HomeMy WebLinkAbout2011-01-03 - Agendas - FinalParks & Recreation Staff
Connie Edmonston, Director
Chase Gipson, Recreation Superintendent
Byron Humphry, Maintenance Superintendent
Alison Jumper, Park Planning Superintendent
Carole Jones, Park Planner
Melanie Thomas, Senior Secretary
Parks & Recreation Advisory Board
Brian Bailey Riley Mason
Jennifer Hazelrigs Quin Thompson
Michael Lindsey Bill Waite, Jr.
Jim Meinecke Phillip Watson
Steve Meldrum
Parks and Recreation Advisory Board Meeting
January 3, 2011 at 5:30 p.m.
City Administration Building Room 111
113 West Mountain Street
Fayetteville, AR
AGENDA:
1. Introduction of new PRAB Members: Connie Edmonston, Director of Parks and
Recreation
2. Election of 2011 Officers:
PRAB Motion:
3. Approval of December 6, 2010 PRAB Meeting Minutes:
PRAB Motion:
4. Botanical Garden Monthly Report: Michael Lindsey
5. Selection of PRAB Orientation Date:
Please bring your calendar so we can select a date for the annual PRAB Orientation. We
need to allow a time frame of approximately 2 hours prior to our February 7th PRAB
monthly meeting.
6. Regional Park Update
7. Other Business
8. Adjournment
Upcoming City Council Items & Events:
December 31
January 13
Holiday — City offices closed
Bid 11-15, Construction of Stream Restoration at Niokaska Creek
in Sweetbriar Park Bid Opening at City Hall, Room 326, 2:00 PM
January 3, 2011 PRAB Agenda 1
Upcoming City Council Items & Events (continued):
January 17 Holiday — City offices closed
Attachments: Agenda Items listed below:
3. December 6, 2010 PRAB Meeting Minutes
Reports:
Park Land Dedication Ordinance Fund Monthly Report
CIP Report
HMR Monthly Report
January 3, 2011 PRAB Agenda 2
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FAYETTEVILLE PARKS AND RECREATION
ADVISORY BOARD
Minutes for December 6, 2010
Opening:
The regular meeting of the Parks and Recreation Advisory Board was
called to order by Craig Mauritson at 5:35 p.m. in Room 111 at the City
Administration Building at 113 West Mountain Street in Fayetteville,
Arkansas.
Present:
Parks and Recreation Advisory Board members Mauritson, Biendara,
Lindsey, Meinecke, Watson, Waite, and Meldrum were present. Hazelrigs
and Bailey were absent. Staff members Edmonston, Humphry, Jones,
Gipson, Jumper, and Thomas were in attendance.
1. Approval of PRAB November 1, 2010 Meeting Minutes
PRAB Motion: Lindsey motioned to accept the minutes as written,
and Biendara seconded it. Motion passed 7-0-0 by voice vote.
2. Botanical Garden Monthly Report: Michael Lindsey, BGSO Board
Lindsey said that as of October, 25,656 people had visited the Botanical
Gardens. The Gardenland Express is there now, with a model train
display, as well as Santa, cookies, and chocolate milk. The hours are
Saturday, 9 am to 1 pm, and Sunday, 1 pm to 3 pm. The Botanical
Gardens will be adding educational programs. Some classes planned are:
flower arranging, how to prune trees and shrubs, and a bird walk
3. Parks and Recreation Area Survey: Byron Humphry, Parks
Recreation Superintendent
Humphry said that a survey was done to compare Fayetteville Parks
services to Springdale, Rogers, and Bentonville. Fayetteville has the
highest number of parks maintenance employees, parks, acreage, and
miles of nature and paved trails. Fayetteville is the only city with an
urban forester, in-house planners, and a parkland dedication ordinance.
Fayetteville's park budget is also higher. There are 40.5 park acres per
1000 residents, and 115.9 park acres per each park maintenance
employee.
1
Mauritson said that Parks does an amazing job.
Biendara said that it is very impressive to see what the employees are
accomplishing.
Lindsey asked if a recreational program survey has been done.
Gipson said a comprehensive survey has not been done.
4. Regional Park Update
Edmonston said the development around the park will go to Council
tomorrow night. She said the promise of a million dollars is being
honored, and it will come in over time. She is very thankful that it will
happen.
5. Other Business
Edmonston handed out a certificate to everyone thanking them for
volunteering for the Parks and Recreation Advisory Board in 2010.
Biendara said that she was appreciative of all the work that has been
done at Red Oak Park. More people are using it.
Jones said that the construction is pretty much finished at Red Oak. The
Transportation Department did a great job with a good attitude. Some of
the areas will be revegetated. A new pavilion has been ordered and will be
here soon.
Mauritson said that he has applied for another term with PRAB. He's not
sure whether he will get it, because he's termed out. He said he's proud
to have been on the board. He's been on a few boards, and PRAB is the
most fun.
Biendara said she is also termed out, and she did not reapply. She really
appreciates everyone. She was proud to see some of the items that came
through the board get passed.
Waite said that the board is stuck with him for another year. He said
that the Parks Department is top notch.
Gipson mentioned that on Saturday, December 11, 2010, the Yvonne
Richardson Center annual fundraiser will be at Applebee's from 8 am to
10 am.
6. Adjournment
Mauritson motioned to adjourn the meeting, and Biendara seconded it.
Meeting adjourned at 5:48 pm.
2
PARK LAND DEDICATION ORDINANCE FUND REPORT
PRAB Meeting of January 2011
REPORT BY: TRACIE A. MARTIN
NORTHWEST PARK DISTRICT
BALANCE
Approved Original Amount
YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155.70500 Salem Meadows (8/1/05, 6/5/06 & 11/6/06)
28,119.92 2010 $ (0.00) 8/6/2007 $ 325,000.00 Davis Park Expansion
118,424.79 2011 $ 39,578.00 N/A $ 39,578.00 Red Oak Park
52,334.61 2012 $ 60,45577 12/2/2008 $ 70,000.00 Davis Expansion
8,413.77 2013 $ 50,000.00 CIP 2010 $ 50,000.00 Davis Expansion
$ 55,000.00 CIP 2011 $ 55,000.00 Davis Expansion
$207,293.09 Total 2010 - 2013
$205,201.88
Total Approved Expenditures
$2,091.21 Total Unencumbered 2010-2013
NORTHEAST PARK DISTRICT
BALANCE
Approved Original Amount
YR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
$ 17,235.08 8/6/2007 $ 62,000.00 Gulley Park Pavilion
(0.00) 2010 $ 16,000.00 12/2/2008 $ 16,000.00 Gulley Park House Demo Site Prep
40,822.62 2011 $ 10,000.00 CIP 2010 $ 10,000.00 Gulley Park Pavilion/Restroom Site
27,521.04 2012 $ 5,000.00 BA $ 5,000.00 Gulley Drainage Improvements
2,536.92 2013 $ 6,976.00 Council 4/5/10 $ 35,295.00 Veterans Memorial Park Improvement
Gulley Playground Resurfacing
$70,880.58 Total 2010 - 2013
$ 10,000.00 CIP 2011 $ 10,000.00
$65,211.08
Total Approved Expenditures
$5,669.50 Total Unencumbered 2010-2013
SOUTHWEST PARK DISTRICT
BALANCE
Approved Original Amount
YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
.74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07)
- 2010 $ 763.51 6/2/2008 $ 70,00000 Finger Park Pavilion
(0.00) 2011 $ 4,404.00 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights
21,069.94 2012 $ 2,900.00 CIP 2010 $ 2,900.00 Wilson Park Trail Renovations and Lights
6,323.55 2013 $ 15,000.00 CIP 2011 $ 15,000.00 Wilson Park Pool
$27,393.49 Total 2010 - 2013
$24,531.62
Total Approved Expenditures
$2,861.87 Total Unencumbered 2010-2013
SOUTHEAST PARK DISTRICT
BALANCE
55,248.57
6,377.89
73,315.09
$134,941.55
YEAR TO BE SPENT Banked Land
2010
2011
2012
2013
Total 2010 - 2013
Approved Original Amount
Remaining: PRAB Date Approved
$ 0.01 12/2/2008 $ 50,00000
$ 599.92 12/2/2008 $ 62,684.00
$ 9,921.00 CIP 2010 $ 16,000.00
$ 90,000.00 CIP 2011 $ 90,000.00
$ - $ 12,316.00
$100,520.93
Project
White River Baseball Field
Mount Sequoyah Pavilion Access
Walker Park Entry/Kiosk
Lake Sequoyah Boat Docks
Doc Mashbum
Total App roved Expenditures
$34,420.62 Total Unencumbered 2010-2013
Number of Acres approved by PRAB
Listed by Subdivision
Acres
Date to PRAB
Quadrant
Engineer/ Developer
Riverwalk
credit for trail connection
1.61
6O/2010
SE
H2 Engineering
Riverwalk
bank excess
1.66
6f7/2010
SE
H2 Engineering
YTD approved
3.27
Money in Lieu approved by PRAB
Amount
Date to PRAB
Quadrant
Engineer/ Developer
Listed by Subdivision
Lierly Lane
$ 13,440
8/2/2010
NW
Appian Centre for Design
Final fees to be determined at Planning Commission Approval.
I YID approved
$ 13,440
Project
Description
Current Status
Skate Park
The construction of a new skate park facility located at
Walker Park as well as Installation of camera and
connective sidewalk.
Staff has purchased infrared light and the Information Technology Division
will install the camera at Walker Park during 2010.
Lights of the Ozarks
Lights of the Ozarks is a display of more than 400,000
lights on the downtown square that runs from Mid-
November until New Years.
Staff removed the 2009 display during the first quarter. The 2010 installation
began in October and ended in December. The lighting ceremony is
scheduled to be held on November 20.
Community Park Development
Purchase and develop a multi-purpose Community Park
according to the Parks and Recreation Master Plan.
Cummings property was selected for the community
park site by PRAB and Park Staff. On September 7
2004, a resolution approving the mayor to enter into a
contract with SouthPass Development was approved.
This included the donation of 200 acres and 1 million
dollars for the development of the park.
Terracon Consultants, Inc. completed a work plan that
described all necessary studies needed to determine the
impact of the 33 -acre landfill located within the property.
Estimated cost of the complete study is $50,000. Staff
is working with ADEQ for potential funding of land fill
remediation.
The City surveyor surveyed the park boundary. A property line adjustment
will be submitted to Planning once it is signed by the owners. City staff
received the deed in the third quarter 2010.
Neighborhood Park Development
Funds are used to develop new neighborhood parks. St.
Joseph Park (PD), Salem Park (PLO), Walker Park
Lighting (PD) Harmony Pointe Park (PLD), David
Lashley Park (PD, PLD, ST), Rodney Ryan (PLD),
Davis Park Expansion (PLD), Gary Hampton Pavilion
(PLD and Donation), Mountain Ranch Trail (PLD),
Finger Park Pavilion (PLD) and Doc Mashburn Park
(Grant Match/ PD).
Design development for St. Joseph Park will begin once the neighborhood
has fulfilled their committments. Low areas within Salem Park have been
topdressed and seeded. Walker Park East Side Trail Connection is
complete. Harmony Pointe Park is complete. Construction of David Lashley
Park phase I is complete. Rodney Ryan Park is complete. The Davis Park
Expansion masterplan has been designed restrooms and dogpark has been
completed.Construction of Doc Mashburn Park (Fairlane) is complete. The
City was awarded $50,000 from the Arkansas Parks and Tourism Outdoor
Recreation grant program for the project.
Project
Description
Current Status
Other Park & Safety Improvements
Installation of Wilson Park east bridge and renovations
to the Parks and Recreation Office. Gary Hampton
Softball Complex scoreboard replacement.
Improvements to White River Baseball Field.
The office renovations began during the fourth quarter of 2007 and will be
completed in the fourth quarter of 2010. White River renovations began in
the third quarter of 2008 and will be completed in the third quarter of 2010.
The Native grass program will involve invasive species eradication at Lake
Fayetteville and a control burn in 2010. It will also include native grass
plantings at Mt. Sequoyah and along the trail at Lake Fayetteville.
Gordon Long/Red Oak Improvements
Trail and drainage improvements are needed at Red
Oak and Gordon Long Parks. Water runoff from
adjoining subdivisions discharges into the lower valley of
Red Oak Park and has created an erosion problem for
the park trail, tree root erosion, and various park
amenities. Gordon Long Park has two low water bridges
that need to be renovated. This project will improve the
safety and usability of the bridges over Scull Creek. The
trail at Gordon Long also needs improvements.
City Engineering and Parks staff evaluate 23 comments received from
citizens and devised a design which combines piping and natural stream
restoration to address the drainage issues in Red Oak Park. Staff presented
the design option to the City Council at the January 12, 2010 agenda
session. The City Council gave their verbal consent to move forward with
the design.
Playground & Picnic Improvements
Replacement of old equipment at playgrounds and
picnic areas. Funds are to be used for a partial 50/50
matching Arkansas Parks and Tourism Outdoor
Recreation Grant. Grant funding in the amount of
$100,000 was awarded through the Arkansas Parks and
Tourism Outdoor Recreation Grant Program for
playground replacement, toddler playground equipment,
and basketball courts for Sweetbriar and Davis Parks.
Construction is complete and reimbursement has been received for the
Bryce Davis and Sweetbriar Park playgrounds replacement. Remaining
funds may be earmarked for future Red Oak stream restoration.
Lake Improvements
An ADA accessible restroom will be installed to the Lake
Fayetteville Boat dock recreation area. The Lake
Sequoyah boat docks are being evaluated for
replacement/renovation. $12,000 was approved to
replace the bleacher cover at Field # 3, resod ballfield
access, concession building renovations, and restripe
the parking lot at Lake Fayetteville Softball Complex.
$125,000 for 2010 Lk Fay N. Playground PD
The Lake Fayetteville Environmental Study Pier is complete. Lake
Fayetteville Northshore Playground replacement had been submitted for
Outdoor Recreation Grant for additional funding. Project is scheduled for
2011.
Forestry, Safety, & ADA Compliance
Funds are used for the Celebration of Trees give-away,
a tree inventory, the Community Tree Planting Initiative
program, and grants. Funds will also to be used for
unforeseeable emergencies occurring due to inclement
weather, vandalism, replacement, or renovation of park
amenities to meet ADA Safety standards.
The Celebration of Trees was moved to the fall rather than spring
Construction of rock retaining walls is complete. Picnic tables for the Mt.
Sequoyah Pavilion will be complete fourth quarter 2010.
Lake Fayetteville Trails
Projects include developing trail maps, mile markers,
signs and kiosks.
Trail kiosks have been installed in most locations. Staff is working with an
Eagle Scout candidate to develop a kiosk and signage for the dog park rules
at Lake Wilson.
Project
Description
Current Status
Gulley Park Improvements
Funds will be used to add a parking area and a pavilion
in Gulley Park.
The removal of the Gulley house is complete.
Brooks -Hummel Land Purchase
The City purchased 13.75 acres located north of the
Lake Lucille Spillway in 2007 for a principal amount of
$495,000 with an interest rate of 6% annually for five
years on the unpaid balance. The City agreed to see
1.89 acres to the United Presbyterian Church for
$68,000. The City also agreed to sell a conservation
easement for this property to the Fayetteville Natural
Heritage Association for $179,500. This property has
been names the Brooks -Hummel Nature Preserve by
Resolution 108-07.
Payment will be paid annually through 2012.
Tree Escrow
Funds from this project can be used in a variety of ways
such as planting trees, maintaining trees with either a
seasonal FTE or contract labor, or to identify planting
spaces using a tree inventory. Funds for this project are
deposited through the development processes defined
in Chapter 167 of the UDC and must be used within
seven years or be refunded. This money should first be
spent within the development and second within one
mile and/or within the appropriate quadrant.
A public lands hazard tree assessment and mitigation is in process. Staff is
contracting out some tree plantings for Fall 2010.
Wilson Park Improvements
Wilson Park is one of our City's oldest and most popular
parks. The trail, built in the early 1990's, is now eroding
and needs to be repaired. The trail also needs to be
lighted for safety reasons and to help deter vandalism.
The seven by forty foot rock wall by the swimming pool
exit displays a beautiful flowerbed, but is deteriorating
and needs repair. The condition of the wall is a safety
concern.
Construction of the trail renovation began and is scheduled to be complete
Summer 2011.
Fayetteville Parks and Recreation HMR Comparison
2007-2010 Preliminary Figures
$250,000
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❑ 2007
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❑ 2009
❑ 2010
$100,000
$50,000
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Year to Date Total 2007 2008 2009 2010
YTD 2009-2010
0.7%
YTD 2009-2010
$14,693
Comparison $ 2,030,913 $ 2,171,452 $ 2,165,809 $ 2,180,502
