HomeMy WebLinkAbout2013-03-26 - Agendas - Final Street Committee Street Committee
Members Ii
Members
Matthew Petty-Chairman a e evle Adella Gray
Rhonda Adams TARKANSAS Justin Tennant
Agenda
City of Fayetteville, Arkansas
Street Committee Meeting
March 26, 2013
A meeting of the Fayetteville Street Committee will be held on March 26, 2013 at 6:15 pm
or immediately following the Equipment Committee Meeting in Room 326 of the City
Administration Building located at 113 West Mountain Street, Fayetteville Arkansas.
AGENDA:
1. Call Meeting to Order by Chairman Matthew Petty.
2. General Update of the Transportation Bond Program.
3. TRANSPORTATION BOND PROGRAM-Review of potential additional
projects to be completed with Transportation Bond Program Funding
4. I-540 IMPROVEMENTS-Presentation of current status of Arkansas Highway and
Transportation Department's Program to widen and improve Interstate 540 in
Northwest Arkansas.
5. Adjourn
THE CITY OF FAYETTEVILLE,ARKANSAS
Taywel
evlleENGINEERINGOIVISION
R7271 12SWestMnuetamFayetteville,AF 73701
A RKAN5A5 Phone (97914943443
CITY OF FAYETTEVILLE
TRANSPORTATION BOND ISSUE
PROGRESS REPORT—April 2013
The Transportation Bond Issue consists of projects that will be designed, contracted, and administered by City
Staff or consultants/contractors working for the City, along with 3 projects that will be designed and
administered by the Arkansas State Highway and Transportation Department(AHTD). Five projects have been
completed; most of the other projects are underway and are in various stages of design or construction. A
summary of the status of these projects follows.
Funding for the Bond Program includes $65.9 million in bonds, issued in three separate bond issues, along with
federal aid funding and additional sales tax funding from the City's Capital Improvements fund. The third phase
of bonds, which will yield approximately $31 million in funds available for projects, is scheduled for the 3`d
quarter of 2014.
1) Wilson Park/Washington Willow Area Traffic Calming
a. Project Summary/Status
• Complete. Original Budget: $384,000 Final Cost: $205,000
2) Intersection improvements at Gregg Ave. and North Street
a. Project Summary/Status
• Complete. Original Budget: $1,082,000; Final Cost: $690,000
3) Zion Road (N. College to Vantage)
a. Project Summary/Status
• Complete. Original Budget: $2,540,000; Final Cost: $2,272,000
4) College Avenue (Rock to Maple)
a. Project Summary/Status
• Complete. Original Budget: $1,740,000; Final Cost: $1,841,000
5) Mount Comfort Road (1540 to Rupple Road)
a. Project Summary/Status
• Complete. Original Budget: $10,413,000; Final Cost: $10,220,000
6) Cato Springs Road (U of A Technology Corridor)
a. Project Summary/Status
• Project consists of reconstruction and widening to 2 and 3 lanes, with curb and gutter and
sidewalks, from Hwy 71B to Razorback Road.
• Total Project budget: $6.02 million
• Federal funding expected: $2.88 million
• Construction Contract: $3,815,172 with Dean Crowder Construction
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b. Recent Actions:
• Storm drain piping and roadway earthwork operations has been completed on the west end of
the project and some of the asphalt binder course has been installed.
• Contractor is continuing to install storm drainage piping including box culvert drain crossings
on the eastern side of the project. Storm drain installation is nearing completion
• Curb and gutter installation is continuing on the east end of the project as well.
c. Upcoming Activities:
• Completion of the double 6' x 3' box culvert crossing Cato Springs Road on the eastern side
of the project. This will complete the storm drainage installation work.
• Continuing curb and gutter installation on the east end of the project.
7) Fayetteville Expressway Economic Development Corridor
a. Project Summary
• Federally funded project that is intended to provide better access to the retail centers and
restaurants in the Northwest Arkansas Mall area and to Washington Regional Hospital and
adjacent medical park.
• Federal Funds expected: $8 million
• Total Project Budget: $10 million
• 3 projects have been selected for funding in the project area by the Street Committee and City
Council: Extension of Van Asche Drive from Gregg Avenue to Hwy 112, westbound
"flyover" from Hwy 7 1 B to Fulbright Expressway, and intersection improvements at Fulbright
Expressway/Shiloh/North Hills Blvd.
b. Roundabout Project:
• The roundabout project is under construction by Sweetser Construction of Fayetteville. The
Notice to Proceed was issued effective May 29th. The contract length is 8.5 months for final
completion. Current and upcoming activities include:
o Final paving will be completed on March 301h, weather permitting. Final striping will
be completed immediately after the final paving is complete.
o Other items to be completed include street lights and landscaping of the central circle.
c. Flyover Project:
• The Highway 71B Flyover Project is under construction by Emery Sapp and Sons of
Springfield, Mo. The contract time began running on January 28, 2013, with 18 months
allotted for construction. Current and upcoming activities include:
o One of the 8 concrete pier foundations has been placed. Excavation for the 2nd
foundation is underway.
o Work on College Avenue, that will affect traffic on College, has been delayed by
weather. This work is expected to begin in May.
8) Van Asche Drive:
a. Project Summary:
• Widening and alignment of Van Asche Drive, from Gregg Avenue to Garland Ave. (Hwy 112)
• Project Budget: $4.56 million
• Construction scheduled to begin in 3`d quarter 2014 upon issuance of third phase of bonds.
b. Recent/upcoming actions
• Acquisition of right of way will begin soon. Compensation offers for needed right of way will
be mailed to affected property owners.
• Submittal to plans to AHTD for permitting will be made soon as well.
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9) Rupple Road (6th St. to Persimmon)
a. Project Summary
• Extension of Rupple Road as a 4-lane boulevard from south of Owl Creek School to 6th Street.
• Total project budget: $10 million
b. Recent Actions:
• A meeting to review the conceptual alignment with affected property owners was held. There
were no significant issues raised at the meeting.
• Property research and field surveys are underway.
• An agreement was executed with GTS for geotechnical services for soil borings and pavement
design.
c. Upcoming Activities
• Review of preliminary plans and typical sections with the Street Committee.
10)Maple and Lafayette Street Historic Bridges
a. Project Summary/Status
• Funding in the amount of$1 million through the Federal-aid bridge program administered by
AHTD has been secured. The project is in the design consultant procurement phase.
b. Recent Actions:
• Approval of the contract by the City Council was received on March 5tn
• The contract has been signed by the Mayor, and sent to AHTD for approval and authorization
to begin design work.
c. Upcoming Activities:
• Beginning of design work by McClelland after authorization by AHTD.
The following projects in the Bond Program will be designed, contracted, and administered by AHTD or its
consultants/contractors. The schedules for these projects are established by AHTD based on their workloads and
available funding.
11)Crossover Road (Hwy 265)-Mission to Joyce
• Estimated construction cost was $15.4 million, City's share is 50% of cost, up to $7.7 million
• AHTD letting date: September 2011; low bid received was $12,612,320.32. Change Orders to date
reduce the contract amount by $257,000.
• Work on the roadway is continuing by the contractor for AHTD. They are completing various tasks
on the west side of the road, including storm drainage, roadway base, and retaining walls. Installation
of curb and gutter is continuing, along with placement of additional asphalt on the new southbound
lanes. Final completion of the project is expected in August or September.
12)Hwy 16 Improvements-Armstrong to Stonebridge Rd.
• Construction Start: November 2012. Completion: Fall 2014.
• Current agreement with AHTD for 50% of project costs to be paid by the City, up to $5 million.
• Edwards Design and Construction is the contractor on the Water and Sewer Relocation Project.
• Completion of sewer line installation is expected within the next 3 weeks. The contractor has also
begun switching water meters from the old to the new waterline.
• Sweetser Construction is the roadway construction contractor for the AHTD and began work in the
Armstrong to Happy Hollow area as of December 2012 with an estimated completion date of
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mid-2014.
13)Garland Avenue(North to Melmar)
• Total project cost originally estimated at$6.7 million
• City Share originally estimated at $5.2 million, current estimate is $ 4.04 million
• Utility relocations are complete on the project.
• Sweetser Construction is the roadway construction contractor for the AHTD and began work as of
February 2013 with an estimated completion date of Spring 2014.
• Installation of fill material has begun on the west side of the road near the south end of the project.
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THE CITY OF FAYETTEVILLE,ARKANSAS
Taywel
evlleENGINEERINGOIVISION
R7271 12SWestMnuetamFayetteville,AF 73701
A RKAN5A5 Phone (47914943443
STREET COMMITTEE MEMO
TO: City of Fayetteville Street Committee
CC: Mayor Jordan
Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
FROM: Chris Brown, City Engineer
DATE: March 22, 2013
SUBJECT: Transportation Bond Program-Review of Potential Additional Projects
RECOMMENDATION
After completion of all projects that are currently in the Transportation Bond Program, approximately $15.5 million
remains to be spent. These funds must be spent on construction of street improvements, and must be expended in a timely
manner after bonds are issued. With the third bond issue planned for 2014,new projects should be identified now in order
for design,right of way acquisition, and other project activities to begin so that construction can begin as soon as possible
after the bonds are issued in 2014. These recommended projects are as follows:
Estimated Othe Funding Cost to
Sales Tax
PROJECT NAME DESCRIPTION Project Cost CIP State/Federal Bond Program
Old Wire Road Mission to Crossover $4,016,000 $400,000 $3,616,000
Vantage to
Zion Road Crossover $4,650,000 $150,000 $4,500,000
Regional Park Access
Roads New Location $1,400,000 $1,400,000
College Ave.
Enhancements Maple to Rebecca $600,000 $600,000
College Ave.
Enhancements Rebecca to North St. $1,420,000 $1,420,000
STP-A Matching Funds $2,000,000 $2,000,000
The Houses at Willow New Street
Bend Infrastructure $1,000,000 $1,000,000
Intersection
Improvements and
Pedestrian Crossings $500,000 $500,000
Contingency/Cost
Sharing $464,000 $464,000
Total $15,500,000
2013 STP-A Projects:
Best Friend Ln.to
Ru le Road Mount Comfort $3,700,000 $298,000 $2,720,000 $682,000
Highway 112MLK Dr. to Leroy
Razorback Road Pond Dr. $2,600,000 $2,080,000 $260,000
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BACKGROUND
The Transportation Bond Program is funded by three bond issues, scheduled in accordance with the availability of
dedicated sales tax proceeds to pay off the bonds. Two bond issuances have occurred, one in 2006, and one in 2009,
totaling approximately $34.2 million of the $65.9 million approved by voters in 2006. The remaining bond issue of
approximately$31.75 million is planned for 2014. The funding provided by these bonds,when combined with
State/Federal funding and other City sources, will allow over$105 million of improvements to be completed.
After the recent receipt of bids on several large projects, the status of the Bond Program and availability of funds in the
third bond issue for additional projects is better known. A summary of the financial status is as follows:
Transportation Bonds-Phases 1 and 2 $ 34,214,960.00
Transportation Bonds-Phase 3 $ 31,750,000.00
Transportation Bonds-Interest Income $ 1,575,600.00
Less: Bond Issuance Costs (Phase 3) $ (693,300.00)
Total Transportation Bond Fund Proceeds $66,847,260.00
Total Cost of Current Projects-Estimated $(51,275,615.00)
Unallocated Funds (Proceeds-Total Project Costs)* $ 15,571,645.00
* Includes $8.8 million set aside in Phase 3 for cost sharing projects.
As noted above, available funds for additional projects are estimated at$15.57 million. This value has been adjusted from
the one provided in a December memo to the Committee. This adjustment is due to a proposed change to Garland
Avenue(Hwy 112)between I-540 and Howard Nickell Drive. Staff recommends that the funding allocated to this project
be removed and added to the unallocated fund balance. This recommendation is based on the following:
• During the compilation of projects for the 2006 Bond Program, a development along Highway 112 north of
Sam's Club was proposed that would have significantly impacted the traffic on Highway 112. This project was
never completed, and the current configuration of Highway 112 acceptably handles current levels of traffic.
• The Arkansas State Highway and Transportation Department(AHTD) is designing improvements to the I-540
interchange that will impact Highway 112 up to at least Truckers Drive, and possibly further to the north. This
design will not be completed until at least 2015.
• The AHTD is also working on a study of the Highway 112 corridor from 1-540 to Bentonville. This could affect
the alignment of Highway 112 north of Sam's Club; more importantly, it creates a greater potential for additional
state or federal funding of the route.
For these reasons, staff recommends not moving forward with plans to fully fund this project using Transportation Bond
Funds; rather, it is prudent to wait on the results of the study, and be prepared to provide matching funds to State or
Federal-aid funding that may become available.
A summary of the current projects in the Transportation Bond Program is provided in Attachment 1 to this memo.
PROJECT SUMMARIES
1. Old Wire Road (Mission to Crossover). ($4.02 Million) Old Wire Road has been identified as a priority by
past Street Committees. The intersection with Mission has previously been approved for signalization and
improvements, and is being designed now by the AHTD. Improvements on the rest of Old Wire include widening
and intersection improvements, sidewalks,bike lanes, and a roundabout at Old Missouri and Old Wire Road.
2. Zion Road (Vantage to Crossover). ($4.65 Million)Zion Road from College Avenue to Vantage Drive was
improved as part of the Bond Program in 2008. This project would extend the improvements to Crossover Road,
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and provide for a safer route for users by improving the sharp curve just east of Vantage, eliminating the deep
ditches next to the road,providing accommodations for bicycles, and providing sidewalks for pedestrian use.
3. Regional Park Access. ($1.4 Million)This project would improve Judge Cummings Road, and provide a new
route through the City's property off of Cato Springs Road to access the proposed parking areas for the Regional
Park. The street would be constructed with curb and gutter, sidewalks, and streetlights.
4. College Avenue Improvements (Maple to Rebecca) ($600,000)The improvements to College Avenue would
match the existing improvements between Rock and Maple, to include 8 foot wide sidewalks adjacent to the curb,
trees, and streetlights. The segment between Maple and Rebecca is relatively short, and inexpensive compared to
the other segment that is under consideration.
5. College Avenue Improvements (Rebecca to North Street). ($1.42 Million)This segment is complicated by the
existing retaining walls along College and the limited space available. If work on this segment moves forward,
options other than 8 foot sidewalks adjacent to the curb on both sides may need to be considered.
6. STP-A Matching Funds ($2 million). This placeholder project provides matching funds for federal aid money
available through the Surface Transportation Program-Attributable Funds Program. This money is distributed
through the Northwest Arkansas Regional Planning Commission. Projects are selected by a local selection
committee.Projects selected for funding in Fayetteville in 2013 are Rupple Road south of Mount Comfort Road
(design funding), and Razorback Road(Hwy 112) from Martin Luther King Jr. Blvd. to Leroy Pond Drive
through the University of Arkansas Campus. These projects are detailed below.
7. The Houses At Willow Bend Cost Share. ($1 million). The Houses at Willow Bend is an affordable housing
project that is being developed by Partners for Better Housing, a local non-profit organization dedicated to
providing affordable housing in Fayetteville. The City has worked with this group to secure design funding
through the Home Depot Foundation. The$1 million allocation from the Bond Program would partially pay for
the cost of the street and drainage infrastructure in the development, thus making the houses that will be
constructed more affordable. Partners for Better Housings will need to complete the design, and receive approval
of their development and construction plans from the City before construction on street infrastructure can begin.
This approval must be secured before any cost share agreements are finalized. Therefore, at this time,this $1
million would simply be held in reserve by the City pending the final approval of design and construction plans
8. Intersection Improvements at Selected Intersections ($500,000) This project would improve safety and
pedestrian access at intersections such as Garland/Maple, Garland/North,North/College,MLK/Razorback, etc.
Improvements would be designed as needed. Cost of improvements would be based on intersections selected and
the improvements needed at each intersection.
9. Contingency/Cost Sharing. This is a placeholder project representing the unallocated funds remaining after
funding the above projects. This amount may fluctuate as project budgets are refined during the design and
project development process.
STP-A PROJECTS
The following two projects have been approved for funding in 2013 by the Regional Planning Commission.
(Discussions regarding 2014 will begin soon.)
1. Rupple Road (Best Friend Lane to Mount Comfort Road). ($3.7 Million)This project will extend
improvements to Rupple Road from the north end of the Links at Rupple apartment complex to Mount Comfort
Road. The road will be realigned,with a new bridge across Hamestring Creek,to connect with Mount Comfort
Road at the existing signal, creating a new 4-way intersection with Rupple Road and Mount Comfort. Rupple
Road is identified as a priority by the Northwest Arkansas Regional Planning Commission as a north-south
connector; therefore, this is one of the projects approved by the NWARPC for federal-aid(STP-A) funding (for
design only) for 2013. The City will be responsible for a minimum of 20%matching funds. This project has
been previously identified as a priority project by the Street Committee.
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2. Highway 112(Razorback Road) (Martin Luther King Jr. Blvd. to Leroy Pond Drive). ($2.6 Million)This
project will provide 4 travel lanes, with turning lanes at MLK and at Leroy Pond, and a new signal at Leroy Pond.
Sidewalks will be provided on both sides. This project has had a$1 million allocation of federal aid funding for
several years, and recently has been approved for additional federal aid funding through the STP-A program,
thereby closing a funding gap for the $2.6 million project and allowing it to move forward. Members of City staff
are working with UA staff on a cost share arrangement for the required 20%matching funds. The City Council
committed to partnering on this project in 2003,when the original $1 million in federal funding was made
available.
NEXT STEPS
Upon recommendation by the Street Committee, this project list will be forwarded to the City Council for final approval.
After approval by the Council, staff will begin programming the projects,to include finalizing the work scopes and cost
estimates,hiring engineering consultants, developing agreements with the AHTD and other agencies for the federal aid
funding, and other preliminary project tasks necessary to move forward with the projects.
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Attachment 1
Transportation Improvement Plan
Summary of Original and Current Project Estimates-February 2013
Original Values Current Values Estimated STATUS/
TYPE WORK Estimated Other unding Cost to Estimated Other Funding Cost to Difference CONST.
PROJECT NAME PROPOSED Project Cost CIP State/Federal Bond Program Project Cost Sales Tax CIP Water/Swr State/Federal Bond Pro ram Original-Current DATE
Wilson Park Area/Washington-Willow Area Trans. lmpts. Traffic Calming and Gregg/Northlnt. $1,440,000 $1,440,000 $910,186 $910,186 $529,814 COMPLETE
Zion Road Ph.I(N.College to Vantage) Widening-2/3 Lane Minor Arterial $2,540,000 $2,540,000 $2,274,560 $2,274,560 $265,440 COMPLETE
College Avenue Phase I(Rock to Maple) $1,740,000 $1,740,000 $1,840,897 $1,840,897 -$100,897 COMPLETE
Mount Comfort Road Improvements Widening-Minor Arterial $11,363,000 $950,000 $10,413,000 $10,604,000 $382,500 $10,221,5001 $191,500 COMPLETE
Cato Springs(Tech.Corridor)(S.School to Razorback) Widening-Collector $5,067,636 $2,723,502 $2,344,134 $6,014,072 $440,2591 $350,0001 $2,879,679 $2,344,134 $0 UNDER CONST.
Crossover(Mission to City Limits) Widening-5 Lane Principal Arterial $15,400,000 $7,700,000 $7,700,000 $22,583,728 1 $3,000,0001 $12,073,864 $6,509,864 $1,190,136 UNDER CONST.
Fayetteville Expressway Economic Corridor Access Improvements $9,7742810 $200,000 $1819,848 $1,914,962 $10,375,475 $8,099,101 $2,276,374 -$361,412
a_Roundabout at North s anura ------------------ nersecon mrovemens-----------_ ------------------_ -----------------_ -------------------_ --------------------- ---$2,575.475 UNDER-CONST.
- - -North-Hill- d- Ftll
- Itti -Ipt
- - - - -- Included in Fayetteville Expressway Economic Dev. Corridor Budget - - - -
b.Hwy 71 B Flyover Project New On Ramp to FB Expwy $7,800,000 CONST. 2012
____________________
Highway 16(Armstrong to Stonebridge) Widening-Minor Arterial $10,000,000 $200,000 $5,000,000 $4,800,000 $11,766,000 $90,000 $900,000 $5,200,000 $5,576,000 -$776,000 CONST. 2012
Garland(North to Melmar) Widening-5 Lane Principal Arterial $6,695,000 $1,500,000 $5,195,000 $8,135,112 $352,500 $1,832,612 $1,950,000 $4,000,000 $1,195,000 CONST. 2012
Maple/Lafayette Street Bridges Maple/LafayetteeBridges/Other $2,837,000 $2,837,000 $1,400,000 $1,000,000 $400,000 $2,437,000 CONST. 2014
Garland(Shiloh to Howard Nickell) Widening-5 Lane Principal Arterial $3,662,000 $168,000 $3,494,000 $0 $0 $0 $3,494,000 ON HOLD
Rupple Road(6th to Wedington) New-Minor Arterial $8,155,000 $8,155,000 $10,000,000 $10,000,000 -$1,845,000 CONST 2014
Van Asche Extension/Widening $4,560,000 $4,560,000 -$4,560,000 CONST. 2014
Right of Way Acquisition/Cost Sharing $8,800,000 $8,800,000 $212,100 $212,100 $8,587,900 N/A
Non-Project Expenses $150,000 $150,000 -$150,000 N/A
Unallocated Project Funds/Interest Income $5,474,168 $5,474,168 $0 $5,474,168 N/A
TOTALS $92,948,6141 $1,518,000 $24,743,3501 $66,847,264 $90,826,130 $1,265,259 $6,082,612 $31,202,644 $51,275,615 $15,571,649
Notes: Green Shaded Projects will be funded by Phase 3 of the Bond Program.
Garland Avenue (yellow shading) funding is recommended to be re-allocated.
THE CITY OF FAYETTEVILLE,ARKANSAS
Taywel
evlleENGINEERINGOIVISION
R7271 12SWestMnuetamFayetteville,AF 73701
A RKAN5A5 Phone (47914943443
STREET COMMITTEE MEMO
TO: City of Fayetteville Street Committee
CC: Mayor Jordan
Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
'vi
FROM: Chris Brown, City Engineer
DATE: March 22, 2013
SUBJECT: AHTD Interstate 540 Improvements Update
The Arkansas State Highway and Transportation Department, through a combination of funding sources, is
underway on a very large program to make improvements to Interstate 540. When complete, the Interstate will
be 6 lanes from south Fayetteville to Bentonville, and many of the interchanges will be upgraded to improve
movement onto and off of the Interstate. In Fayetteville, 5 separate projects are planned, totaling an estimated
$144 million. The first of these projects, widening from Wedington Drive to Porter Road, is scheduled to begin
this year, with the remaining projects planned for 2015. If these schedules hold, the work would be expected to
be completed by 2018. A summary of the projects and estimated costs is below.
AHTD Letting Total Project
Job No. Job Name Project Limits Status Date Estimate
Final
040605 1540 Widening Hwy 16-Porter Rd. Design 2013 $ 9,400,000
Prelim
BB0410 1540 Interchange (Hwy 62 Hwy 62 Interchange Im ts. Design 2015 $ 25,375,000
1540 Interchange (Wedington Prelim
BB04011 Dr.) Hwy 16/112 Spur Interchange Design 2015 $ 19,285,000
Porter Rd.-Hwy 112/71 B Int. Prelim
BB0414 1540 Widening/Interchange Impts Design 2015 $ 54,977,000
Prelim
CA0401 1540 Widening Hwy 71 B-Hwy 412 Design 2015 $ 35,000,000
Total $144,037,000.00
As the design of these projects proceeds, the City will have the opportunity to review the projects and provide
input on various aspects of the projects. The two interchange projects, on Hwy 16 and Hwy 62, will be
available for review at a public meeting planned for April or May.
The Department has asked for input on bridge colors, and staff has provided this input to the Department this
week. The colors will be the same as those selected for the flyover bridge. I have attached a mock-up of the
flyover bridge color scheme. The I-540 bridges will not have the same pier configuration, and will not have the
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ligher coloration but will be all the darker color. Otherwise, the color scheme shown will be used for all of the
bridges on I-540 in Fayetteville.
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