HomeMy WebLinkAbout2010-10-04 - Agendas - FinalParks & Recreation Staff Connie Edmonston, Director Chase Gipson, Recreation Superintendent Byron Humphry, Maintenance Superintendent Alison Jumper, Park Planning Superintendent Carole Jones, Park Planner Melanie Thomas, Senior Secretary Parks & Recreation Advisory Board Craig Mauritson, Chairman Valerie Biendara, Vice -Chair Brian Bailey Jennifer Hazelrigs Michael Lindsey Jim Meinecke Steve Meldrum Bill Waite, Jr. Phillip Watson Parks and Recreation Advisory Board Meeting October 4, 2010 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR AGENDA: 1. Approval of September 13, 2010 PRAB Meeting Minutes PRAB Motion: 2. Botanical Garden Monthly Report: Michael Lindsey 3. Lake Sequoyah Boatdock: Byron Humphry, Maintenance Superintendent 4. 2011 Budget: Alison Jumper, Park Planning Superintendent Please bring your calendar so we can select a date between October 11 — 22 for a special PRAB meeting to review the 2011 annual operating and capital improvement plan budget. We need to allow a time frame of approximately 1 to 1-1/2 hours prior to our November 1st PRAB monthly meeting. 5. Regional Park Update: Alison Jumper, Park Planning Superintendent 6. Other Business: 7. Adjournment Upcoming City Council Items & Events: October 2 The Fayetteville Community Garden Coalition will host a workshop at the Blackberry Farm located on Arkansas Highway 45 approximately 1 mile east of Arkansas Highway 265 from 2:00 to 4:00 PM. The workshop will demonstrate techniques home gardeners can adopt to extend vegetable production into fall and winter. October 9 The Annual Celebration of Trees will be held at the Fayetteville Town Center located at 15 West Mountain Street at 7:00 AM. October 9 Art Walk will be held at Wilson Park located at 675 Park Avenue from 9:00 AM to 2:00 PM. October 14 The grand opening for the new dog park and restroom will be held at Bryce Davis Park located at 1595 Dartmouth Avenue at 5:30 PM. Hot dogs will be served. PRAB Agenda — October 4, 2010 October 16 Dickson Street Oktoberfest Family Festival will be held in the Walton Arts Center Parking Lot from 11:00 AM to 11:00 PM. For more information, visit www.dicksonstoktoberfest.com. October 23 Traffic Skills 101 will be held at the Genesis Technology Incubator located at 700 West Research Center Boulevard from 9:00 AM to 6:00 PM. The cost is $25. To register, e-mail the Bicycle Coalition at bco@bconwa.com or call Laura Kelly at (479) 521-4619. Attachments: Agenda Items listed below: 1. Agenda Item #1, PRAB Meeting Minutes September 13, 2010 2. September 27, 2010 Trails Update Reports: Park Land Dedication Ordinance Fund Monthly Report CIP Report HMR Monthly Report PRAB Agenda — October 4, 2010 2 a evfle �Itn�H'•M1' FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for September 13, 2010 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Craig Mauritson at 5:35 p.m. in Room 111 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Mauritson, Biendara, Meinecke, Bailey, Watson, Waite, and Hazelrigs were present. Lindsey and Meldrum were absent. Staff members Edmonston, Gipson, Jumper, Humphry, Mihalevich, and Thomas were in attendance. 1. Approval of August 2, 2010 PRAB Meeting Minutes PRAB Motion: Meinecke motioned to accept the minutes as written, and Waite seconded it. Motion passed 7-0-0 by voice vote. 2. Introduction of Ron Cox, new Botanical Garden of the Ozarks Executive Director: Walt Eilers, BGSO Board President Cox introduced himself. He said that the board had their annual meeting yesterday, and two new board members were elected for a 3 year term. There are 18 board members now. During this meeting, the BGSO volunteers were recognized. These volunteers donate roughly 7,000 hours to help the gardens. The Lil' Sprouts program for preschoolers is going well. There are approximately 50 little ones attending along with parents and grandparents. BSGO has grown collaborative working relationships with WAC, Crystal Bridges, Farmer's Market on Sundays, Aquatic Center, Flower, Nature and Garden Society, and Shaw and Baker elementary schools. 3. Botanical Garden Monthly Report: Michael Lindsey Ron Cox gave the report (see above) when he introduced himself. 4. Green Infrastructure Video and Introduction: Bob Caulk, FNHA Caulk is with the Fayetteville Natural Heritage Group, which is involved with maintaining and preserving green space. He showed a green infrastructure video featuring Wade Colwell, Patti Erwin, Chris Wilson, as well as other contributors. The video talked about how important it is 1 to preserve native green space. Caulk said that the study in this area is done and they will work with the City to ensure the plan is done. The study encompassed Fayetteville, Johnson, Farmington, and Wedington. Mauritson said the timing is great. Trails are very popular now versus ten years ago. Someday it will be possible to walk on a trail from Fayetteville to Rogers. Caulk said that it's closer than people think. The surrounding communities are increasing their trail mileage, and will soon connect with Fayetteville trails. 5. Trails Update: Matt Mihalevich, Trails Coordinator Mihalevich had a power point to update PRAB on the Fayetteville trail system. The trail master plan was adopted in 2009, and has 100 miles of trails. The trails that are currently being worked on are Mud Creek Trail, Bryce Davis Trail, Frisco Trail, the Lafayette Street bridge trail that goes under the bridge, Maple Street crosswalk, Oak Ridge Trail, and the Niokaska Creek Trail. $30,000 has been budgeted for on -street trails, which are designated with markings. They are called sharrows. Meinecke said that the triangular property near the Mud Creek trailhead possibly could be used for parking. Biendara asked if any parking would be around the kiosks. Edmonston said there was a parking sign at Gordon Long. Hazelrigs wanted to know where the general public could make a complaint about a trail. Edmonston said that Parks and Recreation had an e-mail address that complaints or anything else could be sent. It is parks _and _recreation(cijci.fayetteville.ar.us . That address can also be found on the City of Fayetteville's website- www.accessfayetteville.org . Hazelrigs concurred that the website is a good place to go. Mauritson asked if there were any more questions. 6. Parks and Recreation 2011 Budget Review: Connie Edmonston, Parks and Recreation Director The budget will be presented at the October 4th PRAB meeting. 7. Regional Park Update: Connie Edmonston, Parks and Recreation Director Edmonston said getting the deed took longer than expected. 8. Other Business: Mauritson went over the upcoming events. Cindi Cope, a guest, said that the annual tree giveaway, scheduled for 2 October 9th at the Town Center, will be all native trees, as well as some native shrubs. She said it will be a great time to plant. Mihalevich said there is a bike safety class on September 25th. It's an 8 hour class, and costs $25. It will cover all bicycle basics. Aubrey Shepherd, a guest, said that he was excited about green infrastructure. He brought a large poster showing the "World Peace Wetland Prairie". The prairie connects with Pinnacle Food. He talked about it being a natural area. Cope passed around caterpillars. She said monarch butterflies are losing their habitat in this area. Meinecke asked about unused farmland that people may have. How could it best be used to help this situation? Cope said just to plant native and then leave it alone. Watson asked what monarch butterflies liked. Cope said they love milkweed. 9. Adjournment Biendara motioned to adjourn, and Waite seconded it. Motion passed 7- 0-0 by voice vote. Meeting adjourned at 6:51 pm. Minutes taken by Melanie Thomas 3 Trails Development Program - Progress Update Weeks of September 27th - October 8` Trail Construction Prospect Street Connection to Wilson Park Status Highly requested connection where numerous people currently walk in the street. Ready for Construction — A cost estimate has been prepared based the bids from Wilson Park. Bryce Davis Trail Connection — 930 linear feet Status 8' wide asphalt and concrete trail to connect dog park Concrete trail sections remain — Should be completed the week of Bikes, Blues and BBQ Frisco Trail Connection — 0.4 miles Status - LED lights (25) sample requested for testing - Accent Fence will install the fence along the railroad posts on Monday, 10/4. - Trail signs ship on 10/4. - Concrete trail paving complete. - Finish work including dress -up remains. - Repair of slope north of Maple Street — Large boulders needed for repair. Priorit Trail Development 1 Oak Ridge Trail — 0.5 miles Status Steve Holts will paint bike lanes on Front St. and Appleby — Signs will be here 10/4. Frisco Trail west along Center Street to Pomfret Hall — Recreational Trail Grant funded partnership with the U of A. - Notice to Proceed received. -18" drainage pipe down the hill from Fairview to California — City will install — design work canceled. -Only 1 easement remains with Frank Kerr, Terry will set up meeting. - SWEPCO will relocate power poles along Center St. east of Harmon starting 10/4— AT&T and Cox will follow behind to relocate their utilities. - Meeting on Monday 9/27 at 2:OOpm with U of A to discuss all design details of project. 2 U of A Farm TraiUShiloh Trail— 2.35 miles Status Begin at Scull Creek Trail west across the Agri Farm to Hamestring Creek Trail Discussions with the U of A continue. Preliminary Tunnel design underway - Based on the September 8`h meeting, the three trail options have been reduced to two, Drake and Knapp Options. - Neither option includes the overpass. —Adjacent Property owners will be contacted regarding easements south of the Farm property. - A Drake Street alignment is now preferred by U of A, however the Knapp option is more direct. 3 Niokaska Creek Trail —1.66 miles Status — 2011 Construction Mud Creek Trail to Gulley Park — 3 bridges Trail easements underway - coordinated with Sarah Wrede for the stream restoration. 4 Lake Fayetteville Trail —1 mile Status — 2011 Construction Recreational Trails Grant application sent. Trail alignment complete, Connie will discuss the Tyson easements with Gregg Lee. A map showing the easements has been prepared. 5 Town Branch Trail — 2 miles Status — 2011 Construction Razorback Road east to City Lake Rd. with connection to Walker Park. Enhancement Grant Complete and Sent Other Items for Coordination On -Street bike facilities Status 6 miles of existing streets are being striped and signs as bike routes. Steve Holts will paint bike lanes on Front St. and Appleby — Signs will be here 10/4. Scull Creek Trail Status LED Lighting — North St. to Maple St. Lights shipped 8/29—King electric will install. PARK LAND DEDICATION ORDINANCE FUND REPORT PRAB Meeting of October 2010 REPORT BY: TRACIE A. MARTIN NORTHWEST PARK DISTRICT BALANCE Approved Original Amount YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project 1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155.70500 Salem Meadows (8/1/05, 6/5/06 & 11/6/06) 86,829.51 2010 $ 49,165.36 8/6/2007 $ 325,000.00 Davis Park Expansion 118,424.79 2011 $ 39,578.00 N/A $ 39,578.00 Red Oak Park/Gordon Long Funds 52,334.61 2012 $ 70,000.00 12/2/2008 $ 70,000.00 Davis Expansion 7,547.58 2013 $ 50,000.00 CIP $ 50,000.00 Davis Expansion $ 55,000.00 GIP 2011 $ 55,000.00 Davis Expansion $265,136.49 Total 2009-2012 $263,911.47 Total Approved Expenditures $1,225.02 Total Unencumbered 2010-2013 NORTHEAST PARK DISTRICT BALANCE Approved Original Amount YR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ 19,539.08 8/6/2007 $ 62,000.00 Gulley Park Pavilion (0.00) 2010 $ 16,000.00 12/2/2008 $ 16,000.00 Gulley Park House Demo Site Prep 43,126.62 2011 $ 10,000.00 CIP $ 10,000.00 Gulley Park Pavilion/Restroom Site 27,521.04 2012 $ 5,000.00 BA $ 5,000.00 Gulley Drainage Improvements 1,339.82 2013 $ 6,976.00 Council 4/5/10 $ 35,295.00 Veterans Memorial Park Improvement Gulley Playground Resurfacing $71,987.48 Total 2009-2012 $ 10,000.00 GIP 2011 $ 10,000.00 $67,515.08 Total Approved Expenditures $4,472.40 Total Unencumbered 2010-2013 SOUTHWEST PARK DISTRICT BALANCE Approved Original Amount YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project .74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07) - 2010 $ 763.51 6/2/2008 $ 70,00000 Finger Park Pavilion 180,318.34 2011 $ 186,759.20 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights 23,106.80 2012 $ 2,900.00 CIP $ 2,900.00 Wilson Park Trail Renovations and Lights 5,726.92 2013 $ 15,000.00 CIP 2011 $ 15,000.00 Wilson Park Pool $209,152.06 Total 2009-2012 $206,886.82 Total Approved Expenditures $2,265.24 Total Unencumbered 2010-2013 SOUTHEAST PARK DISTRICT BALANCE 30,373.21 56,185.59 6,377.89 40,681.98 $133,618.67 YEAR TO BE SPENT Banked Land 2010 2011 2012 2013 Total 2009-2012 Approved Original Amount Remaining: PRAB Date Approved $ 0.01 12/2/2008 $ 50,00000 $ 25,831.15 12/2/2008 $ 62,684.00 $ 16,000.00 CIP $ 16,000.00 $ 90,000.00 GIP 2011 $ 90,000.00 $ - $ 12,316.00 $131,831.16 Project White River Baseball Field Mount Sequoyah Pavilion Access Walker Park Entry/Kiosk Lake Sequoyah Boat Docks Doc Mashbum Total App roved Expenditures $1,787.51 Total Unencumbered 2010-2013 Number of Acres approved by PRAB Listed by Subdivision Acres Date to PRAB Quadrant Engineer/ Developer Riverwalk credit for trail connection 1.61 6/7/2010 SE H2 Engineering Riverwalk bank excess 1.66 6f7/2010 SE H2 Engineering YTD approved 3.27 Money in Lieu approved by PRAB Amount Date to PRAB Quadrant Engineer/ Developer Listed by Subdivision Lierly Lane $ 13,440 8/2/2010 NW Appian Centre for Design Final fees to be determined at Planning Commission Approval. I YTD approved $ 13,440 Project Description Current Status Skate Park The construction of a new skate park facility located at Walker Park as well as Installation of camera and connective sidewalk. Staff has purchased infrared light and the Information Technology Division will install the camera at Walker Park during the second quarter of 2009. Connecting sidewalks to the Skate Park will be constructed in house in the second quarter of 2010. Lights of the Ozarks Lights of the Ozarks is a display of more than 400,000 lights on the downtown square that runs from Mid- November until New Years. Staff removed the 2009 display during the first quarter. The 2010 installation began in October and ended in December. The lighting ceremony is scheduled to be held on November 20. Community Park Development Purchase and develop a multi-purpose Community Park according to the Parks and Recreation Master Plan. Cummings property was selected for the community park site by PRAB and Park Staff. On September 7 2004, a resolution approving the mayor to enter into a contract with SouthPass Development was approved. This included the donation of 200 acres and 1 million dollars for the development of the park. Terracon Consultants, Inc. completed a work plan that described all necessary studies needed to determine the impact of the 33-acre landfill located within the property. Estimated cost of the complete study is $50,000. Staff is working with ADEQ for potential funding of land fill remediation. The City surveyor surveyed the park boundary during the second quarter. A property line adjustment will be submitted to Planning once it is signed by the owners. City staff expects to finalize the deed in the second quarter 2010. Park Beautifications Additional flowerbeds were requested at several of the Parks and Recreation Master Plan public meetings. Additional improvements are Happy Hollow planting and various entry features. Several trees did not survive the late planting and will be replanted in the spring of 2009. Construction of the entry feature at Wilson Park was completed in the second quarter. Neighborhood Park Development Funds are used to develop new neighborhood parks. St. Joseph Park (PD), Salem Park (PLD), Walker Park Lighting (PD) Harmony Pointe Park (PLD), David Lashley Park (PD, PLD, ST), Rodney Ryan (PLD), Davis Park Expansion (PLD), Gary Hampton Pavilion (PLD and Donation), Mountain Ranch Trail (PLD), Finger Park Pavilion (PLD) and Doc Mashburn Park (Grant Match/ PD). Design development for St. Joseph Park will begin once the neighborhood has fulfilled their committments. Low areas within Salem Park have been topdressed and seeded. Walker Park East Side Trail Connection is complete. Harmony Pointe Park is complete. Construction of David Lashley Park phase I is complete. Rodney Ryan Park is complete. The Davis Park Expansion masterplan has been designed.General Improvement Funds ($160,000) have been applied for through Arkansas Parks and Tourism for phase two. A restroom for the park is currently under construction. Gary Hampton Pavilion is complete. lams Dog Park at Bryce Davis is currently out to bid. Shiloh trail has been constructed within the Mountain Ranch Subdivision and the developer has been reimbursed. Construction of the Finger Park pavilion is complete. Construction of Doc Mashburn Park (Fairlane) is underway. The City was awarded $50,000 from the Arkansas Parks and Tourism Outdoor Recreation grant program for the project. Project Description Current Status Other Park & Safety Improvements Installation of Wilson Park east bridge and renovations to the Parks and Recreation Office. Gary Hampton Softball Complex scoreboard replacement. Improvements to White River Baseball Field. Wilson Park bridge installation, pool parking lot improvements and trail connection were completed in July 2009. The office renovations began during the fourth quarter of 2007 and will be completed in the fourth quarter of 2010. White River renovations began in the third quarter of 2008 and will be completed in the third quarter of 2010. The Native grass program will involve invasive species eradication at Lake Fayetteville and a control burn in 2010. It will also include native grass plantings at Mt. Sequoyah and along the trail at Lake Fayetteville. Gordon Long/Red Oak Improvements Trail and drainage improvements are needed at Red Oak and Gordon Long Parks. Water runoff from adjoining subdivisions discharges into the lower valley of Red Oak Park and has created an erosion problem for the park trail, tree root erosion, and various park amenities. Gordon Long Park has two low water bridges City Engineering and Parks staff evaluate 23 comments received from citizens and devised a design which combines piping and natural stream restoration to address the drainage issues in Red Oak Park. Staff presented the design option to the City Council at the January 12, 2010 agenda session. The City Council gave their verbal consent to move forward with the design. Playground & Picnic Improvements Replacement of old equipment at playgrounds and picnic areas. Funds are to be used for a partial 50/50 matching Arkansas Parks and Tourism Outdoor Recreation Grant. Grant funding in the amount of $100,000 was awarded through the Arkansas Parks and Tourism Outdoor Recreation Grant Program for Construction is complete and reimbursement has been received for the Bryce Davis and Sweetbriar Park playgrounds replacement. Remaining funds may be earmarked for future Red Oak stream restoration. Lake Improvements An ADA accessible restroom will be installed to the Lake Fayetteville Boat dock recreation area. The Lake Sequoyah boat docks are being evaluated for replacement/renovation. $12,000 was approved to replace the bleacher cover at Field # 3, resod ballfield access, concession building renovations, and restripe the parking lot at Lake Fayetteville Softball Complex. UPDATE to include $125,000 for 2010 Lk Fay N. Playground PD The Lake Fayetteville Environmental Study Pier is complete. Forestry, Safety, & ADA Compliance Funds are used for the Celebration of Trees give-away, a tree inventory, the Community Tree Planting Initiative program, and grants. Funds will also to be used for unforeseeable emergencies occurring due to inclement weather, vandalism, replacement, or renovation of park amenities to meet ADA Safety standards. The Celebration of Trees was planned to be moved in 2009 to the fall rather than spring as voted during the third quarter of 2008 by the Tree and Landscape Committee. However, due to the Ice Storm in January, staff determined it to be in the best interest of the Citizens to provide trees this spring and fall. The paving for the Mt. Sequoyah ADA access is complete. Construction of rock retaining walls will begin in the first quarter 2010. Lake Fayetteville Trails Projects include developing trail maps, mile markers, signs and kiosks. Signs have been designed and ordered and installation began in the sedond quarter. Trail kiosks have been installed in most locations. Staff is working with an Eagle Scout candidate to develop a kiosk and signage for the dog park rules at Lake Wilson. Project Description Current Status Gulley Park Improvements Funds will be used to add a parking area and a pavilion in Gulley Park. Construction of the Gulley Park pavilion was completed in the Second Quarter of 2009. The removal of the Gulley house is scheduled to be complete in the first quarter 2010. An architect will be hired to begin developing plans for a new pavilion at the site in the fourth quarter 2010. Brooks-Hummel Land Purchase The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a principal amount of $495,000 with an interest rate of 6% annually for five years on the unpaid balance. The City agreed to see 1.89 acres to the United Presbyterian Church for $68,000. The City also agreed to sell a conservation easement for this property to the Fayetteville Natural Heritage Association for $179,500. This property has been names the Brooks-Hummel Nature Preserve by Resolution 108-07. Payment will be paid annually through 2012. The trail alignment was marked in the first quarter. Staff will work with FNHA during the fourth quarter for trail construction. Tree Escrow Funds from this project can be used in a variety of ways such as planting trees, maintaining trees with either a seasonal FTE or contract labor, or to identify planting spaces using a tree inventory. Funds for this project are deposited through the development processes defined in Chapter 167 of the UDC and must be used within seven years or be refunded. This money should first be spent within the development and second within one mile and/or within the appropriate quadrant. A public lands hazard tree assessment and mitigation is in process. Staff is reviewing an option of contracting out some tree plantings for Fall 2009. Wilson Park Improvements Wilson Park is one of our City's oldest and most popular parks. The trail, built in the early 1990's, is now eroding and needs to be repaired. The trail also needs to be lighted for safety reasons and to help deter vandalism. The seven by forty foot rock wall by the swimming pool exit displays a beautiful flowerbed, but is deteriorating and needs repair. The condition of the wall is a safety concern. Design of the trail renovation is on-going. The survey and preliminary electrical engineering design are complete. Construction of the new pool wall is complete. $250,000 $200,000 $150,000 $100,000 $50,000 Fayetteville Parks and Recreation HMR Comparison 2007-2010 r coal v M W V CO CI CON— Lo t0 i N_ r r a)i 0IC 00 b 0 0 T M N pW OQKj� O T (8 Ni r W ^ m_ *0 O(NI O (00 r N �'M� u1 f9 N O m m y m m N 69. 0 .4. v O O CO CO ^ 69 Oi9 0 r LO (V f0 N r 69. fy f9 N fA CO' N (0 s m In r r (OOH e9 CO fA ,„7 in (90 ' cy Ca O O CO Ni 6, i9 co y' Of {Op I� OJ Vi i9�— 0 4, ^ O � th ^M N. ON,� M CO N ^ 'A� m CO ffe co" f9 OJ f9 (9 O W 0 CO LO N V V 0 I. N. ^i9 in 69 z z Q FEBRUARY UJ z D } J H D SEPTEMBER W DO O 0 0 NOVEMBER DECEMBER 0 2007 ■ 2008 O 2009 O 2010 Year to Date Total 2007 2008 2009 2010 Comparison $ 1,494,972 $ 1,611,832 $ 1,610,626 $ 1,596,375 YTD 2009-2010 -0.88%