, attorney for the commission, reviewed the events of the regular meeting held on Monday. The Commission retired to executive session to consider the Chamber application. After reconvening, there was not a vote done in public, therefore, the action was not legal. He suggested that the Commission have their discussion in public to promote transparency and public trust and have their vote in public. Behrend indicated that he felt a continued discussion of exploration of Chamber proposal as the Executive Director to ask more questions and the option of management contract by the Chamber was two separate issues. The Executive Session was to protect private and public employees and promote candor among the members. He recommended having the entire discussion. Withers said Chamber would not be able to advertise and promote as we are currently doing. The accessibility of their website and social media is not at the standard of A & P. The A & P is a big organization with lots of moving pieces and a big staff. As we are going through a transition, we need to try and keep the systems the same to gain staff support. Behrend agreed, but would vote to see how we could merge efforts. He didn't see that we'd get a lot of benefits, but he still had a lot of questions and needed more information in the bucket to make a decision. Tennant said he had hired and fired dozens of people and looked at the potential a candidate brings. He is constantly looking at regional cooperation and would like to investigate the Chamber as a candidate. He would like to bring them in because he hasn't seen enough to discount them. It would be cheap to bring them in and ask more questions. Ferrell opposed the motion and agreed with Tennant. He said the A & P was doing the best we could with the candidates. He said the Commission had no intent in entering into the Executive session to do anything other than our jobs. Freeman said he was in favor of the motion. The Chamber of Commerce is good at what they do. As a quasi-branch of government and managing taxpayer funds, as a Commissioner, he would publically discount the Chamber because they take positions on political issues. The A & P is big enough to operate on their own. Mong said that if the Chamber was to be considered, the A & P would still have an Executive Director. That is not to say that down the road, the Chamber wouldn't be considered. Petty said the Chamber doesn't make the cut that the other candidates do. Heifner review parts of her management discussion letter previously distributed to members. Behrend said regardless of what happens, he would encourage the new Executive Director to work with the Chamber. Mong reiterated for both parties to cooperate for advertising or economic development. He encouraged both to make this town a destination for business travel. Roll Call Vote: Freeman - yes Ferrell - no Behrend - no Petty - yes Withers - yes Tennant - no Mong - yes For motion - 4 votes, Against motion - 3. Moved by Ferrell to adjourn, second Petty. Motion carried. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission ADVERTISING AND PROMOTION COMMISSION SPECIAL MEETING December 1, 2014 Commissioners Present: Ching Mong, Matt Behrend, Tim Freeman, Matthew Petty, Justin Tenant and Hannah Withers. Commissioner Absent: Bobby Ferrell Staff Present: Marilyn Heifner The special meeting was called to order at 2:15 p.m. at the Fayetteville Town Center by Chairman Ching Mong. The purpose of the meeting was to interview Executive Director candidate J. R. Shaw. Vince Chaddick, attorney for the commission said Marilyn Heifner had given proper notice to the press for the meeting. He said, `Since the Commission is interviewing, they could go into executive session, but that doesn't have to be done. If the Commission chooses to go into Executive Session for this candidate, they should follow the same procedure for all candidates." He cautioned the Commission that if they decide to go into Executive Session, a Commissioner should move to go into Executive Session to consider the applicant for Executive Director, should receive a second and should be voted on. When Commission reconvenes, they could: a) Vote in public if a decision is made b) Vote to delay or suspend decision until all candidates are interviewed, or c) Take no action. He cautioned the Commission to talk in Executive Session about only what was announced in the scope of the motion to go into Executive Session. Freeman moved to go into Executive Session to consider the applicant J. R. Shaw for Executive Director, second by Withers. Motion carried. Executive Session with J. R. Shaw. Following Executive Session, moved by Petty, second by Freeman to return to regular meeting. It was announced that there was nothing to report until the Commission interviews the other candidates. Meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission ADVERTISING AND PROMOTION COMMISSION SPECIAL MEETING December 3, 2014 Commissioners Present: Matt Behrend, Bobby Ferrell, Tim Freeman, Matthew Petty, Justin Tenant and Hannah Withers. Commissioner Absent: Ching Mong Staff Present: Marilyn Heifner The special meeting was called to order at 2:00 p.m. at the Fayetteville Town Center by Justin Tennantin the absence of Chairman Mong, who was ill. The purpose of the meeting was to interview Executive Director candidate Gary Pearce. Vince Chaddick, attorney for the commission reminded Commissioners of the elements of an Executive Session. Freeman moved to go into Executive Session to consider the applicant J. R. Shaw for Executive Director, second by Petty. Motion carried. Executive Session with Gary Pearce. Following Executive Session, moved by Tennant, second by Freeman to return to regular meeting. It was announced that there was nothing to report until the Commission interviews the other candidates. Meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A& P Commission ADVERTISING AND PROMOTION COMMISSION SPECIAL MEETING December 6, 2014 Commissioners Present: Bobby Ferrell, Ching Mong, Matthew Petty, Justin Tenant and Hannah Withers. Commissioner Absent: Matt Behrend and Justin Tennant Staff Present: Marilyn Heifner The special meeting was called to order at 2:00 p.m. at the Fayetteville Town Center by Chairman Mong. Behrend and Freeman were out of town on business. The purpose of the meeting was to interview Executive Director candidate Kym Hughes. Vince Chaddick, attorney for the commission announced that he has received a report from Prosecuting Attorney Casey Jones on the results and consequences of the F01 charge. Notice of this meeting has been amended to include discussion of such. Casey Jones concluded his investigation. He appreciated the Commissioners giving sqorn statements voluntarily. He thanked them for their service on the commission and for being good public servants. Jones concluded that there was a violation of the F01; however, he is filing no charges. He recommend an educational session on the nuts and bolts of the F01 by a city representative, such as Kit Williams or his assistant. Chaddick also suggested an inservice from a representative of the newspaper on technical and policy compliance. He suggested that it be put on the January agenda or within 45 days. Withers said the current makeup of the Commission was making strides in working on A & P transparency. Ferrell said he wanted the public to know that Commissioners are volunteers and he asked if Commissioners were oriented on F0L Marilyn said yes they were. Moved by Mong to go into Executive Session to interview Kym Hughes, second by Petty. Motion carried. Interview of Kym Hughes. Moved by Ferrell to go back into regular session, second by Petty. Motion carried. Nothing to report until Commission on Monday to discuss all candidates. Heifner was asked to check backgrounds and references on all candidates. Meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A& P Commission ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING December 8, 2014 Commissioners Present: Matt Behrend, Tim Freeman, Bobby Ferrell, Ching Mong, Matthew Petty, Justin Tenant and Hannah Withers. Commissioner Absent: None Staff Present: Marilyn Heifner, Sandra Bennett and others The meeting was called to order at 2:00 p.m. at the Fayetteville Town Center by Chairman Ching Mong. EXECUTIVE SESSION Petty moved to go into Executive Session to consider potential candidates for the Executive Director position. Second by Freeman. Motion carried. Executive session held. Moved by Tennant, second by Ferrell to return to the regular meeting. Motion carried. Moved by Ferrell, second by Petty to offer the position of Executive Director to Kym Hughes. The following package will be offered pending background check: Salary-$85,000 Health and Dental including prescription card/life/disability Eligible after 60 days Employee paid Family plan available Life-$25,000 policy Simple IRA - A & P match of up to 3% of salary - reviewed annually Eligible after 60 days Vacation - 1 week paid after 1 year 2 weeks paid after 2 years 3 weeks paid after 5 years 4 weeks paid after 10 years Sick Leave - 5 days after 1 year Car Allowance-$300/month Relocation Allowance-$5,000 Motion carried. REPORTS Minutes Ferrell moved to approve October and November regular meeting 2014 minutes. Second by Tennant. Motion carried. Financial Report HMR Revenues Collections for the month of November were $252,717, a 9.19% increase over last year. Year to date increase was 4.02%, $2,521,212. Financial report was not complete by meeting time. Delinquent tax collections Prosecutors report was distributed. Their office collected $5,522.02 in overdue HMR taxes in November. Departmental Reports Clinton House Museum The Museum had 131 visitors in November. The Museum will be featured in Schiffer Publishing's "Christmas at Historic Homes, Vol. 2" CVB Five groups met in Fayetteville in November with economic impact of $659,651. Town Center Annual sales goal of$440,475 has been met. Fountain repairs to tile will begin in December. Igniter had to be replaced in one HVAC unit (for Ozark room). New LED lights for the facility meeting space will be installed in December. The Town Center was again named as Best Wedding Venue by Citiscapes magazine. AGENCY REPORT The Sells Agency(Drew Finkbiner and Greg Harrison) presented the 2015 marketing plan. Moved by Petty, second by Tennant to approve the 2015 media recommendations. Motion carried. OLD BUSINESS None NEW BUSINESS Funding Request - Hogeye Marathon Moved by Ferrell, second by Petty to approve $6,000 to Hogeye Marathon for advertising costs for 2015 race. Motion carried. Commissioners expressed the concern that if this Marathon and the Bentonville races are on the same weekend, Hogeye might consider changing dates. There being no further business, the meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission Advertising and Promotion Commission For month of December 2014 Current Year HMR Collected (2120.0912.4101.00) $ 236,449.00 Prior Year Collected (2120.0912.4101.01) $ 100.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1,298.73 Total Revenues $ 237,847.73 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (4,730.98) Bank of OK Quarterly Fee (2120.9120.5712.00) $ - Town Center Bond Payment (2120.9120.5739.00) $ (62,212.98) 2013 Property Taxes on Town Center (2120.9120.5712.00) $ - Total Expenses $ (66,943.96) Total Check to A&P $ 170,903.77 — This report represents HMR collections through the end of the month. These figures may include past due amounts. City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2014 2011 2012 2012 2013 2013 2014 2014 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $179,546 $205,939 14.70% 211 ,138 2.52% $ 202,477 -4.10% February $158,037 $178,289 12.81% 187,562 5.20% $ 203,022 8.24% March $169,093 $201,015 18.88% 213,526 6.22% $ 213,212 -0.01% April $187,976 $217,840 15.89% 228,865 5.06% $ 230,939 0.01% May $188,149 $203,966 8.41% 228,289 11 .93% $ 236,098 3.42% June $205,700 $222,062 7.95% 218,829 -1 .45% $ 243,770 11 .40% July $205,438 $214,750 4.53% 227,971 5.79% $ 230,624 1.20% August $189,839 $202,624 6.73% 206,873 2.10% $ 215,802 4.32% September $195,427 $215,653 10.35% 226,103 4.85% $ 233,695 3.36% October $214,713 $241,017 12.25% 243,129 0.01% $ 258,857 6.47% November $203,529 $210,335 3.34% 231 ,456 10.04% $ 252,717 9.19% December $202,027 $208,518 3.21% 210,064 0.74% $ 236,549 12.60% Total $ $2,299,473 $2,522,008 9.68% $2,633,805 4.43% $ 2,757,761 4.70% \filename 3:25 PM Fayetteville A & P Commission 01/07/15 Balance Sheet Accrual Basis As of December 31, 2014 Dec 31,14 ASSETS Current Assets Checking/Savings 09500-Cash 10000 -CVB Cash in Register 100.00 10050 -TC Cash on Hand 200.00 10100 -CHM Cash In Register 100.00 10200 -Arvest A&P General#4856 2,328.50 10300 - 1st Security A&P General#8714 195,846.32 10400 - tat Security Fayetteville TC 153,969.09 10500 - 1st Security Clinton House 7,178.53 10600 - 1st Security CVB#8730 23,704.56 10700 -Arvest Payroll Account#4636 14,963.28 Total 09500 -Cash 398,390.28 Total Checking/Savings 398,390.28 Accounts Receivable 11000-Accounts Receivable 1,501.65 Total Accounts Receivable 1,501.65 Other Current Assets 11400- Due From Other Funds 11,752.65 11500- Prepaid Expenses 18,334.12 12100-Inventory Asset 14,480.43 13000-Investments 13100 - Investment Adj.to Market -3,968.63 13000 - Investments-Other 1,821,021.06 Total 13000 - Investments 1,817,052.43 Total Other Current Assets 1,861,619.63 Total Current Assets 2,261,511.56 Other Assets 14500-Capital Assets 15000- Furniture and Fixtures 34,550.01 15100- Equipment 157,795.90 15500-CVB Building 930,569.02 15510-CVB Land 198,621.00 Page 1 3:25 PM Fayetteville A & P Commission 01/07115 Balance Sheet Accrual Basis As of December 31, 2014 Dec 31,14 15600- Building Additions 523,206.15 17300-Accumulated Depreciation -443,305.00 Total 14500 -Capital Assets 1,401,437.08 Total Other Assets 1,401,437.08 TOTAL ASSETS 3,662,948.64 LIABILITIES&EQUITY Liabilities Current Liabilities Accounts Payable 20000 -Accounts Payable 8,130.82 Total Accounts Payable 8,130.82 Other Current Liabilities 23002 -Colonial Life&Acc Ins.Payabl 146.24 24000 - Payroll Liabilities 10,711.93 24500 - Due to Other Funds 4,730.98 24900 - Unearned Revenue 2015 87,278.76 Total Other Current Liabilities 102,867.91 Total Current Liabilities 110,998.73 Total Liabilities 110,998.73 Equity 39005- Fund Balance 3,720,929.91 Net Income -168,980.00 Total Equity 3,551,949.91 TOTAL LIABILITIES&EQUITY 3,662,948.64 Page 2 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 CONSOLIDATED A& P COMMISSION 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel,Motel,Restaurant Taxes 2,611,138 2,611,138 2,717,968 -106,830 208,518 236,449 1,915,283 40200 . PY Hotel,Motel,Restaurant Tax 0 0 39,793 -39,793 0 100 32,870 40600 - Rental Income 440,975 440,975 450,294 -9,319 27,825 92,112 335,628 40700 • 1st Thursday Income 36,000 36,000 18,546 17,454 0 0 21,578 40800 -Other Income 650 650 15,468 -14,818 0 1,397 6,915 40900-Roots Festival 0 0 15,265 0 0 0 0 41000 • Parking Revenue 7,071 7,071 16,937 -9,866 495 0 7,329 41001 - Parking Lease 11,221 11,221 12,831 -1,610 0 250 7,525 41200 -Gift Shop Sales 5,400 5,400 6,320 -920 200 341 5,371 41300 •Visitor Store 38,000 38,000 39,003 -1,003 4,000 6,762 31,170 41400 - Partership Income 0 0 2,275 -2,275 0 0 3,000 41600 -Admission Revenue 11,650 11,650 15,004 -3,354 350 657 10,823 41700 • Health Reimbursement 8,880 8,800 8,843 37 740 776 0 42000 -Special Projects 28,532 28,532 53,956 -25,424 2,374 0 4,300 42600 - Interest Income Investments 11,850 11,850 11,698 152 960 1,299 5,045 42800 • Interest Income Checking 3,600 3,600 2,431 1,169 298 182 3,418 42900 -Visitor Guide Ad Income 40,000 40,000 21,981 18,381 0 0 25,450 43200 - LOTO Income 0 0 5,455 -5,455 0 555 250 98000 -Transfer In 454,465 454,465 165,000 289,465 5,463 0 0 Total Revenue 3,709,432 3,709,352 3,619,066 105,992 251,223 340,881 2,415,954 Cost of Goods 50000 •Cost of Goods 23,000 23,000 18,843 4,157 0 222 2,614 Total COG 23,000 23,000 18,843 4,157 0 222 2,614 Gross Profit 3,686,432 3,686,352 3,600,224 101,834 251,223 340,659 2,413,340 Page 1 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 CONSOLIDATED A& P COMMISSION 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Expenditures 60400 • Bank Service Charges 200 200 0 200 0 0 36 61000 -Signage-Tourism 12,000 12,000 9,145 2,855 1,000 267 10,518 61500 -Credit Card Discounts 9,300 9,300 8,370 930 750 454 7,119 62500 •Advertising&Marketing 401,000 401,000 426,404 -25,404 50,000 109,924 307,630 62600 - Brochures 175,000 175,000 159,530 15,470 10,000 5,273 139,435 62700 -Website Update 35,000 35,000 5,500 29,500 0 500 21,806 63000 •Accounting&Legal Fees 12,000 12,000 1,727 10,273 1,000 380 2,640 63100 -Audit Expense 10,000 10,000 9,000 1,000 0 0 8,550 63300 - Insurance Expense 0 0 0 0 0 0 0 64000 •Office Expense 19,950 19,950 17,152 2,798 1,750 2,897 15,563 64100 -Visitor Store Expense 0 0 2,720 -2,720 0 1,737 13,225 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance-Building&Workers Comp 12,000 12,000 11,480 520 0 0 11,370 65000 - Insurance&Health Benefits 96,756 96,756 93,762 2,994 8,673 8,403 44,710 65500 -408(K)Company Match 17,269 17,269 13,418 3,851 2,133 1,741 9,586 66000 •Car Allowance 3,600 3,600 3,600 0 300 300 2,700 66500 -Telephone Expense I Internet 18,360 18,360 16,827 1,533 1,533 956 10,793 67000 - Postage&Shipping Expense 19,260 19,260 27,650 -8,390 2,500 135 10,569 67100 •Tracking Software 14,295 14,295 4,672 9,623 0 0 0 68100 - Rent 12,000 12,000 12,000 0 0 0 12,000 68400 - Maintenance I Lawn 8,000 8,000 15,792 -7,792 100 12,068 425 68500 • Repairs&Maintenance Expense 139,000 139,000 92,529 46,471 0 5,153 91,838 68600 - Peace Fountain Maintenance 7,500 7,500 2,899 4,601 625 259 5,787 68700 - Linens 27,926 27,926 27,179 747 2,350 4,062 19,124 69500 • Publication&Dues 15,815 15,815 13,608 2,207 0 0 13,728 70000 -Travel I Training Expense 67,148 67,148 58,799 8,349 350 6,285 37,719 70500 -Taxes&Licenses 6,600 6,600 15,573 -8,973 183 1,797 13,106 71000 •Collections Expense 49,648 49,648 55,155 -5,507 4,137 4,731 38,963 Page 2 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 CONSOLIDATED A& P COMMISSION 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 71500-Interest Expense 0 0 44 0 0 0 0 72000 - Payroll Tax Expense 49,075 49,075 45,140 3,935 5,967 5,271 32,759 72500 • Depreciation Expense 20,000 20,000 0 20,000 1,685 0 11,911 73000 -Convention Development 62,750 62,750 51,645 11,105 400 2,268 58,810 76500 -Contract Labor 48,800 48,800 64,560 -15,760 5,120 6,846 37,369 77500 •Salaries Expense 559,957 559,957 553,815 6,142 69,972 66,363 388,966 78000 - Electric Utilities 74,217 74,217 73,341 876 5,918 5,705 56,778 78100 -Gas Utility 11,035 11,035 11,614 -579 1,355 2,092 11,800 78200 •Water Utilitiy 10,601 10,601 10,278 323 892 729 8,208 78500 -Security 4,475 4,475 3,203 1,272 372 22 3,355 78600 -Airport Advertising 7,140 7,140 9,000 -1,860 1,785 0 5,355 78700 • Minor Equipment 174,500 174,500 106,397 68,103 0 129 11,763 78800 -Airport Info Booth 5,200 5,200 3,100 2,100 0 400 4,800 94300 - LOTO Special Project 10,000 10,000 7,381 2,619 0 354 325 95010 • 1st Thursday 32,000 32,000 24,126 7,874 0 50 23,600 95020-Roots Festival 0 0 11,149 0 0 0 0 95000 - Misc.Special Projects-Other 286,750 286,750 899,905 -613,155 2,000 53,711 249,676 96500 •Special Funding 0 0 0 0 0 0 600,000 97000 - Bond Payments-Town Center 669,636 669,636 620,517 49,119 55,803 62,213 506,057 97100 -Trustee Expense 6,000 6,000 4,500 1,500 0 0 3,375 99000 -Transfer Out 454,465 449,002 165,000 289,465 0 0 0 Total Expenditures 3,676,228 3,670,765 3,769,204 -81,784 238,653 373,475 2,863,847 Excess of Revenues over Expenditures 10,204 15,587 -168,980 183,618 12,570 -32,815 -450,507 Page 3 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 FAYETTEVILLE A& P 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel,Motel,Restaurant Taxes 2,611,138 2,611,138 2,717,968 -106,830 208,518 236,449 1,915,283 40200 - PY Hotel,Motel,Restaurant Tax 0 0 39,793 -39,793 0 100 32,870 40600 - Rental Income 0 0 0 0 0 0 0 40700 • tat Thursday Income 0 0 0 0 0 0 0 40800 -Other Income 0 0 8,736 -8,736 0 1,080 51 40900-Roots Festival 0 0 0 0 0 0 0 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 - Parking Lease 0 0 0 0 0 0 0 41200 -Gift Shop Sales 0 0 0 0 0 0 0 41300 •Visitor Store 0 0 0 0 0 0 0 41400 - Partership Income 0 0 0 0 0 0 0 41600 -Admission Revenue 0 0 0 0 0 0 0 41700 • Health Reimbursement 8,880 8,800 8,843 37 740 776 0 42000 -Special Projects 0 0 0 0 0 0 4,000 42600 - Interest Income Investments 11,850 11,850 11,698 152 960 1,299 5,045 42800 • Interest Income Checking 2,000 2,000 1,485 515 166 105 1,923 42900 -Visitor Guide Ad Income 40,000 40,000 21,981 18,381 0 0 1,200 43200 - LOTO Income 0 0 0 0 0 0 0 98000 -Transfer In 0 0 50,000 -50,000 0 0 0 Total Revenue 2,673,868 2,673,788 2,860,504 -186,275 210,384 239,809 1,960,372 Cost of Goods 50000 •Cost of Goods 0 0 0 0 0 0 0 Total COG 0 0 0 0 0 0 0 Gross Profit 2,673,868 2,673,788 2,860,504 -186,275 210,384 239,809 1,960,372 Page 4 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 FAYETTEVILLE A& P 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 36 61000 -Signage-Tourism 12,000 12,000 9,145 2,855 1,000 267 10,518 61500 -Credit Card Discounts 0 0 0 0 0 0 0 62500 •Advertising&Marketing 400,000 400,000 424,822 -24,822 50,000 109,299 307,410 62600 - Brochures 175,000 175,000 159,530 15,470 10,000 5,273 139,435 62700 -Website Update 35,000 35,000 5,500 29,500 0 500 21,806 63000 •Accounting&Legal Fees 12,000 12,000 1,727 10,273 1,000 380 2,640 63100 -Audit Expense 10,000 10,000 9,000 1,000 0 0 8,550 63300 - Insurance Expense 0 0 0 0 0 0 0 64000 •Office Expense 1,000 1,000 1,961 -961 0 45 3,546 64100 -Visitor Store Expense 0 0 0 0 0 0 0 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance-Building&Workers Comp 12,000 12,000 11,480 520 0 0 11,370 65000 - Insurance&Health Benefits 24,570 24,570 24,350 220 2,215 2,058 8,513 65500 -408(K)Company Match 5,129 5,129 4,292 837 641 419 2,786 66000 •Car Allowance 3,600 3,600 3,600 0 300 300 2,700 66500 -Telephone Expense I Internet 0 0 85 -85 0 0 0 67000 - Postage&Shipping Expense 19,000 19,000 26,525 -7,525 2,500 89 10,279 67100 •Tracking Software 0 0 0 0 0 0 0 68100 Rent 0 0 0 0 0 0 0 68400 - Maintenance I Lawn 7,500 7,500 15,217 -7,717 0 12,068 0 68500 • Repairs&Maintenance Expense 75,000 75,000 11,984 63,016 6,250 0 42,452 68600 - Peace Fountain Maintenance 7,500 7,500 2,899 4,601 625 259 5,048 68700 - Linens 0 0 77 -77 0 0 0 69500 • Publication&Dues 13,965 13,965 12,844 1,121 0 0 10,610 70000 -Travel I Training Expense 13,095 13,095 5,796 7,299 0 2,562 7,691 70500 -Taxes&Licenses 0 0 2,391 -2,391 0 0 619 71000 •Collections Expense 49,648 49,648 55,155 -5,507 4,137 4,731 38,963 Page 5 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 FAYETTEVILLE A& P 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 71500-Interest Expense 44 0 72000 - Payroll Tax Expense 13,886 13,886 13,101 785 1,742 1,069 8,508 72500 • Depreciation Expense 20,000 20,000 0 20,000 1,685 0 11,911 73000 -Convention Development 0 0 35 -35 0 0 0 76500 -Contract Labor 0 0 5,088 -5,088 0 0 0 77500 •Salaries Expense 173,580 173,580 162,002 11,578 21,780 13,671 118,569 78000 - Electric Utilities 0 0 0 0 0 0 0 78100 -Gas Utility 0 0 0 0 0 0 0 78200 •Water Utilitiy 0 0 0 0 0 0 0 78500 -Security 0 0 0 0 0 0 0 78600 -Airport Advertising 7,140 7,140 9,000 -1,860 1,785 0 5,355 78700 • Minor Equipment 165,000 165,000 106,006 58,994 0 0 8,550 78800 -Airport Info Booth 5,200 5,200 3,100 2,100 0 400 4,800 94300 - LOTO Special Project 10,000 10,000 354 9,646 0 354 325 95010 • 1st Thursday 0 0 2,200 -2,200 0 0 459 95020-Roots Festival 0 0 0 0 0 0 0 95000 - Misc.Special Projects-Other 262,750 262,750 822,427 -559,677 0 51,767 217,574 96500 •Special Funding 0 0 0 0 0 0 600,000 97000 - Bond Payments-Town Center 669,636 669,636 620,517 49,119 55,803 62,213 506,057 97100 -Trustee Expense 6,000 6,000 4,500 1,500 0 0 3,375 99000 -Transfer Out 454,465 449,002 115,000 339,465 0 0 0 Total Expenditures 2,663,664 2,658,201 2,651,753 11,955 161,463 267,725 2,120,454 Excess of Revenues over Expenditures 10,204 15,587 208,752 -198,230 48,921 -27,915 -160,083 Page 6 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 CLINTON HOUSE 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 40200 - PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 40600 - Rental Income 500 500 0 500 0 0 450 40700 • tat Thursday Income 0 0 0 0 0 0 0 40800 -Other Income 650 650 460 190 0 10 2,006 40900-Roots Festival 0 0 0 0 0 0 0 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 - Parking Lease 0 0 0 0 0 0 0 41200 -Gift Shop Sales 5,400 5,400 6,320 -920 200 341 5,371 41300 •Visitor Store 0 0 0 0 0 0 0 41400 - Partership Income 0 0 0 0 0 0 0 41600 -Admission Revenue 11,650 11,650 15,004 -3,354 350 657 10,823 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 -Special Projects 0 0 0 0 0 0 0 42600 - Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 150 150 69 81 12 4 111 42900 -Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 - LOTO Income 0 0 0 0 0 0 0 98000 -Transfer In 81,777 81,777 15,000 66,777 5,463 0 0 Total Revenue 100,127 100,127 36,852 63,275 6,025 1,013 18,760 Cost of Goods 50000 •Cost of Goods 5,000 5,000 3,285 0 0 0 2,614 Total COG 5,000 5,000 3,285 0 0 0 2,614 Gross Profit 95,127 95,127 33,567 63,275 6,025 1,013 16,146 Page 7 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 CLINTON HOUSE 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 61000 -Signage-Tourism 0 0 0 0 0 0 0 61500 -Credit Card Discounts 1,200 1,200 703 497 100 41 869 62500 •Advertising&Marketing 0 0 0 0 0 0 0 62600 - Brochures 0 0 0 0 0 0 0 62700 -Website Update 0 0 0 0 0 0 0 63000 •Accounting&Legal Fees 0 0 0 0 0 0 0 63100 -Audit Expense 0 0 0 0 0 0 0 63300 - Insurance Expense 0 0 0 0 0 0 0 64000 •Office Expense 3,550 3,550 3,584 -34 300 1,095 2,284 64100 -Visitor Store Expense 0 0 0 0 0 0 0 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance-Building&Workers Comp 0 0 0 0 0 0 0 65000 - Insurance&Health Benefits 8,022 8,022 8,648 -626 718 1,168 4,570 65500 -408(K)Company Match 1,172 1,172 1,173 -1 149 149 801 66000 •Car Allowance 0 0 0 0 0 0 0 66500 -Telephone Expense I Internet 1,638 1,638 1,259 379 140 105 1,033 67000 - Postage&Shipping Expense 0 0 0 0 0 0 0 67100 •Tracking Software 0 0 0 0 0 0 0 68100 - Rent 12,000 12,000 12,000 0 0 0 12,000 68400 - Maintenance I Lawn 500 500 575 -75 100 0 425 68500 • Repairs&Maintenance Expense 1,500 1,500 162 1,338 0 0 90 68600 - Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 - Linens 0 0 0 0 0 0 0 69500 • Publication&Dues 200 200 210 -10 0 0 430 70000 -Travel I Training Expense 3,000 3,000 821 2,179 0 363 1,732 70500 -Taxes&Licenses 1,200 1,200 561 639 100 57 246 71000 •Collections Expense 0 0 0 0 0 0 0 Page 8 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 CLINTON HOUSE 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 71500-Interest Expense 72000 - Payroll Tax Expense 4,044 4,044 3,135 909 558 380 2,329 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 -Convention Development 0 0 1,083 -1,083 0 56 0 76500 -Contract Labor 11,400 11,400 9,350 2,050 2,000 1,560 4,679 77500 •Salaries Expense 39,095 39,095 39,095 0 4,973 4,964 26,709 78000 - Electric Utilities 1,408 1,408 1,175 233 100 157 1,009 78100 -Gas Utility 1,232 1,232 878 354 138 140 847 78200 •Water Utilitiy 1,691 1,691 1,395 296 45 42 1,359 78500 -Security 275 275 263 12 22 22 175 78600 -Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 2,000 2,000 129 1,871 0 129 1,171 78800 -Airport Info Booth 0 0 0 0 0 0 0 94300 - LOTO Special Project 0 0 0 0 0 0 0 95010 . 1 at Thursday 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 95000 - Misc.Special Projects-Other 0 0 1,306 -1,306 0 0 1,840 96500 •Special Funding 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 0 0 0 0 0 0 0 97100 -Trustee Expense 0 0 0 0 0 0 0 99000 -Transfer Out 0 0 0 0 0 0 0 Total Expenditures 95,127 95,127 87,505 7,622 9,443 10,427 64,599 Excess of Revenues over Expenditures 0 0 -53,937 55,653 -3,418 -9,414 -48,453 0 Page 9 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 TOWN CENTER 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 40200 - PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 40600 - Rental Income 440,475 440,475 450,294 -9,819 27,825 92,112 335,178 40700 • tat Thursday Income 0 0 0 0 0 0 0 40800 -Other Income 0 0 3,177 -3,177 0 150 0 40900-Roots Festival 0 0 15,265 0 0 0 0 41000 • Parking Revenue 7,071 7,071 16,937 -9,866 495 0 7,329 41001 - Parking Lease 11,221 11,221 12,831 -1,610 0 250 7,525 41200 -Gift Shop Sales 0 0 0 0 0 0 0 41300 •Visitor Store 0 0 0 0 0 0 0 41400 - Partership Income 0 0 0 0 0 0 0 41600 -Admission Revenue 0 0 0 0 0 0 0 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 -Special Projects 28,532 28,532 53,956 -25,424 2,374 0 0 42600 - Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 1,200 1,200 722 478 100 54 1,127 42900 -Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 - LOTO Income 0 0 0 0 0 0 0 98000 -Transfer In 0 0 0 0 0 0 0 Total Revenue 488,499 488,499 553,180 -49,416 30,794 92,567 351,158 Cost of Goods 50000 •Cost of Goods 0 0 0 0 0 0 0 Total COG 0 0 0 0 0 0 0 Gross Profit 488,499 488,499 553,180 -49,416 30,794 92,567 351,158 Page 10 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 TOWN CENTER 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 61000 -Signage-Tourism 0 0 0 0 0 0 0 61500 -Credit Card Discounts 5,400 5,400 5,814 -414 450 229 4,449 62500 •Advertising&Marketing 1,000 1,000 0 1,000 0 0 0 62600 - Brochures 0 0 0 0 0 0 0 62700 -Website Update 0 0 0 0 0 0 0 63000 •Accounting&Legal Fees 0 0 0 0 0 0 0 63100 -Audit Expense 0 0 0 0 0 0 0 63300 - Insurance Expense 0 0 0 0 0 0 0 64000 •Office Expense 5,400 5,400 6,040 -640 450 1,360 5,363 64100 -Visitor Store Expense 0 0 0 0 0 0 0 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance-Building&Workers Comp 0 0 0 0 0 0 0 65000 - Insurance&Health Benefits 32,088 32,088 28,626 3,462 2,872 2,504 13,361 65500 -408(K)Company Match 5,720 5,720 4,043 1,677 693 513 2,582 66000 •Car Allowance 0 0 0 0 0 0 0 66500 -Telephone Expense I Internet 7,410 7,410 7,419 -9 617 401 5,542 67000 - Postage&Shipping Expense 260 260 690 -430 0 0 182 67100 •Tracking Software 0 0 0 0 0 0 0 68100 - Rent 0 0 0 0 0 0 0 68400 - Maintenance I Lawn 0 0 0 0 0 0 0 68500 • Repairs&Maintenance Expense 60,000 60,000 78,549 -18,549 5,000 5,022 47,245 68600 - Peace Fountain Maintenance 0 0 0 0 0 0 739 68700 - Linens 27,926 27,926 27,102 824 2,350 4,062 19,124 69500 • Publication&Dues 150 150 0 150 0 0 1,250 70000 -Travel I Training Expense 5,000 5,000 9,240 -4,240 0 0 2,703 70500 -Taxes&Licenses 5,000 5,000 8,505 -3,505 83 892 9,902 71000 •Collections Expense 0 0 0 0 0 0 0 Page 11 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 TOWN CENTER 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 71500-Interest Expense 72000 - Payroll Tax Expense 16,041 16,041 14,301 1,740 1,895 1,798 9,299 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 -Convention Development 0 0 0 0 0 0 0 76500 -Contract Labor 37,400 37,400 48,715 -11,315 3,120 5,286 32,313 77500 •Salaries Expense 166,207 166,207 175,457 -9,250 21,061 22,479 104,487 78000 - Electric Utilities 67,384 67,384 66,281 1,103 5,418 4,965 51,692 78100 -Gas Utility 9,803 9,803 10,736 -933 1,217 1,952 10,953 78200 •Water Utilitiy 8,110 8,110 8,255 -145 782 639 6,345 78500 -Security 4,200 4,200 2,820 1,380 350 0 3,180 78600 -Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 0 0 0 0 0 0 0 78800 -Airport Info Booth 0 0 0 0 0 0 0 94300 - LOTO Special Project 0 0 0 0 0 0 0 95010 . 1 at Thursday 0 0 240 -240 0 0 0 95020-Roots Festival 0 0 11,149 0 0 0 0 95000 - Misc.Special Projects-Other 24,000 24,000 75,119 -51,119 2,000 1,944 30,217 96500 •Special Funding 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 0 0 0 0 0 0 0 97100 -Trustee Expense 0 0 0 0 0 0 0 99000 -Transfer Out 0 0 50,000 -50,000 0 0 0 Total Expenditures 488,499 488,499 639,100 -139,452 48,358 54,045 360,927 Excess of Revenues over Expenditures 0 0 -85,920 90,036 -17,564 38,522 -9,768 Page 12 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 VISITOR CENTER 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 40200 . PY Hotel,Motel,Restaurant Tax 0 0 0 0 0 0 0 40600 - Rental Income 0 0 0 0 0 0 0 40700 . tat Thursday Income 36,000 36,000 18,546 17,454 0 0 21,578 40800 -Other Income 0 0 3,095 -3,095 0 157 4,859 40900-Roots Festival 0 0 0 0 0 0 0 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 - Parking Lease 0 0 0 0 0 0 0 41200 -Gift Shop Sales 0 0 0 0 0 0 0 41300 •Visitor Store 38,000 38,000 39,003 -1,003 4,000 6,762 31,170 41400 - Partership Income 0 0 2,275 -2,275 0 0 3,000 41600 -Admission Revenue 0 0 0 0 0 0 0 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 -Special Projects 0 0 0 0 0 0 300 42600 - Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 250 250 155 95 20 18 257 42900 -Visitor Guide Ad Income 0 0 0 0 0 0 24,250 43200 - LOTO Income 0 0 5,455 -5,455 0 555 250 98000 -Transfer In 372,688 372,688 100,000 272,688 0 0 0 Total Revenue 446,938 446,938 168,530 278,408 4,020 7,492 85,664 Cost of Goods 50000 •Cost of Goods 18,000 18,000 15,558 0 0 222 0 Total COG 18,000 18,000 15,558 0 0 222 0 Gross Profit 428,938 428,938 152,972 278,408 4,020 7,270 85,664 Page 13 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 VISITOR CENTER 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Expenditures 60400 • Bank Service Charges 200 200 0 200 0 0 0 61000 -Signage-Tourism 0 0 0 0 0 0 0 61500 -Credit Card Discounts 2,700 2,700 1,853 847 200 184 1,801 62500 •Advertising&Marketing 0 0 1,582 -1,582 0 625 220 62600 - Brochures 0 0 0 0 0 0 0 62700 -Website Update 0 0 0 0 0 0 0 63000 •Accounting&Legal Fees 0 0 0 0 0 0 0 63100 -Audit Expense 0 0 0 0 0 0 0 63300 - Insurance Expense 0 0 0 0 0 0 0 64000 •Office Expense 10,000 10,000 5,566 4,434 1,000 398 4,370 64100 -Visitor Store Expense 0 0 2,720 -2,720 0 1,737 13,225 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance-Building&Workers Comp 0 0 0 0 0 0 0 65000 - Insurance&Health Benefits 32,076 32,076 32,139 -63 2,868 2,672 18,265 65500 -408(K)Company Match 5,248 5,248 3,910 1,338 650 660 3,417 66000 •Car Allowance 0 0 0 0 0 0 0 66500 -Telephone Expense I Internet 9,312 9,312 8,064 1,248 776 451 4,219 67000 - Postage&Shipping Expense 0 0 435 -435 0 46 108 67100 •Tracking Software 14,295 14,295 4,672 9,623 0 0 0 68100 Rent 0 0 0 0 0 0 0 68400 - Maintenance I Lawn 0 0 0 0 0 0 0 68500 • Repairs&Maintenance Expense 2,500 2,500 1,834 666 0 132 2,050 68600 - Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 - Linens 0 0 0 0 0 0 0 69500 • Publication&Dues 1,500 1,500 554 946 0 0 1,438 70000 -Travel I Training Expense 46,053 46,053 42,942 3,111 350 3,359 25,592 70500 -Taxes&Licenses 400 400 4,116 -3,716 0 848 2,339 71000 •Collections Expense 0 0 0 0 0 0 0 Page 14 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense PRELIMINARY December YTD 2014 VISITOR CENTER 2014 December Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 71500-Interest Expense 72000 - Payroll Tax Expense 15,104 15,104 14,604 500 1,772 2,024 12,623 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 -Convention Development 62,750 62,750 50,527 12,223 400 2,211 58,810 76500 -Contract Labor 0 0 1,408 -1,408 0 0 378 77500 •Salaries Expense 181,075 181,075 177,260 3,815 22,158 25,250 139,202 78000 - Electric Utilities 5,425 5,425 5,885 -460 400 582 4,077 78100 -Gas Utility 0 0 0 0 0 0 0 78200 •Water Utilitiy 800 800 628 172 65 48 504 78500 -Security 0 0 120 -120 0 0 0 78600 -Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 7,500 7,500 263 7,237 0 0 2,043 78800 -Airport Info Booth 0 0 0 0 0 0 0 94300 - LOTO Special Project 0 0 7,027 -7,027 0 0 0 95010 • 1st Thursday 32,000 32,000 21,686 10,314 0 50 23,141 95020-Roots Festival 0 0 0 0 0 0 0 95000 - Misc.Special Projects-Other 0 0 1,052 -1,052 0 0 45 96500 •Special Funding 0 0 0 0 0 0 0 97000 - Bond Payments-Town Center 0 0 0 0 0 0 0 97100 -Trustee Expense 0 0 0 0 0 0 0 99000 -Transfer Out 0 0 0 0 0 0 0 Total Expenditures 428,938 428,938 390,847 38,091 30,639 41,278 317,866 Excess of Revenues over Expenditures 0 0 -237,875 240,317 -26,619 -34,007 -232,203 Page 15 of 15 flL `4�1 !4u DEPARTMENTAL CORRESPONDENCE R� �. ... OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Attorney A&P Commissioners Patti Mulford Paralegal CC: City Council Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: January 2, 2015 RE: Overdue HMR collection efforts The City Prosecutor reports on 28 active Hotel, Motel and Restaurant overdue tax collection cases for December 2014. One case was closed. Four cases showed a delinquent balance of zero, but were still in some phase of prosecution. The City Prosecutor's Office collected $200.00 in overdue HMR taxes in December. The total amount collected in 2014 is $55,226.29. The total amount of overdue HMR taxes since I became Fayetteville City Attorney in 2001 and asked City Prosecutor Casey Jones to prosecute nonpayers of HMR taxes more vigorously now totals over $850,000.00. With good help from the City's Accounting Department, our City Prosecutor's Office has collected $854,632.48 from businesses which collected these HMR taxes from their customers, but initially failed to remit them to the City for use by the A&P Commission and the City Parks Department. The City Prosecutor's Office accomplished this recovery of $854,632.48 in customer payments with no additional staff for over a dozen years. The City Prosecutor's Office is also successfully prosecuting almost twice as many DWI's and other crimes in the Fayetteville District Court now as it prosecuted in 2001.