HomeMy WebLinkAbout2010-08-02 - Agendas - FinalParks & Recreation Staff
Connie Edmonston, Director
Chase Gipson, Recreation Superintendent
Byron Humphry, Maintenance Superintendent
Alison Jumper, Park Planning Superintendent
Carole Jones, Park Planner
Melanie Thomas, Senior Secretary
Parks & Recreation Advisory Board
Craig Mauritson, Chairman
Valerie Biendara, Vice -Chair
Brian Bailey
Jennifer Hazelrigs
Michael Lindsey
Jim Meinecke
Steve Meldrum
Bill Waite, Jr.
Phillip Watson
Parks and Recreation Advisory Board Meeting
August 2, 2010 at 5:30 p.m.
City Administration Building Room 111
113 West Mountain Street
Fayetteville, AR
AGENDA:
1. Approval of July 12, 2010 PRAB Meeting Minutes
PRAB Motion:
2. Introduction of Ron Cox, new Botanical Garden of the Ozarks Executive Director: Walt
Eilers, BGSO Board President
3. Botanical Garden Monthly Report: Michael Lindsey
4. Eagle Scout Project Proposal on the Butterfield Trail: Carson Baker
PRAB Motion:
5. Park Land Dedication: Carole Jones, Park Planner
Development Name: Lierly Lane
Engineer: Appian Centre for Design
Owner: TTO, LLC
Location: North of Mt. Comfort Road, West of Rupple Road
Park Quadrant: NW
Units: 14 single family
Total Acres: Approximately 7 acres
Land Dedication Requirement: 0.34 acres
Money in Lieu Requirement $13,440
Existing Parks: Clabber Creek Trail and park land (50.3 acres)
Developer's Request: Money in lieu
Staff Recommendation: Money in lieu
Developer's Comments:
Justification: The development is providing a P.O.A. owned and
maintained park area. Additionally a trail easement for
a spur from Clabber Creek trail is planned on the west
side of this subdivision to provide a connection to the
trail network.
Annual Maintenance Cost: None
PRAB Motion:
PRAB Agenda — August 2, 2010
6. Recreational Programs Report: Chase Gipson, Recreation Superintendent
7. Wilson Park Trail Renovation and Lighting Project Update: Carole Jones, Park
Planner
8. Other Business:
9. Adjournment
Upcoming City Council Items & Events:
July 29
July 30
July 31
August 2
August 3
August 12
August 13
August 14
August 15
August 16
August 16
August 21 - 22
August 27
August 28
September 13
Ben Miller Band will play at Gulley Park located at 1850 E. Township Street.
Concerts are FREE and start at 7:00 PM.
Madagascar: Escape 2 Africa will be the Dive -In Movie at Wilson Park
located at 675 Park Avenue. Movies are FREE and start at dark. Doors open
at 7:30 PM.
"The ABCDs of Creative Community Gardens that Last — Walker Park and
Beyond" Community Garden Workshop will be held at the Fayetteville
Senior Activity and Wellness Center located at 945 S. College Avenue in
Walker Park from 1:00 to 4:00 PM.
YRCC Fall Ball Adult Basketball League registration begins and runs through
September 7. The league begins September 13. Cost is $350 per team (max 10
players).
Parks staff is requesting approval to apply for the 2011 Arkansas Outdoor
Recreation Grant at the City Council meeting at 6:00 PM at City Hall Room
219.
Full House will play at Gulley Park.
Star Trek 2009 (rescheduled) will be the Dive -In Movie at Wilson Park.
Back to School Bash will be held at the Yvonne Richardson Community
Center located at 240 E. Rock Street from 11:00 AM to 1:00 PM.
Last day Wilson Park pool is open.
Fall Adult Kickball registration begins
Fall Adult Softball season begins.
The National Slow Pitch Adult Men Softball Tournament will be held.
Fall Youth Soccer Kick Off Celebration will be held at Lewis Soccer
Complex located at 1515 N. Lewis Avenue at 6:00 PM. The Big Green will
be shown at dark.
Fall Youth Soccer season begins
Fall Adult Kickball season begins
Attachments: Agenda Items listed below:
1. Agenda Item #1, PRAB Meeting Minutes July 12, 2010
2. Agenda Item #5, Park Land Dedication - Lierly Lane
Reports:
Park Land Dedication Ordinance Fund Monthly Report
CIP Report
HMR Monthly Report
PRAB Agenda — August 2, 2010 2
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FAYETTEVILLE PARKS AND RECREATION
ADVISORY BOARD
Minutes for July 12, 2010
Opening:
The regular meeting of the Parks and Recreation Advisory Board was
called to order by Craig Mauritson at 5:36 p.m. in Room 111 at the City
Administration Building at 113 West Mountain Street in Fayetteville,
Arkansas.
Present:
Parks and Recreation Advisory Board members Mauritson, Biendara,
Lindsey, Meinecke, Bailey, and Meldrum were present. Watson, Waite,
and Hazelrigs were absent. Staff members Edmonston, Jumper, Jones,
and Thomas were in attendance.
Mauritson introduced the newest member of PRAB - Brian Bailey.
1. Approval of June 7, 2010 PRAB Meeting Minutes
PRAB Motion: Bailey motioned to accept the minutes as written,
and Biendara seconded it. Motion passed 6-0-0 by voice vote.
2. Botanical Garden Monthly Report: Walt Eilers, BGSO Board
President
Lindsey gave the report. The gardens are staying busy with a lot of
visitors. The new design report probably won't be until August. One of
the events coming up is the Firefly Fling.
3. 2011 Arkansas Department of Parks and Tourism Outdoor
Recreation Grant: Carole Jones, Park Planner
Staff Recommendation: To apply for $150,000 from AR Parks
and Tourism Outdoor Recreation matching grant program for
playground improvements at Lake Fayetteville North Shore, ADA
accessibility improvements at the Yvonne Richardson Community
Center and ADA accessibility improvements at Walker Park. Staff
1
recommends approval of the conceptual plans of Lake Fayetteville
North Shore, YRCC and Walker Park.
Jones said grant preparation is ongoing. A public meeting was held on
June 17. There have been several public outreaches for this grant
through the newspaper, radio stations, Yvonne Richardson Community
Center, and the Walker Park Senior Center. One person came to the
public hearing. Three projects are proposed: playground improvements at
Lake Fayetteville Northshore, ADA accessibility improvements at the
Yvonne Richardson Community Center, and ADA accessibility
improvements at Walker Park.
Edmonston said that last year was the first time in many years that we
were not awarded the grant.
Mauritson said that he was glad to see ADA improvements. Those are
important.
PRAB Motion: Lindsey motioned to approve the conceptual plans of
Lake Fayetteville Northshore, Yvonne Richardson Community Center,
and Walker Park. Meinecke seconded the motion. Motion passed 6-0-0
by voice vote.
4. Ordinance Amendment Chapter 97 - Signs Prohibited in Parks:
Alison Jumper, Planning Superintendent
Jumper said at the last council meeting there was a third reading, and
then it was tabled until the next meeting. They want public input.
Edmonston said that some of the publicity hasn't been good. The signs
that are approved will be tasteful.
Meinecke said that just because someone wants to sponsor a sign
doesn't mean that it will get approved. PRAB has to approve it. He
doesn't foresee the park signs being a problem.
Mauritson added that it was a non -issue.
5. Other Business:
Trail Trekker Report and Update
Memo from Don Marr about the Fayetteville Government Channel
Jones said that the Trail Trekker information was included in the PRAB
packet.
2
Edmonston said that the Trekkers make their reports online, and have
helped report downed trees, graffiti, flooding, ice, and citizen feedback. It
has been good publicity. Another Trekker training is planned for fall.
Edmonston asked everyone to make sure they read the memo from Don
Marr. It has some good tips for meetings that are televised. Make sure
you speak clearly.
Mauritson said that Room 111 is a good room for meetings.
Edmonston mentioned that the recreational programs are going well. She
would like to publicly thank the Town Center for taking in the almost
rained out concert on July 8th. She reminded everyone that the Dive In
movie "Star Trek" would be shown at the Wilson Pool on Friday. The
camps are filling up.
Lindsey asked about the Asbell soccer fields.
Edmonston said that those fields will probably become tennis courts.
Next June Parks will be down three soccer field next June, and that's a
critical problem.
6. Adjournment
Meeting adjourned at 6:00 p.m.
Minutes taken by Melanie Thomas.
3
July 20, 2010
Allison Jumpers
Parks Planner
City of Fayetteville
1455 S. Happy Hollow Rd.
Fayetteville, AR 72701
Re: Lierly Lane
Parks and Recreation Board Members,
Within the existing Lierly Lane Subdivision there arc several duplex and single family lots that we are proposing
to change the layout of and rezone. Currently, there are four duplex lots and four single family lots within the
subject area. We would like to rezone the duplex lots as single family and utilize the density from those lots as
single family lots in an arrangement similar to the exhibit attached with this letter. We are also proposing two
additional single family lots for a total of fourteen single family lots. We believe single family homes are more
appropriate in this area and would appreciate your consideration in this matter.
If there arc any additional fees or parkland requirements, we would like to pay money in lieu of parkland.
Owner Signature
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PARK LAND DEDICATION ORDINANCE FUND REPORT
PRAB Meeting of August 2010
REPORT BY: TRACIE A. MARTIN
NORTHWEST PARK DISTRICT
BALANCE
226,402.51
118,424.79
52,334.61
15,178.96
$397,161.91
YEAR TO BE SPENT
2010
2011
2012
2013
Total 2009-2012
Approved Original Amount
Banked Land Remaining: PRAB Date Approved Project
1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155.70500 Salem Meadows (8/1/05, 6/5/06 & 11/6/06)
$ 188,738.36 8/6/2007 $ 325,000.00 Davis Park Expansion
$ 39,578.00 N/A $ 39,578.00 Red Oak Park/Gordon Long Funds
$ 70,000.00 12/2/2008 $ 70,000.00 Davis Expansion
$ 50,000.00 CIP $ 50,000.00 Davis Expansion
$348,484.47
Total Approved Expenditures
$48,677.44 Total Unencumbered 2010-2013
NORTHEAST PARK DISTRICT
BALANCE
(0.00)
71,445.62
27,521.04
$1,041.79
$100,008.45
YR TO BE SPENT Banked Land
2010
2011
2012
2013
Total 2009-2012
Approved Original Amount
Remaining: PRAB Date Approved
$ 19,539.08 8/6/2007 $ 62,000.00
$ 16,000.00 12/2/2008 $ 16,000.00
$ 10,000.00 CIP $ 10,000.00
$ 5,000.00 BA $ 5,000.00
$ 35,295.00 Council 4/5/10 $ 35,295.00
$85,834.08
Project
Gulley Park Pavilion
Gulley Park House Demo Site Prep
Gulley Park Pavilion/Restroom Site
Gulley Drainage Improvements
Veterans Memorial Park Improvement
Total Approved Expenditures
$14,174.37 Total Unencumbered 2010-2013
SOUTHWEST PARK DISTRICT
BALANCE
Approved Original Amount
YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
.74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,00000 Harmony Pointe Park (10/2/06 & 1/8/07)
- 2010 $ 1,913.51 6/2/2008 $ 70,000.00 Finger Park Pavilion
185,120.34 2011 $ 183,107.20 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights
23,106.80 2012 $ 2,900.00 CIP $ 2,900.00 Wilson Park Trail Renovations and Lights
5,091 21 2013
$208,227.14 Total 2009-2012
$189,384.82
Total Approved Expenditures
$18,842.32 Total Unencumbered 2010-2013
SOUTHEAST PARK DISTRICT
BALANCE
38,529.06
56,185.59
6,377.89
40,260.73
$101,092.54
YEAR TO BE SPENT Banked Land
2010
2011
2012
2013
Total 2009-2012
Approved Original Amount
Remaining: PRAB Date Approved
$ 361.32 12/2/2008 $ 50,000.00
$ 33,625.69 12/2/2008 $ 65,184.00
$ 16,000.00 CIP $ 16,000.00
$ 45,000.00 CIP 2011 $ 45,000.00
$ - $ 9,816.00
$94,987.01
Project
White River Baseball Field
Mount Sequoyah Pavilion Access
Walker Park Entry/Kiosk
Lake Sequoyah Feasibility Study
Doc Mashbum
Total App roved Expenditures
$6,105.53 Total Unencumbered 2010-2013
Number of Acres approved by PRAB
Listed by Subdivision
Acres
Date to PRAB
Quadrant
Engineer/ Developer
Riverwalk
credit for trail connection
1.61
6/7/2010
SE
H2 Engineering
Riverwalk
bank excess
1.66
6f7/2010
SE
H2 Engineering
YTD approved
3.27
Money in Lieu approved by PRAB
Amount
Date to PRAB
Quadrant
Engineer/ Developer
Listed by Subdivision
Final fees to be determined at Planning Commission Approval.
I YTD approved
$
Project
Description
Current Status
Skate Park
The construction of a new skate park facility located at
Walker Park as well as Installation of camera and
connective sidewalk.
Staff has purchased infrared light and the Information Technology Division
will install the camera at Walker Park during the second quarter of 2009.
Connecting sidewalks to the Skate Park will be constructed in house in the
second quarter of 2010.
Lights of the Ozarks
Lights of the Ozarks is a display of more than 400,000
lights on the downtown square that runs from Mid-
November until New Years.
Staff removed the 2009 display during the first quarter. The 2010 installation
began in October and ended in December. The lighting ceremony is
scheduled to be held on November 20.
Community Park Development
Purchase and develop a multi-purpose Community Park
according to the Parks and Recreation Master Plan.
Cummings property was selected for the community
park site by PRAB and Park Staff. On September 7
2004, a resolution approving the mayor to enter into a
contract with SouthPass Development was approved.
This included the donation of 200 acres and 1 million
dollars for the development of the park.
Terracon Consultants, Inc. completed a work plan that
described all necessary studies needed to determine the
impact of the 33-acre landfill located within the property.
Estimated cost of the complete study is $50,000. Staff
is working with ADEQ for potential funding of land fill
remediation.
The City surveyor surveyed the park boundary during the second quarter. A
property line adjustment will be submitted to Planning once it is signed by the
owners. City staff expects to finalize the deed in the second quarter 2010.
Park Beautifications
Additional flowerbeds were requested at several of the
Parks and Recreation Master Plan public meetings.
Additional improvements are Happy Hollow planting and
various entry features.
Several trees did not survive the late planting and will be replanted in the
spring of 2009. Construction of the entry feature at Wilson Park was
completed in the second quarter.
Neighborhood Park Development
Funds are used to develop new neighborhood parks. St.
Joseph Park (PD), Salem Park (PLD), Walker Park
Lighting (PD) Harmony Pointe Park (PLD), David
Lashley Park (PD, PLD, ST), Rodney Ryan (PLD), Davis
Park Expansion (PLD), Gary Hampton Pavilion (PLD
and Donation), Mountain Ranch Trail (PLD), Finger Park
Pavilion (PLD) and Doc Mashburn Park (Grant Match/
PD).
Design development for St. Joseph Park will begin once the neighborhood
has fulfilled their committments. Low areas within Salem Park have been
topdressed and seeded. Walker Park East Side Trail Connection is
complete. Harmony Pointe Park is complete. Construction of David Lashley
Park phase I is complete. Rodney Ryan Park is complete. The Davis Park
Expansion masterplan has been designed.General Improvement Funds
($160,000) have been applied for through Arkansas Parks and Tourism for
phase two. A restroom for the park is currently under construction. Gary
Hampton Pavilion is complete. lams Dog Park at Bryce Davis is currently out
to bid. Shiloh trail has been constructed within the Mountain Ranch
Subdivision and the developer has been reimbursed. Construction of the
Finger Park pavilion is complete. Construction of Doc Mashburn Park
(Fairlane) is underway. The City was awarded $50,000 from the Arkansas
Parks and Tourism Outdoor Recreation grant program for the project.
Project
Description
Current Status
Other Park & Safety Improvements
Installation of Wilson Park east bridge and renovations
to the Parks and Recreation Office. Gary Hampton
Softball Complex scoreboard replacement.
Improvements to White River Baseball Field.
Wilson Park bridge installation, pool parking lot improvements and trail
connection were completed in July 2009. The office renovations began
during the fourth quarter of 2007 and will be completed in the fourth quarter
of 2010. White River renovations began in the third quarter of 2008 and will
be completed in the third quarter of 2010. The Native grass program will
involve invasive species eradication at Lake Fayetteville and a control burn
in 2010. It will also include native grass plantings at Mt. Sequoyah and along
the trail at Lake Fayetteville.
Gordon Long/Red Oak Improvements
Trail and drainage improvements are needed at Red
Oak and Gordon Long Parks. Water runoff from
adjoining subdivisions discharges into the lower valley of
Red Oak Park and has created an erosion problem for
the park trail, tree root erosion, and various park
amenities. Gordon Long Park has two low water bridges
City Engineering and Parks staff evaluate 23 comments received from
citizens and devised a design which combines piping and natural stream
restoration to address the drainage issues in Red Oak Park. Staff presented
the design option to the City Council at the January 12, 2010 agenda
session. The City Council gave their verbal consent to move forward with the
design.
Playground & Picnic Improvements
Replacement of old equipment at playgrounds and
picnic areas. Funds are to be used for a partial 50/50
matching Arkansas Parks and Tourism Outdoor
Recreation Grant. Grant funding in the amount of
$100,000 was awarded through the Arkansas Parks and
Tourism Outdoor Recreation Grant Program for
Construction is complete and reimbursement has been received for the
Bryce Davis and Sweetbriar Park playgrounds replacement. Remaining
funds may be earmarked for future Red Oak stream restoration.
Lake Improvements
An ADA accessible restroom will be installed to the Lake
Fayetteville Boat dock recreation area. The Lake
Sequoyah boat docks are being evaluated for
replacement/renovation. $12,000 was approved to
replace the bleacher cover at Field # 3, resod ballfield
access, concession building renovations, and restripe
the parking lot at Lake Fayetteville Softball Complex.
UPDATE to include $125,000 for 2010 Lk Fay N.
Playground PD
The Lake Fayetteville Environmental Study Pier is complete.
Forestry, Safety, & ADA Compliance
Funds are used for the Celebration of Trees give-away,
a tree inventory, the Community Tree Planting Initiative
program, and grants. Funds will also to be used for
unforeseeable emergencies occurring due to inclement
weather, vandalism, replacement, or renovation of park
amenities to meet ADA Safety standards.
The Celebration of Trees was planned to be moved in 2009 to the fall rather
than spring as voted during the third quarter of 2008 by the Tree and
Landscape Committee. However, due to the Ice Storm in January, staff
determined it to be in the best interest of the Citizens to provide trees this
spring and fall. The paving for the Mt. Sequoyah ADA access is complete.
Construction of rock retaining walls will begin in the first quarter 2010.
Lake Fayetteville Trails
Projects include developing trail maps, mile markers,
signs and kiosks.
Signs have been designed and ordered and installation began in the sedond
quarter. Trail kiosks have been installed in most locations. Staff is working
with an Eagle Scout candidate to develop a kiosk and signage for the dog
park rules at Lake Wilson.
Project
Description
Current Status
Gulley Park Improvements
Funds will be used to add a parking area and a pavilion
in Gulley Park.
Construction of the Gulley Park pavilion was completed in the Second
Quarter of 2009. The removal of the Gulley house is scheduled to be
complete in the first quarter 2010. An architect will be hired to begin
developing plans for a new pavilion at the site in the fourth quarter 2010.
Brooks-Hummel Land Purchase
The City purchased 13.75 acres located north of the
Lake Lucille Spillway in 2007 for a principal amount of
$495,000 with an interest rate of 6% annually for five
years on the unpaid balance. The City agreed to see
1.89 acres to the United Presbyterian Church for
$68,000. The City also agreed to sell a conservation
easement for this property to the Fayetteville Natural
Heritage Association for $179,500. This property has
been names the Brooks-Hummel Nature Preserve by
Resolution 108-07.
Payment will be paid annually through 2012. The trail alignment was marked
in the first quarter. Staff will work with FNHA during the fourth quarter for trail
construction.
Tree Escrow
Funds from this project can be used in a variety of ways
such as planting trees, maintaining trees with either a
seasonal FTE or contract labor, or to identify planting
spaces using a tree inventory. Funds for this project are
deposited through the development processes defined
in Chapter 167 of the UDC and must be used within
seven years or be refunded. This money should first be
spent within the development and second within one
mile and/or within the appropriate quadrant.
A public lands hazard tree assessment and mitigation is in process. Staff is
reviewing an option of contracting out some tree plantings for Fall 2009.
Wilson Park Improvements
Wilson Park is one of our City's oldest and most popular
parks. The trail, built in the early 1990's, is now eroding
and needs to be repaired. The trail also needs to be
lighted for safety reasons and to help deter vandalism.
The seven by forty foot rock wall by the swimming pool
exit displays a beautiful flowerbed, but is deteriorating
and needs repair. The condition of the wall is a safety
concern.
Design of the trail renovation is on-going. The survey and preliminary
electrical engineering design are complete. Construction of the new pool
wall is complete.
Fayetteville Parks and Recreation HMR Comparison
2007-2010
$250,000
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$50,000
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Comparison $ 1,162,039 $ 1,246,940 $ 1,266,373 $ 1,230,034
