HomeMy WebLinkAbout2008-06-02 - Agendas - FinalParks & Recreation Staff
Connie Edmonton, Director
David Wright, Recreation Superintendent
Jeff Coles, Maintenance Superintendent
Alison Jumper, Park Planner
Carole Jones, Park Planner
Melanie Thomas, Senior Secretary
FAYETTEVILLE
PARKS & RECREATION
Parks & Recreation Advisory Board
Wade Colwell, Chairman
Jay Davidson, Vice Chairman
Valerie Biendara
Jon Bitler
Steve Hatfield
Phil Jones
Craig Mauritson
Bill Waite, Jr.
Parks and Recreation Advisory Board Meeting
June 2, 2008 at 5:30 p.m.
City Administration Building Room 326
113 West Mountain Street
Fayetteville, AR
AGENDA:
1. Approval of May 5, 2008 PRAB Meeting Minutes
PRAB Motion:
2. Botanical Gardens Monthly Report:
Walt Eilers, Board of Directors
3. Request to Rename Eagle Park to Rodney Ryan Park: Dr. Sharon Hunt
See attached request.
Staff Recommendation: Approval to Rename Eagle Park to Rodney Ryan Park
PRAB Motion: According to the Naming Park Facilities Policy, this item must be
tabled for one month in order to allow for public input.
4. Request to Name the Gary Hampton Softball Complex Pavilion as the Rotary Club
of Fayetteville: Howard Brill, Rotary Club President
Rotary Club donated $15,000 to assist in building a pavilion at Gary Hampton Softball
Complex. The pavilion will serve participants in the softball league and weekend
tournaments, the neighborhood and Holcomb Elementary School and will also serve as a
trail head for Clabber Creek Trail. The bid for this project was awarded to Arkoma
Playgrounds and Supply in the amount of $34,214 plus a 12% contingency of $4,106.
The project includes a 24 foot pavilion, sidewalk connection and picnic tables. City
Council approved this bid on May 20, 2008. Plans are to have the concrete slab
completed by the FayRo Tournament on June 13 — 15. The Rotary Club has donated
scoreboards, sponsored Gulley Park Concert Series, and sponsorship of teams through
the years.
Staff Recommendation: Approval to name the new pavilion at the Gary Hampton
Softball Complex as the Rotary Club of Fayetteville.
PRAB Agenda - June 2, 2008 1
PRAB Motion: According to the Naming Park Facilities Policy, this item must be
tabled for one month in order to allow for public input.
5. Park Land Dedication Fund Request:
Mountain Ranch Trail Construction: Alison Jumper, Park Planner
Staff is requesting approval of $31,000 from the SW Park Land Dedication Fund to
reimburse the developer of Mountain Ranch for the construction of Shiloh Trail. The
developer is dedicating the land for the trail to meet the requirements of the Park Land
Dedication Ordinance and building the trail to expedite the completion. Staff has drafted
an agreement between the City and the developer to ensure the timeliness of the
construction. This project must be completed by September 2008 because the trail would
be funded by the SW Park Land Dedication Fund.
PRAB Motion:
6. SW Park Land Dedication Budget Adjustment Request: Connie Edmonston, Parks
& Recreation Director
The Southwest Park land Dedication Fund is required to expend $126,634 by the end of
2008. The Park Planners have been very busy in addition to their Park projects, working
on the plans of the Downtown Square project, as well as serving as the Urban Forester
during the vacancy of this position. These duties were not known when the budget was
created in August of 2007 for 2008 expenditures.
The current Wilson Park trail renovation project, which includes the addition of lights,
has a dedicated budget of $217,000 in 2008. It would be difficult to spend $126,634 by
the end of 2008 as complete plans and specifications are necessary to bid the project. A
topographical survey of Wilson Park is in the process of being completed and an
Electrical Engineer will be hired to design the trail lights. Since this project began, it has
become apparent the $217,000 will not be enough to renovate the trail and provide lights.
The $69,000 attributed to redirecting the trail across the swimming pool parking lot and
installing a bridge that would move the trail around the perimeter of the softball field to
the Castle area will be combined with the trail renovation/lighting project. Staff suggests
to proceed with the planning documents for Wilson trail/light project, but move $75,000
from this project to projects that could be completed by December 2008. In the 2009
capital projects, we would make it a high priority to provide enough funds to complete
the Wilson Trail/light project. In addition, Staff will have a better estimate of how much
it will cost to complete this project.
Staff is also requesting other adjustments to the Southwest Fund due to projects having
contingency funds left and the addition of the Mountain Ranch Project request above.
Harmony Pointe Park will cost $2,904 less than proposed. The remaining
PRAB Agenda - June 2, 2008 2
$4,000 will complete a park entry sign.
2. Wilson Pool Rock Wall will cost $15,000 with the Parks Maintenance
Staff demolishing the existing structure which is a savings of $15,000.
3. Citizens are requesting large pavilions similar to Walker Park's pavilion
to hold social events such as birthday parties, family/friend gathers and
such. A new pavilion at Gulley Park is in the budget for 2008 and staff
believes a better bid will be received by requesting two pavilions on the
same bid. Finger Park needs a new, larger pavilion and is a project that
could be completed this year. The budget for the Finger Park pavilion
would be $70,000.
In summary, Staff is requesting the following projects to be approved for the SW Park
Land Dedication Fund in 2008. If this is approved by PRAB, it will need to go before
City Council for final approval.
Projects
Harmony Pointe Park Entry Sign:
Wilson Park Trail/Lights
Wilson Park Trail/Walk Bridge
Wilson Pool Rock Wall
Mountain Ranch Trail
Finger Park Pavilion
Complete in 2008
$ 4,000
$13,000
Continue into 2009
$129,000
$ 69,000
$15,000
$31,000
$70.000
$133,000
($126,634 required to be completed in 2008)
See Park Land Dedication Budget Adjustment forms.
Staff Recommendation: Approval of proposed SW Park Land Adjustment.
PRAB Motion:
7. Regional Park Update:
8. Other Business:
9. Adjournment
Connie Edmonston, Park & Recreation Director
Upcoming City Council Items & Events:
June 3, 2008
June 11, 2008
June 20, 2008
Approval of CMN Land Donation Lots 8 and 14, City Council
meeting at City Hall, 6:00 PM
Playground Celebration at Bryce Davis Park, 1595 N. Dartmouth
Avenue, 5:30 PM
Holland Park Celebration, 4385 Alberta, 2:00 pm
PRAB Agenda - June 2, 2008 3
Attachments: Agenda item number listed below.
1. PRAB Meeting Minutes: May 5, 2008
3. Request to Rename Eagle Park to Rodney Ryan Park
6. SW Park Land Dedication Budget Adjustment
Park Land Dedication Ordinance Fund Monthly Report
CIP Report
HMR Monthly Report
PRAB Agenda - June 2, 2008 4
FAYETTEVILLE
PARKS AND RECREATION ADVISORY BOARD
Meeting Minutes May 5, 2008
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to order by
Parks and Recreation Board member Wade Colwell at 5:35 p.m. on May 5, 2008 in
Room 326 at the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Present:
Park and Recreation Advisory Board members Davidson, Biendara, Waite, Hatfield, and
Bitler, P Jones, Mauritson and Colwell were present. Park Staff Edmonston, Wright,
Thomas, C. Jones, Jumper, Trails Coordinator Mihalevich and the audience were in
attendance.
1. Approval of March 3, 2008 Corrected PRAB Meeting Minutes Tabled from
the April 7, 2008 Meeting
PRAB Motion: Hatfield motioned to accept, and Biendara seconded it. Motion
passed 8-0-0 by voice vote.
2. Approval of April 7, 2008 PRAB Meeting Minutes
PRAB Motion: Mauritson motioned to accept the minutes as written, and Waite
seconded it. Motion passed 8-0-0 by voice vote.
3. Botanical Gardens Monthly Report: Walt Eilers, Board of Directors
Eilers talked about the monthly report. The Founder's Garden and fountain will be
completed in time for the Greening of the Garden fundraiser.
Extended hours for the garden began May 13, 2008.
Building rentals for weddings, club luncheons, etc. is doing very well.
Colwell commented that there was always something new and different going on at the
gardens.
Bitler asked if the trail needed to be approved by PRAB.
Colwell says he is okay with working through Mihalevich and Kevin Bennoch.
Mihalevich said the trail is a soft trail.
1
4. Naming of the newest trail at Lake Sequoyah - Tabled
On Wednesday, March 12, 2008, the Sidewalk and Trails Task Force
unanimously supported the naming of the newest trail at Lake Sequoyah as
"Rookery Trail". This item was tabled at the April 7, 2008 meeting to allow for
public input per the Facility Naming Policy.
Staff Recommendation: Approval of the name Rookery Trail for the newest
trail at Lake Sequoyah
Colwell asked if there was any discussion.
C Jones mentioned that a friend has been monitoring the wildlife at Lake Sequoyah, and
the blue herons are there now.
PRAB Motion: Colwell motioned to accept Staff recommendation, and Bitter
seconded. Motion passed 8-0-0 by voice vote
5. Park Land Donation: Carole Jones, Park Planner
Project History: Developer donated approximately 15.39 acres of CMN Business
Park Phase III and 2.49 acres of Lot 5 to the City of Fayetteville in October 2007.
The parcels will accommodate the construction of north Scull Creek Trail. The
land is currently under deed restriction by the U.S. Army Corps of Engineers.
Additionally, the owner of Phase III (Leonard Boen) has dedicated a public access
easement for a portion of Scull Creek Trail that lies between the two land
donations.
Development Name:
Engineer:
Owner:
Location:
Park District:
Existing Parks:
Developer's Request:
CMN Business Park Lots 8 & 14 Land
Donation
McClelland Consulting Engineers, Inc.
Leonard Boen
East of Steele Blvd.; west of Mall Ave.;
north of Van Asche Drive
NW
Mud Creek Trail and future Park West
Developer is requesting to donate
approximately 5.06 acres of Lots 8 and 14 to
the City of Fayetteville. This additional
parcel will provide a continuation of green
corridor in accordance with the City Plan
2025 goal of assembling an enduring green
network, and could possibly accommodate a
future nature trail loop connecting to Mud
Creek Trail. The land is currently under
deed restriction by the U.S. Army Corps of
Engineers. Mitigation and monitoring of the
2
Staff Recommendation:
deed restricted land is complete. The deed
restriction classification limits the use of the
land and results in very little maintenance.
Staff recommends accepting the additional
land donation and forwarding to City
Council for final approval.
Hatfield commented that it is a deed restricted area. He wanted to know what
action the developer would take if we didn't accept the donation.
C. Jones said that low impact amenities could be done, but not much else.
Hatfield asked what the requirement was to monitor this land.
C Jones answered that the monitoring is complete, but the Corp deed restrictions
still have to be maintained.
Hatfield asked that if we take the land as a donation, will we no longer collect the
tax.
C Jones said she didn't know.
Colwell said the City might be losing property taxes on the land, and would be
taking money away from the City.
Mihalevich said that if we want to do anything with the property, we would have
to deal with the Corp.
Colwell asked if it was located in a wetland area.
Mihalevich said that it wasn't as wet as some other areas.
Edmonston said she would find out about the property taxes.
Hatfield said that since it is a deed restricted area, what would the City's
responsibility be for the channel maintenance.
C Jones said that she didn't recall.
Hatfield commented that if there was a massive flood that eroded lots of soil,
Parks wouldn't have to go in and restore it.
Mihalevich said that if the flood damages the bridge, Parks would have to repair.
Bitler said that we have accepted several of these already.
3
C Jones said that the deed restrictions were supposed to be transferred and all
signed off before this meeting, but it wasn't. This can be done as conditional.
PRAB Motion: Hatfield motioned to accept the land donation contingent on
receiving signatures for lot five. Davidson seconded it. Motion passed 8-0-0 by
voice vote.
6. Regional Park Update: Connie Edmonston, Park & Recreation Director
Edmonston said that the City of Greenland approved for Southpass to be annexed
into the City of Fayetteville if Fayetteville so desires.
**A Van Tour Meeting will reconvene at Mountain
Ranch**
PRAB may take your own vehicle to site if desired. PRAB decision on Mountain
Ranch will be made on site.
7. Park Land Dedication: Alison Jumper, Park Planner
Project History:
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Developer's Request:
Staff Recommendation:
Mountain Ranch Phase III
Jorgensen and Associates
Coco Mountain Ranch, LLC
West of I-540 between Hwy. 62 and
Persimmon St.
SW
175 single family units
50 acres
4.2 acres
$168,000
Dale Clark Park
Developer is requesting to dedicate land off
site near the southern portion of the
property.
Staff recommends accepting an off site land
dedication near the southern portion of the
property as outlined on the map.
Colwell asked if there was a time limit for building the trail.
Jumper replied yes, and that it was still in line with the cost.
Davidson asked if it was more than $62,000.
4
Jumper said it was $92,000.
Hatfield asked if the developer was bidding the trail cost.
Jumper said that the estimate is coming from their figures.
Hatfield commented that Parks was at the mercy of the final cost
C Jones said that the developer has to bring in receipts for reimbursements.
Edmonston said that there needs to be a cut off date for letting them utilize the
money. It's good business to put a cut off date.
Blake Jorgenson said that he thought Phase I was finalized, and this discussion
was about Phase II and the trail cost. He said the number he supplied to PRAB
was the difference between the trail cost and the 6' sidewalk. His company paid
$65,000 to Parks. The trail is $117,000 and the cost of the 6' sidewalk is $26,000.
Parks has to pay the $90,000, not $65,000.
Edmonston said that Parks has to pay the difference between the $90,000 and
$65,000, which would be $25,000.
Jorgenson said that he thought it was the cost of the trail and the 6' sidewalk.
Edmonston said that Parks has no other money to pay it back, and the money
can't be banked. That's the problem.
Jumper said that that's where the reimbursement comes in. The resolution is for
Phase I and Phase II.
Jorgenson said that the reimbursement amount is $90,000, not $90,000 minus
$65,000. The $65,000 was paid in Phase I.
Edmonston asked if Parks would be paid back for building the trail.
Hatfield commented that this trail was not in our 2008 budget. He suggested that
PRAB put off the trail now, and let Transportation build it at a later date. Parks is
really pushed on the budget this year.
Bitter said that the only park in the radius was Dale Clark Park. He asked that in
the future, maybe some building lots could be given up to increase the size of the
parks.
Hatfield asked how many homes were in the area.
5
Jorgenson said 420 to 430 homes. He said it would be better to have one park in
one location. They can reroute things, and do some things differently, but they
want to keep the proposed parkland.
Edmonston said that Parks could take the land for the trail, and build it at a future
date.
Bitter asked if PRAB denied this request, what would happen to the sidewalk.
Jorgenson said that it would not revert back to the 6' sidewalk. They would
donate the land and move on.
Edmonston said we would not be banking the land, but would be letting them do
the trail.
Hatfield asked if Phase II was mostly commercial.
Jorgenson said yes.
Edmonston asked Jorgensen if it would mess them up if PRAB waited to vote.
Parks needed to do some more homework.
Jorgenson said it would be no big deal at all.
Parks and Recreation Advisory Board then reconvened at Mountain Ranch.
Bitter asked Jorgenson to draw a four acre box on the map he was showing the
board.
Jorgenson said the road everyone was standing on curves around. All the land due
south and east in the four acre area would be included in Phase II.
Davidson asked if there was potential to add on land at the south.
Jumper said she didn't know at this time.
Edmonston gave PRAB three possible choices for this park land dedication.
1) Take the dedication as is and cut the project.
2) Take part of the land and leave the $90,000 out. Request 2 acres and
bank for the future.
3) Do the deal and Parks has a three year period to pay.
Waite said it was a business decision.
Colwell said that we need to meet the first commitment with Phase II.
6
Bitler asked Jorgenson if getting paid within a three year period would be okay.
Jorgenson said it would, if it was in writing.
C Jones commented that this was a chance to preserve the wooded area.
Jorgenson said the whole area was on a hillside.
Edmonston said that if we took the land, the trail could be built in three years by
either the developer or Parks.
Bitler commented that the land is already approved. The developer isn't in a hurry
to develop the land. It would be good to get the land while we can get it.
PRAB Motion: Colwell motioned to take the land dedication with the request
that the future beltway will be made to connect with the parkland to the NE.
Biendara seconded it. Motion passed 7-1-0 with Hatfield casting the dissenting
vote.
8. Other Business:
There was no other business.
9. Adjournment
The meeting adjourned at 7:48 p.m.
Minutes taken by Melanie Thomas
7
Request to Rename Eagle Park to Rodney Ryan Park
I am requesting that Eagle Park, located in the Stonebridge Subdivision, be renamed to "Rodney
Ryan Park". When Eagle Park was established in 1998, the park was located next to the
Stonebridge Meadows Golf Club and, as a result, was given a golf name. In 2004, the park was
relocated in the subdivision so a spatial relationship no longer exists with the golf club. It is my
belief that this would be an opportune time to rename the park and that Rodney Ryan is most
deserving of such an honor.
The rationale for the renaming the park to Rodney Ryan Park is:
• He has dedicated more than 50 years of service to the people of Fayetteville and the State
of Arkansas. He was a founding member of the Arkansas Recreation and Parks
Association. He was an original member of the Fayetteville Youth Center Board of
Directors in the 1950's and served on that board until the mid 1990's. He was an original
member of the City of Fayetteville's Parks and Recreation Advisory Board and served on
that board for 25 years. His tenure on the Parks and Recreation Advisory Board is longer
than any other citizen to date. He played an instrumental role in the establishment of the
green space ordinance and the hotel/motel/restaurant tax.
• In addition to his volunteer work with the City of Fayetteville's recreational services, he
has volunteered thousands of hours to other community organizations such as: the
Council of Aging in Washington County (25 years), Fayetteville Noon Lions Club (15
years), various positions with the First Baptist Church (54 years), founding member of
the University of Arkansas Retirement Association (19 years), member of the
Washington Regional Medical Center Auxiliary, member of the United Way Board, Cub
Scouts of America, Fayetteville Youth Sports, Arkansas Activities Association, and host
at the Cancer Support House.
• A $100,000 match funding has been received from the Arkansas Parks and Tourism
Outdoor Recreation Grant program. Because of Rodney Ryan's professional background
of more than 40 years in the parks and recreation field, this type of funding fits ideally
with a "Rodney Ryan Park".
• He held a faculty position and served as the Program Chair of the Recreation Program
with the Department of Health Sciences, Kinesiology, Recreation and Dance for 36 years.
Through this work he has touched the lives of thousands of students and parents. For
most of the 1960's and 1970's, a majority of the recreational professionals in the State of
Arkansas can trace their educational training to classes taught by him.
Respectfully Submitted,
Dr. Sharon Hunt, Chair of Health Science, Kinesiology, Recreation and Dance
Craig Edmonston, Director of Intramural Recreational Sports
Robert Rodney Ryan Vitae
Degrees:
• Ed.D. University of Northern Colorado, Recreation 1963
• M.S. University of Arkansas 1953
• B.A. Henderson State Teachers College 1948
• Gurdon High School, Gurdon, AR 1941
Personal:
• Married Mary Ella McKenzie in Wheelen Springs, Arkansas in 1948 (60 years)
• Daughter: Kandice (Kandy) Jane Johnson
• Son-in-law: Dr. Steve Johnson
• Grandsons: Ryan Edmonson and Ky Edmonson
• Military Service: served 35 months in the Army with 19 months in the South Pacific
during World War II. Discharged in January, 1946. Served as a medic and achieved
rank of sergeant.
Work History:
• Goul High School: Coach and teacher. 1948.
• Pine Bluff School System: Director of Physical Education, coach, and teacher. 1949 —
1952.
• University of Arkansas: Professor, Recreation Program Chair, Intramural Sports
Director, Coach (tennis). 1953 — 1989.
Professional Memberships:
American Alliance for Health, Physical Education, Recreation, and Dance
Southern District of Health, Physical Education, Recreation, and Dance
Arkansas Association for Health, Physical Education, Recreation, and Dance
Arkansas Parks and Recreation Association
National Recreation and Parks Association
American Association for Leisure and Recreation
Phi Delta Kappa
Kappa Delta Pi
Honors, Awards and Grants:
• Arkansas Association for Health, Physical Education and Recreation Honor Award, 1973
• Certificate of Appreciation, American Association for Leisure and Recreation, 1976
• Award of Excellence, Professional of the Year Award. Arkansas Recreation and Park
Association, 1978
• Supportive Award, Fayetteville Youth Center 1979
• Arkansas Recreation Professional of the Year 1988. Awarded by the Arkansas Alliance
of HPERD, recreation division in recognition for outstanding contribution to the field of
recreation.
• In April 1989, the Arkansas Recreation and Parks Association presented to Dr. Ryan,
professor at the U of A, a plague for his service of 36 years of dedicated service as an
educator, counselor and friend to the Recreation and Park profession and to his
contribution to the field of recreation and parks having enhanced the quality of lives for
thousands of Arkansas citizens.
• Award from students, U of A, 1989 that stated "Father of Recreation" -for the years of
your care, education and for a friend we could always count on.
• Named to the Gurdon High School Academics Hall of Fame May 2004
Service:
• Served on the Board of Directors for the Fayetteville Youth Center for 35 years. Was a
member of the original board established in the late 1950's.
• Served on the City of Fayetteville's Parks and Recreation Advisory Board. Was a
member of the original committee that prepared the documentation for the establishment
of the City of Fayetteville's Parks and Recreation Department in 1967. Served on the
board for 25 years and still has the distinction of being the longest serving member.
Served as board president and in numerous other capacities.
• Along with a representative from Arkansas Tech University's Recreation Department,
they organized the Arkansas Recreation and Parks Association in the early 1960's.
Served as president and in numerous other capacities.
• Served as Vice -President, Recreation Division, Southern District, American Alliance for
Health, Physical Education, Recreation and Dance.
• Served as a member, Board of Directors, American Alliance for Leisure and Recreation.
• Served on the Future Directions Committee, Southern District, American Alliance for
Health, Physical Education, Recreation and Dance.
• Served on the Service Awards Committee Member, Southern District, American Alliance
for Health, Physical Education, Recreation and Dance.
• Served as the Chairman, Continuing Education Committee, Arkansas Recreation and
Parks Association.
• Served as the President, Arkansas Association for Health, Physical Education,
Recreation, and Dance.
• Served as the Chairman, Recreation Division, Arkansas Association for Health, Physical
Education, Recreation, and Dance.
• Served on the Professional Development Committee, Southern District, National
Recreation and Parks Association.
• Served on the Executive Board, Arkansas Association for Health, Physical Education,
Recreation, and Dance.
• Served on the Elections Committee, Southern District, American Alliance for Health,
Physical Education, Recreation, and Dance.
• Served as a Curriculum Consultant, Emporia State University, Emporia, Kansas.
2
• Served as a Consultant for community-school programming for the Joint Meeting with
City and School Personnel, Bentonville Arkansas.
• Sponsored Workshop Sessions for the Cooperative Extension Service at various times for
20 years.
• Served on the United Way Board in 1992.
• Served over 25 years on the Council on Aging in Washington County. Served as
president and held other offices in addition to several committees for the organization.
• Served as a member and on numerous committees for the Fayetteville Noon Lions Club
for over 15 years.
• Served as a Cub Scout leader and youth basketball coach.
• First Baptist Church: a member since 1954. Served as a teacher for various age groups
from five year olds to adult. Currently an adult class teacher. Currently serves as a
greeter. Was and is a member of various church committees. For the past eight years, he
has served as the co-chair of the Blood Drive. For the past 18 years, he has worked at the
summer Vacation Bible School.
• Is a member of the Washington Regional Medical Center Auxiliary and serves as a
volunteer host in the ICU and CCU waiting area on a weekly basis. Has served on
various committees for the auxiliary.
• For the past four years, he has served as a host at the Cancer Support Home on North
Woolsey on a weekly basis.
• Served on the first board and was president in 1991-1992 of the University of Arkansas'
Retiree Association. He has chaired different committees and served on the board over
six years.
3
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PARK LAND DEDICATION ORDINANCE FUND REPORT
PRAB Meeting of May 2008
REPORT BY: TRACIE A. MARTIN
5/28/200815:49
NORTHWEST PARK DISTRICT
Approved Original Amount
BALANCE YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
$ 25,851.56 2008 1.5 Hoskins/Scull Creek Trail $ 5,255.04 Multiple $ 155,705.00 Salem Meadows (8/1/05, 6/5/06 & 11/6/06)
$ 99,050.38 2009 $ - 7/10/2006 $ 60,000.00 Davis Park Playground replacement match
$ 277,849.14 2010 $ 325,000.00 8/6/2007 $ 325,000.00 Davis Park Expansion
$ 72,259.61 2011 $ 35,000.00 4/7/2008 $ 35,000.00 Gary Hampton Pavilion
$475,010.69 Total 2008-2011
$ 39,578.00 $ 39,578.00 Red Oak Park/Gordon Long Funds
$404,833.04 Total Approved Expenditures
$70,177.65 Total Unencumbered 2008-2011
NORTHEAST PARK DISTRICT
BALANCE YR TO BE SPENT
$ 2008
$ 44,844.32 2009
$ 78,014.87 2010
$ 36,058.40 2011
$158,917.59 Total 2008-2011
$10,882.59 Total Unencumbered 2008-2011
Banked Land
Approved Original Amount
Remaining: PRAB Date Approved Project
$ 45,315.00 5/7/2007 $ 67,500.00 David Lashley Park
$ 67,000.00 8/6/2007 $ 67,000.00 Gulley Park Pavilion
$ 35,720.00 4/7/2008 $ 35,720.00 East Mud Creek Trail Bridge
$148,035.00 Total Approved Expenditures
SOUTHWEST PARK DISTRICT
Approved Original Amount
BALANCE YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
$ 126,633.60 2008 .74 Sowder/Scull Creek Trail $ 69,000.00 6/5/2006 $ 69,000.00 Wilson Park Trail and Walk Bridge
$ 155,257.25 2009 $ 8,700.04 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07)
$ 45,178.63 2010 $ 217,000.00 8/6/2007 $ 217,000.00 Wilson Trail Lights
$ 4,346.44 2011 $ 30,000.00 8/6/2007 $ 30,000.00 Wilson Pool Rock Wall
$331,415.92 Total 2008-2011
$324,700.04 Total Approved Expenditures
$6,715.88 Total Unencumbered 2008-2011
SOUTHEAST PARK DISTRICT
BALANCE
$
YEAR TO BE SPENT
89,827.54 2008
6,237.72 2009
133,476.79 2010
16,831.14 2011
246.373.19 Total 2008-2011
Banked Land
Approved Original Amount
Remaining: PRAB Date Approved Project
$ - 01/08/07 $ 40,400.00 Walker Basketball/Tennis Lighting
$ 300.00 7/9/2007 $ 300.00 Mt. Sequoyah Woods Trail Signage and posts
$ 100,000.00 08/06/07 $ 100,000.00 Eagle Park
100.300.00
Total Approved Expenditures
$146 073.19 Total Unencumbered 2008-2011
Number of Acres approved by PRAB
Listed by Subdivision
Acres
Date to PRAB
Engineer/ Developer
CMN Business 8 & 14
5.06
5/5/2008
McClelland Consulting Engineers
Mountain Ranch PH III
4.2
5/5/2008
Jorgensen and Associates
YTD approved
9.26
Money in Lieu approved by PRAB
Amount
Date to PRAB
Engineer/ Developer
Listed by Subdivision
The Villages at Stonebridge
$ 266,280
3/3/2008
Appian Centre for Design
Park Center
$ 10,200
3/3/2008
H2 Engineering
Markham Hill Cottages
$ 22,160
3/3/2008
Northstar Engineering
YTD approved
$ 298,640
CIP STATUS - Quarterly Update
Project Name
Description
Current Status
Projected Start 8 Completion Dates
Skate Park
The construction of a new skate park facility located at
Walker Park. Installation of camera and connective
sidewalk.
Staff has purchased and will install an infrared
light for the camera at Walker Park during the
second quarter of 2008 as well as creating
connecting sidewalks to the Skate Park.
Infrared lighting will be complete in the Second Quarter.
Sidewalk connection will be complete Forth Quarter 2008.
Lights of the Ozarks
Lights of the Ozarks is a display of more than 500,000
lights on the downtown square that runs from Mid-
November until New Years.
The installation will begin in October, the lighting
ceremony will be held on November 22, and
removal will start the first week of January 2009.
Lighting Design -September
Lighting Installation - October
Lighting Ceremony - November
Lighting Removal - January
Community Park Development
Purchase and develop a multi-purpose Community
Park according to the Parks and Recreation Master
Plan. Cummings property was selected for the
community park site by PRAB and Park Staff. On
September 7 2004, a resolution approving the mayor
to enter into a contract with SouthPass Development
was approved. This included the donation of 200 acres
and 1 million dollars for the development of the park.
Terracon Consultants, Inc. completed a work plan that
described all necessary studies needed to determine
the impact of the 33 -acre landfill located within the
property. Estimated cost of the complete study is
$50,000. Staff is working with ADEQ for potential
funding of land fill remediation.
Staff continues to meet with SouthPass
developers.
Project will begin as soon as the 200 acre park land is donated
to the City.
Park Beautifications
Additional flowerbeds were requested at several of the
Parks and Recreation Master Plan public meetings.
Additional improvements are Happy Hollow planting
and various entry features.
Happy Hollow additional plantings will be ongoing
through 2008.
Ongoing. To be completed along with the development of the
new parks in 2008. Entry feature for Salem Park, David
Lashley Park and Harmony Pointe Park are scheduled to begin
Second Quarter. Happy Hollow Intersection trees have been
planted and berms formed. The irrigation, stone retaining wall
and ornamental plantings were completed in December 2007.
Additional plantings for Happy Hollow are anticipated through
2008.
Neighborhood Park Development
Funds are used to develop new neighborhood parks.
5t. Joseph Park (PD), Salem Park (PLD), Walker Park
Lighting (PD) Harmony Pointe Park (PLD), David
Lashley Park (PD, PLD, ST), Eagle Park (PLD), Davis
Park Expansion (PLD), Gary Hampton Pavilion (PLD
and Donation).
Construction of David Lashley Park began in
January 2008. Trees were planted at Harmony
Pointe Park in January 2008. Construction
documents are being developed for Eagle Park
and construction is anticipated to begin in the third
quarter of 2008. The Gary Hampton Pavilion is
currently out to bid. Bids are due April 30th.
Construction is anticipated to begin in May 2008.
Staff received a $15,000 donation from the Rotary
Club for this pavilion. The Davis Park Expansion
design will begin after development of the Links.
St. Joseph Park 10 trees were ordered and planted in April
2006. Project completion date is pending on neighborhood
fund raising. Salem Park and Harmony Pointe Park are
complete with the exception of entry signs. The signs are
expected to be completed in the Second Quarter. Walker Park
trail connection to Block Street is anticipated to begin design in
Forth Quarter. Construction of David Lashley Park began in
January 2008. Completion is scheduled for May 2008. Eagle
Park design is complete and anticipated to bid in Second
Quarter with completion in Forth Quarter. Gary Hampton
Pavilion bids are due April 30th. Construction anticipated to be
complete in June 2008. Davis Park design to begin Third
Quarter 2008.
Other Park 8 Safety Improvements
Improvements to Wilson Park east bridge and
renovations to the Parks and Recreation Office. Gary
Hampton Softball Complex scoreboard replacement.
The Gary Hampton Softball Complex scoreboards
were completed during the quarter. Wilson Park
bridge construction is scheduled to start during the
third quarter of 2008 with completion in the Fall of
2008. The office renovations began during the
fourth quarter of 2007 and will be completed in the
second quarter 2008.
Wilson Park bridge construction is scheduled to start October
and to be completed First Quarter 2009. Office renovations
are to start Fourth Quarter and completed Second Quarter
2008. Gary Hampton Softball Complex scoreboard
replacements began in January and was completed during the
First Quarter.
Gordon Long/Red Oak Improvements
Trail and drainage improvements are needed at Red
Oak and Gordon Long Parks. Water runoff from
adjoining subdivisions discharges into the lower valley
of Red Oak Park has created an erosion problem for
the park trail, tree root erosion, and various park
amenities. Gordon Long Park has two low water
bridges that need to be renovated. This project will
improve the safety and usability of the bridges over
Scull Creek. The trail at Gordon Long also needs
improvements.
This project was resubmitted to City Council and
approved March 18, 2008 with 839,578 being
removed from Sales Tax and charged to Park
Land Dedication Funds.
Red Oak construction date begin July 2008, Completion April
2009
CIP STATUS - Quarterly Update
Project Name
Description
Current Status
Projected Start 8 Completion Dates
Playground 8 Picnic Improvements
Replacement of old equipment at playgrounds and
picnic areas. Funds are to be used for a partial 50/50
matching Arkansas Parks and Tourism Outdoor
Recreation Grant. Grant funding in the amount of
$100,000 was awarded through the Arkansas Parks
and Tourism Outdoor Recreation Grant Program for
playground replacement, toddler playground
equipment, and basketball courts for Sweetbriar and
Davis Parks.
Projects are under construction with estimated
completion in May 2008.
Bid awarded in December 2007 to RJR Enterprises. Began
construction in January 2008, completion expected Second
Quarter 2008,
Lake Improvements
An ADA accessible restroom will be installed to the
Lake Fayetteville Boat dock recreation area. The Lake
Sequoyah boat docks are being evaluated for
replacement/renovation. $12,000 was approved to
replace the bleacher cover at Field # 3, resod ballfield
access, concession building renovations, and restripe
the parking lot at Lake Fayetteville Softball Complex,
Evaluation of Lake Sequoyah Boat Docks began
in March 2005 and will be continued in 2008.
Funding for replacement of the Lake Fayetteville
Environmental Study Center Boat Dock/Study
Area is a joint project with the U of A Landscape
Architect Department, CEI Engineering,
Fayetteville Public Schools, Springdale Public
Schools, and the City of Fayetteville. The City of
Fayetteville and the schools are each providing
$7,000 to fund the project. The U of A Class is
designing and building the dock and CEI will
stamp the design and oversee the project. The
project is under construction and the pier
installation has begun.
Evaluation of Lake Sequoyah Boat Docks began in March
2005 and will be continued in 2008. Lake Fayetteville Storage
Building was completed in May 2007. Fishing pier construction
began December 2007, completion is expected Second
Quarter 2008.
Forestry, Safety, 8 ADA Compliance
Funds are used for the Celebration of Trees give-
away, a tree inventory, the Community Tree Planting
Initiative program, and grants. Funds will also to be
used for unforeseeable emergencies occurring due to
inclement weather, vandalism, replacement, or
renovation of park amenities to meet ADA Safety
standards.
A public lands hazard tree assessment and
mitigation is in process. Mt. Sequoyah ADA
access is on hold until the pavilion is completed.
The remaining funds will be used on ADA
compliance for the AR Outdoor Recreation Grant
projects at Sweetbriar and Davis parks since only
partial grant funding was awarded.
The Celebration of Trees is on the first Saturday of April in
conjunction with Farmers Market season opening. This project
is on-going. Mt. Sequoyah ADA access is scheduled to begin
after the pavilion is completed by the FNHA. ADA AR Parks
and Tourism Grant project is to begin construction in January
with the completion in Second Quarter 2008.
Mount Sequoyah Land Purchase
The City of Fayetteville purchased 68 acres on Mt.
Sequoyah in 2003 for $700,000 with 3% interest until
paid. The payment plan extends five years to 2008.
This park is Mt. Sequoyah Woods located at 100 N.
Summit Avenue,
The final payment has been made.
Completion in 2008.
Lake Fayetteville Trails
Projects include developing trail maps, mile markers,
signs and kiosks.
Research is complete and the kiosk design will be
completed in the second quarter of 2008 with
construction complete by the end of 2008.
Brochures completed March 30. Kiosks design should be
compete Fourth Quarter 2008,
Gulley Park Improvements
Funds will be used to add a parking area in Gulley
Park.
A grant was received through the Arkansas Urban
Forestry Commission. Project construction is
complete. Brochures are being printed and a sign
panel being installed to complete the grant
obligation.
Start: June 2007.
Completion: April 2008.
Brooks -Hummel Land Purchase
The City purchased 13.75 acres located north of the
Lake Lucille Spillway in 2007 for a principal amount of
$495,000 with an interest rate of 6% annually for five
years on the unpaid balance. The City agreed to see
1.89 acres to the United Presbyterian Church for
$68,000. The City also agreed to sell a conservation
easement for this property to the Fayetteville Natural
Heritage Association for 5179,500. This property has
been names the Brooks -Hummel Nature Preserve by
Resolution 108-07.
A payment will be made for 2008 and will be paid
annually through 2012.
Payments shall be made as follows:
2008 $78,000
2009 $78,000
2010 $78,000
2011 $78,000
2012 $73,000
City Council moved funding from the Sales Tax Fund to Parks
Development for 2008 payment.
Tree Escrow
Funds from this project can be used in a variety of
ways such as planting trees, maintaining trees with
either a seasonal FTE or contract labor, or to identify
planting spaces using a tree inventory. Funds for this
project are deposited through the development
processes defined in Chapter 167 of the UDC and
must be used within seven years or be refunded. This
money should first be spent within the development
and second within one mile and/or within the
appropriate quadrant.
A public lands hazard tree assessment and
mitigation is in process.
This project is ongoing and completion is expected December
2008,
Wilson Park Improvements
Wilson Park is one of our City's oldest and most
popular parks. The trail, built in the early 1990's, is
now eroding and needs to be repaired. The trail also
needs to be lighted for safety reasons and to help
deter vandalism. The rock building was built in the late
1930's by the Civil Conservation Corps and thus has
plumbing, electrical, and flooring problems. Central
heating/air will be installed in order to create offices for
the Horticulturists. This building needs to be
renovated to preserve the park's history. The seven
by forty foot rock wall by the swimming pool exit
displays a beautiful flowerbed, but is deteriorating and
needs repair. The condition of the wall is a safety
concern.
Design of the trail renovation will begin in April
2008. Construction is expected to begin in
October 2008. Design for the constrcution of a
new pool wall is complete and construction will
begin in May 2008.
Wilson Park Trial Renovation construction will start October
2008 with completion First Quarter 2009, Wilson Pool Rock
Wall construction will start May 2008 with completion June
2008,
$250,000
$200,000
$150,000
$100,000
$50,000
$-
FAYETTEVILLE PARKS & RECREATION HMR COMPARISON
2006-2008
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