HomeMy WebLinkAbout2012-06-04 - Agendas - FinalParks & Recreation Staff
Connie Edmonston, Director
Chase Gipson, Recreation Superintendent
Byron Humphry, Maintenance Superintendent
Alison Jumper, Park Planning Superintendent
Carole Jones, Park Planner
Melanie Thomas, Senior Secretary
Parks & Recreation Advisory Board
Grant Hodges
Riley Mason
Phillip McKnight
Steve Meldrum
John M. Paul
David Proffitt
Bill Waite, Jr.
Phillip Watson
Parks and Recreation Advisory Board Meeting
June 4, 2012 at 5:30 p.m.
Walker Park
10 W. 15th Street
Fayetteville, AR
Please note: The meeting will be held at the Walker Park large pavilion
located off of S. College Avenue. Parking is available along S. College Avenue.
AGENDA:
1. Approval of May 7, 2012 PRAB Meeting Minutes:
PRAB Motion:
2. Botanical Garden Society of the Ozarks Report: Phillip Watson, PRAB
3. 2013-2017 Capital Improvement Plan Presentation — Connie Edmonston
Parks and Recreation Director
4. Other Business:
5. Adjournment
Upcoming City Council Items & Events:
May 31
Jun l
Jun 7
Jun 7
Jun 8 - 10
The Smart Brothers will play the first concert at Gulley Park at 7:00 PM
(1850 E. Township Street). For the opening show on May 31, there will
also be a special performance of Shakespeare's 'Twelfth Night', presented
by Classical Edge Theatre, beginning at 5:15 PM.
Wilson Park pool opening and Dive -In Movie (675 Park Avenue). The
pool opens at 4:00 PM. The movie, The Muppets, starts at dark.
Admission is free.
Fayetteville First Thursday event on the Downtown Square
The 2013 Arkansas Parks and Tourism Outdoor Recreation Grant Program
public meeting will be held at Mount Sequoyah Gardens located at 100 N.
Summit Avenue at 5:30 PM.
The Seventh Annual Pitch for the Cure Softball Tournament will be held
at Gary Hampton Softball Complex (2790 N. Salem Road) and Lake
June 4, 2012 PRAB Agenda 1
Jun 11
Jun 11
Jun 14
Jun 15 - 17
Fayetteville Park (1330 E. Lake Fayetteville Road).
Summer Fun4Kids program begins at Yvonne Richardson Community
Center (240 E. Rock Street).
2012 Summer Camps begin. Visit http://parks.accessfayetteville.org for
more information.
LaFuSo will play at Gulley Park at 7:00 PM (1850 E. Township Street).
The Twelfth Annual FayRo Charity Softball Classic Girls Softball
Tournament will be held at Gary Hampton Softball Complex (2790 N.
Salem Road).
Attachments: Agenda Items listed below:
1. May 7, 2012 PRAB Meeting Minutes
2. 2013 — 2017 Capital Improvement Plant
Reports:
HMR Monthly Report
June 4, 2012 PRAB Agenda 2
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FAYETTEVILLE PARKS AND RECREATION
ADVISORY BOARD
Minutes for May 7, 2012
Opening:
The regular meeting of the Parks and Recreation Advisory Board was
called to order by Steve Meldrum at 6:10 p.m. in Room 111 at the City
Administration Building at 113 West Mountain Street in Fayetteville,
Arkansas.
Present:
Parks and Recreation Advisory Board members McKnight, Mason, Waite,
Meldrum, Watson, and Proffitt were present. Paul and Hodges were
absent. Staff members Edmonston, Humphry, Jumper, Gipson and
Thomas were in attendance.
AGENDA:
1. Park Land Tour by Craft Park
The parkland tour left from City Hall at 5:30, and traveled by van to the
future site of the Cottages at Old Wire.
Park Land Dedication:
Development Name•
Engineer:
Owner:
Location:
Park Quadrant:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Developer's Request:
Staff Recommendation:
1
Alison Jumper, Park
Planning Superintendent
Cottages at Old Wire
Rausch Coleman
Rausch Coleman
North side of Clarence Craft
Park
NW
56 Single family
12 acres
1.34 acres
$53,760
Clarence Craft Park (5 acres)
2.04 acres of land dedication
and bank excess of 0.7 acres
2.04 acres of land dedication
Developer's Comments:
Justification:
Annual Maintenance Cost:
This land will expand the
function of Clarence Craft
Park to include open area on
the north side of the creek.
The park currently includes a
small portion of the north
side, however there is no
access to it. This would
provide recreational
opportunity and access to the
north side. Additionally, the
Trails Master Plan shows a
trail corridor through this
area. This land would secure
the land needed for trail
construction and would
increase the acreage of Craft
Park to 7.49 acres.
$500
Jumper said that there will be improvements along Old Wire.
Meldrum asked if both sides of the creek would be used.
Jumper replied that the City owns the north side already.
Bill Gabbard, the developer, said there would be four connections for the
subdivision.
Edmonston wanted to know how large the houses would be.
Gabbard replied they would be 1,600 to 1,800 square feet. He said they
would be similar to the houses at the Coves division. He added that they
will try to preserve the trees at the entrance by making a split boulevard
with the trees in the center.
Edmonston commented that the Staff recommendation is to accept 2.04
acres of land.
Waite said the subdivision is a great idea.
Meldrum wanted to know what the timing of the trail corridor was.
Jumper said no firm date has been set yet.
2
PRAB Motion: McKnight motioned to accept the land in lieu, and
Waite seconded it. Motion passed 6-0-0 by voice vote.
2. Approval of April 2, 2012 PRAB Meeting Minutes:
PRAB Motion: Meldrum motioned to accept the minutes as
written, and Watson seconded it. Motion passed 6-0-0 by voice
vote.
3. Eagle Scout Candidate Project Proposal: Evan Greshner
Greshner said that Mount Sequoyah Trail needs new signs. He said
when he visited the trail, he saw that it needed much more, such as
more distinguished markers for hikers. He also said that there is a lot
of growth that needs to be cleaned out such as poison ivy and poison
oak. He said his game plan was to put in markers and 23 new signs.
The signs will have white reflective paint.
Proffitt commented that the less poison ivy in the area, the better.
Humphry asked how he planned to remove the poison ivy.
Greshner replied that it would be cleared by hand or by using a
weedeater.
Humphry said this was a good project that would greatly benefit the
trail.
Edmonston asked when he would begin the project.
Greshner said it would be around July 10th. He added that it would be
completed by his 18th birthday in December.
PRAB Motion: McKnight motioned to approve the project to improve
the Mount Sequoyah Trail, and Waite seconded it. Motion passed 6-0-
0 by voice vote.
4. Botanical Garden Report: Phillip Watson, PRAB
Watson said there had been no meeting, so he had nothing to report.
5. U of A Class Presentation: Dr. Merry Moisechik's Recreation
Graduate level class has completed a review of Fayetteville
Parks and Recreation Department during this spring semester.
The class will give an approximate 45 minute presentation of
their study. A copy of their study will be emailed to you at a
later date.
3
There were 4 presenters from the class that presented a lot of
information. The class put in over 700 hours on the assessment. The
final product includes Proragis, regulation checklists, organizational
structure, benchmarks, and research solutions. Some of the
demographics for Fayetteville are: the median age is between 18-44;
there are a higher number of degrees due to the U of A being located
here; family size is 2.59 people; and the income is lower due to it
being a college town. The class did a public survey and the people
surveyed requested more programs such as an adult basketball
league, indoor basketball courts, and more tennis courts. They also
wanted water fountains on trails; a water park, and a community
center. They would like to have more programs for adults and
teenagers as well as more programs during the winter months. Two of
the programs the people liked the most were kickball and Wilson Pool.
There were 73% of the people surveyed that indicated they would be
willing to pay a reasonable fee for programs, but the amount of the
reasonable fee was not identified. The class said simple additions to
the organizational structure were needed. The class added the
positions of a development coordinator, an information coordinator,
an administrative assistant, four more forestry employees, and two
more maintenance employees. They decided that a Recreation
Secretary, as well as a Special Events Manager was needed. They
suggested that districts be created within the City for the
maintenance workers. For the Regional Park, they thought the
positions needed would be: a Regional Park Superintendent, an
Administrative Assistant, a Special Events Manager, a Regional Park
Maintenance Crew Leader, and four maintenance staff. The class said
that the Parks Department should have more partnerships, because
they provide value. The recommendation from the class is to have
resident volunteer organizations to mow some of the parks. The local
businesses could adopt a park. Non Profit 501-C, such as "Friends of
Parks" could be used. Another recommendation was to change the
Facebook page to a business page, and post more information on the
parks and their amenities. They suggested putting all handles
(Facebook and Twitter) on marketing information, flyers, and
brochures. Also, a logo specifically for Parks and Recreation needs to
be created.
Meldrum said the presentation was awesome. Parks has a good
partnership with the U of A. He said there were some great ideas.
McKnight asked how the Champaign, IL Parks and Recreation got all
its money.
One of the presenters said that they were allowed to tax the citizens
directly.
4
Meldrum asked if the new structure the students envisioned was
drastically different from the current structure.
A student replied that it wasn't, because of budget restraints.
Dr. Moisechik said that Fayetteville Parks and Recreation works hard
to not duplicate programs in Fayetteville.
Meldrum again said that the student's presentation was really good.
6. Other Business:
Edmonston said that next month's meeting will be held at Walker
Park large pavilion.
Meldrum said thank you to Frank and Sarah Sharp for the great food
after the Mt. Kessler hike.
Meldrum then suggested that PRAB applaud the U of A group.
Everyone applauded.
7. Adjournment
Meeting adjourned at 7:15 p.m.
5
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Description:
C IN OF FAYE' IEVILLE, ARKANSAS
CAPITAL IM PRO VEMENISPRO GRAM (2013-2017)
Community Park Improvements
Parks& Recreation (D460)
2250 - Pa rks De ve to p m e nt
Parks& Recreation Improvements
1 Project #:
Replacement: X
Expansion: X
Timeframe:
Multi Year
Project Cost
2013 $ 700,000
2014 683,000
2015 700,000
2016 673,000
2017 420,000
Total $ 3,176,000
These projects are needed to improve and expand facilities in order to meet the current needs of
citizens.
For 2013: Wilson Park Improvements - remodel pool buidings; Walker Park - new concession stand.
2014: Lake Fayetteville Improvements - Lake Fayetteville softball complex drainage and remodel
concession, restroom, and playground; Veterans Park - small pavilion and parking improvements. 2015:
Gulley Park Improvements - trail and lighting replacement, new pavilion and restrooms, and additional
parking. 2016: Wilson Park Improvements - remodel rockhouse, restrooms, and tennis and basketball
courts; YRCC Improvements - flooring and outside facilities. 2017: White River Improvements - develop
multi -use fields, remodel pump station, add parking lot, pavilion, sidewalks and improve river access. In
addition to the $3,176,000 funded in the 2013-2017 period, there is $435,000 in funding in the unfunded
project list.
Scheduled Implementation: New Project Request
2013 -Walker Park concession stand construction and Wilson Park pool house renovation. 2014 - Lake
Fayetteville Improvements. 2015- Gulley Park Improvements 2016- Wilson Park rockhouse, restrooms,
and tennisand basketball courtsand YRCC Improvements 2017 - White River Improvements.
Effect on Operations:
Annual utility cost will increase at Wilson by lighting the tennis1basketball courts Upgrading the Gulley
Park trail lightsto energy efficient LED lights should result in a net savingsof$6,845.
Project
Request
Budget Budget Budget Budget Budget
2013 2014 2015 2016 2017
Total
2013-2017
Requested
Unfunded
Funded
935,000 683,000 900,000 673,000 420,000
235,000 0 200,000 0 0
700,000 683,000 700,000 673,000 420,000
5/25/2012 5:33 PM Fund 2250
3,611,000
435,000
3,176,000
- Page 1
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Description:
C IN OF FAYE' IEVILLE, ARKANSAS
CAPITAL IM PRO VEMENISPRO GRAM (2013-2017)
Parks& Recreation Office Renovation
Parks& Recreation (D460)
2250 - Parks Development
Parks& Recreation Improvements
2 Project #: 02014
Replacement: X
Expansion: X
Timeframe: On -Going
Project Cost
2013 $
2014
2015
2016
2017
0
37,000
40,000
0
0
Total $ 77,000
lhisproject will addressthe space issuesby adding square footage to accommodate a
conference/training room that iscapable of holding the staff. Upgradeswill be made to the break
room, locker room, shower, and office storage to better meet the staff size and needs Updateswill
a Iso be made to the existing office space and reception area to create a more inviting and
comfortable environment for the public aswell asoffice staff. Renovation to the existing canopy in
the shop yard isalso necessary due to attrition and previousdamage to support poles
Scheduled Implementation: Active Project
the canopy structure in the shop yard will be renovated in 2012. Plansforthe office renovation will be
reviewed and developed in 2012. Construction will begin in 2014.
Effect on Operations:
lhere will be no impact to budgeted operation costs
Project
Request
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
Requested
Unfunded
Funded
5/25/2012 5:33 PM
0 37,000 40,000 0
0 0 0 0
0 37,000 40,000 0
0 77,000
0 0
0 77,000
Fund 2250 - Page 3
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Description:
C IN OF FAYE' IEVILLE, ARKANSAS
CAPITAL IM PRO VEMENISPRO GRAM (2013-2017)
Regional Park Development
Parks& Recreation (D460)
2250 - Parks Development
Parks& Recreation Improvements
3 Project #:
Replacement:
Expansion: X
Timeframe:
02002
Multi Year
Project Cost
2013 $ 563,000
2014 0
2015 0
2016 87,000
2017 360,000
Total $ 1,010,000
lhisproject isforthe development of the Regional Park which includes constructing soccer, softball
and ba ballsfields, playgrounds, pavilions, trails, volleyball, basketball and tennis courts, parking,
roads, utility infrastructure, gardens, an amphitheatre and more.
Scheduled Implementation: Active Project
the construction of the park will begin in 2014 for Phase One and will be ongoing for multiple years as
funding isavailable for additional phases. Phase One construction will need to be completed by 2017
when the Lewis Soccer Complex lease agreement expires. Undetermined future funding sourceswill
dictate the scheduled implementation.
Effect on Operations:
lhisparkwill require two additional staff members, a vehicle, two mowersand utility expenses in 2015.
In 2017, two additional staff members, a mower, a ballfield groomer, and utility expen%swill be
needed asthe final phasesare completed.
Project
Request
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
Requested
Unfunded
Funded
0 0 0 9,657,000 9,657,000 19,314,000
0 0 0 8,647,000 9,657,000 18,304,000
563,000 0 0 87,000 360,000 1,010,000
5/25/2012 5:33 PM Fund 2250 - Page 2
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Description:
C IN OF FAYE' IEVILLE, ARKANSAS
CAPITAL IM PRO VEMENISPRO GRAM (2013-2017)
Forestry, Safety and ADA
Parks& Recreation (D460)
4470 - SaIesTax Capital Improvements
Parks& Recreation Improvements
1 Project #: 02045
Replacement: X
Expansion: X
Timeframe: Multi Year
2013
2014
2015
2016
2017
Project Cost
$ 31,000
31,000
31,000
31,000
31,000
Total $ 155,000
Funds in this project are used for new tree plantings, tree replacements, the annual Celebration of
Treesrequired for the Tree City designation, and motorpool for forestry equipment to remove and
grind hazardoustreesand education. Fundsare also used to reforest areaswithin parksto reduce the
amount of turf that requires mowing. Additionally, funds are used to remodel parkswhere needed to
improve safety and gain ADA compliance, such asswings, older play equipment and sidewalk
connections
Scheduled Implementation: Active Project
lhisproject is ongoing each year. The annual Celebration of treesishosted in the fall each year.
Effect on Operations:
lhisproject will have no operational effects
Project
Request
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017
2013-2017
Requested
Unfunded
Funded
31,000 31,000 31,000 31,000 31,000 155,000
0 0 0 0 0 0
31,000 31,000 31,000 31,000 31,000 155,000
5/25/2012 5:33 PM Fund 4470 - Page 42
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Description:
CIN OFFAYE! IEVILLE, ARKANSAS
CAPITAL IM PRO VEMENISPRO GRAM (2013-2017)
Native Grasses Program
Parks& Recreation (D460)
4470 - SaIesTax Capital Improvements
Parks& Recreation Improvements
2 Project #: 02014
Replacement: X
Expansion: X
Timeframe: On -Going
2013
2014
2015
2016
2017
Project Cost
$ 10,000
10,000
10,000
10,000
10,000
Total $ 50,000
A prairie restoration project was initiated in 2010 at Lake Fayetteville. Approximately 30 acresare
being converted to native prairie and oak savannah habitat. Project fund swill be used to purchase
grassand wildflower seeds, native plantsand trees, and conduct prescribed bumsand vegetative
management. These fundswill also be used to fund establishment of native plants in other park areas
that are converted to low maintenance, natural areasorwhere invasive plant speciesare removed to
enhance the environment and protect the City'shistorical heritage.
Scheduled Implementation: Active Project
Establishment of native plants at the prairie restoration site is on going. Prescribed bumswill be
conducted as needed to control invasive paints. Establishment of native plants in parks is on going as
parkareasare identified.
Effect on Operations:
Parksstaff partnerswith the Fayetteville Natural Heritage Association, the Enviommental audy Center,
and other interested volunteergroupsto offset additional labor that isoutside of budgeted expenses.
Project
Request
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
Requested
Unfunded
Funded
10,000 10,000 10,000 10,000 10,000 50,000
0 0 0 0 0 0
10,000 10,000 10,000 10,000 10,000 50,000
5/25/2012 5:33 PM Fund 4470 - Page 43
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Description:
C IN OF FAYE' IEVILLE, ARKANSAS
CAPITAL IM PRO VEMENISPRO GRAM (2013-2017)
Lightsof the Ozarks
Parks& Recreation (D460)
4470 - SaIesTax Capital Improvements
Parks& Recreation Improvements
3 Project #: 02001
Replacement: X
Expansion:
Timeframe: On -Going
2013
2014
2015
2016
2017
Project Cost
$ 23,000
23,000
23,000
23,000
23,000
Total $ 115,000
The Lightsof the Ozarksdisplay isan extremely popular yearly event that takes place from
Thanksgiving to New Years Eve. Approximately 500,000 Iightsare displayed around the down -town
square where an estimated 200,000 people come to view the display. 2011 marked the first year that
the light display was 100% LED lights.
Scheduled Implementation: Active Project
Parksstaff beg ins installing lights in early October. The installation processtakes six (6) weeks lhe lights
have historically been turned on the atturday night before Thanksgiving. Ughtsare turned on nightly
beginning at 5:00 pm until 1:00 am. The lig htsare turned off forthe last time at 12:00 on New Years
Eve. Parks staff removesthe lights in the first week of January. Removal typically takestwo weeks.
Effect on Operations:
No additional funding will be needed for operations.
Project
Request
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
Requested
Unfunded
Funded
23,000 23,000 23,000 23,000 23,000 115,000
0 0 0 0 0 0
23,000 23,000 23,000 23,000 23,000 115,000
5/25/2012 5:33 PM Fund 4470 - Page 44
C IN OF FAYE' IEVILLE, ARKANSAS
CAPITAL IM PRO VEMENISPRO GRAM (2013-2017)
Project Title: Tree Escrow
Division: Parks& Recreation (D460)
Funding: 4470 - SaIesTax Capital Improvements
Category: Parks& Recreation Improvements
Rank: 4 Project #: 08001
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013 $ 114,000
2014 62,000
2015 25,000
2016 11,000
2017 7,000
Total $ 219,000
the project funds are used to plant trees in street rights-of-way with seasonal staff or by contract,
andto purchase equipment to maintain the treesorto contract for maintenance of the trees Fundsin
the project are contributed by developersto meet the requirementsof the Tree Preservation and
Protection Ordinance and must be used within seven yearsfrom receipt.
Scheduled Implementation: Active Project
Trees are planted asfunding isavailable, typically in the fall each year.
Effect on Operations:
there is no impact on operationswith this project. Fundsfrom Tree Escrow are used to contract out
maintenance or to hire seasonal staff to maintain the trees. After three years, the right-of-way trees are
maintained by Transportation.
Project Budget Budget Budget Budget Budget Total
Request 2013 2014 2015 2016 2017 2013-2017
Requested 114,000 62,000 25,000 11,000 7,000 219,000
Unfunded 0 0 0 0 0 0
Funded 114,000 62,000 25,000 11,000 7,000 219,000
5/25/2012 5:33 PM Fund 4470 - Page 45
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Description:
C IN OF FAYE' IEVILLE, ARKANSAS
CAPITAL IM PRO VEMENISPRO GRAM (2013-2017)
Fayetteville SeniorCenter Parking Lot & Drainage
Parks& Recreation (D460)
4470 - SaIesTax Capital Improvements
Parks& Recreation Improvements
5 Project#: XXXXX
Replacement:
Expansion: X
Timeframe: Sngle Year
Project Cost
2013 $
2014
2015
2016
2017
0
58,000
0
0
0
Total $ 58,000
lhis project isforimprovementsto the Fayetteville SeniorActivity and Wellness Center including the
expansion of the parking lot for an additional 15spacesand the Fayetteville Senior Center Drainage
Project. Current parking at the Center is insufficient to accommodate the large percentage of the
clientele that qualify for handicapped parking. The lack of level handicapped parking createsserious
accessibility issue for elderly clients. Inadequate drainage on the north side of the center results in
flooding of the building and parking lot during heavy rains. The flooding hasca used significant
damage to the building and the flooded lot createsan accessibility hazard forelderly clients.
Scheduled Implementation: New Project Request
Both projectsare scheduled to be completed in 2014.
Effect on Operations:
lhese improvementswill not result in any additional operationsormaintenance costs.
Project
Request
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
Requested
Unfunded
Funded
0 58,000 0 0
0 0 0 0
0 58,000 0 0
0 58,000
0 0
0 58,000
5/25/2012 5:33 PM Fund 4470 - Page 46