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Home My WebLink About2015-08-18 - Agenda With Final Results Alderman Adella Gray Alderman Justin Tennant Ward 1 Position I Ward 3 Position I e �- Alderman Sarah Marsh a. Alderman Martin W. Schoppmeyer,Jr. Ward I Position 2 Ward 3 Position 2 Alderman Mark Kinion Alderman John La Tour Ward 2 Position l Ward 4 Position l Alderman Matthew Petty Alderman Alan T.Long Ward 2 Position 2 Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting August 18, 2015 A meeting of the Fayetteville City Council was held on August 18,2015 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items Agenda Additions A. Consent 1. Approval of the August 4, 2015 City Council meeting minutes. APPROVED 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov 2. Bid No. 15-37 Donelson Construction Co., LLC: A resolution to award Bid No. 15-37 and authorize a contract with Donelson Construction Co., LLC in the amount of $151,510.00 for asphalt micro-surfacing of city streets at a cost of$2.78 per square yard, and to approve a project contingency in the amount of$15,151.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 138-15 3. Fayetteville Municipal Parking Lot 1: A resolution to approve Lease Agreements for four (4) parking spaces located in Fayetteville Municipal Parking Lot 1 at 160 West Mountain Street for one (1) year with the option to renew for four(4) additional one-year terms at a monthly cost of$50.00 per parking space. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 139-15 4. Change Order No. 1 Leigh Earthworks, LLC: A resolution to approve Change Order No. 1 to the contract with Leigh Earthworks, LLC in the amount of$15,362.00 to correct the slope of existing accessible parking spaces at the Fayetteville Senior Activity and Wellness Center. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 140-15 5. State Of Arkansas Equity Investment Incentive Tax Credit: A resolution to express the City Council's Support for the relocation, startup and expansion of companies in the eCommerce and retail technologies industry in the City of Fayetteville, and to support the application of Overdrive Brands for a State of Arkansas Equity Investment Incentive Tax Credit. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 141-15 6. Bid No. 15-45 Hi-Lite Airfield Services, LLC: A resolution to award Bid No. 15-45 and authorize a contract with Hi-Lite Airfield Services, LLC in the amount of$88,492.50 for the painting portion of the Airfield Pavement Marking Rehabilitation Project, and to approve a project contingency in the amount of$4,425.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 142-15 7. Special Needs Assistance Program Grants: A resolution to authorize the Mayor to sign a letter of intent to accept Special Needs Assistance Program Grants through the U.S. Department of Housing and Urban Development. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 143-15 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 8. Arkansas Historic Preservation Program Grant: A resolution to approve a grant agreement with the Arkansas Historic Preservation Program in the amount of$13,150.00 for travel and training, for the hiring of a qualified consultant to research and catalog historic structures, and for repair and reconstruction of fencing at Oaks Cemetery; and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 144-15 B. Unfinished Business 1. RZN 15-5044 (4065 E. Huntsville Rd./the Plaza): An ordinance rezoning that property described in Rezoning Petition RZN 15-5044, for approximately 16.02 acres, located at 4065 E. Huntsville Road from R-PZD 08-3071, Residential Planned Zoning District Bridgedale Plaza to RSF-7, Residential Single Family, 7 Units Per Acre, NS, Neighborhood Services, and CS, Community Services. At the June 2, 2015 City Council meeting, this ordinance was left on the first reading. At the June 16, 2015 City Council meeting, this ordinance was left on the second reading. At the July 7, 2015 City Council meeting, this ordinance was left on the third reading and tabled to the July 21, 2015 City Council meeting. At the July 21, 2015 City Council meeting, this ordinance was tabled to the August 4, 2015 City Council meeting.At the August 4, 2015 City Council meeting, this ordinance was tabled to the August 18, 2015 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5790 2. Arkansas Legacy LLC Appeal: An ordinance rezoning that property described in Rezoning Petition RZN 15-5066, for approximately 3.98 acres, located at 1338 and 1326 W. Cleveland Street from RMF-24, Residential Multi-Family, 24 units per acre and RSF- 4, Residential Single-Family, 4 units per acre to DG, Downtown General subject to a Bill of Assurance.At the July 21, 2015 City Council meeting, this ordinance was left on the first reading. At the August 4, 2015 City Council meeting, this ordinance was left on the second reading. THIS ORDINANCE FAILED C. New Business 1. RFP No. 14-11 New World Systems Corporation: A resolution to award RFP No. 14-11 and authorize a contract with New World Systems Corporation in the amount of $813,651.00 to upgrade the City's Enterprise Resource Planning System,to approve a five (5) year maintenance agreement in the amount of$840,500.00, and to approve a project contingency in the amount of$147,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 145-15 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 2. New World Systems Corporation: A resolution to authorize a contract with New World Systems Corporation in the amount of$1,184,576.00 to upgrade the City's Public Safety Software for police, fire and after hours city-wide services, to approve a five (5) year maintenance agreement in the amount of $846,675.00, and to approve a project contingency in the amount of$160,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 146-15 3. Presidio Networked Solutions, LLC: A resolution to authorize a contract with Presidio Networked Solutions, LLC in the amount of$158,355.05 plus applicable taxes, pursuant to the TIPS/TAPS cooperative purchasing contract, for the purchase of three (3) Nimble Storage Area Network Arrays for the Enterprise Resource Planning and Public Safety System software upgrades, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 147-15 4. AOS, LLC: A resolution to authorize a contract with AOS, LLC in the amount of $71,039.88 plus applicable taxes,pursuant to a State of Arkansas procurement contract, for the purchase of six (6) Cisco Unified Computing System Servers to support the Enterprise Resource Planning and Public Safety system upgrades,and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 148-15 5. SHI,Inc.: A resolution to authorize a contract with SHI,Inc. In the amount of$100,433.00 plus applicable taxes, pursuant to a State of Arkansas procurement contract and the Western States Contracting Alliance Contract, for the purchase of Microsoft, Veeam, and VMware support software necessary for the Enterprise Resource Planning and Public Safety System software upgrades. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 149-15 6. Sweetser Construction, Inc.: A resolution to authorize a contract with Sweetser Construction, Inc. in the amount of $7,307,280.00 for the construction of Rupple Road from Persimmon Street to Martin Luther King, Jr. Boulevard, and to approve a project contingency in the amount of$730,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 150-15 7. VAC 15-5116 (808 N. Highland Avenue): An ordinance to approve VAC 15-5116 submitted by Josef Tucker for property located at 808 N. Highland Avenue to vacate a portion of an existing utility easement. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5791 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 8. R-PZD 04-06.00 (RUPPLE ROW): An ordinance amending a Residential Planned Zoning District entitled R-PZD 04-06.00, Rupple Row, containing approximately 41.70 acres, to modify the zoning of the duplexes and triplexes on Wordsworth Lane to allow up to four unrelated persons to live in each dwelling unit. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5792 9. Amend Chapters 151 and 163: An ordinance to amend Chapters 151 and 163 of the Unified Development Code to modify Bed and Breakfast definition and use conditions. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5793 Announcements City Council Agenda Session Presentations 1. Agenda Session Presentation — Spring Street Municipal Parking Deck-Construction Update City Council Tour: Adjournment: 8:06 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov