HomeMy WebLinkAbout2012-02-06 - Agendas - FinalParks & Recreation Staff
Connie Edmonston, Director
Chase Gipson, Recreation Superintendent
Byron Humphry, Maintenance Superintendent
Alison Jumper, Park Planning Superintendent
Carole Jones, Park Planner
Melanie Thomas, Senior Secretary
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Parks & Recreation Advisory Board
Grant Hodges
Riley Mason
Phillip McKnight
Steve Meldrum
John M. Paul
Quin Thompson
Bill Waite, Jr.
Phillip Watson
Parks and Recreation Advisory Board Meeting
February 6, 2012 at 5:30 p.m.
City Administration Building Room 111
113 West Mountain Street
Fayetteville, AR
AGENDA:
1. Approval of January 9, 2012 PRAB Meeting Minutes:
PRAB Motion:
1. Selection of Committee Members
PRAB is required to have a member serve on the following committees:
Active Transportation Advisory Committee: Meets quarterly on the second
Wednesday at 5:30 pm, City Hall Room 326
PRAB Motion:
Botanical Gardens of the Ozarks Board of Directors: Meets third Tuesday of
every month at 6 pm at Lake Fayetteville Botanical Gardens of the Ozarks.
PRAB Motion:
2. PRAB Orientation Continuation - Maintenance Section:
Byron Humphry, Park Maintenance Superintendent
3. Regional Park Land Bank Request: Alison Jumper, Park Planning
Superintendent
Staff Recommendation: Staff recommends accepting approximately 5.216 acres
of park land to be banked for future credit toward the park land dedication
requirements for development within the southwest park quadrant.
4. Park Land Dedication Update: Alison Jumper, Park Planning
Superintendent
PRAB Motion:
February 6, 2012 PRAB Agenda 1
5. 2011 Annual Parks and Recreation Department Report: Connie Edmonston, Parks
and Recreation Director
According to Article II, Chapter 33.018 (B) in the Fayetteville Code of Ordinances, Parks
and Recreation Advisory Board is to prepare an annual report to City Council. Once the
annual report is approved by PRAB, this document will be forwarded to the City Council.
PRAB Staff Recommendation: To approve the 2011 Annual Report to be presented to
City Council.
PRAB Motion:
6. Other Business:
7. Adjournment:
Upcoming City Council Items & Events:
Feb 13 Adult Softball spring registration begins
Feb 13 Youth Softball registration begins
Feb 20 Holiday — City offices closed
Feb 25 The Arctic Classic Adult Softball Tournament will be held at Gary
Hampton Softball Complex and Lake Fayetteville.
Feb 25 Youth Soccer spring season begins
Mar 3 Hilton Creek cleanup beginning at 9:00 a.m.
Attachments: Agenda Items listed below:
1. January 9, 2012 PRAB Meeting Minutes
2. Regional Park Land Bank Exhibit
Reports:
CIP Report
HMR Monthly Report
February 6, 2012 PRAB Agenda 2
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FAYETTEVILLE PARKS AND RECREATION
ADVISORY BOARD
Minutes for January 9, 2012
Opening:
The regular meeting of the Parks and Recreation Advisory Board was
called to order by Steve Meldrum at 5:30 p.m. in Room 111 at the City
Administration Building at 113 West Mountain Street in Fayetteville,
Arkansas.
Present:
Parks and Recreation Advisory Board members Hodges, McKnight,
Meldrum, Paul, Thompson, and Watson were present. Waite and Mason
were absent. Staff members Edmonston, Humphry, Jumper, Mihalevich,
Gipson and Thomas were in attendance.
AGENDA:
1. Introduction of new and current PRAB Members: Connie
Edmonston, Director of Parks and Recreation
Edmonston welcomed the new members Hodges, McKnight, and
Paul and gave them a certificate, and all the board members
introduced themselves.
2. Election of 2012 Officers Chairman and Vice Chairman:
Chair: Steve Meldrum
PRAB Motion: Thompson motioned to accept Meldrum as the
chair, and Watson seconded. Motion passed 6-0-0 by voice vote.
Vice Chair: Billy Waite
PRAB Motion: Meldrum motioned to accept Waite as the vice
chair, and Thompson seconded it. Motion passed 6-0-0 by voice
vote.
3. Approval of December 5, 2011 PRAB Meeting Minutes:
PRAB Motion:
Thompson motioned to accept the minutes as written, and Watson
seconded it. Motion passed 6-0-0 by voice vote.
1
4. Approval of December 9, 2011 Special PRAB Meeting Minutes:
PRAB Motion:
Watson motioned to accept the minutes as written, and Thompson
seconded it. Motion passed 6-0-0 by voice vote.
5. Botanical Garden Monthly Report: Ron Cox, BGSO Executive
Director
Cox said that one of their largest functions was the Gardenland
Express with the model train displays. They expanded the times from
the five days in 2010 to nine days in 2011, only on weekends. The
Farmer's Holiday Market was held in December. The Botanical
Garden is working on deer fencing, because they have lost many
plants to the deer in the area. They are also receiving a grant for a
lighting project. The wiring and concrete are in place, and the holes
for the lamps will be ready soon. This project will help light the night
functions, which will allow the functions to last longer, as well as help
increase the revenue.
6. Fayetteville Youth Baseball Program Presentation: John Long
Long said that he felt he didn't bring enough information to the
December PRAB meeting, so he wanted to bring additional
information. He handed out a sheet that broke down the varied costs
of the program. He said there were 973 total participants last year.
The registration fees ranged from $80 to $95 per child, with additional
siblings costing $65. They had 60 sponsors at $350 per team. Their
primary expenses are equipment, umpires, registration fees, City fees,
and insurance. Their 2011 tournament income was $18,000. The
contribution to the City of Fayetteville for renovations was $33,600.
Watson thanked him for the financial report, because it was just what
he wanted to see.
Thompson wanted to know where Long's salary was on the sheet. He
asked if Long volunteers his time
Long said yes. He said there are 17 directors, and they are all
volunteers. He also commented on the possibility of having a
defibrillator on site at the games
Edmonston said that all the City ambulances have defibrillators.
Thompson asked if the City could help the program with future needs.
Edmonston commented that we've helped work on the drainage there.
2
Humphry added that many of the problems at the location were
inherited.
Long said there are fencing needs, and they will try to get that
donated.
Meldrum thanked Long for coming back.
Thompson thanked him for volunteering his time.
Long said that all the volunteers do it for the kids.
7. Park Land Dedication:
Development Name -
Engineer:
Owner:
Location:
Park Quadrant:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Staff Recommendation:
Developer's Comments:
Justification:
Annual Maintenance Cost:
Alison Jumper, Park
Planning Superintendent
Holcomb Heights
Jorgensen and Associates.
TTO, LLC
West Salem Road, south of
Weir Road
NW
73 Single Family
19 acres
1.752 acres
$70,080
Gary Hampton Softball
Complex, Salem Meadows,
Clabber Creek Trail
Money in lieu
Money in lieu
Gary Hampton Softball
Complex, Salem Meadows
Prairie, Clabber Creek Trail
are within 1/2 mile of the
proposed development.
None
Jumper went over the information about Holcomb Heights. She also
briefly described for the new members how the parkland dedication
ordinance worked.
Meldrum asked if this project was located on Salem by the baseball
field.
Jumper said yes, it was.
Meldrum asked if it was single family or multi -family.
3
Jumper said it was multi -family.
Meldrum asked what the staff was recommending.
Jumper said it was money in lieu.
Meldrum commented that it looked like it was good business for the
trails.
PRAB Motion: Watson motioned to accept the money in lieu, and
Thompson seconded it. Motion passed 6-0-0 by voice vote.
8. Park Land Dedication: Alison Jumper, Park
Planning Superintendent
Development Name: The Cambridge
Engineer: Jorgensen and Associates
Owner: Mark Lindley
Location: Northeast corner of MLK Blvd.
and Beechwood Ave.
Park Quadrant: SW
Units: 228 multi -family
Total Acres: 16.24 acres
Land Dedication Requirement: 3.88 acres
Money in Lieu Requirement: $155,040
Existing Parks: Hill Place Park Land, World
Peace Wetland Prairie, Tsa La
Gi Trail, Town Branch Creek
Trail
Developer's Request: Money in lieu and construct
the trail with the construction
cost deducted from the money
in lieu requirement.
Staff Recommendation: The Developer changed his
recommendation from his
letter submitted at the
December 5th PRAB
meeting. Staff
recommendation will be
issued by addendum.
Developer's Comments:
Justification:
Annual Maintenance Cost:
4
None
Jumper said this project probably looks familiar to the board, because
it was discussed last month. She said it was back because the
developer changed his recommendation. She went over the
information for the project.
Meldrum asked if it was more cost effective to build trails in-house.
Mihalevich replied that it depends on where it's located and other
factors.
Jumper said the City would follow up with the developer on the trail
construction.
Thompson asked if it worked for the developer to construct the trail.
Mihalevich said that it happens anyway. If it's a small area, many
times the contractor will go ahead and do it.
Meldrum said that it seems the trail lighting will be good in that area.
Mihalevich said that since there will be good lighting in the parking lot
area, it will help the trail lighting.
Meldrum suggested that Jumper tell the new members about the
quadrants.
Jumper explained how the quadrants are set up in the City. She said
since the Cambridge is in the SW quadrant, the money had to be
spent in that quadrant. She said this would be covered in orientation.
Justin Jorgenson, the representative for the project, said the
developer wanted to begin construction soon. He said they would
work with Mihalevich for the trail construction.
Paul asked if a section of the development was on MLK Blvd.
Jorgenson said yes, but it is not part of this project. He added that
this particular project is called the Domain.
Hodges asked where the builder gets the money to pay for a project.
Edmonston replied that to get a permit, the developer is required to
dedicate parkland, request money in lieu of land, or have a
combination of money and land.
5
PRAB Motion: Meldrum motioned to accept the money in lieu, and
Thompson seconded it. Motion passed 6-0-0 by voice vote.
9. Park Land Dedication:
Planning
Development Name:
Engineer:
Owner:
Location:
Park Quadrant:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Staff Recommendation:
Developer's Comments:
Justification:
Annual Maintenance Cost:
Alison Jumper, Park
Superintendent
Nantucket Phase 4
Civil Design Engineers, Inc.
Thomas Embach
North of 15th Street, west of
Morningside Drive
SE
47 Multi Family
3 acres
0.8 acres
$31, 960
Walker Park and Habitat for
Humanity Park Land are
located within 1/2 mile; Doc
Mashburn Park and White
River Baseball Complex are
within one mile.
Money in lieu
Money in lieu
The developer is requesting a
waiver of the park land
dedication ordinance
requirements.
Park facilities exist within the
1 mile service area.
None
Jumper went over the details for the project. She said the developer is
requesting money in lieu as well as a waiver of the parkland
dedication ordinance requirements. She said Staff is supporting the
waiver.
Ferdie Fourie, the representative for the project, said that this
development was for senior citizens on a fixed income. The developers
would like to have a waiver.
Meldrum asked if the senior citizens would be charged rent.
Fourie said yes.
McKnight asked how the waiver would impact the rent.
6
Fourie said that it wouldn't impact the rent directly, but would help
with other costs, therefore indirectly helping the rent.
Paul asked if there would be nursing care.
Fourie said it would not be assisted living, but regular apartments for
senior citizens.
Paul asked how many levels Building 1 would have.
Fourie said it would be 3 levels.
Watson wanted to know if there had been any other waivers done in
the past.
Edmonston said one was done for Habitat for Humanity. She added
that PRAB can recommend that it be done.
Paul wanted to know what Phase 5 would be.
Fourie said it was a future project.
Watson asked if green space was already provided.
Fourie replied that there was a lake and a fishing deck.
Thompson asked if all the phases were involved.
Fourie said not in Phase 1, but in the others.
McKnight commented that since he can't see a reduction in the rates,
he doesn't recommend a waiver.
Paul asked Fourie if he had the projected costs.
Fourie said he could get them. He also said that if the waiver was
going to slow the process down, the request could be taken out.
Edmonston said that it wouldn't slow anything down. PRAB will just
be giving its recommendation.
PRAB Motion: McKnight motioned to not accept the waiver, but
accept the money in lieu. Hodges seconded it. Motion passed 6-0-0 by
voice vote.
10. Selection of PRAB Orientation Date:
Please bring your calendar so we can select a date for the annual
PRAB Orientation. We need to allow a time frame of approximately 2
hours prior to our February 6th PRAB monthly meeting. PRAB is
required to have a member to serve on the following committees.
7
January 31, 2012 was the date chosen for orientation. At that time,
board members will be chosen for the following committees:
Active Transportation Advisory Committee: Meets
quarterly on the second Wednesday at 5:30 pm, City Hall
Room 326. Quin Thompson is currently the representative.
Botanical Gardens of the Ozarks Board of Directors:
Meets third Tuesday of every month at 6 pm at Lake
Fayetteville Botanical Gardens of the Ozarks.
11. Other Business:
There was no other business.
12. Adjournment:
Meeting adjourned at 6:38 pm.
Minutes taken by Melanie Thomas
8
are OF
FAYETTENLLE
TRACT R
CHAMBERS BANK
ORIGINAL AREA: 29.244 Act
AREA LESS AND
EXCEPT BUFFER: 28.264 Act
EA TO
RANSFER: 0.980 Act
01Y OF
FAYETIE9t1E
CITY OF
FAYETTENLLE
TRACT A
CHAMBERS BANK
ORIGINAL AREA: 318.983 Act
AREA LESS AND
EXCEPT BUFFER: 315.218 Act
AREA TO
TRANSFER:
3.765 Act
CITY OF
FAYETTENLLE
TRACT C
CHAMBERS BANK
ORIGINAL AREA: 179.384 Act
AREA LESS AND
EXCEPT BUFFER: 178.913 Act
AREA TO
TRANSFER: 0.471 Act
CHAMBERS BANK
OWNERSHIP
PROPOSED CONVEYANCE
FROM CHAMBERS BANK
TO CITY OF FAYETTEVILLE
FOR ADEQ BUFFER AREA
TOTAL AREA TO
BE CONVEYED
TRACT A: 3.765 Act
TRACT B: 0.980 Act
TRACT C: 0.471 Act
TOTAL: 5.216 Act
TRACT C - ADEQ BUFFER AREA DESCRIPTION
A part of the Southeast Quarter (SE %) of the Southwest Quarter (SW %)
of the fractional Section Thirty (30), Township Sixteen Nath (T16N),
Range Thirty West (R3OW) , Fifth Principle Meridian, Washington County,
Arkansas, Being more particularly described as follows:
Commencing at the Southwest (SW) comer of said folly acre Iran;
thence North 03°02'10" East 674.20 feet; thence North 86°57'50" West
298.46 feet to the Point of Beginning;
thence North 05°00'34" East 330.06 feet; thence South 52°54'08" East
74.06 feet
thence South 03'35'25" West 290.86 feet; thence North 84'56'38" West
69.95 feet to the Point of Beginning containing 20,523 square feet or
0.471 acres, more or less.
Not to Scala
TRACT A-ADEQ BUFFER AREA DESCRIPTION
A part of the Southwest Quarter (SW %) of the Southwest Quarter (SW %) and the Southeast Quarter
(SE 'L) of the Southwest Quarter (SW 9.) of the fractional Section Thirty (30), Township Sixteen North
(T16N), Range Thirty West (030W) , and a part Northwest Quarter (NW 7) of the Northwest Quarter
(NW L) and the Northeast Quader (NE %) of the Northwest Quarter (NW %) of the fractional Section
Thirty -One (31), Township Sixteen North (T16N), Range Thirty West (030W) Fifth Principle Meridian,
Washington County, Arkansas, being more padiculady described as follows:
Commencing at the Southeast (SE) comer of said Northwest Quader (NW %) of the Northwest Quarter
(NW 'G); thence North 02'47'31' East 120597 feel to the Point of Beginning;
thence North 87°23'14" West 946,17 feet; thence North 04°18'51" East 13.13 feel;
thence North 52°21'44" East 134,46 feet; thence South 87'23'14' East 802.32 feel;
thence Nodh 44°57'00" West 142.36 feet; thence North 88°40'04" West 8054 feet;
thence North 09°22'34" West 351.91 feet; thence North 90°00'00" East 108.05 feet to the beginning of a
curve to the right, said curve having an internal angle of 32°11'54" and a radius of 435.50 feet; thence
along said curve an arc distance of 254.85 feet, being distant by chord South 73'54'03" 251.51 feet;
thence North 89'22'34" West 237.27 feet; thence South 09°22'34" East 184.47 feet;
thence South 88°40'04' East 37.79 feet; thence South 44°57'00" East 22652 feet;
thence South 02°36'46' West 144.08 feet, thence North 87'23'14" West 59.15 to the Point of Beginning,
containing 3.765 acres more or less.
TRACT B - ADEQ BUFFER AREA DESCRIPTION
A part of the Northwest Quader (NW la) of the Southwest Quarter (SW %) and the Northeast Quarter
(NE '/)ofthe Southwest Quarter (SW la) oflhe fractional Section Thirty (30), Township Sixteen
North (T16N), Range Thirty West (R3OW") , Township Sixteen North )TI6N), Range Thirty West
(R3OW) Fifth Principle Meridian, Washington County, Arkatuas. king more particnlarly dcsuib;d as
follows.
Commencing at the Southeast (SE) comer of said Northwest Quarter (NW R) of the Southwest
Quarter (SW '%I;
thence North 03'02'10" East 347.08 feet to the Point of Beginning;
thence South 63°01'17' West 107.50 feet; thence North 68'47'27" West 71.92 feet;
thence North 84°30'33" West 127.84 feet; thence North 6613'53" West 130.63 ket
theme North 36°42'18" West 27.82 fed to the beginning of a curve Macaw Northwesterly. said curve
having an internal angle of 08°57'37" and u radius of 680.56 fed;
thence along said curve an arc distance of 106A3, king distant by chord Nonh 33'26'11" East 106.32
feet;
thence South 36'42'18" East 37.59 feet; thence South 66'13'53" East 88.19 feet;
thence South 84'30'33" East 125.56 feet; thence South 68°4727" East 82.18 feet'
thence North 85°14'45" East 15640 feet, thence South 31'0922" East 10.18 feet'
thence South 63°01'17" West 110.19 feet to the Point of Beginning containing 42,697 square feet. or
0.980 acres, more or less.
LOT LINE
ADJUSTMENT PROPOSAL
Year to Date 2008 2009
Total
Comparison $ 174,004 $ 166,214 $ 166,452 $ 179,546 $ 205,939
2010
2011
2012
YTD 2011-2012
14.7%
YTD 2011-2012
$39,486
$250,000
-
-
$200,000
$150,000
-
-
_
02008
■ 2009
E12010
E12011
■2012
$100,000
-
-
_
$50,000
$
P\-\ 4OQ0P • QQ �J PJGJ 04' 00 <\o``��O 4G47O
S O
Year to Date 2008 2009
Total
Comparison $ 174,004 $ 166,214 $ 166,452 $ 179,546 $ 205,939
2010
2011
2012
YTD 2011-2012
14.7%
YTD 2011-2012
$39,486