HomeMy WebLinkAbout2012-11-20 - Agenda With Final Results Aldermen
Mayor Lioneld Jordan • Ward I Position 1—Adella Gray
Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Tayve
T T 1 Ward 2 Position 1—Mark Kinion
\/ 1PWard 2 Position 2—Matthew Petty
City Clerk Sondra Smith \�I. Y 1,/. Ward 3 Position 1—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1—Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
November 20, 2012
A meeting of the Fayetteville City Council will be held on November 20, 2012 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville,Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations,Reports and Discussion Items:
1. 3rd Quarter Financial Report 2012
2. Urban Tree Canopy Assessment Results — Presented by Ian Hanou with Plan-It
Geo
Agenda Additions:
A. Consent:
1. Approval of the November 8, 2012 City Council meeting minutes.
THE MINUTES WERE REMOVED FROM THE AGENDA.
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2. Bid #12-19 Peterbilt: A resolution awarding Bid#12-19 and authorizing the purchase of
two (2) auto arm refuse trucks from Peterbilt of Fort Smith in the total amount of
$517,086.00, for use by the Solid Waste Division, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 212-12
3. Bid #12-73 North Point Ford: A resolution awarding Bid #12-73 and authorizing the
purchase of one (1)Ford F-250 truck with deerskin animal control body from North Point
Ford of North Little Rock in the total amount of $49,856.00 for use by the Animal
Services Division, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 213-12
4. Riggs Cat: A resolution authorizing the purchase of one (1) Caterpillar bulldozer from
Riggs Cat, pursuant to a state procurement contract, in the amount of$105,422.00 for use
by the Transportation Division, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 214-12
5. Internal Revenue Services (IRS) Task Force: A resolution approving a budget
adjustment in the amount of $30,100.00 to recognize revenue and expenses related to
"! City participation in the local Internal Revenue Services (IRS) Task Force for fiscal year -- - --
2012-2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.215-12
6. Arkansas State Police Asset Forfeiture Fund: A resolution authorizing acceptance of a
grant in the amount of$34,664.00 from the Arkansas State Police Asset Forfeiture Fund
for the purchase of an undercover drug enforcement vehicle and a covert audio/video
recorder, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 216-12
7. Jacobs Engineering Group, Inc. Amendment No. 4: A resolution approving
supplemental Agreement No. 4 to the contract with Jacobs Engineering Group, Inc. in the
amount of $768,033.41 for engineering services for the Fayetteville Expressway
Development Corridor Project, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 217-12
8. Garver, LLC: A resolution approving a professional engineering services agreement
with Garver, LLC for on-call engineering and surveying services in the amount of
$25,000.00 and engineering design services for the Greenland sewer rehabilitation project
in the amount of$100,087.00, and approving a project contingency of$10,000.00.
^' PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 218-12
9. City of Greenland Wastewater Service Agreement: A resolution approving an
extension of the agreement between the City of Fayetteville and the City of Greenland
regarding the provision of wastewater collection services in the City of Greenland.
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PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 219-12
10. RJN Group, Inc. Amendment No. 1: A resolution approving Amendment No. I to the
engineering services agreement with RJN Group, Inc. in the amount of $160,957.58 to
update the wastewater collection system model and master plan.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 220-12
B. Unfinished Business: None
C. New Business:
1. Bid 412-68 Emery Sapp & Sons, Inc.: A resolution awarding Bid #12-68 and
approving a contract with Emery Sapp & Sons, Inc. in the amount of$6,303,828.48 for
the construction of the Fulbright Expressway/Highway 71B Flyover, approving a project
contingency of$315,191.42, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 221-12
2. SourceGas Arkansas, Inc.: An ordinance waiving the requirements of formal
competitive bidding for approving a cost-share agreement with Sourcegas Arkansas, Inc.
in the amount of$94,577.00 for the relocation of gas mains and facilities necessary for
the Fulbright Expressway/Highway 71-B Flyover Project and for all future payments to
or contracts with Sourcegas Arkansas, Inc. for the relocation costs for natural gas utility
mains and appurtenances necessitated by road reconstruction or widening projects within
Sourcegas Arkansas, Inc.'s area of service, approving a project contingency of
$18,915.00 for the Flyover Project, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5542
3. VAC 12-4219 (2514 New School Pl./The New School): An ordinance approving VAC
12-4219 submitted by Jorgensen and Associates for property located at 2514 New School
Place to vacate portions of existing easements and right-of-way.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5543
4. VAC 12-4231 (Alley Between W. Cleveland St. and W. Douglas St./University of
Arkansas): An ordinance approving VAC 12-4231 submitted by Allen Jay Young for
property located between West Cleveland Street and West Douglas Street to vacate an
alley, a total of 0.25 acres.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5544
5. 2013 Annual Budget and Work Program: A resolution adopting the 2013 Annual
Budget and Work Program.
THIS ITEM WAS TABLED TO THE DECEMBER 4, 2012 CITY COUNCIL
MEETING.
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6. C112M Hill Engineers, Inc.: A resolution approving contract Amendment No. 3 with
CH2M Hill Engineers, Inc. in the amount of$7,224,875.00 for operation, maintenance,
management and engineering services for city wastewater treatment facilities and systems
in 2013 subject to approval of the 2013 annual city budget and work program, and
approving a$70,000.00 contract contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.222-12
7. South Garland Boulevard Associates, LP: An ordinance waiving the requirements of
formal competitive bidding and approving a cost-share agreement with South Garland
Boulevard Associates, LP in the approximate amount of$98,949.00 for the upgrading of
an eight-inch water main to a twelve-inch water main along Indian Trail from Razorback
Road to Rose Avenue and the construction of a twelve-inch water main from Rose
Avenue to Stadium Drive.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO.5545
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
Adjournment: 7:45 p.m.
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NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant(city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided;this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be pennitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all.city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575.8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
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