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Home My WebLink About2014-07-15 - Agenda With Final Results Alderman Adella Gray Alderman Justin Tennant Ward 1 Position l Ward 3 Position l e �- Alderman Sarah Marsh a Alderman Martin W. Schoppmeyer,Jr. Ward 1 Position 2 Ward 3 Position 2 Alderman Mark Kinion -_-_ � Alderman Rhonda Adams Ward 2 Position l Ward 4 Position l Alderman Matthew Petty Alderman Alan T.Long Ward 2 Position 2 Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith Final Agenda City of Fayetteville Arkansas City Council Meeting July 15, 2014 A meeting of the Fayetteville City Council will be held on July 15, 2014 at 5:30 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. 188th Arkansas Air National Guard Unit Fort Smith Presentation 2. International Institute of Municipal Clerks Certified Municipal Clerk Presentation and Arkansas City Clerks, Recorders, and Treasurers Association Certified Arkansas Municipal Clerk Presentation 3. Adrian White Municipal Leadership Award Presentation 4. 2013 Audit Report-Paul Becker Finance and Internal Services Director Agenda Additions: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov A. Consent: 1. Approval of the July 01, 2014 City Council meeting minutes. APPROVED 2. Bid #14-28 Scruggs Equipment Co.: A resolution to award Bid #14-28 to Scruggs Equipment Co. of Memphis, Tennessee and to authorize the purchase of an RS Technical Services Trak-Star Van with pipeline television inspection system in the amount of $139,685.00 for use by the Water and Sewer Operations Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 119-14 3. Bid#14-35 Industrial Precast, Inc.: A resolution to award Bid#14-35 and authorize the purchase of retaining wall blocks from Industrial Precast, Inc. in variable amounts as needed, and to authorize the use of other bidders based on price and availability as needed through the end of calendar year 2014. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 120-14 4. Bid#14-37 Carter Raters: A resolution to award Bid#14-37 and authorize the purchase of cold asphalt concrete from Carter Waters for a unit price of$116.82 per ton, as needed, and to authorize the use of other bidders based on price and availability as needed through the end of calendar year 2014. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 121-14 5. Bid#14-32 Future Link of Illinois,Inc.: A resolution to award Bid#14-32 and authorize the purchase of thirty-five (35) Mobile Computer Systems from Future Link of Illinois, Inc. in the amount of$150,500.00 for use in Fayetteville Police patrol vehicles. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 122-14 6. Hazmat Services Revenue: A resolution to approve a budget adjustment recognizing hazmat services revenue received by the Fire Department since February 2014. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 123-14 7. Pierce Manufacturing, Inc.: A resolution to approve a bid from Pierce Manufacturing, Inc. pursuant to the Houston-Galveston Area Council contract#800-926-0234 for a pierce 75 foot Heavy Duty Aluminum Ladder Fire Truck in the amount of$807,259.00 plus a contingency of$16,146.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 124-14 8. Plante and Moran, PLLC: A resolution to approve an extension to the contract with Plante and Moran, PLLC for information technology services through the end of 2014 in the amount of$106,470.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 125-14 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 9. Public Access Television Fee Revenue: A resolution to approve a budget adjustment in the amount of$4,000.00 recognizing public access television fee revenue to be used for promotional activities. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 126-14 10. Yvonne Richardson Community Center: A resolution to approve a budget adjustment in the total amount of$28,202.00 representing donation revenue to the Yvonne Richardson Community Center for the first half of 2014. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 127-14 11. Urban Sustainability Directors Network: A resolution to authorize acceptance of a grant from the Urban Sustainability Directors Network in the amount of $2,465.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 128-14 12. Evans Construction and Remodeling, LLC: A resolution to authorize a contract with Evans Construction and Remodeling, LLC in the amount of$38,190.00 for Community Development Block Grant Rehabilitation of an eligible residence located at 1211 N. Starr Drive. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 129-14 13. Sourcegas Arkansas, Inc.: A resolution to grant Mayor Jordan the authority to negotiate and to approve a utility work agreement with Sourcegas Arkansas, Inc. in the amount not to exceed $39,804.79 for the relocation of gas mains and facilities necessary for the Spring Street Parking Deck Project, and to approve a project contingency of$8,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 130-14 14. Harvey Dowell Road Sewer Service Extension: A resolution to approve the extension of the City's sewerage system beyond the city limits to a single residence located at 55 S. Harvey Dowell Road. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 131-14 15. Federal Aviation Administration Grant Terminal Apron Rehabilitation Project: A resolution to authorize acceptance of a Federal Aviation Administration Grant in the amount of $32,445.00 to be used for the Drake Field Terminal Apron Rehabilitation Project; to authorize the application for and acceptance of a grant for the remaining project balance from the Arkansas Department of Aeronautics at the conclusion of the project; and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 132-14 B. Unfinished Business: None 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov C. New Business: 1. Walton Family Foundation Grant Acceptance—Town Branch Trail: A resolution to express the City Council's thanks and gratitude to the Walton Family Foundation for its generous $815,000.00 matching grant for the completion of Town Branch and Tsa-La-Gi Trails, to approve the grant agreement and to approve a budget adjustment to recognize this $815,000.00 grant. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 133-14 2. Walton Family Foundation Grant Acceptance — Cato Springs Trail Design: A resolution to express the City Council's thanks and gratitude to the Walton Family Foundation for its generous $150,000.00 matching grant for the design and engineering of the Cato Springs Trail,to approve the grant agreement and to approve a budget adjustment to recognize this $150,000.00 grant. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 134-14 3. RZN 14-4703 (Northeast Corner of Wedington and Rupple Road/Wedington Zone 2): An ordinance rezoning that property described in rezoning petition RZN 14-4703, for approximately 6.88 acres, located at the northeast corner of Wedington and Rupple Road from C-1, Neighborhood Commercial, C-2, Thoroughfare Commercial, and I-PZD, Industrial Planned Zoning District Westside Mini-Storage to CS, Community Services. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5696 4. RZN 14-4729(Cato Springs Rd./Chambers Bank): An ordinance rezoning that property described in rezoning petition RZN 14-4729,for approximately 253.23 acres,located along Cato Springs Road adjacent to the City's Regional Park property from R-PZD, Residential Planned Zoning District Southpass 08-2898, to UT,Urban Thoroughfare, CS, Community Services, and NC,Neighborhood Conservation. THIS ORDINANCE WAS LEFT ON THE FIRST READING 5. RZN 14-4731 (Regional Park/Mt. Kessler Reserve): An ordinance rezoning that property described in rezoning petition RZN 14-4731,for approximately 630 acres, located at Mt. Kessler Regional Park from R-PZD, Residential Planned Zoning District Southpass 08-2898, to P-1, Institutional. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5697 6. VAC 14-4753 (1560 S.Happy Hollow Rd/Recycling and Trash Collection Facility: An ordinance approving VAC 14-4753 submitted by city staff for property located at 1560 S. Happy Hollow Road to vacate existing street right-of-way for Happy Hollow Road. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5698 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 7. Baldwin & Shell Construction Company: A resolution to authorize an amendment to the contract with Baldwin & Shell Construction Company for demolition and mass excavation services for the Spring Street Parking Deck. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 135-14 8. Repeal §178.05 Food Truck Limited Time Permits: An ordinance to repeal §178.05 Food Truck Limited Time Permits and enact a replacement§178.05 Food Truck and Food Trailer Limited Time Permits. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5699 9. Enact Chapter 119 Civil Rights Administration: An ordinance to amend the Fayetteville Code by enacting Chapter 119 Civil Rights Administration to protect the Civil Rights of Fayetteville citizens and visitors and to create the position of Civil Rights Administrator for the City of Fayetteville. THIS ORDINANCE WAS LEFT ON THE FIRST READING City Council Agenda Session Presentations: 1. 2013 Audit Management Report-Judy Jacobs Audit Committee Chair D. City Council Tour: E. Announcements: Adjournment: 6:51 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium,give your name,address,and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones mast be silenced and may not be used within the City Council Chambers. Below is a portion of the Rales of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two- thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and,if an ordinance,read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant,etc.)may present its proposal only during this presentation period,but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed,but the public may submit photos,petitions,etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided;this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public,all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks,reflections as to integrity,abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor,must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings,a 72 hour advance notice is required. For further information or to request an interpreter,please call(479)575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain,Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 wwwfayetteville-ar.gov