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Home My WebLink About2011-07-11 - Agendas - FinalParks & Recreation Staff Connie Edmonston, Director Chase Gipson, Recreation Superintendent Byron Humphry, Maintenance Superintendent Alison Jumper, Park Planning Superintendent Carole Jones, Park Planner Melanie Thomas, Senior Secretary aye?ttvt1e Parks & Recreation Advisory Board Brian Bailey Steve Meldrum Jennifer Hazelrigs Michael Lindsey Riley Mason Jim Meinecke - Chair Quin Thompson Bill Waite, Jr. Phillip Watson Parks and Recreation Advisory Board Meeting July 11, 2011 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR AGENDA: 1. Approval of June 6, 2011 PRAB Meeting Minutes: PRAB Motion: 2. Botanical Garden Monthly Report: Michael Lindsey 3. YRCC Program Update: Dustin Jaggers, YRCC Director 4. Regional Park Update: Connie Edmonston, Parks & Recreation Director 5. Other Business: 6. Adjournment: Upcoming City Council Items & Events: Jun 27 — Aug 5 Jul 7 Jul 11 Jul 14 Jul 15 Jul 15 -16 2011 Summer Camps continue. Visit http://parks. accessfayetteville.org for more information. Fayetteville First Thursday event on the Downtown Square Adult Co-ed Kickball Summer League play begins. Casual Flyze and the Earth will play at Gulley Park at 7:00 PM (1850 E. Township Street). Dive -In Movie at Wilson Park pool (675 N. Park Avenue). The pool opens at 7:15 PM. The movie, MegaMind, starts at dark. Admission is free. Fayetteville Youth Wrestling Club camp will be held at the Yvonne Richardson Community Center (240 E. Rock Street). July 11, 2011 PRAB Agenda 1 Upcoming City Council Items & Events: (Continued) Jul 28 Tim Brantley will play at Gulley Park at 7:00 PM (1850 E. Township Street). Jul 29 Dive -In Movie at Wilson Park pool (675 N. Park Avenue). The pool opens at 7:15 PM. The movie, The Goonies, starts at dark. Admission is free. Attachments: Agenda Items listed below: 1. June 6, 2011 PRAB Meeting Minutes Reports: Park Land Dedication Ordinance Fund Monthly Report CIP Report HMR Monthly Report July 11, 2011 PRAB Agenda 2 ty3le lt%A H'•M1'� FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for June 6, 2011 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Jim Meinecke at 5:30 p.m. in Room 111 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Hazelrigs, Waite, Lindsey, Thompson, and Meinecke were present. Watson arrived later. Bailey, Mason, and Meldrum were absent. Staff members Edmonston, Humphry, Jumper, and Thomas were in attendance. AGENDA: 1. Approval of May 2, 2011 PRAB Meeting Minutes: Meinecke said that on item seven, the word paved in his comment should be changed to unpaved. It has been corrected. PRAB Motion: Waite motioned to accept the minutes as written, and Thompson seconded it. Motion passed 5-0-0 by voice vote. 2. Botanical Garden Monthly Report: Michael Lindsey Lindsey said fundraising events have been going on. At one of them, the weather didn't cooperate, and he thought they would be blown away. Some of their events are: a concert on June 29; summer day camps; Red, White, and Bloom; and a photo contest. Everyone is welcome to take pictures at Botanical Gardens and submit them. For more information, go to www.bgozarks.org 3. Wilson Park Pool Presentation: Connie Edmonston, Parks and Recreation Director Edmonston first talked about the aquatic parks that are available in the area. The Prairie Grove aquatic park has two large slides, a zero depth entry, and two kiddie slides. Alma has a main pool with a deep end, a kiddie pool, six slides and pavilions. Siloam Springs has a main 1 pool, baby pool, and slides. Springdale has two drop slides and two swirl slides. She then gave a history of the Wilson Pool. The first swim area was Trent Pond, named after Al Trent. Wilson Pool was created in 1940. The pool changing rooms and restrooms were built in the 1960's. There was a major renovation in 1983, and another renovation in 1997, as well as 1999. A structural analysis done in 2010 found the basic pool structure in good shape. There are repairs that need to be done, such as repairing cracks, removing the surface texture, repairing the box culvert, and improving the electrical system. In January 2011, the Parks staff met with Larkin Aquatics. The Corps of Engineers said that building a new pool in the footprint of the old one would be an easier permit process. Making major changes would be a much harder process. The cost to build a new pool is around two million dollars. That cost does not include the bathhouse. The Parks staff has recommended that the pool be updated. She asked PRAB what their thoughts were on updating the pool. Waite said that it's time. Meinecke asked with the deficits, would there be a profit? Edmonston said that most cities lose money on pools. Hazelrigs asked if there was a shortage of pool space in the area. Edmonston said that an analysis could be done. Maybe someday Fayetteville could have an aquatic park. Lindsey wanted to know where the money would come from. Edmonston said she didn't know, but she wished she did. Meinecke said it's time to do something. Jumper said that if the pool renovation doesn't stay within the footprint, it would be harder. Lindsey asked how much it would cost to match what Springdale has. Meinecke said there would be the cost of possibly moving the pool to another area. Thompson commented that it would be difficult to close the Wilson pool. 2 Hazelrigs suggested that the Wilson pool could be kept, while looking for another location for a new pool. Maybe Wilson could be used for lap swimming. Thompson said that the Larkin plan didn't plan much for lap swimming. Meinecke said that eventually Fayetteville will want an aquatic park. Maybe it could be located at Regional Park. Edmonston said a concept plan was in progress, and will be brought to PRAB possibly in July. Meinecke asked if it would be at Regional Park. Edmonston said that it might be. Watson said that the parking is maxed out at Wilson. Lindsey said Rogers is going to build an aquatic park. Meinecke suggested that the overhaul be done at Wilson, and Parks can look to the future for the aquatic park. Watson agreed. He suggested that Parks do the overhaul, and see how Regional Park pans out. The pool could be revisited in the next five years or so. Waite said that if Fayetteville has only a pool, it will constantly be compared to the surrounding areas and their aquatic parks. Watson again said that the renovations should be done at the Wilson pool, and put the aquatic park in another location. Edmonston said the HMR taxes are approximately 2.5 million per year, but most of that is going toward maintenance. The 1997 renovation was a band aid approach for the pool. Right now there are lots of complaints about the bathhouse. People say it's smelly, and has mold. The air infiltration isn't good. The pool is structurally sound right now. Thompson said the proposed prices by Larkin are just a survey. Those prices could change once the renovation begins. Waite cautioned to not write off the proposed plan. 3 Watson said Wilson Park isn't a good site for the aquatic center. He said he didn't want to lose the pool. Edmonston asked if PRAB wanted to totally redo the pool. Meinecke said it would be best to wait and see what the City Council says. He also said the future of the pool needs to be considered. 4. Summer Program Update: Connie Edmonston, Parks and Recreation Director Edmonston said the summer concert lineup is: Patricia Vonne on May 26, Tiffany Christopher on June 9, Waylon Pierce appearing on June 23, Casual Flyze and the Earth on July 14, Tim Brantley on July 28, and Uncrowned Kings on August 11. The Dive In movies begin on June 10 and they are free. The fire fighters paid for this program series. A panel of parents helped choose the movies. Also available for the summer are swim lessons, summer camps, and at the YRCC- Summer Fun4Kids, wrestling and Kid Crops. 5. CIP Update: Alison Jumper, Park Planning Superintendent Jumper said the Wilson Park Trail renovation is almost wrapped up. The Sweetbriar Niokaska Stream restoration is getting close to completion. Plans are being prepared for the Red Oak pavilion. The Northshore playground improvement project will go to the Council tomorrow. One of the improvements at that park will be an ADA accessible swing. The large pavilion at Bryce Davis is complete with the exception of the trees. The 2011 tree escrow planting is ongoing. Humphry said that the soccer field project is about two weeks behind because of all the flooding. He hopes that the sod can be laid by the third week in June. The Lake Sequoyah boat dock demolition project went out for bid. Meridian Construction won the bid at $26,890. A courtesy boat dock will be installed at a later date. 6. Regional Park Update: Connie Edmonston, Parks & Recreation Director ADEQ has approved the construction drawings for the remediation, but there is no start date yet. A sign will be put up off Cato Springs Rd to announce the future park. 7. Other Business: 4 Edmonston said budget season is starting. If anyone sees things that need to be done, please let her know so it can be considered. 8. Adjournment: Watson motioned to adjourn the meeting, and Waite seconded it. Meeting adjourned at 6:35 pm. Minutes taken by Melanie Thomas 5 PARK LAND DEDICATION ORDINANCE FUND REPORT PRAB Meeting of July 2011 REPORT BY: TRACIE A. MARTIN NORTHWEST PARK DISTRICT BALANCE 117,991.42 52,334.61 8,633.00 2,563.32 $181,522.35 YEAR TO BE SPENT 2011 2012 2013 2014 Total 2011 - 2014 Approved Original Amount Banked Land Remaining: PRAB Date Approved Project 1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155.70500 Salem Meadows (8/1/05. 6/5/06 & 11/6/06) $ 29,690.36 N/A $ 39,578.00 Red Oak Park $ 41,790.12 12/2/2008 $ 70,000.00 Davis Expansion $ 50,000.00 CIP 2010 $ 50,000.00 Davis Expansion $ 55,000.00 CIP 2011 $ 55,000.00 Davis Expansion $176,648.59 Total Approved Expenditures $4,873.76 Total Unencumbered 2011-2014 NORTHEAST PARK DISTRICT BALANCE Approved Original Amount YR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ 17,235.08 8/6/2007 $ 62,000.00 Gulley Park Pavilion $ 16,000.00 12/2/2008 $ 16,000.00 Gulley Park House Demo Site Prep 39,822.62 2011 $ 10,000.00 CIP 2010 $ 10,000.00 Gulley Park Pavilion/Restroom Site 27,521.04 2012 $ 5,000.00 BA $ 5,000.00 Gulley Drainage Improvements 2,611.88 2013 $ 5,976.00 Council 4/5/10 $ 35,295.00 Veterans Memorial Park Improvement 250.42 2014 $ 10,000.00 CIP 2011 $ 10,000.00 Gulley Playground Resurfacing $70,205.96 Total 2011 - 2014 $64,211.08 Total Approved Expenditures $5,994.88 Total Unencumbered 2011-2014 SOUTHWEST PARK DISTRICT BALANCE Approved Original Amount YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project .74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07) $ 763.51 6/2/2008 $ 70.00000 Finger Park Pavilion (0.00) 2011 $ 4,404.00 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights 21,069.94 2012 $ 2,900.00 CIP 2010 $ 2,900.00 Wilson Park Trail Renovations and Lights 6,352.52 2013 $ 15,000.00 CIP 2011 $ 15.000.00 Wilson Park Pool 98.16 2014 $27,520.62 Total 2011 - 2014 $24,531.62 Total Approved Expenditures $2,989.00 Total Unencumbered 2011-2014 SOUTHEAST PARK DISTRICT BALANCE 55,248.57 6,377.89 73,457.80 483.57 $135,567.83 YEAR TO BE SPENT Banked Land 2011 2012 2013 2014 Total 2011 - 2014 Approved Original Amount Remaining: PRAB Date Approved Project $ 0.00 12/2/2008 $ 34.398,77 Mount Sequoyah Pavilion Access $ 9,921.00 CIP 2010 $ 16,000.00 Walker Park Entry/Kiosk $ 90,000.00 CIP 2011 $ 90,000.00 Lake Sequoyah Boat Docks $ 594.77 2010 $ 28.880.00 White River Baseball $100,515.77 Total Aooroved Expenditures $35,052.06 Total Unencumbered 2011-2014 Number of Acres approved by PRAB Listed by Subdivision Acres Date to PRAB Quadrant Engineer/ Developer YTD approved 0 Money in Lieu approved by PRAB Amount Date to PRAB Quadrant Engineer/ Developer Listed by Subdivision Summit Place PZD $ 134,490 2/7/2011 NE Community By Design Final fees to be determined at Planning Commission Approval. YTD approved $ 134,490 1 Project Title Project Description Project Status Skate Park The construction of a new skate park facility located at Walker Park as well as installation of camera and connecting sidewalk. An infrared camera has been installed to monitor the skate park. Bids for connecting sidewalks to the Skate Park will be obtained in the second quarter of 2011. Construction is anticipated in the third quarter. Lights of the Ozarks The Lights of the Ozarks display was initiated in 1993 by the Chamber of Commerce. The Advertising & Promotion (A&P) Commission gave $40,000 the first year to help establish the event. For the past 16 years, the City has installed the lights and the Chamber of Commerce and the A&P Commission have organized related events. Over 500,000 lights are displayed from Thanksgiving until New Years Eve. The A&P Commission estimates over 200,000 people come to view the display. It is one of the most popular winter festivals in Fayetteville. Staff removed the 2010 display during the first quarter. The 2011 installation will begin in October and end with the lighting ceremony which is scheduled to be held on November 19. During the second quarter staff will apply for assistance through the A&P Commission which has awarded funding in previous years. Regional Park Development The Parks and Recreation Master Plan recommends the development of a Regional Park based upon data from public meetings, citizen survey results, a one day steering committee meeting, and interviews with public officials, staff, and community leaders. Possible facilities include baseball, soccer, and softball complexes, as well as trails, tennis courts, sand volleyball courts, pavilions, picnic tables/grills/benches, disc golf, and multi purpose fields. Park facilities would be developed on a priority basis depending upon public desires. With the request for the Lewis Soccer Complex to be returned to the University of Arkansas, there is an urgent need to relocate this facility. Due to the poor condition of the Walker Park Baseball Complex, it needs to be replaced as soon as possible. The City has received the 200 acre donation. The City surveyor is scheduled to begin marking the north boundary line of the park property in the first quarter. Neighborhood Park Development This project consists of the development/upgrades of City neighborhood parks. Included in this project is the development of over 20 acres of park land distributed across the City. Bryce Davis Park is located in the NW quadrant, north of Wedington Drive and west of Salem Road and has been expanded to a community park. Sidewalks and a pavilion are currently under construction. Additionally, a parking area is planned to be constructed in 2011. These lands are currently in the City's park system and are in need of development. The Davis Park Expansion has begun. A restroom and dog park were completed in 2010. Construction documents for the parking lot are in progress. Installation of the north pavilion and sidewalk began in 2010 and will be completed in 2011. Design development for St. Joseph Park is anticipated to begin in the first quarter. Other Park & Safety Improvements At Lake Fayetteville, there is an 80 acre area adjacent to the old Butterfield Trail that is becoming overgrown with invasive plant species. In order to preserve this area, management will begin to establish native grasses and forbs. This will provide an educational area and will also enhance wildlife habitat. Citizens will be able to enjoy the area as it is bordered on three sides by the Lake Fayetteville trail. It will also provide great educational opportunities for school children through our partnership with the Environmental Study Center. Initial work will include eradication of invasive plants species and a controlled burn. The prairie restoration area has undergone 1 year of management and will continue in 2011 with a prescribed bum and invasive plant removal. The office renovation will include repairs to the canopy structure in front of the park shop. White River field renovations will be completed in the first quarter of 2011. Gordon Long/Red Oak Improvements Trail and drainage improvements are needed at Red Oak and Gordon Long Parks. Water runoff from adjoining subdivisions discharges into the lower valley of Red Oak Park and has created an erosion problem for the park trail, tree root erosion, and various park amenities. Gordon Long Park has two low water bridges that need to be renovated. This project will improve the safety and usability of the bridges over Scull Creek. The trail at Gordon Long also needs improvements. The drainage through Red Oak Park has been improved. Staff will work with the Illinois River Watershed Partnership to replant portions of the banks. A pavilion has been purchased to install on the north side of New Bridge Road. Construction documents are in progress. The project is anticipated to bid in the third quarter with installation in the fourth quarter. Playground & Picnic Improvements Remaining funds will be used for Sweetbriar stream restoration. The bid for Niokaska Stream restoration was opened in January. The project is anticipated to be complete in the second quarter. Lake Improvements The boat dock/fishing pier at Lake Sequoyah is in need of renovations. The south dock has been closed due to deterioration. Lake Fayetteville Northshore Playground replacement and VMP sewer installation. The boat docks have been closed and bids will be received during the 1st quarter to demolish the docks. Plans and construction of a new boat ramp and courtesy dock will take place in 2011 as well. Additionally there are funds to replace the playground at Lake Fayetteville Northshore as well as installation of sewer line at Veterans Memorial Park to replace septic system. Forestry, Safety & ADA Compliance The forestry project consists of tree care, tree/landscape installation, the tree farm, community and school education, annual operating charges for the grinder and chipper, and maintenance and removal of hazardous trees in parks and public lands. The National Arbor Day tree give away is also included. Funds are required to maintain a sustainable tree farm and turf resource, eventually reducing the need to purchase trees and sod from outside vendors. Funds will be used to begin reforesting areas within parks along streams and in areas not used for active recreation to decrease overall maintenance and increase the urban forest resource. Funds for unforeseeable emergencies occurring in parks due to inclement weather and vandalism or replacement and renovations of park amenities to meet ADA/safety standards are budgeted each year. The Celebration of Trees is an annual tree give-away scheduled in the fall. Park areas for reforestation have been identified are anticipated to be planted in the fourth quarter. Lake Fayetteville Trails Projects include developing trail maps, mile markers, signs and kiosks. Standard park entry signs need to be installed in various parks throughout the city. Signs have been designed and ordered and installation began in the quarter. Trail kiosks have been installed in most locations. Park signage has been planned for Veterans Memorial park. Parks and Recreation Donations Throughout the year Parks and Recreation and the Yvonne Richardson Community Center receive donations to assist with programs, special events and/or amenities for our park system. This project receives donations throughout the year. Some donations received include funding for the YRCC Spring Break and Summer programs, Bench and Tree donations, Rotary Club donations as well as Movies in the Park. Gulley Park Improvements Gulley Park is one of the City's most popular and widely used parks. The trail in Gulley Park is showing signs of significant wear and is in need of repair. Renovation of this trail, including the repair of cracks and splits, will decrease the likelihood of accidents. The poured in place playground surfacing is in need of repair. It is cracked and is causing a safety hazard. This surfacing needs to be replaced. In 1991, a parking lot was constructed off Township Street at Gulley Park to accommodate 32 vehicles. This park has seen a tremendous increase in usage, thereby making the existing parking lot inadequate. Additional parking is needed to create safer vehicular and pedestrian circulation. Construction of the Gulley Park pavilion is complete. Staff has received quotes to repair the safety surfacing at the tot-lot. Brooks-Hummel Land Purchase The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a principal amount of $495,000 with an interest rate of six percent annually for five years on the unpaid balance. The City agreed to sell 1.89 acres to the United Presbyterian Church for $68,000. The City also agreed to sell a conservation easement for the property to the Fayetteville Natural Heritage Association for $179,500. This property has been named the Brooks Hummel Nature Preserve by Resolution Number 108-07. Payment will be paid annually through 2012. The trail alignment was marked in the first quarter. Staff will work with FNHA during the second quarter for trail construction. Tree Escrow Funds from this project can be used in a variety of ways such as planting or maintaining trees with either a seasonal FTE or by contract labor or to identify planting spaces using a tree inventory. Funds for this project are deposited through the development processes defined in Chapter 167 of the UDC and must be used within seven years or be refunded. The funds are first spent within the development or within one mile and/or within the appropriate quadrant. A public lands hazard tree assessment and mitigation is in process. All Around Landscape is currently under contract for the planting and maintenance of approximately 240 trees in the rights-of-way. Tree escrow plantings are being planned for 2011. Wilson Park Improvements This project will repair the baby pool and add updated shutoff valves to the showers, along with updating the flooring in the pool house. The circular baby pool was closed for the 2010 pool season due to issues with cracks in the plumbing for the skimmer/filtration system. These significant repairs will require removing the decking around the pool and replacing large sections of the pvc plumbing. The spring-loaded shower valves will be replaced with on/off valves resulting in a huge reduction in the amount of water used in the pool bath house. The flooring in the bath house will be repainted and recoated for the 2011 pool season. Design of the trail renovation began in late 2008 and is on-going. The trail has been replaced. The replacement of entry drives, electrical panels and services and pedestrian lighting are in process. Niokaska Creek Stream Restoration Demonstration Niokaska Creek, a tributary to Mud Creek, flows through Sweetbriar Park. The creek sections are incised and have several banks eroding into the park land and surrounding residential yards which have resulted in vertical cut -banks. These banks contribute excessive sediment to the streams through lateral erosion. Bank erosion presents a safety concern and leads to a lack of riparian canopy. Restoration is necessary to stabilize the creek and prevent further erosion. The project includes construction of a natural stream channel with specified geomorphic features, five major rock vane structures, bankfull benches constructed out of rock and wood materials with soil mattresses, and associated site work. Bids for the construction of the project were received on January 27, 2011. Elk River Construction, Inc. was the low bidder in the amount of $84,825. Construction of the project is expected to begin in March 2011 and be complete in May 2011. Ice Storm Recovery Grant - AR Forestry The City of Fayetteville, Parks and Recreation Department — Urban Forestry Division was awarded a grant in October 2009 valued at approximately $81,000 from the Arkansas Forestry Commission. Twenty thousand will be used to conduct an inventory to assess tree damage in sample neighborhoods and in parks. Approximately $61,000 will be used to plant trees along streets and in parks damaged by the January ice storm. Approximately 230 trees were planted in nine parks including Bryce Davis, Gulley, Wilson, Walker, Harmony Pointe, Red Oak, David Lashley, North Shore and Finger and along Scull and Mud Creek trails. These trees will be maintained by the contractor, All Around Landscaping, Inc. until May 2, 2011. In December 2010 the Urban Forestry Services crew planted approximately 15 replacement trees for trees removed due to ice storm damage around the down square and side streets. About 7 trees remain to be planted by the City. Natural Resources, Inc. of Tallahassee, Alabama was contracted by the State to conduct the tree survey. In June and July 2010 more than 3,200 trees were surveyed and approximately 2,200 planting spaces were identified. Walker Park Improvements The mural at the handball courts has drawn much positive attention to the area. Interpretive signage to expand on the heritage of the South Fayetteville area is needed to complete the project. Staff will be working on interpretive signage for the Mural Project. Lewis This project will add additional fields to the existing Lewis Soccer complex. The Fayetteville Public School system informed us the City lease at Asbell will be terminated in June 2011. In order to maintain the soccer program additional fields at Lewis need to be build to offset the ones lost at Asbell. Two additional full size fields will be constructed to the east of the current fields. Design/Layout will begin in first quarter 2011 and construction will begin in second quarter after Spring Soccer season ends. Fayetteville Parks and Recreation HMR Comparison 2008-2011 $250,000 N ,p co �p 0 m M 1� n t0+1 nN O m 4t,11-69 10 w O. O co o r N N a 0, a a f ry N m w MLn 8 P M N r r M OD N Or N 14- 01 N m M O ,- a m r «, $200,000 V r 1� n- N V N M r r w p a N m_ co -7. M0 M . a n M W 10 O V N O O f0 O] CO 10 n as ' w w CO O 2 M fA m M f9 M p �p r M W N p N rN O] r N W a _ O fq f9 asp= O Q. m OJ f on tlf n w w N O f9 M OJ n r 69 W r f9 f9 f9 CO m O] CO CO In CO n A w rN 4, w $150,000 0 2008 ■ 2009 0 2010 0 2011 $100,000 $50,000 — — — — — — — W N n — $- >- } = J >- or } H ce re re re J 0 W W W W 7 CO CO CO CO C1 Z W W Et 2 Q 7 7 W O CO ¢ a 0 0 0 LL W Z 0 0 Year to Date Total 2008 2009 2010 2011 Comparison $ 1,058,687 $ 1,085,483 $ 1,039,824 $ 1,088,501 YTD 2010-2011 47% YTD 2010-2011 $48,677