HomeMy WebLinkAbout2011-06-06 - Agendas - FinalParks & Recreation Staff
Connie Edmonston, Director
Chase Gipson, Recreation Superintendent
Byron Humphry, Maintenance Superintendent
Alison Jumper, Park Planning Superintendent
Carole Jones, Park Planner
Melanie Thomas, Senior Secretary
aye?ttvt1e
Parks & Recreation Advisory Board
Brian Bailey Steve Meldrum
Jennifer Hazelrigs
Michael Lindsey
Riley Mason
Jim Meinecke - Chair
Quin Thompson
Bill Waite, Jr.
Phillip Watson
Parks and Recreation Advisory Board Meeting
June 6, 2011 at 5:30 p.m.
City Administration Building Room 111
113 West Mountain Street
Fayetteville, AR
AGENDA:
1. Approval of May 2, 2011 PRAB Meeting Minutes:
PRAB Motion:
2. Botanical Garden Monthly Report: Michael Lindsey
3. Wilson Park Pool Presentation: Tiffany Gaulke, Program Manager
4. Summer Program Update: Tiffany Gaulke, Program Manager
5. CIP Update:
6. Regional Park Update:
7. Other Business:
8. Adjournment:
Alison Jumper, Park Planning
Superintendent
Connie Edmonston, Parks & Recreation
Director
Upcoming City Council Items & Events:
Jun 2
Jun 6
Jun 7
Fayetteville First Thursday event on the Downtown Square
Ward 2 Town Hall meeting will be held at St. James Baptist Church from
7:00 — 8:30 PM (764 W. North Street).
Request for approval of a resolution awarding Bid #11-30 and authorizing
a contract with Meridian Construction Management, Inc. in the amount of
$26,890 for the Boat Dock Demolition at Lake Sequoyah is on the City
Council agenda. Request for approval of a resolution awarding Bid #11-38
and authorizing a contract with RJR Enterprises, Inc. in the amount of
June 6, 2011 PRAB Agenda 1
$67,739 for the Lake Fayetteville North Shore Swing Improvements is on
the City Council agenda.
Jun 9 Tiffany Christopher Band will play at Gulley Park at 7:00 PM (1850 E.
Township Street).
Jun 10 Wilson Park pool opening and Dive -In Movie (675 Park Avenue). The
pool opens at 5:00 PM. The movie, Despicable Me, starts at dark.
Admission is free.
Jun 10 - 12 The Sixth Annual Pitch for the Cure Softball Tournament will be held at
Gary Hampton Softball Complex (2790 N. Salem Road) and Lake
Fayetteville Park (1330 E. Lake Fayetteville Road).
Jun 13 Summer Fun4Kids program begins at Yvonne Richardson Community
Center (240 E. Rock Street).
Jun 13 2011 Summer Camps begin. Visit http://parks.accessfayetteville.org for
more information.
Jun 17 -19 The Eleventh Annual FayRo Charity Softball Classic Girls Softball
Tournament will be held at Gary Hampton Softball Complex (2790 N.
Salem Road).
Jun 23 Waylon Pierce will play at Gulley Park at 7:00 PM (1850 E. Township
Street).
Attachments: Agenda Items listed below:
1. May 2, 2011 PRAB Meeting Minutes
Reports:
Park Land Dedication Ordinance Fund Monthly Report
CIP Report
HMR Monthly Report
June 6, 2011 PRAB Agenda 2
atTle
FAYETTEVILLE PARKS AND RECREATION
ADVISORY BOARD
Minutes for May 2, 2011
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to
order by Jim Meinecke at 5:40 p.m. in Room 111 at the City Administration
Building at 113 West Mountain Street in Fayetteville, Arkansas.
Present:
Parks and Recreation Advisory Board members Watson, Hazelrigs, Waite,
Meldrum, and Meinecke were present. Bailey arrived later. Lindsey and
Thompson were absent Staff members Edmonston, Humphry, Jumper,
Gipson, Howe and Thomas were in attendance.
1. Approval of April 4, 2011 PRAB Meeting Minutes:
PRAB Motion: Watson motioned to approve the minutes as written, and
Waite seconded it. Motion passed 5-0-0 by voice vote.
2. Botanical Garden Monthly Report: Michael Lindsey
Lindsey was not able to attend the meeting.
3. Urban Forestry Report: Greg Howe, Urban Forester
Howe presented an Urban Forestry report. He said that Urban Forestry is
the art, science and technology of sustained planned and managing trees,
green spaces, etc.
Meinecke asked if the 13,000 to 22,000 trees were street trees.
Howe said that they were potential trees that could be planted.
Waite wanted to know how the 27% tree canopy compared to other cities the
size of Fayetteville.
Howe said that east of the Mississippi the canopy percent is higher.
Fayetteville's percentage should be 35 to 40 percent.
Meldrum asked if the tree escrow fund is from development. Development
has stagnated.
Howe said that the largest portion of the tree escrow would be used by
2012.
1
Meldrum said that it sound like it's moving forward.
Edmonston said that there are many small trees around Fayetteville that
have been planted.
Meinecke asked if trees could be planted in the highway right of way.
Howe said yes, but a highway permit would be needed.
4. April 2011 Flood Report: Byron Humphry, Maintenance
Superintendent
Humphry showed some storm event photos. The Frisco Trail damage has
been estimated at $200,000 to repair. At the Greathouse Park playground
the sand piled up. The Lake Fayetteville marina walkway was pulled away
from the concrete, and four boats capsized. The water was over the bridge at
Gulley Park. The Scull Creek tunnel was totally flooded. At the White River
baseball complex, a lot of debris piled up against the batting cage. Wilson
Park was flooded.
Meinecke asked if the project at Gulley Park held up.
Humphry said it held up pretty well.
Meldrum said that the crews did a phenomenal job cleaning up. One of the
trails he saw that had debris was cleaned up the next day.
Edmonston said that a shelter was opened up Monday through Wednesday
of that week.
5. Bryce Davis Park Expansion Update: Alison Jumper, Park
Planning Superintendent
Jumper said that at Bryce Davis Park, the second pavilion has been set. The
sidewalk is being completed. The last phase will be to add a parking lot.
6. Regional Park Update:
Edmonston said a new plan is being completed for the park and the
fundraising.
7. Other Business:
Meinecke said that he understands some people are unhappy about the Off
Road Cyclists paving some of the Lake Fayetteville Trail. He says they are
doing a fantastic job. They are berming up areas so water won't run down
the trail, but across it. They will be working on the trails May 14th starting
at 9:00 a.m.
2
Jumper said that she has applied for a trail grant for $100,000 to reroute
trails and build wildlife observation decks around the lake. She has applied
for $100,000.
Meinecke said that he visited Rookery Trail and that it was unique. It has
meadows, open water, slews, and a rookery. He said that he didn't get close
to the rookery, because he didn't want to disturb it. He said if you like bird
watching, it's a great place to go.
Watson asked if fields C and D have been resurfaced at the Lewis Soccer
complex.
Humphry said sod has been removed from field E and put in the bare places
in D. The other bare spots have been seeded.
Watson said that maybe Parks could use a sod cutter and possibly resurface
new areas.
Humphry said that they wouldn't for Regional Park. The sod farm is two
acres and is used for patch jobs.
Edmonston said that June 3 is the last day for soccer at Asbell.
Humphry said that Lewis is closed now to rehab the fields, and hopefully
reopen in the fall.
8. Adjournment:
Watson motioned to adjourn the meeting at 6:15 pm, and Waite seconded it.
3
PARK LAND DEDICATION ORDINANCE FUND REPORT
PRAB Meeting of June 2011
REPORT BY: TRACIE A. MARTIN
NORTHWEST PARK DISTRICT
BALANCE
117,991.42
52,334.61
8,633.00
2,433.82
$181,392.85
YEAR TO BE SPENT
2011
2012
2013
2014
Total 2011 - 2014
Approved Original Amount
Banked Land Remaining: PRAB Date Approved Project
1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155.70500 Salem Meadows (8/1/05. 6/5/06 & 11/6/06)
$ 29,690.36 N/A $ 39,578.00 Red Oak Park
$ 41,790.12 12/2/2008 $ 70,000.00 Davis Expansion
$ 50,000.00 CIP 2010 $ 50,000.00 Davis Expansion
$ 55,000.00 CIP 2011 $ 55,000.00 Davis Expansion
$176,648.59
Total Approved Expenditures
$4,744.26 Total Unencumbered 2011-2014
NORTHEAST PARK DISTRICT
BALANCE
Approved Original Amount
YR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
$ 17,235.08 8/6/2007 $ 62,000.00 Gulley Park Pavilion
$ 16,000.00 12/2/2008 $ 16,000.00 Gulley Park House Demo Site Prep
39,822.62 2011 $ 10,000.00 CIP 2010 $ 10,000.00 Gulley Park Pavilion/Restroom Site
27,521.04 2012 $ 5,000.00 BA $ 5,000.00 Gulley Drainage Improvements
2,611.88 2013 $ 5,976.00 Council 4/5/10 $ 35,295.00 Veterans Memorial Park Improvement
200.33 2014 $ 10,000.00 CIP 2011 $ 10,000.00 Gulley Playground Resurfacing
$70,155.87
Total 2011 - 2014
$64,211.08
Total Approved Expenditures
$5,944.79 Total Unencumbered 2011-2014
SOUTHWEST PARK DISTRICT
BALANCE
Approved Original Amount
YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
.74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07)
$ 763.51 6/2/2008 $ 70.00000 Finger Park Pavilion
(0.00) 2011 $ 4,404.00 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights
21,069.94 2012 $ 2,900.00 CIP 2010 $ 2,900.00 Wilson Park Trail Renovations and Lights
6,352.52 2013 $ 15,000.00 CIP 2011 $ 15.000.00 Wilson Park Pool
78.53 2014
$27,500.99 Total 2011 - 2014
$24,531.62
Total Approved Expenditures
$2,969.37 Total Unencumbered 2011-2014
SOUTHEAST PARK DISTRICT
BALANCE
55,248.57
6,377.89
73,457.80
386.85
$135,471.11
YEAR TO BE SPENT Banked Land
2011
2012
2013
2014
Total 2011 - 2014
Approved Original Amount
Remaining: PRAB Date Approved Project
$ 0.00 12/2/2008 $ 34.398,77 Mount Sequoyah Pavilion Access
$ 9,921.00 CIP 2010 $ 16,000.00 Walker Park Entry/Kiosk
$ 90,000.00 CIP 2011 $ 90,000.00 Lake Sequoyah Boat Docks
$ 594.77 2010 $ 28.880.00 White River Baseball
$100,515.77
Total Aooroved Expenditures
$34,955.34 Total Unencumbered 2011-2014
Number of Acres approved by PRAB
Listed by Subdivision
Acres
Date to PRAB
Quadrant
Engineer/ Developer
YTD approved
0
Money in Lieu approved by PRAB
Amount
Date to PRAB
Quadrant
Engineer/ Developer
Listed by Subdivision
Summit Place PZD
$ 134,490
2/7/2011
NE
Community By Design
Final fees to be determined at Planning Commission Approval.
YTD approved
$ 134,490 1
Project Title
Project Description
Project Status
Skate Park
The construction of a new skate park facility located at Walker Park
as well as installation of camera and connecting sidewalk.
An infrared camera has been installed to monitor the skate park. Bids
for connecting sidewalks to the Skate Park will be obtained in the
second quarter of 2011. Construction is anticipated in the third
quarter.
Lights of the Ozarks
The Lights of the Ozarks display was initiated in 1993 by the
Chamber of Commerce. The Advertising & Promotion (A&P)
Commission gave $40,000 the first year to help establish the event.
For the past 16 years, the City has installed the lights and the
Chamber of Commerce and the A&P Commission have organized
related events. Over 500,000 lights are displayed from
Thanksgiving until New Years Eve. The A&P Commission
estimates over 200,000 people come to view the display. It is one of
the most popular winter festivals in Fayetteville.
Staff removed the 2010 display during the first quarter. The 2011
installation will begin in October and end with the lighting ceremony
which is scheduled to be held on November 19. During the second
quarter staff will apply for assistance through the A&P Commission
which has awarded funding in previous years.
Regional Park Development
The Parks and Recreation Master Plan recommends the
development of a Regional Park based upon data from public
meetings, citizen survey results, a one day steering committee
meeting, and interviews with public officials, staff, and community
leaders. Possible facilities include baseball, soccer, and softball
complexes, as well as trails, tennis courts, sand volleyball courts,
pavilions, picnic tables/grills/benches, disc golf, and multi purpose
fields. Park facilities would be developed on a priority basis
depending upon public desires. With the request for the Lewis
Soccer Complex to be returned to the University of Arkansas, there
is an urgent need to relocate this facility. Due to the poor condition
of the Walker Park Baseball Complex, it needs to be replaced as
soon as possible.
The City has received the 200 acre donation. The City surveyor is
scheduled to begin marking the north boundary line of the park
property in the first quarter.
Neighborhood Park Development
This project consists of the development/upgrades of City
neighborhood parks. Included in this project is the development of
over 20 acres of park land distributed across the City. Bryce Davis
Park is located in the NW quadrant, north of Wedington Drive and
west of Salem Road and has been expanded to a community park.
Sidewalks and a pavilion are currently under construction.
Additionally, a parking area is planned to be constructed in 2011.
These lands are currently in the City's park system and are in need
of development.
The Davis Park Expansion has begun. A restroom and dog park were
completed in 2010. Construction documents for the parking lot are in
progress. Installation of the north pavilion and sidewalk began in
2010 and will be completed in 2011. Design development for St.
Joseph Park is anticipated to begin in the first quarter.
Other Park & Safety Improvements
At Lake Fayetteville, there is an 80 acre area adjacent to the old
Butterfield Trail that is becoming overgrown with invasive plant
species. In order to preserve this area, management will begin to
establish native grasses and forbs. This will provide an educational
area and will also enhance wildlife habitat. Citizens will be able to
enjoy the area as it is bordered on three sides by the Lake
Fayetteville trail. It will also provide great educational opportunities
for school children through our partnership with the Environmental
Study Center. Initial work will include eradication of invasive plants
species and a controlled burn.
The prairie restoration area has undergone 1 year of management
and will continue in 2011 with a prescribed bum and invasive plant
removal. The office renovation will include repairs to the canopy
structure in front of the park shop. White River field renovations will
be completed in the first quarter of 2011.
Gordon Long/Red Oak Improvements
Trail and drainage improvements are needed at Red Oak and
Gordon Long Parks. Water runoff from adjoining subdivisions
discharges into the lower valley of Red Oak Park and has created
an erosion problem for the park trail, tree root erosion, and various
park amenities. Gordon Long Park has two low water bridges that
need to be renovated. This project will improve the safety and
usability of the bridges over Scull Creek. The trail at Gordon Long
also needs improvements.
The drainage through Red Oak Park has been improved. Staff will
work with the Illinois River Watershed Partnership to replant portions
of the banks. A pavilion has been purchased to install on the north
side of New Bridge Road. Construction documents are in progress.
The project is anticipated to bid in the third quarter with installation in
the fourth quarter.
Playground & Picnic Improvements
Remaining funds will be used for Sweetbriar stream restoration.
The bid for Niokaska Stream restoration was opened in January. The
project is anticipated to be complete in the second quarter.
Lake Improvements
The boat dock/fishing pier at Lake Sequoyah is in need of
renovations. The south dock has been closed due to deterioration.
Lake Fayetteville Northshore Playground replacement and VMP
sewer installation.
The boat docks have been closed and bids will be received during
the 1st quarter to demolish the docks. Plans and construction of a
new boat ramp and courtesy dock will take place in 2011 as well.
Additionally there are funds to replace the playground at Lake
Fayetteville Northshore as well as installation of sewer line at
Veterans Memorial Park to replace septic system.
Forestry, Safety & ADA Compliance
The forestry project consists of tree care, tree/landscape installation,
the tree farm, community and school education, annual operating
charges for the grinder and chipper, and maintenance and removal
of hazardous trees in parks and public lands. The National Arbor
Day tree give away is also included. Funds are required to maintain
a sustainable tree farm and turf resource, eventually reducing the
need to purchase trees and sod from outside vendors. Funds will
be used to begin reforesting areas within parks along streams and in
areas not used for active recreation to decrease overall
maintenance and increase the urban forest resource. Funds for
unforeseeable emergencies occurring in parks due to inclement
weather and vandalism or replacement and renovations of park
amenities to meet ADA/safety standards are budgeted each year.
The Celebration of Trees is an annual tree give-away scheduled in
the fall. Park areas for reforestation have been identified are
anticipated to be planted in the fourth quarter.
Lake Fayetteville Trails
Projects include developing trail maps, mile markers, signs and
kiosks. Standard park entry signs need to be installed in various
parks throughout the city.
Signs have been designed and ordered and installation began in the
quarter. Trail kiosks have been installed in most locations. Park
signage has been planned for Veterans Memorial park.
Parks and Recreation Donations
Throughout the year Parks and Recreation and the Yvonne
Richardson Community Center receive donations to assist with
programs, special events and/or amenities for our park system.
This project receives donations throughout the year. Some donations
received include funding for the YRCC Spring Break and Summer
programs, Bench and Tree donations, Rotary Club donations as well
as Movies in the Park.
Gulley Park Improvements
Gulley Park is one of the City's most popular and widely used parks.
The trail in Gulley Park is showing signs of significant wear and is in
need of repair. Renovation of this trail, including the repair of cracks
and splits, will decrease the likelihood of accidents. The poured in
place playground surfacing is in need of repair. It is cracked and is
causing a safety hazard. This surfacing needs to be replaced. In
1991, a parking lot was constructed off Township Street at Gulley
Park to accommodate 32 vehicles. This park has seen a
tremendous increase in usage, thereby making the existing parking
lot inadequate. Additional parking is needed to create safer
vehicular and pedestrian circulation.
Construction of the Gulley Park pavilion is complete. Staff has
received quotes to repair the safety surfacing at the tot-lot.
Brooks-Hummel Land Purchase
The City purchased 13.75 acres located north of the Lake Lucille
Spillway in 2007 for a principal amount of $495,000 with an interest
rate of six percent annually for five years on the unpaid balance.
The City agreed to sell 1.89 acres to the United Presbyterian Church
for $68,000. The City also agreed to sell a conservation easement
for the property to the Fayetteville Natural Heritage Association for
$179,500. This property has been named the Brooks Hummel
Nature Preserve by Resolution Number 108-07.
Payment will be paid annually through 2012. The trail alignment was
marked in the first quarter. Staff will work with FNHA during the
second quarter for trail construction.
Tree Escrow
Funds from this project can be used in a variety of ways such as
planting or maintaining trees with either a seasonal FTE or by
contract labor or to identify planting spaces using a tree inventory.
Funds for this project are deposited through the development
processes defined in Chapter 167 of the UDC and must be used
within seven years or be refunded. The funds are first spent within
the development or within one mile and/or within the appropriate
quadrant.
A public lands hazard tree assessment and mitigation is in process.
All Around Landscape is currently under contract for the planting and
maintenance of approximately 240 trees in the rights-of-way. Tree
escrow plantings are being planned for 2011.
Wilson Park Improvements
This project will repair the baby pool and add updated shutoff valves
to the showers, along with updating the flooring in the pool house.
The circular baby pool was closed for the 2010 pool season due to
issues with cracks in the plumbing for the skimmer/filtration system.
These significant repairs will require removing the decking around
the pool and replacing large sections of the pvc plumbing. The
spring-loaded shower valves will be replaced with on/off valves
resulting in a huge reduction in the amount of water used in the pool
bath house. The flooring in the bath house will be repainted and
recoated for the 2011 pool season.
Design of the trail renovation began in late 2008 and is on-going.
The trail has been replaced. The replacement of entry drives,
electrical panels and services and pedestrian lighting are in process.
Niokaska Creek Stream Restoration Demonstration
Niokaska Creek, a tributary to Mud Creek, flows through Sweetbriar
Park. The creek sections are incised and have several banks
eroding into the park land and surrounding residential yards which
have resulted in vertical cut -banks. These banks contribute
excessive sediment to the streams through lateral erosion. Bank
erosion presents a safety concern and leads to a lack of riparian
canopy. Restoration is necessary to stabilize the creek and prevent
further erosion. The project includes construction of a natural stream
channel with specified geomorphic features, five major rock vane
structures, bankfull benches constructed out of rock and wood
materials with soil mattresses, and associated site work.
Bids for the construction of the project were received on January 27,
2011. Elk River Construction, Inc. was the low bidder in the amount
of $84,825. Construction of the project is expected to begin in March
2011 and be complete in May 2011.
Ice Storm Recovery Grant - AR Forestry
The City of Fayetteville, Parks and Recreation Department — Urban
Forestry Division was awarded a grant in October 2009 valued at
approximately $81,000 from the Arkansas Forestry Commission.
Twenty thousand will be used to conduct an inventory to assess tree
damage in sample neighborhoods and in parks. Approximately
$61,000 will be used to plant trees along streets and in parks
damaged by the January ice storm.
Approximately 230 trees were planted in nine parks including Bryce
Davis, Gulley, Wilson, Walker, Harmony Pointe, Red Oak, David
Lashley, North Shore and Finger and along Scull and Mud Creek
trails. These trees will be maintained by the contractor, All Around
Landscaping, Inc. until May 2, 2011. In December 2010 the Urban
Forestry Services crew planted approximately 15 replacement trees
for trees removed due to ice storm damage around the down square
and side streets. About 7 trees remain to be planted by the City.
Natural Resources, Inc. of Tallahassee, Alabama was contracted by
the State to conduct the tree survey. In June and July 2010 more
than 3,200 trees were surveyed and approximately 2,200 planting
spaces were identified.
Walker Park Improvements
The mural at the handball courts has drawn much positive attention
to the area. Interpretive signage to expand on the heritage of the
South Fayetteville area is needed to complete the project.
Staff will be working on interpretive signage for the Mural Project.
Lewis
This project will add additional fields to the existing Lewis Soccer
complex. The Fayetteville Public School system informed us the
City lease at Asbell will be terminated in June 2011. In order to
maintain the soccer program additional fields at Lewis need to be
build to offset the ones lost at Asbell. Two additional full size fields
will be constructed to the east of the current fields.
Design/Layout will begin in first quarter 2011 and construction will
begin in second quarter after Spring Soccer season ends.
Fayetteville Parks and Recreation HMR Comparison
2008-2011
$250,000
S
W
V
A to NI- co
c. N
NM N N W
N
JIp
Npny' MONN M Q ai, a, OD
^ ^wO°- O p mOO -Om COM A N 69 °
$200,000
O
O p W
V
1� N N
CO w
M O
W
p
N CO_
CO- M N
C.,:}
Z,,-,
v
`"
M
M
n
y O N
W CO m
10
n fA 10
N
W
M
Ol
O
9
b
M a h
co 0
f9
CO
W
co O
O W W
N
1�
t9
O]
f-
—
M
'
f9
f9
y
f0 A n
P N O
f OJ
1�
f9 t0
N Q
M
n
y
W
f9 a
N m
b N O.
n A co
e9 f9 A
$150,000
0 2008
■ 2009
0 2010
0 2011
$100,000
$50,000
—
—
—
—
—
—
—
} } 1 J } W } H d' CC d' d'
0 W W W W
> > CO CO CO CO
C1
Z ce M Q D D WI— W W
CO ¢ 0- 0 0 0
LL W Z 0
0
Year to Date Total 2008 2009 2010 2011
Comparison $ 864,240 $ 895,245 $ 855,453 $ 882,801
YTD 2010-2011
3.2%
YTD 2010-2011
$27,347