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HomeMy WebLinkAbout2009-09-14 - Agendas - Final Parks&Recreation Staff _ Parks&Recreation Advisory Board Connie Edmonton,Director _ - Wade Colwell,Chairman Chase Gipson,Recreation Superintendent - Valerie Biendam Byron Humphry,Maintenance Superintendent '�'c - Steve Hatfield Alison Jumper,Park Planner - i,- Phil Jones Carole Jones,Park Planner .. _ ' Craig Mauritson Melanie Thomas,Senior Secretary Jim Meinecke Steve Meldrum FAYETTEVILLE Bill Waite,Jr. Phillip Watson Parks and Recreation Advisory Board Meeting September 14, 2009 5:30 PM City Administration Building Room 111 113 West Mountain Street Fayetteville, AR AGENDA: 1. Approval of August 3, 2009 PRAB Meeting Minutes PRAB Motion: 2. Lake Wilson Kiosk: Cameron Baker,Eagle Scout Cameron is requesting funding in the amount of$115 from the SE Park Land Dedication Fund for materials to construct the kiosk at Lake Wilson. All other materials and labor will be donated. Staff Recommendation: Approve $115 from the SE Park Land Dedication Fund for materials to construct the construction of the kiosk. PRAB Motion: 3. Botanical Garden Monthly Report: Walt Filers 4. Other Business: 5. Adjournment Upcoming City Council Items & Events: Fall Soccer begins September 12tH Adult Co-ed Kickball begins September 15`n at Wilson Park. Flag Football begins September 20tH Annual Artwalk at Wilson Park is October 3ra First Thursday is October 1st. Reading Railroad at the Botanical Garden will open October 3ra PRAB Agenda—September 14,2009 1 Attachments: Agenda Items listed below: 1. PRAB Meeting Minutes: August 3, 2009 2. Cost for Eagle Scout Project at Lake Wilson Reports: Park Land Dedication Ordinance Fund Monthly Report CIP Report HMR Monthly Report PRAB Agenda—September 14,2009 2 FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for August 3, 2009 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Vice Chairman Steve Hatfield at 5:35 p.m. on August 3, 2009 in Room 326 of the City Administration Building at 113 West Mountain in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Biendara, Hatfield, Waite, Mauritson, Meinecke, and Watson were present. Colwell arrived at 6:10 p.m. Meldrum and P. Jones were absent. Staff members Gipson, Edmonston, Humphry, Jumper, C. Jones, Thomas, and the audience were present. AGENDA: 1. Approval of July 6, 2009 PRAB Meeting Minutes PRAB Motion: Biendara motioned to accept the minutes as written. Waite seconded it. Motion passed 6-0-0 by voice vote. 2. Botanical Garden Monthly Report: Walt Filers Eilers discussed the Botanical Garden future projects map. He went through the planned steps to improve the gardens in the next 10-15 years. The cost could be 10 to 15 million dollars. The adjustments noted on the map have happened since the map was printed in 2008. Some of the goals on the project list are an educational center, a visitor center, a bookstore, and a chapel. The chapel was added to the list when a lot of weddings started being booked. Eilers also reminded PRAB about the September 8, 2009 PPC/PRAB work session at the Botanical Gardens. 3. Mural on Scull Creek Trail: Paula Heaney, Youth Services Librarian Fayetteville Public Library Heaney discussed the mural that is being developed for the Scull Creek Trail. She said a great group of kids created the small scale version of the mural. The library will contribute the paint for the mural that will be started in September 2009. It will be located in the tunnel beneath Van Asche Street, and will be 65' long and 9' high. There is a lot of natural light and very little condensation. Hatfield asked if there would be a workday for the project. Heaney said there would be a schedule. The process of painting will be quick if there are a lot of people to help. Everyone is welcome to contribute their time. Hatfield wanted to know what the cost would be to the Parks Department for the upkeep. Heaney said that any graffiti would be the Parks responsibility, but someone from the library would periodically check the mural. 1 PRAB Motion: Mauritson motioned to accept the mural on Scull Creek Trail, and Biendara seconded it. Motion passed 6-0-0 by voice vote. 4. FATT Plan update: Matt Mihalevich Mihalevich said that the FATT plan needs to be updated every five years. Leif Olson, who works in City Planning, discussed the map, ordinance amendments, and the City Plan 2025 that were included in the agenda packet. The ordinances will be updated to include the yellow highlighted areas. Mihalevich said that he has received a lot of public comments about the trail system. He said that on the Master Trail Plan map, the blue lines are the future trails, the green lines are the existing trails, and the red lines are the bike lanes. The goal is to get everything integrated. The procedure for approval is to take it to the Sidewalk and Trails Committee and get it approved, then to PRAB, then to the Planning Commission, and then to the City Council. Hatfield asked if anything else was going to be updated. Mihalevich said it would be mostly the map. Hatfield asked if there were many public comments on the street trails. Mihalevich said that there weren't a lot of comments on that. Hatfield said this would be the perfect time to get the lane restriped on S. School, while the construction is going on. Mihalevich said that he would love to get it done now. Hatfield asked if Indian Trail connection was still on the list. Mihalevich said that it was still listed pretty high. Olson said that the planners will be looking at it. PRAB Motion: Mauritson motioned to accept the FATT Master plan. Biendara seconded it. Motion passed 6-0-0 by voice vote. 5. 2010-2014 Capital Improvement Plan: Connie Edmonston, Parks and Recreation Director Edmonston said there has been a salary freeze for all City employees until July 2010. This is also the year to set new goals for the CIP. Colwell said that someone suggested an idea for the new Gulley pavilion. Maybe the building could be used for weddings and caterers. The old plumbing could be used for the restrooms. Edmonston said that there has been discussion about installing a fireplace. Gipson said that a new kickball league will be starting in the fall. 2 Hatfield asked if there has been any more talk about the entryway at Veterans Park. Edmonston said that it's on the back burner right now. Meinecke commented that the park get lots of use. Hatfield asked if there was money next year for the Lake Sequoyah Boat Docks. They aren't safe to use now. Humphry said that Dock D was shut down. No one has looked at the structure. Hatfield said he was worried about the safety of the docks. Hatfield then asked if interpretive sound was going to be installed at the Walker Park Mural. Jumper said that Parks is still evaluating what will work there. Edmonston said that Parks wants it to be there for a long time. PRAB Motion: Mauritson motioned to accept the 2010-2014 Capital Improvement Plan, and Meinecke seconded the motion. It passed 7-0-0 by voice vote. 6. 2010 Budget: Connie Edmonston, Byron Humphry and Chase Gipson See above discussion for the CIP. PRAB Motion: Mauritson motioned to accept the 2010 Budget, and Meinecke seconded the motion. It passed 7-0-0 by voice vote. 7. Other Business: Edmonston said the Regional Park is getter closer. Hatfield said there is a problem with graffiti at park pavilions. Colwell said he talked to Pete Heinzleman. Maybe a graffiti committee could be formed. Edmonston said that the police look for evidence to see if any symbols are similar. Humphry said that graffiti isn't an isolated event. The maintenance crews find it on different trails at least once a week. They are now semi-skilled in removing graffiti. One deterrent is doing the removal work immediately. Parks also files a report with the police department. Meinecke said that he figured that murals would be a target, but they haven't been. Edmonston said that the biggest help is from the public reporting it. Biendara said maybe it would help to highlight the problem to the public. 3 Colwell said that would increase the problem. Biendara said that letting the public know to call Parks and Recreation would help. Colwell said that he would like to have a committee. It could meet at lunch. Hatfield said that he would be willing to be on it. Colwell said that he would talk to Pete. Edmonston asked Colwell to give Parks some dates, so a meeting could be worked out. Hatfield asked if there was anything else that PRAB would like to discuss. Edmonston said that Thursday was the last concert, with Oreo Blue performing. On Tuesday, the Bryce Davis Outdoor Grant will be presented to the council. Thursday night there will be a movie on the square. 8. Adjournment The meeting was adjourned at 6:55 p.m. Minutes were taken by Melanie Thomas. 4 OMZR130A LOWE ' S HOME CENTERS , INC . PAGE : 1 SFA 1806 PROJECT ESTIMATE EAGLE PROJECT CONTACT : BAKER , CAMERON SALESPERSON : MESSERSMITH , WILLIAM CUST # : 69987876 SALES # : 71786 PROJECT NUMBER : 266335592 DATE ESTIMATED : 09 / 05 / 09 QTY ITEM # ITEM DESCRIPTION VEND PART # PRICE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 4 85955 8 FT GREEN STEEL EDGING 814 39 . 92 4 201596 4X4X8 ACQ . 40 TOP CHOICE TREAT NA 23 . 88 4 91658 2X8X8 ACQ TOP CHOICE TREATED 500001500802 27 . 88 5 46905 2X4X8 ACQ TOP CHOICE TREATED 0204082XTA2W 9 . 85 24 67352 GALV CARRIAGE BOLT 3 / 8 X 6 812593 50 . 64 2 67350 GALV CARRIAGE BOLT 3 / 8 X 4 812587 3 . 06 26 67390 GALV 3 / 8 FLAT WASHER 811072 5 . 46 26 67341 GALV 3 / 8 HEX NUT 810509 5 . 46 4 10385 CONCRETE MIX 80 # QUIKRETE 110180 10 . 80 1 194745 GL OLY S / C BASE 2 79302A/ 01 25 . 97 1 69274 NAIL BOX GALV 5LB 16 D ( 13330 ) 14 . 84 1 119095 3X50 WEEDFREE LANDSCAPE FABRIC 119095 9 . 92 TOTAL FOR ITEMS 227 . 6E FREIGHT CHARGES O . 00 DELIVERY CHARGES O . 00 TAX AMOUNT 21 . 0E TOTAL ESTIMATE 248 . 79 is Quote is id unti / 05 / 09 . '1�7&AGER SI ATURE AT THIS ESTIMATE IS NOT VALID WITHOUT MANAGER ' S SIGNATURE . THIS IS AN ESTIMATE ONLY . DELIVERY OF ALL MATERIALS CONTAINED IN THIS ESTIMATE ARE SUBJECT TO AVAILABILITY FROM THE MANUFACTURER OR SUPPLIER . QUANTITY , EXTENSION , OR ADDITION ERRORS SUBJECT TO CORRECTION . CREDIT TERMS SUBJECT TO APPROVAL BY LOWES CREDIT DEPARTMENT , LOWES IS A SUPPLIER OF MATERIALS ONLY , LOWES DOES NOT ENGAGE IN THE PRACTICE OF ENGINEERING , ARCHITECTURE , OR GENERAL CONTRACTING . LOWES DOES NOT ASSUME ANY RESPONSIBILITY FOR DESIGN , ENGINEERING , OR CONSTRUCTION ; FOR THE SELECTION OR CHOICE OF MATERIALS FOR A GENERAL OR SPECIFIC USE ; FOR QUANTITIES OR SIZING OF MATERIALS ; FOR THE USE OR INSTALLATION OF MATERIALS ; OR FOR COMPLIANCE WITH ANY BUILDING CODE OR STANDARD OF WORKMAIQSHIP . �-5 � ��„ fiALK-�/ � Pr� -t�.e. C'Ay. ►1 (,v�.. w*oav 100 7 - ��.� � u � W P PARK LAND DEDICATION ORDINANCE FUND REPORT PRAB Meeting of September 2009 REPORT BY:TRACIE A.MARTIN 919/200914:36 NORTHWEST PARK DISTRICT Approved Original Amount BALANCE YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ 85,891.01 2009 1.5 Hoskins/Scull Creek Trail $ 1,244.11 Multiple $ 155,705.00 Salem Meadows(8/1/05,6/5/06811/6/06) $ 277,849.14 2010 $ 325,000.00 8/6/2007 $ 325,000.00 Davis Park Expansion $ 118,424.79 2011 $ 39,578.00 N/A $ 39,578.00 Red Oak Park/Gordon Long Funds $ 46,588.31 2012 $ 70,000.00 12/2/2008 $ 70,000.00 Davis Expansion TBD Gary Hampton Shade Structures $528,753.25 Total 2009-2012 $435,822.11 Total Approved Expenditures $92,931.14 Total Unencumbered 2009.2012 NORTHEAST PARK DISTRICT Approved Original Amount BALANCE YR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ - 2009 $ 24,539.08 8/6/2007 $ 67,000.00 Gulley Park Pavilion $ 897,27 2010 $ 17,000.00 12/2/2008 $ 17,000.00 Gulley Park Pavilion/Restroom Site $ 71,506.35 2011 $ 40,000.00 5/4/2009 $ 40,000.00 Sweetbriar Stream Restoration Match $ 21,752.02 2012 $ 1,534.00 $ 1,534.00 Gulley BioSwale $94,155.64 Total 2009-2012 $83,073.08 Total Approved Expenditures $11,082.56 Total Unencumbered 2009-2012 SOUTHWEST PARK DISTRICT Approved Original Amount BALANCE YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ - 2009 .74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park(10/2/06 81/8/07) $ 30,556.91 2010 $ - 8/6/2007 $ 217,000.00 Wilson Trail $ 268,577.23 2011 $ 109.85 8/6/2007 $ 30,000.00 Wilson Pool Rock Wall $ 6,998.28 2012 $ 1,913.51 6/2/2008 $ 70,000.00 Finger Park Pavilion $ - 6/2/2008 $ 52,121.00 Mountain Ranch Trail $ 245,000.00 1212/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights $306132.42 Total 2009-2012 $248,487.47 Total Approved Expenditures $57,644.95 Total Unencumbered 2009-2012 SOUTHEAST PARK DISTRICT Approved Original Amount BALANCE YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ - 2009 $ 50,000.00 12/2/2008 $ 50,000.00 White River Baseball Field $ 129,542.05 2010 $ 75,000.00 12/2/2008 $ 75,000.00 Mount Sequoyah Pavilion Access $ 56,185.59 2011 $ 5,147.61 2012 $190,875.25 Total 2D09-2012 $125,000.00 Total Approved Expenditures $65,875.25 Total Unencumbered 2009.2012 Number of Acres approved by PRAB Listed by Subdivision Acres Data to PRAB Quadrant Engineer/Developer Amberwood Place 3.39 4/6/2009 SW Jorgensen and Associates Campus Crest Postponed until July 09 0 6/1/2009 SW Jor ensen and Associates YTD approved 3.39 Money in Lieu approved by PRAB Amount Date to PRAB Quadrant Engineer/Developer Listed by Subdivision Campus Sites 106,080 5/4/2009 NW CraBon Tull Sparks Campus Crest Postponed until July 09 0 6/1/2009 SW Jor ensen and Associates Park Hill 7,680 6/1/2009 SW Jor ensen and Associates Final fees to be determined at Planning Commission Approval. VTO approved $ 113,760 Project Description Current Status Skate Park The construction of a new skate park facility located at Staff has purchased infrared light and the Information Technology Division Walker Park as well as Installation of camera and will install the camera at Walker Park during the second quarter of 2009. connective sidewalk. Connecting sidewalks to the Skate Park will be constructed in house in the fourth quarter of 2009. Lights of the Ozarks Lights of the Ozarks is a display of more than 400,000 Staff removed the 2008 display during the first quarter. The 2009 installation lights on the downtown square that runs from Mid- will begin in October and end with the lighting ceremony which is scheduled November until New Years. to be held on November 21. During the third quarter staff will apply for assistance through the A&P Commission and Walmart Foundation which has awarded funding in previous years. Community Park Development Purchase and develop a multi-purpose Community Park The City surveyor surveyed the park boundary during the second quarter.A according to the Parks and Recreation Master Plan. property line adjustment will be submitted to Planning once it is signed by the Cummings property was selected for the community owners. City staff expects to finalize the deed in the third quarter. park site by PRAB and Park Staff. On September 7 2004, a resolution approving the mayor to enter into a contract with SouthPass Development was approved. This included the donation of 200 acres and 1 million dollars for the development of the park. Terracon Consultants, Inc. completed a work plan that described all necessary studies needed to determine the impact of the 33-acre landfill located within the property. Estimated cost of the complete study is$50,000. Staff is working with ADEQ for potential funding of land fill remediation. Park Beautifications Additional flowerbeds were requested at several of the Several trees did not survive the late planting and will be replanted in the Parks and Recreation Master Plan public meetings. spring of 2009. Construction of the entry feature at Wilson Park was Additional improvements are Happy Hollow planting and completed in the second quarter. various entry features. Neighborhood Park Development Funds are used to develop new neighborhood parks. St. Design development for St. Joseph Park will begin in the fourth quarter. Low Joseph Park(PD), Salem Park(PLD), Walker Park areas within Salem Park have been topdressed and seeded. Design for the Lighting (PD) Harmony Pointe Park(PLD), David Walker Park East Side Trail Connection is scheduled to begin in the third Lashley Park(PD, PLD, ST), Rodney Ryan (PLD), Davis quarter of 2009. Construction is tentatively scheduled for fourth quarter 2009. Park Expansion (PLD), Gary Hampton Pavilion (PLD Harmony Pointe Park is complete. Construction of David Lashley Park phase and Donation), Mountain Ranch Trail (PLD), Finger Park I is complete. Rodney Ryan Park is complete. The Davis Park Expansion Pavilion (PLD)and Doc Mashburn Park(Grant Match/ masterplan is being designed and will the the 2010 Arkansas Parks and PD). Tourism Outdoor Grant project is approved.A restroom for the park is currently out to bid. Gary Hampton Pavilion is complete. Shiloh trail has been constructed within the Mountain Ranch Subdivision and the developer has been reimbursed. Construction of the Finger Park pavilion is complete. Design of Doc Mashburn Park(Fairlane)is complete and approved by City Planning and Engineering. The City was awarded $50,000 from the Arkansas Parks and Tourism Outdoor Recreation grant program for the project.The project is scheduled to be advertised for bids in third quarter 2009. Project Description Current Status Other Park&Safety Improvements Installation of Wilson Park east bridge and renovations Wilson Park bridge installation, pool parking lot improvements and trail to the Parks and Recreation Office. Gary Hampton connection were completed in July 2009. The office renovations began Softball Complex scoreboard replacement. during the fourth quarter of 2007 and will be completed in the fourth quarter Improvements to White River Baseball Field. of 2009. White River renovations began in the third quarter of 2008 and will be completed in the third quarter of 2009. Gordon Long/Red Oak Improvements Trail and drainage improvements are needed at Red Staff has been working with Dave Evans as a consultant from the Arkansas Oak and Gordon Long Parks. Water runoff from Game and Fish Commission on the restoration of the stream in Red Oak adjoining subdivisions discharges into the lower valley o Park. Park Staff visited the site with the regional Corps of Engineers project Red Oak Park and has created an erosion problem for engineer and the City's Engineer and storm water engineer to determine the the park trail,tree root erosion, and various park best course of action for the project. Staff will evaluate whether a amenities. Gordon Long Park has two low water bridges combination of piping and natural stream restoration would work and could that need to be renovated.This project will improve the be permitted by the Corps of Engineers. safety and usability of the bridges over Scull Creek. The trail at Gordon Long also needs improvements. Playground&Picnic Improvements Replacement of old equipment at playgrounds and Construction is complete and reimbursement has been received for the picnic areas. Funds are to be used for a partial 50/50 Bryce Davis and Sweetbriar Park playgrounds replacement. Remaining matching Arkansas Parks and Tourism Outdoor funds may be earmarked for future Sweetbriar stream restoration????? Recreation Grant. Grant funding in the amount of $100,000 was awarded through the Arkansas Parks and Tourism Outdoor Recreation Grant Program for playground replacement,toddler playground equipment, and basketball courts for Sweetbriar and Davis Parks. Lake Improvements An ADA accessible restroom will be installed to the Lake The Lake Fayetteville Environmental Study Pier is complete. Fayetteville Boat dock recreation area. The Lake Sequoyah boat docks are being evaluated for replacement/renovation. $12,000 was approved to replace the bleacher cover at Field#3, resod ballfield access, concession building renovations, and restripe the parking lot at Lake Fayetteville Softball Complex. Forestry, Safety, &ADA Compliance Funds are used for the Celebration of Trees give-away, The Celebration of Trees was planned to be moved in 2009 to the fall rather a tree inventory,the Community Tree Planting Initiative than spring as voted during the third quarter of 2008 by the Tree and program,and grants. Funds will also to be used for Landscape Committee. However, due to the Ice Storm in January, staff unforeseeable emergencies occurring due to inclement determined it to be in the best interest of the Citizens to provide trees this weather, vandalism, replacement, or renovation of park spring and fall. The base work for the Mt. Sequoyah ADA access is amenities to meet ADA Safety standards. complete. Paving is scheduled to be completed in the third quarter of 2009. Lake Fayetteville Trails Projects include developing trail maps, mile markers, Signs have been designed and ordered and installation began in the second signs and kiosks. quarter. Trail kiosks have been installed in most locations. Staff is working with an Eagle Scout candidate to develop a kiosk and signage for the dog ark rules at Lake Wilson. Project Description Current Status Gulley Park Improvements Funds will be used to add a parking area and a pavilion Construction of the Gulley Park pavilion was completed in the Second in Gulley Park. Quarter of 2009. Brooks-Hummel Land Purchase The City purchased 13.75 acres located north of the Payment will be paid annually through 2012. The trail alignment was marked Lake Lucille Spillway in 2007 for a principal amount of in the first quarter. Staff will work with FNHA during the fourth quarter for trail $495,000 with an interest rate of 6% annually for five construction. years on the unpaid balance.The City agreed to see 1.89 acres to the United Presbyterian Church for $68,000.The City also agreed to sell a conservation easement for this property to the Fayetteville Natural Heritage Association for$179,500.This property has been names the Brooks-Hummel Nature Preserve by Resolution 108-07. Tree Escrow Funds from this project can be used in a variety of ways A public lands hazard tree assessment and mitigation is in process. Staff is such as planting trees, maintaining trees with either a reviewing an option of contracting out some tree plantings for Fall 2009. seasonal FTE or contract labor,or to identify planting spaces using a tree inventory. Funds for this project are deposited through the development processes defined in Chapter 167 of the UDC and must be used within seven years or be refunded. This money should first be spent within the development and second within one mile and/or within the appropriate quadrant. Wilson Park Improvements Wilson Park is one of our City's oldest and most popular Design of the trail renovation began in late 2008 and is on-going. The surve parks. The trail, built in the early 1990's, is now eroding and preliminary electrical engineering design are complete. Construction of and needs to be repaired. The trail also needs to be the new pool wall is complete. lighted for safety reasons and to help deter vandalism. The seven by forty foot rock wall by the swimming pool exit displays a beautiful flowerbed, but is deteriorating and needs repair. The condition of the wall is a safety concern. FAYETTEVILLE PARKS & RECREATION HMR COMPARISON 2006-2009 $250,000 m M _ w co N o n a m co NN M N N (p N Ver 70 mN�� n m� ��� lnT�p�p co M� MMn M�� N $200,000 �No �� ���� �n�� �, ���,� °°M� -� ���, �� o(pV M 't Nr �n n (Vm nOVW N n V m nc`i n rn nr°n n,� n n nn co con rn coon gccOo inccOo <»cocO�_ oc'��� ins a(D n� a»� qw)—c: ins Qo OD 0� b9 $150,000 E-12006 ■ 2007 112008 $100,000 112009 $50,000 $- 0� U a Z -j U) w w w w a a a (D 2 O 2 2 > > a a Q w Q a 0 o w LL w z o U)