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HomeMy WebLinkAbout2007-11-05 - Agendas - FinalPark & Recreation Staff Connie Edmonston, Director David Wright, Recreation Superintendent Jeff Coles, Maintenance Superintendent Alison Jumper, Park Planner Carole Jones, Park Planner Melanie Thomas, Senior Secretary FAYETTEVILLE PARKS & RECREATION Parks & Recreation Advisors Board Wade Colwell, Chairman Jay Davidson, Vice Chairman Valerie Biendara Jon Bitter Milton Burke Bob Davis Steve Hatfield Craig Mauritson Parks and Recreation Advisory Board Meeting November 5, 2007 at 5:30 p.m. City Administration Building Room 326 113 West Mountain Street Fayetteville, AR AGENDA: 1. Approval of October 1st, 2007 PRAB Meeting Minutes PRAB Motion: 2. Regional Park Update: Connie Edmonston, Parks & Recreation Director 3. PRAB December Appreciation Luncheon: Parks and Recreation is hosting an appreciation luncheon for PRAB. Please bring your calendar so we can set the date. 4. Discussion of Budget Cuts: Connie Edmonston, Parks & Recreation Director 5. Other Business: 6. Adjournment: Upcoming City Council Items & Park Events: November 6: November 8: November 15: November 16: City Council to consider a resolution accepting a donation from Steele Crossing Investments III, LLC of approximately 17.9 acres in CMN Business Park for the purpose of connecting Scull Creek Trail to Mud Creek Trail. Walker Park Celebration at 3:00 pm (Entry sign, mural & basketball/tennis lights Bid Opening for Bid # 07-74, Construction of David Lashley Park at City Hall Room 306 at 2:00 pm Deadline for RFP # 07-17, Sweetbriar and Bryce Davis Park Improvements at City Hall Room 306 at 2:00 pm Attachments: PRAB Meeting Minutes: October 1st, 2007 Park Land Dedication Ordinance Fund Monthly Report CIP Report HMR Monthly Report FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Meeting Minutes October 1, 2007 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Vice Chairman Jay Davidson at 5:37 P.M. on October 1, 2007 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Davidson, Biendara, Hatfield, Burke, and Bitler were present, with Davis arriving later. Colwell and Mauritson were absent. Park Staff Edmonston, Jumper, Jones, Wright, Coles, Thomas, Trail Coordinator Mihalevich and audience were in attendance. 1. Approval of September 10th, 2007 PRAB Meeting Minutes PRAB Motion: Bitler asked that the minutes be amended to show that he was not present for the August minutes approval, so the vote should have been 7-0-0. Bitler said he arrived at the meeting after the vote. Bitler then motioned to accept the amended minutes, and Davidson seconded the motion. Motion passed by voice vote 5-0-0. 2. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Carole Jones, Park Planner Sowder Land Dedication for Scull Creek Trail N/A Glenn and Victoria Sowder North of Wilson Park., east of Frisco Street SW N/A Unknown at this time Unknown at this time N/A Wilson Park Dedication of 0.74 acres to create a park land bank Several negotiations were made on this project between the owner and city staff before an agreement was reached on the proposed land dedication. It is imperative that the city obtain this land for Scull Creek Developer's Comments: Justification: Trail. Staff recommendation is approval as submitted. Developer is requesting to dedicate approximately 0.74 acres of land to the City of Fayetteville Parks Division and create a park land bank to remain with Glenn and Victoria Sowder or an associated LLC to be used for future development within the southwest park quadrant. In the future they plan to build approximately 60 multi -family units along the remaining acreage to the north along Frisco Street and near the intersection of North and Gregg Streets. They are also requesting that their future development be locked into the current park land dedication rate of 0.017 acres/unit with this dedication. In order to expedite the construction of Scull Creek Trail they would like to proceed with the dedication prior to the development of the multi -family housing. This dedication will also accommodate Frisco Street which is currently located on their property. As part of the proposed development project the northern part of Frisco Street should be relocated to the east about 30 feet so it is within the existing street right of way. Burke wanted to know what we were going to do with the north part of the property. Mihalevich said it offers options for future use for a trailhead parking lot. Davidson asked where the property line was located. Jones replied that the property was to the north and on North and Gregg. Sowder owns the entire main strip, and wants to develop the north part of the property. Hatfield asked why the park land overlaps the street right of way. Jones said that there were many meetings in which that subject was discussed. The floodway line is the cut off point. Sowder wants to bank it for forty two or forty three multi -family units. Bitler asked if this was a take it or leave it proposition. Sowder said at some point it will be take it or leave it. He said for nine years he has been paying taxes on the roadway. He attended all twelve of those neighborhood meetings. He said this was not the first time his family had been involved with the City in this area. In the 1920's, his grandfather took up a collection in the neighborhood and build the first bridge over Skull Creek next to Wilson Park. Bitler wanted to know if the Gregg St. extension was going to affect this request. Jones said she wasn't sure, but she thought the expansion had been dropped. Bitler said he thought there was a sign on Gregg St. that said it was part of a bond for expansion. Sowder replied that it had been dropped. He said he had a contract on Maple St. and lost the contract and $300,000 because the street won't be down the east side of the railroad tracks. Sowder then asked if there were any more questions. Hatfield wanted to know if it's the City's request that they maintain the right of way on Gregg. Sowder said that he owns that street now, and he hasn't started charging tolls on it yet. He said he supposed the City could do anything that it wants. Jones said that the City would propose to make it a thirty foot public access easement in which the street and drainage would be maintained by the Transportation division. Bitler asked if it would be deeded as park land. Edmonston said she asked the City Attorney if the City could take in a public street as a private park donation. She was told yes. Hatfield asked if anyone had talked to the City Engineer about allowing public parking lots in this area because of the floodway. Mihalevich said there would hopefully be no long term parking, but possibly a trail head once Wilson Park's parking lots become full. Edmonston said the bottom line is that the City needs this land for the Skull Creek Trail. Bitler said his concern is that we don't know what's going to happen with the Gregg St. extension project. What would happen if the highway decided to come through the trail? Mihalevich said that the City is coming through first with the trail. Davis then asked if the trail would follow the tracks. Mihalevich said it would to be to the south. Davis wanted to know when the multi -family units would be built. Sowder said it could be up to ten years away. Davis queried if Sowder would have to pay additional fees down the road. Sowder replied that it was his understanding that he wouldn't have to. Edmonston said the property would be banked at the existing rate. It can be sold to another developer using the Park Land Dedication land. Davidson asked if the land was subdivided, could it still be banked? Edmonston said yes. Bitler asked why the trail was coming down the east side and then the west side. Why not bring the trail down to Lafayette? Mihalevich said they wanted to make the connection with Wilson Park. On the west side is a creek and a really big ravine. Edmonston said she wanted the board to make a requirement that the drainage also be maintained by Transportation. PRAB Motion: Two motions were made. Davis motioned to accept as approved. Bitler seconded it. Bitler then amended the motion to ask that Transportation maintain the drainage. Davis seconded it. Both motions passed 5-1-0 by voice vote, with Hatfield voting no. 3. Park Land Donation Development Name: Engineer: Owner: Location: Park District: Existing Parks: Developer's Request: Carole Jones, Park Planner CMN Business Park Phase III Land Donation McClelland Consulting Engineers, Inc. Leonard Boen and Jim Irwin East of Gregg Avenue; west of Steele Blvd.; north and south of Van Asche Drive NW Mud Creek Trail and future Park West Developer is requesting to donate approximately 15.39 acres of CMN Business Park Phase III and 2.49 acres of Lot 5 to the City of Fayetteville. This will accommodate the construction of north Scull Creek Trail. Staff Recommendation: The land is currently under deed restriction by the U.S. Army Corps of Engineers. Mitigation and monitoring of the deed restricted land is complete except for a portion of the land that is associated with the construction of the Van Asche Drive bridge. Monitoring of this portion will be required for two years after construction of the bridge is completed. The current owners will perform the required monitoring for the portion of the land that is associated with the construction of the bridge. Additionally, the owner of Phase III (Leonard Boen) has agreed to dedicate a public access easement for a portion of Scull Creek Trail that lies between the two land donations. Approve as submitted Mihalevich said there were deed exceptions for the utilities. There was some room left for trail amenities. Burke asked what the length of the trail would be. Mihalevich replied that it would be roughly three fourths of a mile. It would connect Mud Creek and Skull Creek. Hatfield asked if the City Attorney was ok with the deed restrictions. Mihalevich said he was not sure. Mike Morgan from McClelland said that the five year monitoring period required by the Corps of Engineers is done. There will be a two year monitoring period after the bridge is constructed, which will be the responsibility of the client. Bitler commented that it seems great. He asked if we were missing anything. Edmonston replied that she didn't think so. Davis wanted to know what type of maintenance was needed for this area, other than the trait. Coles said that most of the area would remain natural, so no maintenance would be needed. Burke asked why we wanted land that we wouldn't be using. Edmonston replied that it was always nice to have extra greenspace. Biendara added that green is always good along trails. PRAB Motion: Davis motioned to accept as approved. Biendara seconded it. Motion passed by voice vote 6-0-0. 4. Park Land Dedication Alison Jumper, Park Planner Project History: This project was presented to PRAB as Waterbrooke at the 7-11-05 meeting. The Board made a recommendation of accepting 2.76 acres of park land for 115 units. Additionally, the developer was required to make drainage improvements and place fill in the park area. The improvements have been made. The roads and infrastructure for the development have been constructed. The development has been sold to a new developer who is proposing a new plan for the property. Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: Quarry Trace Commons Appian Centre for Design Nock Investments North of Hwy. 16, East of Bayarri Park SE 146 Single Family, 92 Multi Family Approximately 35 acres 5.06 acres $202,720 None within 1/2 mile Dedication of approximately 3 acres with remaining requirement paid as fees in lieu. Dedication of approximately 3 acres with remaining requirement paid as fees in lieu (approximately $86,400). In addition to the dedicated park land, the developer is providing several POA amenities such as a pool, pavilion and walking trail around the old quarry to provide recreational opportunities. Additionally, the tree preservation area is adjacent to the dedicated park land and will be labeled as a tree preservation/recreation area, thereby expanding the land that will be open to the public. Davidson wanted to know the total acreage required. Jumper replied it would be just over five acres. Davis asked where the additional recreational area would be. Jumper said it was the old quarry area. Bitler asked what type of condition the quarry was in. Coles replied it was a big pond right now. Bitler queried if there would be sufficient recreational opportunities in this area. Edmonston answered that there were several potential areas for recreation. Bitler wanted to know the size of the pocket parks. John Nock, with Nock Investments, replied that they would be approximately one tenth of an acre. Biendara asked how much acreage was around the pond. Nock replied that there was roughly two acres. Davis asked Coles what the cost of maintaining the land would be. Coles said it is a relatively flat area. The greatest portion would be the natural area. Davis asked if it would mainly be cutting grass. Coles replied yes. Hatfield said he would like us to keep the natural areas, even as the neighborhood expands out. Edmonston said a pavilion and a play area could possibly be put there. Nock said for the greenspace, his company, at their own cost, would build a public alley around the area with full public access. This would be a possible location for parking. PRAB Motion: Burke motioned to accept the staff recommendation, and also the alley with the additional parking. Davis seconded the motion. Motion passed by voice vote 6-0-0. 5. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: Alison Jumper, Park Planner Bierscheune H2 Engineering. Blind Squirrel in the Barn, LLC Intersection of Sycamore and Chestnut, Northeast corner NW 15 multi family units Approximately 1.12 acres 0.26 acres $10,200 Gregory Park and Scull Creek Trail Money in lieu Money in lieu The existing park and trail corridor in the service area of this development will serve the recreational needs of the residents. The land requirement for this development does not provide enough land for a neighborhood park. Additionally, surrounding land is already developed prohibiting future park land in the area. The only discussion was on the pronunciation of Bierscheune. It is pronounced phonetically "Beershine". PRAB Motion: Biendara motioned to accept the money in lieu. Davis seconded it. Motion passed 6-0-0 by voice vote. 6. Red Oak Park Update: Carole Jones, Park Planner Carole Jones, Park Planner, met with Mr. Evans and the plan was revised. Mr. Evans presented the revised plan to the City Council at the Agenda Session on September 25. This item will be considered at the October 2, 2007 Council Meeting. Jones said the residents in the neighborhood were still very cautious about the project, even after Evans presented to them a revised plan. Bitler wanted to know if Evans addressed the water in the retaining area. Jones replied that he has not made a formal study of it. Davidson wanted to know what type of reaction the residents had. Jones replied that they still think the project is too drastic. We can't give them the exact number of trees that will be taken out. It will go to Council. The number of trees that will be taken out has been reduced from around seventy to around fifty-five. Bitler asked if Parks and Recreation will do a presentation to Council. Jones said no, because there is no new data. But she said it would be a good idea to be present for questions. Biendara said that some of the trees are barely hanging on. A big storm would take them out. She said that the residents want what they had in the past, but that is not possible. Hatfield queried if we had had an engineer look at the area. Jones replied that Ron Petrie had looked at it in 2001, but a full blown investigation had not been done. The Corps of Engineers denied the plan that Engineering did, but accepted Evan's plan. Edmonston said that she was not sure what a better answer to the problem would be. 7. Volunteer Project Policy Review: Connie Edmonston, Parks & Recreation Director This item was tabled at the September 10th PRAB meeting. It was previous called Scout Project Policy, but was changed to Volunteer Project Policy in order to be inclusive of any project a volunteer organization may wish to assist. See attached Volunteer Project Policy. Bitler wanted to know if there was any reason Staff wouldn't approve any projects. Edmonston said it would not be approved if it wasn't a complete project. Davidson said he wanted the Parks and Recreational Staff to approve projects before the PRAB board heard them. Edmonston replied that Staff would make sure it was complete before the Board heard them. Also, the volunteer would know before it was presented whether Staff approved it or not. Bitler wanted to make sure that even if Staff doesn't like a project, the volunteer will still be able to present it to the Board. Biendara echoed that thought. She wants them to be able to come before the Board, even though Staff may not approve the idea. Edmonston asked the Board to vote on this. PRAB motion: Biendara motioned that if a project is not approved by Staff, it can still be presented to the board. Davis seconded the motion. Motion passed 6- 0-0 by voice vote. 8. Regional Park Update: Connie Edmonston, Parks & Recreation Director Edmonston stated that there will be a meeting tomorrow. It's moving along. Bitler asked if it would happen reasonably soon. Edmonston said she has not heard a date yet. 9. Other Business: Walker Park Neighborhood Master Plan Jumper said the charrette went very well. The residents came up with some good ideas. 10. Adjournment: 6:50 p.m. Minutes taken by Melanie Thomas FAYETT Ev MEMORANDUM PARKS 8 RECREATION Date: To: Thru: From: Subject: October 18, 2007 Mayor Dan Coody and City Council Gary Dumas, Director of Operations Connie Edmonston, Parks & Recreation 2008 Budget Cuts The General Fund makes up 56 percent of the operational cost of Parks and Recreation. The remaining 44 percent is collected through a 1 percent Hotel, Motel, and Restaurant (HMR) Tax that is referred to by the City as the Parks Development Fund. This fund is also used for park capital improvements. Arkansas State Statute stipulates the specific usage of this tax to be used only by the "...city parks and recreation department for the promotion and development of city parks and recreation areas." When the HMR Tax was first collected in 1996, 75 percent of the funds were spent for capital improvements and 25 percent for operations. Over the past 12 years, the split has changed to the current 35 percent for capital and 65 percent for operations. The Parks Development Fund has assisted by absorbing programs and divisions originally funded by the General Fund. • The transfers to the Boys and Girls Club and Council on Aging were a General Fund expenditure until 2000 when 38 percent of their cost was transferred to the Parks Development Fund and in 2002, 75 percent total cost of was funded by Parks Development. (2008 funding is $225,000 from Parks Development) • Funding for Lights of the Ozarks was transferred from the General Fund in 2002 to Parks Development capital budget. • In 2003, the Public Lands Division comprised of three Square Garden horticulturists and two maintenance workers were transferred to Parks and Recreation and funded by Parks Development. Their proposed budget in 2008 is $310,246. • Shortly after this time, two Parks Horticulturists' salaries and budget were transferred from the General Fund to Parks Development. Their proposed budget in 2008 is $121,534. • The Urban Forester position was transferred from Planning into the Parks Development Fund in 2005. Their proposed budget in 2008 is $66,554. Therefore, Parks and Recreation Division over the past five years has provided a substantial relief ($723,334 for the 2008) to the General Fund with the transfer of divisions and programs to the Parks Development Fund. Cuts made in 2002 forced the Parks Division to close the Wilson Park Swimming Pool two weeks early and the reduction of one Gulley Park Concert from 8 to 7 shows I ast year, two percent or City of Fayetteville PARKS AND RECREATION DIVISION 113 W. Mountain Street Fayetteville, Arkansas 72701 Telephone: 479-444-3471 Fax: 479-521-7714 E-mail: cedmonston@ci.fayetteville.ar.us $40,000 was cut from the operations of Parks and Recreation during the budget hearings. The challenge is to sustain acceptable park services in the face of increased park land acquisition and the broadening scope of programs and events transferred to Parks and Recreation. Over the past five years, Parks and Recreation has acquired 251 additional acres of parks, 18 miles of trails, and now houses the City's Urban Forester who administers the Tree Ordinance, tree plantings and education. New services provided by Parks include Forestry Services and maintenance of trails, public lands, square gardens, library, and the Dickson Street landscape elements. Parks is also responsible for the administration of the Yvonne Richardson Community Center, the design and installation of the Lights of the Ozarks display, as well as planning and implementing the 4th of July Fireworks show. In addition, Parks is also witnessing an increase in the number of park users and recreational program participants. Through various fees for recreational programs and lake permits, Parks and Recreation is predicting in 2008 approximately $451,270 in revenues that help to offset operational costs. Hosting of athletic tournaments at the City's complexes will bring approximately $2,000,000 a year into our City's economy. This is all part of services needed to improve the Quality of Life in Fayetteville. Some people view Parks and Recreation as a non-essential component of our City's Budget. I strongly disagree. Studies show that strong parks and recreation programs help keep crime down, decrease health costs and attract people to the community. People look at our parks along with the quality of our schools when they are choosing a place to live or start a business. Parks are community builders where people can socialize and participate in numerous activities. We are a service that promotes healthy lifestyles, positive use of leisure time, and stewardship of our natural resources. Our citizens are very proud of our parks system and they want our parks to be clean and safe. Parks and Recreation is the division that makes us a "fun city" in which to live. The Parks and Recreation contribution to the General Budget reduction of $995,000 would be $59,800 (-2.9%) from the total operating budget, or $159,300 (-17.7%) from the non -personnel operating budget. These cuts within the Parks and Recreation budget will have an adverse effect on our services we provide. Below are items to be considered. Some of these projects are currently funded within the Parks Development Fund, but expenditures within the General Fund could then be transferred into this fund. *Closing of the Wilson Park Swimming Pool: $111,752 *Discontinue the 4th of July Celebration: $ 30,600 *Discontinue the Lights of the Ozarks Display: $ 29,000 *Discontinue the Gulley Park Concert Series: $ 16,600 *Discontinue Movies in the Parks: $ 2,700 *Closure of the Yvonne Richardson Center: $103,675 *Eliminate the Summer Part -Time Maintenance Workers: $ 91,008 • Elimination of summer maintenance workers would reduce mowing visitation schedule from 7 days to 10-12 days Athletic field maintenance preparations would be less refined 2 City of Fayetteville PARKS AND RECREATION DIVISION 113 W. Mountain Street Fayetteville, Arkansas 72701 Telephone: 479-444-3471 Fax: 479-521-7714 E-mail: cedmonston@ci.fayetteville.ar.us and likely less user friendly. Safety issues could arise from irregularities on the field surfaces because of reduced maintenance activity. Landscape beds and areas of beautification will not receive the attention currently given by 3 part-time workers. Controlling growth and propagation of plants introduced and eliminating invasive growth such as weeds will be problematic. Other options to be considered would be to reduce or eliminate the transfer of funds to non-profit agencies including the Boys and Girls Club ($250,000), Council on Aging ($50,000) and First Night ($10,000). FAYETTEVILLE PARKS & RECREATION SUMMARY Mission Statement: To meet the parks and recreational needs of all by providing a safe and diversified park system that encourages community pride, visionary planning and operations, and environmental stewardship. Currently, there are a total of 70 parks comprising 3,588 acres. Park acres are broken down as follows: 2,445 acres of developed parks, 262 undeveloped/natural areas, 106 acres / 27 miles of trails, 739 acres of water, 15 entryways/street medians, 5 acres of plazas/public lands and 14 acres of leased land from the schools. Amenities within our parks include 26 playgrounds, 18 softball/baseball fields, 10 soccer fields, 8 tennis courts, 92 basketball courts, 13 restrooms, 15 pavilions, 2 handball courts, 5 batting cages, 264,075 square feet of garden areas, 2 greenhouses, 7 sand volleyball courts, 2 recreational centers, a BMX Track, a model airplane course, horseshoe complex, a 19,000 square foot skateboard park and the Wilson Park Swimming Pool. There are 53.35 full time equivalent (FTE) positions, of which 10.35 FTE are seasonal part-time workers. Recreation Programs include a soccer program with more than 3,000 youth participants, 125 adult women's soccer participants, 3,420 adult softball participants, 550 youth softball participants, 450 summer camp participants, and 135 flag football participants. Approximately 24,000 people attend the Wilson Park Swimming Pool during the summer months. In April 2007, the Yvonne Richardson Community Center was transferred to Parks and Recreation. New recreation and educational programs are being created to better serve the community. Special events include Gulley Park Concerts Series serving 17,000 people; Movies in the Park with 2,500 in attendance; Fireworks Display with over 25,000 in attendance; Art in the Park with approximately 500 in attendance; and Lights of the Ozarks that displays over 500,000 lights to more than 200,000 people, from Thanksgiving until New Years Eve. In addition, Park Planning Staff currently comprised of two professionals responsible for the design and renovation of parks, as well as implementation of the Park Land Dedication Ordinance. Over 46 parcels of land comprising 188 acres has been brought into the Parks Division through this 3 City of Fayetteville PARKS AND RECREATION DIVISION 113 W. Mountain Street Fayetteville, Arkansas 72701 Telephone: 479-444-3471 Fax: 479-521-7714 E-mail: cedmonston@ci.fayetteville.ar.us ordinance since 1981. The Parks and Recreation 10 Year Master Plan established the standard to have parks within a ''A mile radius of all neighborhoods within our City. 4 City of Fayetteville PARKS AND RECREATION DIVISION 113 W. Mountain Street Fayetteville, Arkansas 72701 Telephone: 479-444-3471 Fax: 479-521-7714 E-mail: cedmonston@ci.fayetteville.ar.us NORTHWEST PARK DISTRICT Original Approved Amount BALANCE YEAR TO BE SPENT Remaining: PRAB Date Approved Project $ - 2007 $ 25,255.04 Multiple $ 175,705.00 Salem Meadows (8/1/05, 6/5/06 & 11/6/06) $ 85,851.56 2008 $ 25,000.00 8/1/2005 $ 25,000.00 Asbell Pavilion $ 99,050.38 2009 $ - 8/1/2005 $ 200,000.00 Clabber Creek Trail and Park 264,035.67 2010 $ 60,000.00 7/10/2006 $ 60,000.00 Davis Park Playground replacement match 5448,937.61 Total 2007-2010 NORTHEAST PARK DISTRICT 5110,255.04 Total Approved Expenditures Original Approved Amount BALANCE YR TO BE SPENT Remaining: PRAB Date Approved $ - 2007 $ 67,500.00 5/7/2007 $ 67,500.00 $ 1,952.57 2008 $ 65,076.75 2009 $ 73,587.49 2010 1140,616.81 Total 2007-2010 SOUTHWEST PARK DISTRICT Project David Lashley Park 567,500.00 Total Approved Expenditures Original Approved Amount BALANCE YEAR TO BE SPENT Remaining: PRAB Date Approved Project $ - 2007 $ 9,789.54 06/30/04 $ 16,190.00 Wilson basketball court resurfacing $ 126,883.60 2008 $ 25,000.00 8/1/2005 $ 25,000.00 Dale Clark Park Entry Sign $ 155,257.25 2009 $ 69,000.00 6/5/2006 $ 69,000.00 Wilson Park Trail and Walk Bridge $ 41,302.16 2010 $ 8,700.04 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07) $ 50.00 3/5/2007 $ 4,100.00 Wilson Landscaping Improvements 5323,443.01 Total 2007-2010 SOUTHEAST PARK DISTRICT BALANCE YEAR TO BE SPENT 34,688.49 2007 90,034.07 2008 6,237.72 2009 130,485.89 2010 1261,446.17 Total 2007-2010 5112,539.58 Total Approved Expenditures Original Approved Amount Remaining: PRAB Date Approved Project $ 10,000.00 6/5/2006 $ 10,000.00 St. Joseph Park $ 5,395.02 01/08/07 $ 10,900.00 Walker Basketball/Tennis Lighting $ 19,500.00 01/23/07 $ 19,500.00 Mt. Sequoyah Woods trail $ 300.00 7/9/2007 $ 300.00 Mt. Sequoyah Woods Trail Signage and posts 535,195.02 Total Approved Expenditures Number of Acres approved by PRAB Listed by Subdivision Acres Date to PRAB Engineer/ Developer Persimmon St Subdivision 3.43 1/8/2007 Jorgensen and Associates The Links at Fayetteville Money and Land Combo 17.32 1/8/2007 Craflon Tull and Associates Leveret' Commons 0.19 1/8/2007 H2 Engineering Leverett Commons Repeal 1/8/07 Vote to $ vs. land -0.19 2/5/2007 H2 Engineering Woodstock Community Tabled until 3/15/07 3/5/2007 Appian Center for Design, Inc. Woodstock Community 6.87 3/15/2007 Appian Center for Design, Inc. Stonebridge Meadows Ph VI 0.22 4/2/2007 H2 Engineering Village at Shiloh 4.8 4/2/2007 Craflon Tull and Associates Park West switched dedication location 7.18 4/2/2007 Paradigm Development Mill at West End Money and Land Combo 0.045 5/7/2007 Ken Shireman and Associates Candlelight Hills Subdivision Money and Land Combo 1.14 5/7/2007 Jorgensen and Associates Sowder Land Dedication for Skull Creek Trail 0.74 10/1/2007 CMN Land and Land Donation 17.88 10/1/2007 McClelland Engineering Quarry Trace Money and Land Combo 3 10/1/2007 Appian Center for Design YTD approved 62.625 Money in Lieu approved by PRAB Amount Date to PRAB Listed by Subdivision The Links at Fayetteville Money and Land Combo $ 138,000 1/8/2007 Grafton Tull and Associates Windsor Subdivision $ 55,680 1/8/2007 Jorgensen and Associates Leverett Commons Repeal 1/8/07 Vote to $ vs. land $ 7,480 2/5/2007 H2 Engineering Arbors and Springwoods Repeal 12/5/05 Vote $ vs. land $ 47,946 3/5/2007 Barber Group Holcomb Heights Ph II $ 34,560 5/7/2007 Appian Center for Desgin Mill at West End Money and Land Combo $ 9,760 5/7/2007 Ken Shireman and Associates Candlelight Hills Subdivision Money and Land Combo $ 91,680 5/7/2007 Jorgensen and Associates Walnut Valley $ 186,240 6/4/2007 Rausch Coleman Davidson Subdivision $ 20,160 6/4/2007 H2 Engineering College Avenue Townhomes $ 19,200 6/4/2007 Bates and Associates Lierly Lane PH II $ 14,400 8/6/2007 H2 Engineering Oalbrooke III PZD $ 74,400 8/6/2007 Paradigm Development The Summit $ 204,240 9/10/2007 Appian Center for Desgin Leverett Commons II $ 4,760 9/10/2007 H2 Engineering Midtown Cottages $ 4,800 9/10/2007 H2 Engineering Quarry Trace Money and Land Combo $ 86,400 10/1/2007 Appian Center for Design Biersheune $ 10,200 10/1/2007 H2 Engineering YTD approved $ 1,009,906 PROJECT ACCOUNTING SUMMARY Project Number Project Title Funding Source Project Description Current Status Project Start & Completion Dates 00005 Tennis/Basketball Surface Renovation Parks Development( Park Land Dedication SW Renovation of Wilson and Walker Park Tennis and Basketball Courts. The resurfacing of the basketball courts at Wilson Park are complete. In 2006 staff completed the walkway from the west parking lot to connect the basketball court. At Wilson Park benches/bollards were also added in summer 2006. This project includes resolving retention and drainage issues. Remaining funds are needed to complete the Gulley Park Bio-Swale Parking Lot project that came in over bid and is currently under construction. Walkway construction and drainage issues complete. Project includes resolving retention, drainage issues and walkway connection. Remaining funds will be used for the Gulley Park Bio-Swale. 00006 Skate Park Parks Development The construction of a new skate park facility located at Walker Park. Skate Park berm and trees are complete. A raised trail crossing was installed at Walker Park. Remaining funds were used to stripe all the parking lots,and on-street parking. Staff will) purchase and install an infrared light for the camera at Walker Park during the fourth quarter. Skate Park berm and trees are complete. 02001 Lights of the Ozarks Sales Tax Capital Imp Lights of the Ozarks is a display of more than 500,000 lights on the downtown square that runs from Mid-November until New Years. The installation will begin in October. The lighting ceremony will be held on November 17. Removal will start the first week of January. Lighting Design - September Lighting Installation - October Lighting Ceremony - November Lighting Removal - January 02002 Community Park Development Sales Tax Capital Imp/ Parks Development Purchase and develop a multi-purpose Community Park according to the Parks and Recreation Master Plan. Cummings property was selected for the community park site by PRAB and Park Staff. On September 7 2004, a resolution approving the mayor to enter into a contract with SouthPass Development was approved. This included the donation of 200 acres and 1 million dollars for the development of the park. Terracon Consultants, Inc. completed a work plan that described all necessary studies needed to determine the impact of the 33-acre landfill located within the property. Estimated cost of the complete study is $50,000. Staff is working with ADEQ for potential funding of land fill remediation. Staff continues to meet with SouthPass developers. Project will begin as soon as the 200 acre park land is donated to the City. 02003 Park Beautifications Sales Tax Capital Imp/ Parks Development Additional flowerbeds were requested at several of the Parks and Recreation Master Plan public meetings. Additional improvements are Happy Hollow planting and various entry features. Bid has been awarded for entry features for Harmony Pointe Park, Salem Park, and David Lashley Park. These entry features will will installed as the parks become developed and rezoned. Ongoing. To be completed along with the development of the new parks in 2007. Entry feature for Salem Park, David Lashley Park and Harmony Pointe Park are scheduled to begin after all parks are rezoned to P-1. This is anticipated to happen December 2007. Happy Hollow Intersection trees have been planted and berms formed. The irrigation, stone retaining wall and ornamental plantings to be completed in third quarter. 02013 Neighborhood Park Development 1) Parks Development/ Park Land Dedication NE 2) Parks Development Park Land Dedication SE 3) Park Land Dedication NW 4) Park Land Dedication NW 5) Park Land Dedication SW 6) Parks Development 7) Park Land Dedication SW Funds are used to develop new neighborhood parks. St. Joseph Park (PLD), Salem Park (PLD), Asbell Pavilion (PLD), Dale Clark Park (PLD), Walker Park Lighting (PD, ST & PLD) Harmony Pointe Park (PLD) and David Lashley Park (PD). Salem Park and Harmony Pointe Park Grand Opening's are scheduled for October 2007. David Lashley Park design and bid documents are near completion and scheduled to Bid October 2007. Dale Clark Park sign is expected to be complete in the fourth quarter. Braden Park i5 complete. St. Joseph Park 10 trees were ordered and planted in April 2006. Project completion date is pending on neighborhood fund raising. Salem Parkand Harmony Pointe Park is complete and will hold a Grand Opening in October. Dale Clark Park entry sign construction will be completed in December 2007. Walker Park Lighting construction was completed June 2007. David Lashley Park is scheduled to bid in October 2007. 02014 Other Park & Safety Improvements Parks Development Improvements to Wilson Park east bridge and renovations to the Parks and Recreation Office. Gary Hampton Softball Complex scoreboard replacement and Wilson Park landscaping. Wilson Park landscaping projected complete. Gary Hampton Softball Complex scoreboard replacements are to begin this Fall and completed in early 2008. Wilson Park bridge construction is scheduled to start during December 2007 and be completed in early 2008. Office renovations are scheduled to start during the fourth quarter and be completed in the first quarter 2008. Wilson Park bridge construction is scheduled to start December and to be completed First Quarter 2008. Office renovations are to start 3rd Quarter and completed 1st Quarter 2008. Gary Hampton Softball Complex scoreboard replacements to begin in July and completed by late -Summer. Wilson Park landscaping projected start date was April 2007 with completion June 2007. 02015 Gordon Long/Red Oak Improvements Sales Tax Capital Imp / Grant Trail and drainage improvements are needed at Red Oak and Gordon Long Parks. Water runoff from adjoining subdivisions discharges into the lower valley of Red Oak Park has created an erosion problem for the park trail, tree root erosion, and various park amenities. Gordon Long Park has two low water bridges that need to be renovated. This project will improve the safety and usability of the bridges over Scull Creek. The trail at Gordon Long also needs improvements. Arkansas Game and Fish has served as a consultant for the stabilization of Red Oak drainage ditch. Park staff will excavate the banks to increase the total channel area. Grass, shrubs and small trees will be planted by volunteers to stabalize banks. The design by AGFC was presented to PRAB and the City Council for approval. The City Council tabled the project on August 23. A presentation was given by Parks Staff and AGFC to the City Council at the Spetember 25 Agenda Session. This item is on the October 2 City Council Agenda. Red Oak construction date unknown until City Council Approval. 02027 Playground & Picnic Improvements Sales Tax Capital Imp / Parks Development / Park Land Dedication SW / Grant Replacement of old equipment al playgrounds and picnic areas. Funds are to be used for a partial 50/50 matching Arkansas Parks and Tourism Outdoor Recreation Grant. Grant funding in the amount of $100,000 was awarded through the Arkansas Parks and Tourism Outdoor Recreation Grant Program for playground replacement, toddler playground equipment, and basketball courts for Sweetbrier and Davis Parks. Project is to bid in October with a tentative scheduled completion of February 2008. Conceptual designs have been completed for the projects and an RFP is being created. Project is to Bid in October with tentative scheduled completion February 2008. 02043 Lake Improvements Sales Tax Capital Imp / Parks Development An ADA accessible restroom will be installed to the Lake Fayetteville Boat dock recreation area. The Lake Sequoyah boat docks are being evaluated for replacement/renovation. $12,000 was approved to replace the bleacher cover at Field # 3, resod ballfield access, concession building renovations, and restripe the parking lot at Lake Fayetteville Softball Complex. Evaluation of Lake Sequoyah Boat Docks began in March 2005 and will be continued in 2008. Funding for replacement of the Lake Fayetteville Environmental Study Center Boat Dock/ Study Area is a joint project with the U of A Landscape Architect Department, CEI Engineering, Fayetteville Public Schools, Springdale Public Schools and the City of Fayetteville. The City of Fayetteville and the schools are each providing $7,000 to fund the project. The U of A Class is designing and building the dock and CEI will stamp the design and oversee the project. Evaluation of Lake Sequoyah Boat Docks began in March 2005 and will be completed in December 2007. Lake Fayetteville Storage Building was completed in May 2007. 02045 Forestry, Safety, & ADA Compliance Sales Tax Capital Imp Funds are used for the Celebration of Trees give-away, a tree inventory, the Community Tree Planting Initiative program, and grants. Funds will also to be used for unforeseeable emergencies occurring due to inclement weather, vandalism, replacement, or renovation of park amenities to meet ADA Safety standards. Staff will countinue working on these items during the fourth quarter. The 2007 public lands hazard tree assessment and mitigation i5 in process. Mt. Sequoyah ADA access is on hold until the pavilion is completed. The remaining funds will be used on ADA compliance for the AR Outdoor Recreation Grant projects al Sweetbrier and Davis parks since only partial grant funding was awarded. The Celebration of Trees is on the first Saturday of April in conjunction with Farmers Market season opening. This project is on-going. Mt. Sequoyah ADA access is scheduled to begin after the pavilion is completed by the FNHA. ADA AR Parks and Tourism Grant project is to begin construction in January with the completion in first quarter 2008. 03017 Mount Sequoyah Land Purchase Sales Tax Capital Imp The City of Fayetteville purchased 68 acres on Mt. Sequoyah in 2003 for $700,000 with 3% interest until paid. The payment plan extends five years to 2008. This park is Mt. Sequoyah Woods located at 100 N. Summit Avenue. The annual payment for 2007 has been made. The final payment will be made in 2008. Completion in 2008. 03022 Lake Fayetteville Trails Parks Development Projects include developing trail maps, mile markers, signs and kiosks. Research is complete and the kiosk design will be completed in the fourth quarter. Brochures completed March 30. Kiosks design should be compete Third Quarter 2007. 05001 Gulley Park Improvements Sales Tax Capital Imp/ Parks Development Funds will be used to add a parking area in Gulley Park. A grant was received through the Arkansas Urban Forestry Commission. Project is under construction. Start: June 2007. Completion: October 2007. 06016 Botanical Gardens/Lake Fay. State Grant Parks Development Capital / Grant A grant from the Arkansas Department of Parks and Tourism will assist with the construction of Phase 1A of the Botanical Gardens at Lake Fayetteville. Phase 1A includes completion of the Administrative Offices, a Great Lawn, several themed gardens, a trail around the facility, and a parking lot. Grant project construction is complete. Final grant paperwork has been submitted to Arkansas State Parks for reimbursement. Final payment to the BGS was made in September 2007. Grant deadline for completion is June 2007. Paperwork has been submitted to Arkansas State Parks for final reimbursement. 07027 Brooks -Hummel Land Purchase The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a principal amount of $495,000 with an interest rate of 6% annually for five years on the unpaid balance. The City agreed to see 1.89 acres to the United Presbyterian Church for $68,000. The City also agreed to sell a conservation easement for this property to the Fayetteville Natural Heritage Association for $179,500. This property has been names the Brooks -Hummel Nature Preserve by Resolution 108-07. No update. Payments shall be made as follows: 2008 $78,000 2009 $78,000 2010 $78,000 2011 $78,000 2012 $73,000 $240,000 $220,000 $200,000 $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 FAYETTEVILLE PARKS & RECREATION HMR COMPARISON c D Z c D A Vfl O3d D n 2 D r c_ c Z m c r c 0 c co b38W31d3S b38OJOO b38W8AON b38W3O34 ❑ 2006 ■ 2007 cSei P2 as v. mt co N CD C11 N c O 0 CO O n CO r r r 0 0) W 0 r n LO N.:- WOO r Cr; r v N M CD O) r m CO r w COCO t 2 fR w N. M r N rH 03 fA CO 9 E9 fA Oin r N O Fp 10 69 CO O 1.0 a c D Z c D A Vfl O3d D n 2 D r c_ c Z m c r c 0 c co b38W31d3S b38OJOO b38W8AON b38W3O34 ❑ 2006 ■ 2007