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Home My WebLink About2014-04-21 - Agendas - FinalFAYETTEVILLE PUBLIC LIBRARY Kim Agee, President Maylon Rice, Treasurer Charles Adams We inspire imagination and foster learning. Board of Trustees April 21, 4 pm AGENDA Regular Meeting Ann Henry Board Room Brenda Boudreaux Suzanne Clark Hershey Garner Susan Graham I. Call to order 11. Presentation to departing trustee, Elizabeth Jordan III. Swearing in of new board member, Hershey Garner IV. Presentation to Gretchen Gearhart V. Minutes A. Approval of minutes 1. February 17, 2014 regular meeting — page 2-3 B. Signed minutes 1. December 16, 2013 special meeting — page 4-5 VI. Reports A. Management reports 1. Key upcoming events — page 6 2. February — March 2014 Strategic Plan progress — page 7-8 3. March 2014 Performance Measures — page 9 4. Alyson Low: featured book reviewer (L. Greenwood) B. Financial reports 1. Balance Sheet as of March 31, 2014— to be distributed, if available 2. Budget to Actual as of March 31, 2014 — to be distributed, if available VII. Old business: A. FINRA update (W. Fitzgibbon) — page 10 B. Retreat update C. City Hospital update D. Summer Reading Program update (L. Greenwood & W. Fitzgibbon) VIII. New business A. Audit — to be distributed B. BKD Recommendations/Suggestions — page 11 C. Appointment of Nominating Committee D. Budget Adjustment: Copiers — page 12-13 E. Budget Adjustment: Grants & AT&T credit — page 14-15 F. Approval of Devon r --ell's application for scholarship funds — page 16-19 G. Replacement of servers and public PCs — C. Moody IX. Adjournment FPL press Fayetteville Public Library Board of Trustees Regular Meeting February 17, 2014, 4 pm Minutes Prepared by S. Daniel, Office Manager Board members present: K. Agee, B. Boudreaux, 5. Clark, C. Adams, S. Graham, and E. Jordan. Board Members Absent: M. Rice. Staff present: D. Johnson, B. Holt, L. Yandell, G. Jelinek, S. Palmer, L. Greenwood, S. Foley, S. Walker. Others: Margie McGuire, Vince Chadick. Press: Rose Ann Pearce. The Board of Trustees meeting was called to order at 4:00 pm by K. Agee. II. Minutes S. Clark moved to approve the minutes of the December 16, 2013 regular meeting; B. Boudreaux seconded. All voted AYE. III. Reports A. Management Reports 1. Key upcoming events: D. Johnson highlighted the diversity of programming for adults, teens and youth. The Arkansas Arts Center ARTMOBILE (an art gallery on wheels) will be here for a week in March. Newbery Award winning author Christopher Paul Curtis speaks March 20. An evening with Maya Angelou is April 11; invitations have been extended to Governor Beebe, Mayor Lioneld Jordan, Chancellor David Gearhart, and President Bill Clinton. The library will seat 700 people in the mag/media area and an additional 600 guests will view the presentation via simulcast in other areas of the building. FPL will also simulcast to the UA Hillside Auditorium which seats 700. Tickets are free, limited to two per request, and are available beginning March 3. 2. December 2013-January 2014 Strategic Plan progress: D. Johnson noted the library's partnership with KUAF on a haiku contest to celebrate National Poetry Month. The first year of Smart Investing concluded with an event that attracted over 50 participants. Yoga and qigong continue to be popular. In response to requests, allowable holds were increased so that patrons may now request up to 15 books and 10 DVDs. The newest outreach effort provides a story book to all new moms at Washington Regional Medical Center. Planning continues on the second annual literary festival. Following the success of the Internet only cards for all Fayetteville students, other libraries have contacted FPL for information on emulating this program. Starr Island has been upgraded and a new mural installed in the Wal-Mart Story Time Room. The due diligence process on the City Hospital property is on schedule. An ad campaign, "What do you do with your card?" has been successful. 3. January Performance Measures: Though inclement weather depressed some statistics, digital circulation continues to increase sharply. Cardholders number above 68,000 — a number that does not include accounts that have been inactive for 3 years. Though the library has some delinquent accounts, the number is not excessive. Let the record show Forest Agee has paid his fines after a discussion with his father. B. Financial Reports 1. The library has approximately $318,000 remaining unspent at the close of 2013. Commitments made in 2013 yet to be paid total $106,841 and critical items cut from the 2014 budget (Master Plan - Phase 2, distinguished speaker fee, professional development, floor maintenance, and the summer reading program) total $221,225. Note: The distinguished speaker fee was formerly paid with NEH bridge money. Pending clarification from the Foundation and actual receipt of income from the NEH, the library will pay for this series. Staff recommends a 2014 budget adjustment of $328,066. B. Boudreaux moved to approve the staff recommendation; S. Clark seconded. All voted AYE. 2. S. Davis absent; January financials not available. IV. Old Business A. Reschedule Board retreat: D. Johnson will post a Doodle schedule to find a meeting date suitable for all board members and speakers. V. New Business A. Contract with MS&R for Master Plan, Amendment 2: S. Clark moved to approve the contract; C. Adams seconded. All voted AYE. B. Inclement Weather Policy: Library staff reviewed the inclement weather policy and recommended, as a matter of fairness, paying all staff members scheduled to work when the 2 library is closed due to inclement weather. S. Clark moved to approve the proposed amendment to policy PA -31; B. Boudreaux seconded. All voted AYE. C. Quiet Title Process: V. Chadick reported the quiet title action has not yet been filed. It remains Washington Regional Medical Center's obligation to complete this effort that involves working with the original donors to ensure the hospital fully acknowledges the Stone family's gift some 100 years ago. D. Gwyneth Jelinek, Assistant Manager of Circulation Services, has been admitted to the Florida State University's master's program in Information Studies. She has applied for a scholarship from the Arkansas State Library. The money comes to the library, and the library agrees to award the scholarship to the recipient and to reimburse the Arkansas State Library if the applicant does not meet the conditions of the scholarship. B. Boudreaux moved to support the application; S. Clark seconded. All voted AYE. Note: the library has made this agreement a number of times in the past. E. Update on Friends. The 2014 officers on the Friends Board are President Kim Ratliff, Vice - President Georgena Duncan, Treasurer Janet Gorman and Secretary Suzie Jenkins. Gretchen Gearhart has written a 27 page history of the Friends. In appreciation, B. Boudreaux moved to present her with a framed photograph of Fayetteville Public Library; S. Clark seconded. All voted AYE. F. Streaming board meetings: D. Johnson noted the IT team has purchased equipment to simulcast Maya Angelou's performance. This same technology could be used to stream library board meetings, story times, and other performances. G. Appointment of new board member: D. Johnson thanked E. Jordan who is retiring effective April 1. Deadline for applications to the city is February 28°1. VI. Adjournment: S. Clark moved to adjourn; B. Boudreaux seconded. All voted AYE. Meeting adjourned at 4:49 pm. Brenda Boudreaux, Secretary 3 Fayetteville Public Library Board of Trustees Regular Meeting December 16, 4 pm Minutes Prepared by S. Daniel, Office Manager Board members present: K. Agee, B. Boudreaux, S. Clark, C. Adams, S. Graham, and M. Rice. Board Members Absent: E. Jordan. Staff present: D. Johnson, S. Davis, B. Holt, L. Yandell, D. Wax, S. Palmer, L. Greenwood, S. Foley, J. Atha, M. Burdette, S. Houk, W. Fitzgibbon. Others: Blair Johanson. Press: Rose Ann Pearce. The Board of Trustees meeting was called to order at 4:00 pm by K. Agee. II. New Business A. Compensation Plan Update: B. Johanson presented an overview of the compensation study. The process involved three phases: development of 31 job descriptions, a market salary study where FPL was compared with 10 different entities, (mostly libraries) and salary administration. The bottom line is that FPL lags the market by a little over 5%. Specifically, there are some employees on the low side of the pay structure and a few that are over the top of the pay structure. Recommendations: 1. Review and adopt the proposed internal equitable and externally competitive pay ranges schedule as noted behind Tab 6 of this Job Classification and Compensation Study Program. 2. Review and increase pay for six employees with current pay below the proposed pay range minimums; the total annualized expense to bring base pay to range minimums for the 6 employees will be $14,147. 3. Implement a 4% merit pay plan for 2014 4.. Evaluate and utilize the employees' pay be range quartiles for future employee pay adjustments and compensation budget planning. 5. Utilize the DBCompensation software to manage and maintain position descriptions and ratings for new or revised positions. 6. Complete market pay studies on a bi-annual basis to evaluate and adjust the internal pay grades. M. Rice moved to approve recommendations 1, 2, 4, 5, and 6. S. Clark seconded. All voted AYE. M. Rice moved to follow recommendation 3 only if the city decides to grant raises to its employees. B. Boudreaux seconded. ALL voted AYE. III. Minutes B. Boudreaux moved to approve the minutes of the October 28, 2013 regular meeting and the minutes of the November 13, 2013 special meeting; M. Rice seconded. All voted AYE. IV. Reports A. Management Reports 1. Key upcoming events: not discussed 2. October -November 2013 Strategic Plan progress: D. Johnson noted the comprehensive holiday programming. Gathering of the Groups was a success; After the Tsunami was well attended. FPL is in a consortium with Overdrive meaning FPL and small surrounding libraries all contribute to the purchase of eBooks. These books are then available to FPL patrons as well as to patrons of smaller libraries. However, Overdrive has been selling our consortium purchases to other groups which erodes what is available to our patrons. While we have renewed the contract for another year, staff is looking at other options. FPL participated in the city potluck, a reflection of the library working with the city. Patrons were grateful to the facilities team for removing ice and snow during the bad weather. The IT department is deploying wireless printing for patrons which will relieve some pressure on the reference department. Our connection to the Internet is being increased from 20 megs to 100; patrons will see a huge improvement in service. Forty new computers will be deployed to upgrade staff work stations. The marketing team is moving forward with, "What do you do with your card?" Internet only cards have been delivered to every student in the school district. 3. October -November 2013 Performance Measures: Digital ciruclation, Freegal use, and total circulation are up. Though we offered fewer programs, attendance is up attesting to the quality of the programming. 4 Staff is evaluating how to measure computer use and the high level of IT effort; statistics in 2014. may be reported differently. B. Financial Reports i. Bad weather delayed delivery of the financials; there are no reports for this month. V. Old Business A. The Board retreat will be February 3, 2014. Bill Mitchell has been added to the agenda to discuss capital campaigns. The meeting will be held at Drake Field. Foundation Finance Committee and board officers will be invited to attend VI. New Business A. Budget: D. Johnson noted the draft budget presented at the last meeting showed expenditures exceeding revenues by approximately $400,000. The proposed budget presented herein is balanced with revenues exceeding expenditures by $584. We will be drawing down 2 savings accounts, but leaving enough to meet their intended purpose. There is funding for the compensation package approved earlier. M. Rice moved to adopt the 2014 budget as presented; S. Graham seconded. All voted AYE. VII. Adjournment: B. Boudreaux moved to adjourn; S. Clark seconded. All voted AYE. Meeting adjourned at 4:49 pm. 5 FAYETTEVILLE PUBLIC LIBRARY Key Upcoming Events April -May 2014 Astronomy for Everyone: Size and Scale of the Universe Thurs, April 17 from 6:30 to 9pm Explore the stars at FPL with astronomer and former NASA consultant, Kevin Manning. Appropriate for all ages. Lyric Songwriting Panel Discussion Wed, April 23, 6pm Local singers and songwriters, Candy Lee, Barett Baber, and Shawn James will perform and discuss the writing process with KUAF's Kyle Kellams. This event is part of Poetry Month Fayetteville. Retiring Green: Sustainable Living in Retirement Wed, April 30 at 6:OOpm Michael Cockram, Director of Bowerbird Design and contributing editor for GreenSource magazine, will lead a discussion examining new models for retirement such as senior co - housing, eco -villages, and super -efficient homes. Free Comic Book Day Sat, May 3 from 10:30am to Spm Help us celebrate National Comic Book day with a variety of activities for all ages with a free comic book to the first 300 visitors. Award Winning Comic Creator — Nate Powell Sat, May 3 at 2pm Powell, an Arkansas native, will discuss his work on the Coretta Scott King Honor Book and NYTimes Bestselling graphic novel, March, which tells the story of Congressman John Lewis' experience in the Civil Rights Movement. Summer Reading Kickoff Party Sat, May 31 from 10am to Noon Let's get the summer started early with a celebration FPL style including magicians, bounce houses, science experiments, and prizes. 6 FAYC'ITEVILLE PUBLIC LIBRARY Strategic Plan Progress Report February 2014 — March 2014 Purpose: We inspire imagination and foster learning. I. Programs & Services: We offer inspiring and relevant programs and services that engage the community's curiosity, provide opportunities for education and self-improvement, and serve as the gateway to the library by addressing the diverse needs and interests of our community. a. Programs Hosted Newbery award winning author Christopher Paul Curtis; over 550 students attended. Hosted Read across America, Irish Dancers, Black History Month, Arts Live Theatre and TrikeTheatre. Hosted events during Spring Break including Artmobile, art camps, arts & crafts, and daily movies. iv. Hosted a Minecraft tournament, Free Flix, a Smash Bros. tournament and a crochet club for teens. v. Offered creative writing classes for elementary and teens, taught by Alyson Low. vi. Concluded first year of Smart Investing and submitted interim report to F-INRA and ALA. vii. Offered classes on Chinese Language and Culture, Yoga and Qigong. viii. Offered Your Story, Their Story - a six -session memoir writing series with Marilyn Collins. ix. Held workshops: Keys to a Sustainable Nonprofit, How to Start a 501(c)(3), and Find It, Fund It. x. Hosted UA Law School's Homeowners Facing Foreclosure free walk-in legal clinic. xi. Provided genealogy workshop led by a board certified genealogist from Ancestry Sleuths. xii. Provided staff -led basic computer classes, and one irnage editing class. xiii. Signed playwright Karen Zacarias as our guest speaker for 'Distinguished Author Series.' b. Services Coordinated Reference and Paging staffs to fill hold requests more quickly. Provided tax forms and referred patrons to free tax assistance services. c. Quality Answered 41 genealogy queries, provided 4 individual reference consultations; and proctored 4 tests. Hosted Farmington High School research day with database demonstrations and research assistance. Provided three monthly library book clubs and eReader training classes. d. Relevance Provided Affordable Healthcare Info session led by Friendship Community Care, a licensed IPA source. II. Collections: We will build and support collections that inspire the community with the resources they need to explore topics of personal interest and continue to learn throughout their lives. a. Satisfy your curiosity Compared the youth and teen collections against the U. S. Board on Books for Young People. Checked adult nonfiction collections against various Booklist and Library Journal spotlights.. h. Inspire learning/imagination III. Access: We will build and expand the ease and convenience of the library experience through virtual and physical reach to all in the community, reflecting the FPL welcoming, convening and destination culture. a. Browsability Shifted Parenting collection to address overcrowding. b. Outreach partnerships. Attended 3 Family Day events at Head Start facilities. Presented outreach story times at Fayetteville Creative and Jean Tyson preschools. Planned staffing for an FPL table and giveaways for First Thursday events. iv. Exploring a pilot reading program to promote literacy and provide nutritious snacks or meals. v. Continued planning the second annual literary festival slated for October 1-5, 2014. vi. Continued homework assistance to K-9`^ provided by FHS National Honor Society and Mu Alpha Theta. vii. Organized kindergarten tours to take place every Friday morning and afternoon in April and May. viii. Provided 5 sessions on teen financial literacy as part of Smart Investing @ Your Library. ix. Partnered with UA Business students to research Fayetteville eReader usage and expectations. c. Virtual Moved library website to off-site highly available hosted server to enhance patron browsing experience. Upgraded internet backbone connection from 20Mbps to 100Mbps. d. Physical Developed procedures for Paging staff to collect in-house use statistics IV. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards, and volunteers. a. Staff Conducted annual coaching sessions with staff. Met with Unique Management on annual fees and fines recovery report. Hired two new work-study Pages. iv. Provided training to staff on new Bank of Oklahoma website for managing retirement accounts. v. Attended Arkansas State Library's Children's workshop and training on OCLC WorldShare Migration. vi. Attended One Book, One Community meeting; UA recommended book and possible quest speaker. b. Boards Friends of FPL held annual meeting. c. Volunteers Provided volunteers for Compassion Day, youth programs, and Christopher Paul Curtis event. Added two new DVD shelving volunteers for weekend coverage. Trained volunteers to be kindergarten tour guides. iv. Trained volunteer to enter program evaluations in Survey Monkey for improved feedback analysis. V. Facility: Our consumer -friendly, sustainable facility will be safe, accessible, clean and support the requirements for quality programs, services and collections. a. Maintenance Diamond polished floors on 300, cleaned stairwell landings in fire escape, cleaned garage. Installed umbrella in children's outdoor reading area and prepared summer landscape. Started all AC units, prepared for distinguished author and summer reading. b. Technology Deployed a new server infrastructure and moved 34 servers to the new hardware. Upgraded network server infrastructure to Windows Server 2012 and all servers virtualized to improve recovery time in the event of a hardware failure. c. Safety/Security Replaced cameras in teen area and garage, secured CEO building, checked security at City Hospital. VI. Communication: We maximize ongoing communication to increase awareness of the library and understanding of its value and impact on the community. a. Marketing plan Developed Maya Angelou ticketing strategy and managed reservation and ticket pick-up. Coordinated marketing for An Evening with Maya Angelou and Newbery Author Christopher Paul Curtis. Implemented marketing plan for Poetry month in partnership with local poet Houston Hughes. b. Public awareness campaign Created "What will you do with your card?" with UA's Scotty Thurman and Denise Garner. Created ad for Newbery author Christopher Paul Curtis for Chamber of Commerce TAB in NWAT. Created video promo for An Evening with Maya Angelou to air on Cox Communication channels. c. Operationalize brand Created new brand logo for FPL Author Series, including naming, logo, and stage set design elements. d. Public relations Partnered with schools to promote Early Kindergarten Enrollment and FPL Summer Reading. Met with Jennifer Ross of the Walton Arts Center to determine best practices regarding author events. Partnered with local poet, KUAF, and City to schedule and market Poetry Month Fayetteville. iv. Shared i -card implementation strategy with Garland County Library and St. Joseph Catholic School. v. Coordinated invitations for Maya Angelou with President Clinton and Governor Beebe. e. Website Discussed and initiated new responsive web design of faylib.org with Hybrid Forge. Designed new top level menu navigation for RWD faylib.org site. Created Poetry Month Fayetteville webpage to promote events during April. VII. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding. a. Awarded NWA Economic Development District GIFs for SRP ($10,000) and an Envisionware Scanning station ($1,000). b. Awarded Arkansas Heritage Month grant of $2,025 for Flavors of the Ozarks programming. c. Submitted grant application to AUTIS to offset costs on Scanning Station. d. Coordinated Zaxby's SRC giveaways and FINRA wrap up event with them. e. Gave presentation for funding to the Ark. State Library Association Board of Directors. f. Met with three prospective Capital Campaign donors to discuss plans. g. Attended Assoc. Fundraising Professionals' International Convention May 20 — May 26 in San Antonio, TX. 8 W 0 CHANGE PROD.14 1- } co 0 0 O W y tO 0 Q Q Ce N _ 0 015E 0 Z CU -) CU -J 1J LL r a ce 2 o o o o o' o 00 co O n 0 : 0 N O) (O M (P H. N 0 n. O n M N 0 n a o a (o n M N CC CV 40 0) 0 oOWN 0 N () (0 N N 0 _ n a-. - O M n 1,-.01 <0 M 0. 0 0 0 0 ( o 0 W M M nco 0 01 CO 0 M N o O 't 04 0 CO N N CAIN: M 040 N N (n 0) CC 0 O). 1- : CO 0 0) n w n CO10 0 0 CO 0 0 0 D J CO CO M 0 : V' O CO04 0 N 0' N M O 0 O O 0 0l0, 0 co c). 0 0 0 O N I- 9 0 '0 0> 1-- 01 N o 0 0 0 0 O.O. 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E AD $63 J S] x x J 9 Fayetteville Public Library Memo To: Fayetteville Public Library Board of Trustees Through: David Johnson, Executive Director From: Willow Fitzgibbon, Manager of Adult & Reference Services Date: April 9, 2014 Re: Smart Investing @ Your Library Grant Interim Report to FINRA Summary: Fayetteville Public Library (FPL) submitted its Interim Smart investing@your library Report to the FINRA Education Foundation Friday, March 14t1. FINRA responded, "We appreciate all the hard work and expertise devoted to this important project to date, as well as your careful attention to program evaluation. We're looking forward to another successful year ahead." The report was approved and FINRA is sending the library the second grant installment of $49,657.50. Year 1 project initiatives included targeted financial literacy courses for area residents, outreach to multigenerational families to make them aware of these class offerings, improved financial literacy resource collection, and professional development for library staff, equipping them to better assist library patrons in accessing the library's fiscal literacy resource collection. At the time of the report, the library had provided 23 courses to 878 attendees. The FPL financial resource collections grew in size by 50%. Circulation of this collection increased by 158%, and financial database usage increased by 190%. 59% off all staff completed an in- house training session, and 100% of adult services staff successfully completed an in-depth, online financial reference services course. FPL plans to continue partnering with Credit Counseling of Arkansas, University of Arkansas Bessie Moore Center for Economic Education, University of Arkansas Washington County Extension Services and Washington County Head Starts in Fayetteville for the Year 2 grant cycle. Additional partners are being sought and plans to sustain the library events and collections are in progress. The launch for Year 2 is planned for October 2014. 1 10 To: Fayetteville Public Library Fayetteville Public Library Board of Trustees Through: David Johnson, Executive Director From: Stephen Davis, Accounting & HR Manager Date: April 16, 2014 @2e: BKD Recommendations/Suggestions — 2013 Audit Summary: BKD met with the Library Finance (Audit) Committee last week to review the 2013 audit and made the following recommendations/suggestions: BKD Recommendation/suggestion FPL Action Develop a procedure that monitors FPL's vacation policy to ensure all employees are in compliance with being off for a typical work week. FPL has developed a procedure that will analyze PTO usage after September and prepare a listing of employees who must take a full work week off before the end of the calendar year. Develop a formal policy that provides staff guidance for non-cash donations Staff is considering options for this recommendation. Develop a formal policy that provides consistent treatment for fee waivers. Library services staff is reviewing the recommendation and will develop a more formal policy for consideration. Consider establishing a fraud hot line A discussion is needed with the FPL Board of Trustees. 11 Fayetteville Public Library Memo To: Fayetteville Public Library Board of Trustees Through David Johnson, Executive Director From: Stephen Davis, Accounting & HR Manager Date: April 15, 2014 Re: Copier Budget Adjustment Summary: Fayetteville Public Library (FPL) has been or soon will be replacing several copiers throughout the building. In past years the Library has purchased copiers for various departments, but with the rapid changes in technology staff is proposing to change that process to leasing copiers. The cost to the Library, over the next five (5) or so years, should balance out to a small net increase in overall expense. The net expense increase from leasing copiers will be partially offset by the elimination of the cost and effort required to dispose of publicly owned assets in compliance with applicable Arkansas law. To dispose of Library owned assets, staff has to: 1. Remove the asset from our inventory; 2. Develop descriptive materials for use in advertising the asset for sale/disposal; 3. Place it for sale in a public bid format (on-line auction or sealed bid process); and, 4. Prepare the asset for pickup by the new owner. Leasing will eliminate all of these requirements. The table below lists the copiers currently owned by FPL, their location, predicted replacement year, predicted replacement cost in 2014 dollars and the predicted annual lease cost in 2014 dollars. 12 Copiers Owned By FPL Location Adult Services Tech Services Predicted Replacement Year 2017 (3 year lease) Imminent as out of contract 6/14 Imminent as out of contract 2017 -1 Replacement Cost Amount (2014 Dollars) Actual/ Predicted Lease Annual Amount Canon C5235 Canon IR C3200 $6851 $6851 3950 $6851 $2400/year - 3 year contract $2400/year - 3 year contract 1050/year - 3 year contract Canon Canon IR Public, B&W Canon C3080 Public, Color $2400/year - 3 year contract Canon IR 5185i Administration 2016 $15,000 $6000/year - 3 year contract Canon C5235 Youth Services 2013 $7500 - purchased late 2013 ® Page 2 13 Fayetteville Public Library Memo To: Fayetteville Public Library Board of Trustees 7troi4t David Johnson, Executive Director From: Stephen Davis, Accounting & HR Manager Date: April 7, 2014 Re: Grant Recognition & Proposed Budget Adjustments \\Fplfilesrv1\shared folder\Managers\Board-LibraM2014\Memos \April 2014\GIF Autis BA Memo.docx Summary: Fayetteville Public Library (FPL) has been awarded or soon will be awarded several grants that were not part of the 2014 Budget. The grants awarded include GIF (general improvement funds) awarded through Senator Lindsey and Representative Leding for a total of $11,000.00 and Department of Arkansas Heritage Grant for $2,025.00. The GIF Grant is for a combination of capital and additional funding for summer reading program and the Heritage Grant is for programming that focuses on an overall theme of Come to the Table: Celebrating Arkansas Food Culture. FPL staff proposes to use the GIF funding to purchase a new large format scanner from Envisionware for Adult & Reference Services and to provide enhancements to the 2014 Summer Reading Program that begins May 31 and concludes in late August. The new scanner will allow the scanned image to be printed, emailed, or sent to smart device (smartphone, tablet, etc.). Additionally, FPL has applied for and expects to receive at least partial funding for a grant application submitted to AUTIS (Arkansas Users of Telecommunications and Information Systems). The funds awarded from the AUTIS grant are proposed to be used to provide additional functionality to the Envisonware scanner listed above. Finally, FPPL has received a credit from AT&T that recognizes AT&T's delay in providing FPL with a 100Mbps internet access portal. AT&T required FPL to begin paying for the circuit mid -year last year but the circuit was not installed until this past month. Staff proposes to use a portion of the credit, not to exceed $4,000, to complete the purchase and installation of the Envisonware Scanner. The proposed budget adjustment is as follows: 1 14 Revenue - In Year Grant Awards Amount Revenue GIF 11,000.00 Revenue AUTIS 4,000.00 Revenue Arkansas Heritage 2025.00 ------ —--------- ------------- Expenditures Expense Youth Programming 6,250.00 Expense Adult Programming 8,275.00 Expense Capital (Envisionware Scanner) 6,500.00 Expense Telephone (100 Mbps circuit) (4,000.00) e Page 2 15 Arkansas State Library Scholarship Assistance Application Instructions: Complete this form to apply for State Aid funds to underwrite a scholarship award from your library to an employee who has been admitted to the graduate program in an ALA -accredited library school. Attach to this form alt appropriate documentation, such as a letter of admission from the library school, a letter of agreement from the employee who will benefit from the local scholarship award, and a copy of the minutes of the meeting of the local library board at which the application was approved. APPLICANT State Aid grant funds are requested to underwrite a scholarship award from this public library to an employee who has been admitted to a graduate program in an accredited library school. The applicant library agrees to award the full amount of the scholarship award to the employee. The employee has agreed to provide transcripts as evidence of credits earned each semester and to remain on the job for a period of one (1) year following grant of aid. If these conditions are not inet, the applicant library agrees to refund to the State Library all grant funds paid under this award. FctL-{etVke>(.1A e Pic•. L_ih(<irl� Applicantlibrary Name 140:_L V . NiF)tl(-)-iralfl S -tree_ Mailing Address Ql_y-r1-evti1F. f12 7;79.-l01—GS1� City/State/Zip Code + 4 digit extension 1-E--1 q - EC7(0 . UDC) Phone Number Fax Number Name of Library Board Chair (PLEASE PRINT) Signature of Library Board Chair or Official Designee Date AGREEMENT I have applied to my employer for a scholarship grant. I am enrolled in a graduate program in an accredited library school and have completed the first twelve (12) hours credit. Supporting documents are attached. I have agreed to famish transcripts at the end of each semester as evidence of credits earned, to remain employed in an Arkansas public library for at least one year following grant of aid and to fulfill any local requirements. If 1 do not fulfill these agreed conditions, I understand that 1 must repay to the applicant library all funds paid to me from this award. >wv( Nvc,h��a FQ .i 1 Participantflame (PLEASE PRINT) .QAA (N i, -> LL Participant's Signature 1; \l I' Dte RECOMMENDATION I have reviewed this application and the supporting documents. I recommend that the State Library Board ( ) approve ( ) deny this application. Signature of State Librarian Date ACTION TAKEN In a regular meeting of the State Library Board held on the Board voted to ( ) approve ( ) deny this application. Signature of State Library Board Chairman Date 16 Devin Fell -Assistant Youth Librarian 401 W Mountain Street (479) 856.7126 dfeljfaylib.org To Whom It May Concern: I accept the agreements set forth in the regulations of this scholarship. I will continue to work in a library in the state of Arkansas after the completion of my Masters in Library Science, specifically the Fayetteville Public Library. Thank you, Devin Fell 17 Fwd: 'FSUEmai1=002-550-426' Fall 2013 Application to The FSU ... https://maii.google.com/maill?pli=1 Gmail COMPOSE label:miscellaneous Click here to enable desktop notification: Remove label Vistaprint - 250 Business Cards - $10 - Free Shipping. 100% Satisfaction GuE Inbox (14) Fwd: 'FSUEmail=002-550-426' Fall 2013 Application to The Starred Information Studies - Devil Fell Miscellaneous x Important Devin Fell <dfell@email.uark.edu> Sent Mail to me Drafts (1) -------- Forwarded message From: SLIS - Grad Admissions<slisgradadmissions@admin.fsu.edu> Circles Date: Tue, Jul 2, 2013 at 1:59 PM Subject: 'FSUEmai1=002-550-426' Fall 2013 Application to The FSU Schon Confirmations (6) To: DEVIN NICHOLE FELL <dfell@uark.edu> Miscellaneous (7) Pay Stubs Dear Ms. Fell, More Congratulations! On behalf of the School of Library and Information Stt recommended for admission to the Master's program in Library and Ink aware that your admission is contingent upon your acceptance to The F #t Devin Admissions. You may check your admission status via the Online Statu bdinfay@yahoo.c... The School of Library & Information Studies at The Florida State Univei Founded in 1947, the School is led by dynamic, nationally recognized a strong tradition of providing outstanding educational programs both or To prepare for our master's program, you must complete our School's r self -paced. You will receive additional information via email with import and advising. I hope you will seek out the many opportunities that our School and fac graduate experience. Our goal is for you to become a leader who can n profession. Again, congratulations and welcome to FSU! Regards, Jade Stagg Admissions Specialist School of Library & Information Studies Florida's iSchoo/ The Florida State University College of Communication and Information 142 Collegiate Loop, Room 101G LSB Tallahassee, FL 32306-2100 18 1 of 1 4/14/2014 10:34 AM FLORIDA STATE UNIVERSITY Name: Devil) Fell Date of Birth: 08/13/1991 Enrollment Verification as of 04/14/2014 ID Number: 200074621 Residency: FL Res, Spec Cat (USA) institution Code: 001489 Current Propratn of Study Career Academic Program Expected Completion Date Career CPA Graduate Master's Degree 4.000 Plan Degree Declare Date Information Studies Master of Science 08/22/2013 Enrollment History 'fern[ Career Begin Date End Date Units GPA Status 2013 Fall GRAD 08/26/2013 12/13/2013 6.00 4.000 half -Time 2014 Spring GRAD 01/06/2014 05/02/2014 6.00 0.000 Half -Time 2014 Summer GRAD 05/12/2014 08/01/2014 6.00 0.000 Half -Tine 2014 Fall GRAD 08/25/2014 12/12/2014 6.00 0.000 Half -Time Certification Statement The Florida State University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate, bachelors, masters, and doctoral degrees. Our certification system is designed to expedite the sharing of academic information with many agencies and companies. We appreciate your accepting this certification, since it provides more complete information, more accurate information, and a faster response than hand -processing special forms. Page 1 of 1 19