HomeMy WebLinkAbout2011-02-07 - Agendas - FinalParks & Recreation Staff
Connie Edmonston, Director
Chase Gipson, Recreation Superintendent
Byron Humphry, Maintenance Superintendent
Alison Jumper, Park Planning Superintendent
Carole Jones, Park Planner
Melanie Thomas, Senior Secretary
Parks & Recreation Advisory Board
Brian Bailey Steve Meldrum
Jennifer Hazelrigs Quin Thompson
Michael Lindsey Bill Waite, Jr.
Riley Mason Phillip Watson
Jim Meinecke
Parks and Recreation Advisory Board Meeting
February 7, 2011 at 5:30 p.m.
City Administration Building Room 111
113 West Mountain Street
Fayetteville, AR
AGENDA:
1. Election of 2011 Officers: Chairman and Vice -Chair
PRAB Motion:
2. Appointment of PRAB Member to the following designated committees:
Active Transportation Advisory Committee:
Botanical Gardens of the Ozarks Board of Directors:
3. Approval of January 3, 2011 PRAB Meeting Minutes:
PRAB Motion:
4. Rowing Club of Northwest Arkansas Presentation:
Michael Lindsey
Chris Christoffel
and Kim Stauss
Staff Recommendation: Approve Staff to draft an agreement with the Rowing Club of
Northwest Arkansas to utilize Lake Fayetteville for their activities and storage of boats.
The Club will be responsible for constructing and securing the boat racks according to
the specs approved by Parks Staff. Club will be responsible for maintaining the grounds
according to park standards around their facility. Members will be responsible for paying
the Non -Motorized Boating Fee. The club will utilize a rescue boat that will be docked
at the marina and will be responsible for the stall rental and annual boating fee.
PRAB Motion:
5. Botanical Garden Monthly Report: Michael Lindsey
February 7, 2011 PRAB Agenda 1
6. Park Land Dedication: Alison Jumper, Park Planning Superintendent
Development Name:
Engineer:
Owner:
Location:
Park Quadrant:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Staff Recommendation:
Developer's Comments:
Justification:
Annual Maintenance Cost:
PRAB Motion:
Summit Place PZD
Community by Design
TMS Development, Inc.
Approximately' /-mile east of College Avenue on
the south side of Township Street
NE
169 single family
30.77 acres
2.86 acres
$162,240
Gulley Park (28 acres), Craft Park (5.6 acres),
Brooks -Hummel Nature Preserve (13.8 acres) and
Gordon Long Park (6.6 acres)
Money in lieu. The previous development paid
$27,750 for 50 single family units in 2008 based on
PRAB's recommendation to accept money in lieu
on September 12, 2005.
Money in lieu for additional 119 units
Calculation: 169 single family units proposed
X $960/per unit = $162,240
-$27,750 previously paid
= $134,490 (balance)
Gulley Park, Craft Park, Brooks -Hummel Nature
Preserve and Gordon Long Park are located within
one mile of the development.
None
7. 2010 Annual Parks & Recreation Report: Connie Edmonston, Parks & Recreation
Director
According to Article II, Chapter 33.018 (B) in the Fayetteville Code of Ordinances, Parks
and Recreation Advisory Board is to prepare an annual report to City Council. Once
approved by PRAB, this document will be forwarded to the City Council.
PRAB Staff Recommendation: To approve the 2010 Annual Report to be presented to
City Council.
PRAB Motion:
February 7, 2011 PRAB Agenda 2
8. Regional Park Update:
9. Other Business:
10. Adjournment:
Upcoming City Council Items & Events:
February 7
February 14
February 21
February 26
February 26
March 12
Adult Softball spring registration begins
Youth Softball registration begins
Holiday — City offices closed
The Arctic Classic Adult Softball Tournament will be held at Gary Hampton
Softball Complex and Lake Fayetteville.
Youth Soccer spring season begins
The Illinois River Watershed Partnership (IRWP) is hosting the annual
Riparian Project. Volunteers will be planting trees in Gulley Park as well as
other cities in northwest Arkansas.
Attachments: Agenda Items listed below:
3. January 3, 2011 PRAB Meeting Minutes
4. Rowing Club of Northwest Arkansas Presentation
6. Summit Place PZD letter, proximity map and site plan
Reports:
Park Land Dedication Ordinance Fund Monthly Report
CIP Report
HMR Monthly Report
February 7, 2011 PRAB Agenda 3
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FAYETTEVILLE PARKS AND RECREATION
ADVISORY BOARD
Minutes for January 3, 2011
Opening:
The regular meeting of the Parks and Recreation Advisory Board was
called to order by Alison Jumper at 5:31 p.m. in Room 111 at the City
Administration Building at 113 West Mountain Street in Fayetteville,
Arkansas.
Present:
Parks and Recreation Advisory Board members Lindsey, Meinecke,
Watson, Hazelrigs, Bailey, Thompson and Meldrum were present. Waite
arrived after the first vote. Staff members Humphry, Jones, Gipson,
Jumper, and Thomas were in attendance.
1. Introduction of new PRAB Members: Alison Jumper
Jumper introduced Quin Thompson, one of the new 2011 members.
Riley Mason, the other new member, was not able to attend the
meeting, as he was out of town.
2. Election of 2011 Officers:
Jumper suggested that the elections be moved to the February
meeting so that all members would be in attendance and have time to
discuss officers.
3. Approval of December 6, 2010 PRAB Meeting Minutes:
PRAB Motion: Meldrum motioned to accept the minutes as
written, and Meinecke seconded it. Motion passed 7-0-0 by voice
vote.
4. Botanical Garden Monthly Report: Michael Lindsey
There were 5,000 free visits to the gardens last year, and 3,000 free
passes given away.
An education program will start in January. The gardens will partner
with the Lake Fayetteville Environmental Center.
1
5. Selection of PRAB Orientation Date:
Please bring your calendar so we can select a date for the annual
PRAB Orientation. We need to allow a time frame of approximately
2 hours prior to our February 7th PRAB monthly meeting.
The Parks and Recreation Advisory Board orientation is scheduled
on Thursday, January 20, 2011 from 11 am to 1 pm in the Parks
and Recreation conference room. (Note: Orientation has been
moved to January 27th.)
6. Regional Park Update
Jumper said that more information will be available at the February
meeting.
7. Other Business
Hazelrigs said that she liked the lights on the square.
Humphry said that the maintenance crews started taking them down
on Monday.
Joel Hersh, a citizen that lives by Wilson Park, stood up and
expressed his concern about the erosion and water problems at
Wilson Park. He said after the storm on Friday, the new sidewalk was
covered with water, and the channel wasn't being utilized. He said the
swale wasn't big enough to carry the water. He referred to Ordinance
169.04 that discusses the minimal erosion control requirements. He
said after it rains, there is soil and mud residue on the sidewalk. He
thinks the design of the sidewalk may need to be addressed.
Jones commented that the swale wasn't finished.
Jumper asked him if he had questions, because she and Jones have
both worked on the project.
Hersh said that he just wanted to address the problem now, so it can
be corrected.
Lindsey asked if the City or a contractor was doing the work.
Jones said it was a contractor.
Lindsey asked if the cleanup was covered in the contract.
Meinecke asked Hersh if the problem was a safety hazard or just
cosmetic.
2
Hersh said he wasn't sure.
Hazelrigs asked if the ordinance regarding mud on city streets covered
trails.
Jones said that she thought it was for the streets.
8. Adjournment
Watson motioned to adjourn the meeting, and Lindsey seconded it.
Meeting was adjourned at 5:45 pm.
Minutes taken by Melanie Thomas
3
BYLAWS
of the
ROWING CLUB OF NORTHWEST ARKANSAS, INC.
An Arkansas Nonprofit Corporation (the "Corporation")
Adopted 14 December 2010
Article I
Purpose and Powers
1 Purpose. The Corporation is organized and is to be operated exclusively for charitable
purposes in accordance with section 501(c)(3) of the Internal Revenue Code of 1986, as
amended from time to time.
2 Mission. The Rowing Club of Northwest Arkansas, Inc. (RCNA), is a non-profit club of
rowing enthusiasts organized to teach, practice, and promote the sport of rowing in Northwest
Arkansas, to encourage a healthy lifestyle, and to foster teamwork in the sport of rowing among
people of diverse backgrounds and levels of experience.
3 Powers. The Corporation shall have all the corporate powers granted by the Arkansas
Nonprofit Corporation Act of 1993, as amended from time to time, subject to the limitations set
forth in its Articles of Incorporation.
Article II
Members and Membership
1 First Year. All persons supporting RCNA at its implementation shall be members for
the first year if they have paid the dues for that year. During that year they shall be expected to
meet any requirements set forth by the Board to be a member. After that point, anyone applying
for membership, whether new, continuing, or rejoining members, shall have to comply with
RCNA requirements as set by the Board of Directors.
2 Voting. Members shall not vote by proxy.
3 Special Meetings — Membership. A special meeting of RCNA may be called whenever
the President or Executive Committee considers one expedient, or whenever the President or
Vice -President shall be requested to call one at the written request of any five members in good
standing. Notices of special meetings shall be sent by written notice (delivered via regular or
electronic mail) to the address of every member, not less than five days prior to the meeting. A
signed petition by 51% of members stating a specific reason for requesting a special meeting of
the membership may be presented to the Board. The Board shall then notify the membership
within five days of the time, place and purpose of said meeting.
4 Quorum — Membership. If a face-to-face membership meeting is required, a majority
(50% plus one member) of the total membership shall be required to attend the meeting to form a
quorum. A majority of the total membership shall be required to pass a measure.
5 Termination of Membership. A consensus -minus -two vote of the Board may dismiss
any member for noncompliance with the rules and regulations of RCNA, or for failure to act in a
safe and prudent manner while using RCNA facilities and/or equipment. No termination shall
occur unless in good faith and in a fair and reasonable manner.
1
Article III
Board of Directors
1 General Powers. All the business and affairs of the Corporation shall be managed by or
under the direction of the Board of Directors. This includes setting policies about the
membership requirements, types of memberships, membership dues, committees, etc.
2 Number of Directors. The number of directors of the Corporation comprising its Board
of Directors shall be not less than five nor more than eleven, as determined from time to time by
the Board of Directors.
3 Eligibility. After the initial election of Board members, to be eligible to be elected to the
Board, a person shall have been a member of RCNA for twelve months, paid all dues, served on
a committee, and followed RCNA policies and procedures at the time of nomination and
election. Nominations may be by self -nomination or member -nomination. If by member -
nomination, then the person so nominated shall furnish RCNA with a written statement of
willingness to serve if elected.
4 Initial Board. The initial Board of Directors shall consist of the five individuals whose
work in committee began the Corporation. They shall be replaced with the first elected Board.
5 Tenure and Election of the Board. Board members shall serve for two years. All
Board positions shall be numbered. The even -numbered positions shall expire at the first Board
meeting of the next even -numbered year following the person's election, but no later than
January 31 of that year; the odd -numbered positions shall expire at the first Board meeting of the
next odd -numbered year following the person's election but no later than January 31 of that year.
6 Nomination and Voting. All nominations shall be received by the Secretary by a
deadline as determined by the Board. After the nomination date, all eligible nominees shall be
listed on a ballot that shall be provided to the membership by whatever means or variety of
means deemed best by the Board. All those eligible to vote shall do so and return such votes to
RCNA by a date as determined by the Board.
7 Tabulation of Votes. The person receiving the most votes shall fill the first open
position, the person receiving the second -most votes shall fill the next open position, etc. After
all open positions are filled, any positions open that fill out a "remainder of the term" shall then
be filled by the same method as above. Those who are elected shall be notified by the Secretary
by January 10. Those elected shall attend the January Board meeting and assume office at the
end of the meeting, but may not vote during that meeting, unless they are current Board
members.
8 Required Attendance at Meetings. Board members shall be required to attend all
meetings of the Board unless excused. Any Board member who misses three consecutive
meetings without being excused may be asked, by written notice (delivered via regular or
electronic mail), to resign from the Board. Continued unexcused absence from the Board
meetings may also lead to removal.
9 Board Vacancies. When a vacancy occurs on the Board mid-term, the Board may
appoint, by a consensus vote, a person to serve on the Board until the end of the next December.
At that time, if there is another year left on that position's term, the membership shall elect a
person to serve the remainder of the term during the same election cycle.
10 Removal and Resignation from the Board. Any Board member may be removed from
the Board by an affirmative consensus vote of all the remaining Board members then in office
whenever, in the Board's judgment, the best interest of the Corporation shall be served thereby.
Any Board member may resign at any time from the Board by giving written notice to the Board;
however, the Board must accept the resignation for it to be effective.
2
11 Meetings. All meetings, whether regular Board meetings, special meetings, Executive
Committee meetings, or committee meetings, shall be open to the membership unless personnel
issues are being discussed or some other issue that requires confidentiality. The member(s)
attending said meetings, except the annual meeting, shall be expected to remain as observers
unless requested to comment. Members may notify the Secretary that they wish to be notified of
any specific meetings and the Secretary shall keep said member(s) informed. The Board shall
strive to agree by consensus, but may come to a decision by consensus minus two, except as
noted in these Bylaws.
12 Annual Meeting. The regular annual meeting of the Board and members shall be held in
January. The time and location of the annual meetings shall be determined by the President.
13 Special Meetings — Board. Special meetings of the Board may be called by the
President or by a majority of the Board members then in office, to be held at such a time and
place as shall be designated in the notice of the meeting.
14 Quorum - Board of Directors. Except as otherwise provided in these Bylaws, a
majority of the current members of the Board, present in person, shall constitute a quorum for the
transaction of business at any meeting of the Board. Board members participating in a non -face-
to-face meeting may use any means of communication as long as it shall be agreeable to all.
Board members shall not vote by proxy.
15 Compensation. Board members shall not receive any salary for their services. Nothing
herein, however, shall be construed to preclude any Board member from serving the Corporation
in any other capacity and receiving compensation for that service.
16 Personnel Practices. The Board shall determine the personnel policies and practices of
the Corporation, if any. The Board shall have the sole authority to hire and discharge any paid
employee of the Corporation.
17 Committees. Committees, standing or ad hoc, may be created to assist the Board in the
overall management of the Corporation. The Board alone shall have the power to create and
dissolve any committee. The President shall have the power to appoint and remove all members
of the committees.
Article IV
Officers
1 Officers. The Board shall self-select officers each year following the membership
election of Board members. Officers shall include, but are not limited to, President, Vice -
President, Secretary, and Treasurer.
2 Executive Committee. The Board may appoint an Executive Committee to run day-to-
day operations. A majority of current Executive Committee members, present in person, shall
constitute a quorum for the transaction of business at any Executive Committee meeting. Any
decisions by the Executive Committee shall be made by consensus. A report of the Executive
Committee's business shall be provided to the entire Board at its next regular meeting. The
Executive Committee may be dissolved by a majority vote of the Board at any Board meeting.
3 Election and Terms of Office. The officers of the Corporation shall be elected by a
consensus -minus -two vote of the Board. Each officer shall hold office for a term of one year and
until his or her successor has been elected, unless he or she has previously resigned or been
removed from office.
4 Procedure if an Officer is Unable to Perform Duties. Should any officer be
temporarily prevented by sickness, absence from the city, or any other cause from attending the
duties of his/her office, he/she shall at once notify the President thereof. The President, upon
3
such notification or upon recommendation of three members of the Board, shall appoint another
Board member to take temporary charge and perform the duties of said office, until the regular
officer shall be ready and able to perform the duties thereof, and to whom the temporary officers
shall render an account of the official acts performed, and to whom shall be transferred all
property, money, records or papers, or whatever pertains to the office, that have been received
during said temporary service.
5 Removal and Resignation from Office. Any officer may be removed from office by a
consensus vote of the remaining Board members then in office whenever, in the Board's
judgment, the best interests of the Corporation shall be served thereby. Any officer may resign
at any time from office by giving written notice to the Board; however, the Board must accept
the resignation for it to be effective.
6 Vacancies. Vacancy in any office may be filled by the Board for the remaining portion
of the term by a consensus -minus -two vote.
7 President and Vice President. The President shall attend all meetings of the Board and
serve as a voting member of the Board. The President shall enforce the laws and regulations of
RCNA. The President shall have the power to appoint and remove all members of committees.
The President may sign, with the Secretary or any other officer of the Corporation authorized by
the Board, any deeds, mortgages, bonds, contracts, or other instruments which have been
authorized to be executed except in cases where the signing and execution thereof shall be
expressly delegated by the Board, these Bylaws, or by statute to some other officer or agent of
the Corporation. In the absence of the President, or the President's inability to act for any cause,
the Vice President shall perform the duties of the President. If neither is present at the meeting,
it may be called to order by any Board member and a temporary chairperson shall be chosen by
vote.
8 Secretary. The Secretary shall, subject to the direction of the President: keep the
minutes of the meetings of the Board; assure that minutes of all committee meetings are prepared
and filed with records of the corporation; assure that all notices are given in accordance with the
provisions of these Bylaws or as required by law; be custodian of the corporate records; and in
general perform all duties incident to the office of the Secretary and such other duties as from
time to time may be assigned by the President or Board.
9 Treasurer. The Treasurer shall, subject to the direction of the President: be responsible
for the collection and disbursement of the corporation's funds; deposit all such monies in the
name of the Corporation in such financial institutions as shall be selected in accordance with the
Bylaws; examine financial reports prepared by the Corporations' public accountants, if so
engaged; present a report of the Corporation's financial condition to the Board at each meeting;
and in general perform all duties incident to the office of the Treasurer and such other duties as
may be assigned by the President or the Board.
Article V
Contracts, Loans, Checks, Deposits, and Gifts
1 Contracts. The Board may authorize any officer or agent of the Corporation, in addition
to the officers so authorized by these Bylaws, to enter into any contract or execute and deliver
any instrument in the name of and on behalf of the Corporation, and such authority may be
general or may be confined to specific instances.
2 Borrowing. No loan shall be contracted on behalf of the Corporation and no evidence of
indebtedness shall be issued in its name unless authorized by a resolution of the Board. Such
authority may be general or may be confined to specific instances.
4
3 Checks, Drafts, Etc. All checks, drafts, or other orders for the payment of money, notes,
or other evidences of indebtedness issued in the name of the Corporation shall be signed by both
President and Treasurer, and if one of them is not available, then either the Secretary or the Vice -
President of the Corporation.
4 Deposits. All funds of the Corporation shall be deposited promptly after receipt to the
credit of the Corporation in such financial institution(s) as the Board may select by a consensus -
minus -two vote.
5 Gifts. The Board may accept on behalf of the Corporation any contribution, gift,
bequest, or devise for the general purposes or for any specific purpose of the Corporation.
6 Conflicts of Interest. No Board member or committee member of RCNA shall vote on
or discuss issues which could be interpreted as a financial conflict of interest to that member.
This includes payments, employment, or provision of services to Board and committee members
and/or household or family of choice.
Article VI
Miscellaneous
1 Books and Records. The Corporation shall keep correct books and records of accounts
and minutes of the proceedings of the Board and all committees. Copies of the minutes of the
meetings of the Board shall be regularly distributed to each Board member. All books and
records of the Corporation may be inspected by any member in good standing for any proper
purpose at any reasonable time.
2 Fiscal Year. The fiscal year of the Corporation shall begin on the first day of January
and end on the last day of December.
5 Additional Organizations. The Board may authorize the formation of auxiliary
organizations that, in the Board's judgment, would assist the Corporation in fulfilling its purpose.
6. Conflict of Interest. No person (Board member, committee member, member) shall
vote on a matter where there could be perceived any conflict of interest.
Article VII
Insurance
1 Liability Insurance. The Corporation may purchase and maintain insurance on its own
behalf, on behalf of any and all members in good standing, and/or on the equipment that is the
property of the Corporation or held in safe keeping by the Corporation
Article VIII
Bylaws, Rules, Etc.
1 Parliamentary Rules. All questions of parliamentary practice not provided for in these
Bylaws shall be decided according to Robert's Rules of Order.
2 Amendment of Bylaws. Any proposed amendment to these Bylaws shall be presented in
writing to the Board at least ten days prior to the scheduled vote. These Bylaws shall be amended
first by a vote of two-thirds of the Board members present at any meeting of the Board, duly
called and convened, at which a quorum is present. Second, said amendment shall be approved
by a majority vote of the membership at the next annual election.
5
Article IX
Dissolution
1 Method of Dissolution. In order to dissolve the Rowing Club of Northwest Arkansas,
Inc., first, the Board shall approve a motion to dissolve; second, the Board shall call for a special
membership meeting in accordance with Article II, 3; and third, a majority of the membership
attending said meeting shall vote affirmatively to dissolve.
2 Board's Duties. Upon an affirmative vote for dissolution of the Corporation as itemized
above, the Board shall pay or make provision for the payment of all liabilities of the Corporation.
Additionally, the Board shall dispose of all assets of the Corporation exclusively for the purposes
of the Corporation to such non-profit organization(s) as the Board shall determine. Any such
assets not so disposed of shall be disposed of by the Washington County (Arkansas) Court of
competent jurisdiction exclusively for such purposes or to such organization(s) as said Court
shall determine, which are organized and operated exclusively for such purposes.
6
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TOWN PLANNING.URBAN ENGINEERING
January 20, 2011
Via Email: ajumper(aci.fayetteville.ar.us
Alison Juniper, RLA
Park Planning Superintendent
City of Fayetteville Parks and Recreation
113 West Mountain Street
Fayetteville, Arkansas 72701
RE: Summit Place PZD, R-PZD 10-3723
Park Land Dedication Ordinance
Alison,
On behalf of the owner / developer of the proposed Summit Place PZD, please consider accepting money in lieu of land
to satisfy the requirements of the Park Land Dedication Ordinance. The Summit Place PZD proposes a total of 169 single
family units. The owner / developer paid parks fees for 49 single family units for which lots were platted for on the
subject property in 2008.
The current park land ordinance formula (as of 06/05/06) requires either 0.024 acres of land per unit or $960 per unit. Per
staffs recommendation, the owner / developer proposes to contribute $115,200 as money in lieu of land for the remaining
120 units.
Thank you for your time and consideration on this matter. Please let me know if you need further information.
Sincerely,
XeCG
Brian Teague Authorized Agent o Owner / Developer
Community By Design
311 West Spring Street
Fayetteville, AR 72701
479.444.0095
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PARK LAND DEDICATION ORDINANCE FUND REPORT
PRAB Meeting of February 2011
REPORT BY: TRACIE A. MARTIN
NORTHWEST PARK DISTRICT
BALANCE
117,991.42
52,334.61
8,633.00
$178,959.03
YEAR TO BE SPENT
2011
2012
2013
2014
Total 2011-2014
Approved Original Amount
Banked Land Remaining: PRAB Date Approved Project
1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155.70500 Salem Meadows (8/1/05, 6/5/06 & 11/6/06)
$ 29,690.36 N/A $ 39,578.00 Red Oak Park
$ 41,790.12 12/2/2008 $ 70,000.00 Davis Expansion
$ 50,000.00 CIP 2010 $ 50,000.00 Davis Expansion
$ 55,000.00 CIP 2011 $ 55,000.00 Davis Expansion
$176,648.59
Total Approved Expenditures
$2,310.44 Total Unencumbered 2011-2014
NORTHEAST PARK DISTRICT
BALANCE
Approved Original Amount
YR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
$ 17,235.08 8/6/2007 $ 62,000.00 Gulley Park Pavilion
$ 16,000.00 12/2/2008 $ 16,000.00 Gulley Park House Demo Site Prep
39,822.62 2011 $ 10,000.00 CIP 2010 $ 10,000.00 Gulley Park Pavilion/Restroom Site
27,521.04 2012 $ 5,000.00 BA $ 5,000.00 Gulley Drainage Improvements
2,611.88 2013 $ 5,976.00 Council 4/5/10 $ 35,295.00 Veterans Memorial Park Improvement
- 2014 $ 10,000.00 CIP 2011 $ 10,000.00 Gulley Playground Resurfacing
$69,955.54
Total 2011 - 2014
$64,211.08
Total Approved Expenditures
$5,744.46 Total Unencumbered 2011-2014
SOUTHWEST PARK DISTRICT
BALANCE
Approved Original Amount
YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
.74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07)
$ 763.51 6/2/2008 $ 70,00000 Finger Park Pavilion
(0.00) 2011 $ 4,404.00 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights
21,069.94 2012 $ 2,900.00 CIP 2010 $ 2,900.00 Wilson Park Trail Renovations and Lights
6,352.52 2013 $ 15,000.00 CIP 2011 $ 15,000.00 Wilson Park Pool
- 2014
$27,422.46 Total 2011 - 2014
$24,531.62
Total Approved Expenditures
$2,890.84 Total Unencumbered 2011-2014
SOUTHEAST PARK DISTRICT
BALANCE
55,248.57
6,377.89
73,457.80
$135,084.26
YEAR TO BE SPENT Banked Land
2011
2012
2013
2014
Total 2011-2014
Approved Original Amount
Remaining: PRAB Date Approved Project
$ 599.92 12/2/2008 $ 62,684.00 Mount Sequoyah Pavilion Access
$ 9,921.00 CIP 2010 $ 16,000.00 Walker Park Entry/Kiosk
$ 90,000.00 CIP 2011 $ 90,000.00 Lake Sequoyah Boat Docks
$100,520.92
Total Aooroved Expenditures
$34,563.34 Total Unencumbered 2011-2014
Number of Acres approved by PRAB
Listed by Subdivision
Acres
Date to PRAB
Quadrant
Engineer/ Developer
YTD approved
0
Money in Lieu approved by PRAB
Amount
Date to PRAB
Quadrant
Engineer/ Developer
Listed by Subdivision
Final fees to be determined at Planning Commission Approval.
YTD approved
$ -
Project Title
Project Description
Project Status
Skate Park
The construction of a new skate park facility located at Walker Park
as well as installation of camera and connecting sidewalk.
An infrared camera has been installed to monitor the skate park. Bids
for connecting sidewalks to the Skate Park will be obtained in the
second quarter of 2011. Construction is anticipated in the third
quarter.
Lights of the Ozarks
The Lights of the Ozarks display was initiated in 1993 by the
Chamber of Commerce. The Advertising & Promotion (A&P)
Commission gave $40,000 the first year to help establish the event.
For the past 16 years, the City has installed the lights and the
Chamber of Commerce and the A&P Commission have organized
related events. Over 500,000 lights are displayed from
Thanksgiving until New Years Eve. The A&P Commission
estimates over 200,000 people come to view the display. It is one of
the most popular winter festivals in Fayetteville.
Staff removed the 2010 display during the first quarter. The 2011
installation will begin in October and end with the lighting ceremony
which is scheduled to be held on November 19. During the second
quarter staff will apply for assistance through the A&P Commission
which has awarded funding in previous years.
Regional Park Development
The Parks and Recreation Master Plan recommends the
development of a Regional Park based upon data from public
meetings, citizen survey results, a one day steering committee
meeting, and interviews with public officials, staff, and community
leaders. Possible facilities include baseball, soccer, and softball
complexes, as well as trails, tennis courts, sand volleyball courts,
pavilions, picnic tables/grills/benches, disc golf, and multi purpose
fields. Park facilities would be developed on a priority basis
depending upon public desires. With the request for the Lewis
Soccer Complex to be returned to the University of Arkansas, there
is an urgent need to relocate this facility. Due to the poor condition
of the Walker Park Baseball Complex, it needs to be replaced as
soon as possible.
The City has received the 200 acre donation. The City surveyor is
scheduled to begin marking the north boundary line of the park
property in the first quarter.
Neighborhood Park Development
This project consists of the development/upgrades of City
neighborhood parks. Included in this project is the development of
over 20 acres of park land distributed across the City. Bryce Davis
Park is located in the NW quadrant, north of Wedington Drive and
west of Salem Road and has been expanded to a community park.
Sidewalks and a pavilion are currently under construction.
Additionally, a parking area is planned to be constructed in 2011.
These lands are currently in the City's park system and are in need
of development.
The Davis Park Expansion has begun. A restroom and dog park were
completed in 2010. Construction documents for the parking lot are in
progress. Installation of the north pavilion and sidewalk began in
2010 and will be completed in 2011. Design development for St.
Joseph Park is anticipated to begin in the first quarter.
Other Park & Safety Improvements
At Lake Fayetteville, there is an 80 acre area adjacent to the old
Butterfield Trail that is becoming overgrown with invasive plant
species. In order to preserve this area, management will begin to
establish native grasses and forbs. This will provide an educational
area and will also enhance wildlife habitat. Citizens will be able to
enjoy the area as it is bordered on three sides by the Lake
Fayetteville trail. It will also provide great educational opportunities
for school children through our partnership with the Environmental
Study Center. Initial work will include eradication of invasive plants
species and a controlled burn.
The prairie restoration area has undergone 1 year of management
and will continue in 2011 with a prescribed bum and invasive plant
removal. The office renovation will include repairs to the canopy
structure in front of the park shop. White River field renovations will
be completed in the first quarter of 2011.
Gordon Long/Red Oak Improvements
Trail and drainage improvements are needed at Red Oak and
Gordon Long Parks. Water runoff from adjoining subdivisions
discharges into the lower valley of Red Oak Park and has created
an erosion problem for the park trail, tree root erosion, and various
park amenities. Gordon Long Park has two low water bridges that
need to be renovated. This project will improve the safety and
usability of the bridges over Scull Creek. The trail at Gordon Long
also needs improvements.
The drainage through Red Oak Park has been improved. Staff will
work with the Illinois River Watershed Partnership to replant portions
of the banks. A pavilion has been purchased to install on the north
side of New Bridge Road. Construction documents are in progress.
The project is anticipated to bid in the third quarter with installation in
the fourth quarter.
Playground & Picnic Improvements
Remaining funds will be used for Sweetbriar stream restoration.
The bid for Niokaska Stream restoration was opened in January. The
project is anticipated to be complete in the second quarter.
Lake Improvements
The boat dock/fishing pier at Lake Sequoyah is in need of
renovations. The south dock has been closed due to deterioration.
Lake Fayetteville Northshore Playground replacement and VMP
sewer installation.
The boat docks have been closed and bids will be received during
the 1st quarter to demolish the docks. Plans and construction of a
new boat ramp and courtesy dock will take place in 2011 as well.
Additionally there are funds to replace the playground at Lake
Fayetteville Northshore as well as installation of sewer line at
Veterans Memorial Park to replace septic system.
Forestry, Safety & ADA Compliance
The forestry project consists of tree care, tree/landscape installation,
the tree farm, community and school education, annual operating
charges for the grinder and chipper, and maintenance and removal
of hazardous trees in parks and public lands. The National Arbor
Day tree give away is also included. Funds are required to maintain
a sustainable tree farm and turf resource, eventually reducing the
need to purchase trees and sod from outside vendors. Funds will
be used to begin reforesting areas within parks along streams and in
areas not used for active recreation to decrease overall
maintenance and increase the urban forest resource. Funds for
unforeseeable emergencies occurring in parks due to inclement
weather and vandalism or replacement and renovations of park
amenities to meet ADA/safety standards are budgeted each year.
The Celebration of Trees is an annual tree give-away scheduled in
the fall. Park areas for reforestation have been identified are
anticipated to be planted in the fourth quarter.
Lake Fayetteville Trails
Projects include developing trail maps, mile markers, signs and
kiosks. Standard park entry signs need to be installed in various
parks throughout the city.
Signs have been designed and ordered and installation began in the
quarter. Trail kiosks have been installed in most locations. Park
signage has been planned for Veterans Memorial park.
Parks and Recreation Donations
Throughout the year Parks and Recreation and the Yvonne
Richardson Community Center receive donations to assist with
programs, special events and/or amenities for our park system.
This project receives donations throughout the year. Some donations
received include funding for the YRCC Spring Break and Summer
programs, Bench and Tree donations, Rotary Club donations as well
as Movies in the Park.
Gulley Park Improvements
Gulley Park is one of the City's most popular and widely used parks.
The trail in Gulley Park is showing signs of significant wear and is in
need of repair. Renovation of this trail, including the repair of cracks
and splits, will decrease the likelihood of accidents. The poured in
place playground surfacing is in need of repair. It is cracked and is
causing a safety hazard. This surfacing needs to be replaced. In
1991, a parking lot was constructed off Township Street at Gulley
Park to accommodate 32 vehicles. This park has seen a
tremendous increase in usage, thereby making the existing parking
lot inadequate. Additional parking is needed to create safer
vehicular and pedestrian circulation.
Construction of the Gulley Park pavilion is complete. Staff has
received quotes to repair the safety surfacing at the tot-lot.
Brooks-Hummel Land Purchase
The City purchased 13.75 acres located north of the Lake Lucille
Spillway in 2007 for a principal amount of $495,000 with an interest
rate of six percent annually for five years on the unpaid balance.
The City agreed to sell 1.89 acres to the United Presbyterian Church
for $68,000. The City also agreed to sell a conservation easement
for the property to the Fayetteville Natural Heritage Association for
$179,500. This property has been named the Brooks Hummel
Nature Preserve by Resolution Number 108-07.
Payment will be paid annually through 2012. The trail alignment was
marked in the first quarter. Staff will work with FNHA during the
second quarter for trail construction.
Tree Escrow
Funds from this project can be used in a variety of ways such as
planting or maintaining trees with either a seasonal FTE or by
contract labor or to identify planting spaces using a tree inventory.
Funds for this project are deposited through the development
processes defined in Chapter 167 of the UDC and must be used
within seven years or be refunded. The funds are first spent within
the development or within one mile and/or within the appropriate
quadrant.
A public lands hazard tree assessment and mitigation is in process.
All Around Landscape is currently under contract for the planting and
maintenance of approximately 240 trees in the rights-of-way. Tree
escrow plantings are being planned for 2011.
Wilson Park Improvements
This project will repair the baby pool and add updated shutoff valves
to the showers, along with updating the flooring in the pool house.
The circular baby pool was closed for the 2010 pool season due to
issues with cracks in the plumbing for the skimmer/filtration system.
These significant repairs will require removing the decking around
the pool and replacing large sections of the pvc plumbing. The
spring-loaded shower valves will be replaced with on/off valves
resulting in a huge reduction in the amount of water used in the pool
bath house. The flooring in the bath house will be repainted and
recoated for the 2011 pool season.
Design of the trail renovation began in late 2008 and is on-going.
The trail has been replaced. The replacement of entry drives,
electrical panels and services and pedestrian lighting are in process.
Niokaska Creek Stream Restoration Demonstration
Niokaska Creek, a tributary to Mud Creek, flows through Sweetbriar
Park. The creek sections are incised and have several banks
eroding into the park land and surrounding residential yards which
have resulted in vertical cut -banks. These banks contribute
excessive sediment to the streams through lateral erosion. Bank
erosion presents a safety concern and leads to a lack of riparian
canopy. Restoration is necessary to stabilize the creek and prevent
further erosion. The project includes construction of a natural stream
channel with specified geomorphic features, five major rock vane
structures, bankfull benches constructed out of rock and wood
materials with soil mattresses, and associated site work.
Bids for the construction of the project were received on January 27,
2011. Elk River Construction, Inc. was the low bidder in the amount
of $84,825. Construction of the project is expected to begin in March
2011 and be complete in May 2011.
Ice Storm Recovery Grant - AR Forestry
The City of Fayetteville, Parks and Recreation Department — Urban
Forestry Division was awarded a grant in October 2009 valued at
approximately $81,000 from the Arkansas Forestry Commission.
Twenty thousand will be used to conduct an inventory to assess tree
damage in sample neighborhoods and in parks. Approximately
$61,000 will be used to plant trees along streets and in parks
damaged by the January ice storm.
Approximately 230 trees were planted in nine parks including Bryce
Davis, Gulley, Wilson, Walker, Harmony Pointe, Red Oak, David
Lashley, North Shore and Finger and along Scull and Mud Creek
trails. These trees will be maintained by the contractor, All Around
Landscaping, Inc. until May 2, 2011. In December 2010 the Urban
Forestry Services crew planted approximately 15 replacement trees
for trees removed due to ice storm damage around the down square
and side streets. About 7 trees remain to be planted by the City.
Natural Resources, Inc. of Tallahassee, Alabama was contracted by
the State to conduct the tree survey. In June and July 2010 more
than 3,200 trees were surveyed and approximately 2,200 planting
spaces were identified.
Walker Park Improvements
The mural at the handball courts has drawn much positive attention
to the area. Interpretive signage to expand on the heritage of the
South Fayetteville area is needed to complete the project.
Staff will be working on interpretive signage for the Mural Project.
Lewis
This project will add additional fields to the existing Lewis Soccer
complex. The Fayetteville Public School system informed us the
City lease at Asbell will be terminated in June 2011. In order to
maintain the soccer program additional fields at Lewis need to be
build to offset the ones lost at Asbell. Two additional full size fields
will be constructed to the east of the current fields.
Design/Layout will begin in first quarter 2011 and construction will
begin in second quarter after Spring Soccer season ends.
Fayetteville Parks and Recreation HMR Comparison
2008-2011
$250,000
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Year to Date Total 2008 2009 2010 2011
Comparison $ 174,004 $ 166,214 $ 166,452 $ 179,546
YTD 2010-2011
7.9%
YTD 2010-2011
$13,094
