HomeMy WebLinkAbout2010-02-01 - Agendas - FinalParks & Recreation Staff Connie Edmonston, Director Chase Gipson, Recreation Superintendent Byron Humphry, Maintenance Superintendent Alison Jumper, Park Planner Carole Jones, Park Planner Melanie Thomas, Senior Secretary L�/+ •� a j ��f+re,,e i �yri1is e f hltn AM'M1'• Parks & Recreation Advisory Board Valerie Biendara Steve Hatfield Jennifer Hazelrigs Michael Lindsey Craig Mauritson Jim Meinecke Steve Meldrum Bill Waite, Jr. Phillip Watson Parks and Recreation Advisory Board Meeting February 1, 2010, 5:30 PM City Administration Building Room 111 113 West Mountain Street Fayetteville, AR AGENDA: 1. Approval of January 4, 2010 PRAB Meeting Minutes PRAB Motion: 2. Botanical Garden Annual Report: Walt Filers, BGSO Board President 3. Trails Update: Matt Mihalevich, Trails Coordinator 4. 2009 Annual Report: Connie Edmonston , Parks & Recreation Director According to Article II, Chapter 33.018 (B) in the Fayetteville Code of Ordinances, Parks and Recreation Advisory Board is to prepare an annual report to City Council. This report is included in the attachments. Once approved by PRAB, this document will be forwarded to the City Council. PRAB Staff Recommendation: To approve the 2009 Annual Report PRAB Motion: 5. Other Business: 6. Adjournment Upcoming City Council Items & Events: • An Ordinance to amend ordinance no. 3900 to dedicate and authorize the use of the Parks HMR Tax Revenues for the promotion, development and maintenance of City Parks, and to refer such ordinance to the electors of Fayetteville at a PRAB Agenda — February 1, 2010 1 special election to be held on March 9, 2010 — City Council Meeting February 2, 2010 at 6:00 pm; City Hall Room 219. • Approval of a contract for the construction of lams Dog Park at Bryce Davis - City Council Meeting, February 16, 2010 at 6:00 pm; City Hall Room 219 • Youth softball registration — February 1 • Adult softball registration — February 8 • Artic Classic — February 27 • First day of soccer practice — February 27 Attachments: Agenda Items listed below: 1. PRAB Meeting Minutes: January 4, 2010 Reports: Park Land Dedication Ordinance Fund Monthly Report CIP Report HMR Monthly Report PRAB Agenda — February 1, 2010 2 FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for January 4, 2010 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Chairman Steve Hatfield at 5:31 p.m. on January 4, 2010 in Room 111 at the City Administration Building located at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Biendara, Hatfield, Hazetrigs, Lindsey, Mauritson, Meinecke, Meldrum and Waite were present. Watson was absent. Staff members Edmonston, Jones, Jumper, Humphry, Thomas, and the audience were present. 1. Introduction of new PRAB Members: Connie Edmonston, Parks & Jennifer Hazelrigs and Michael Lindsey Recreation Director Edmonston introduced Hazelrigs and Lindsey, and they gave a brief introduction of themselves. They are both looking forward to being a part of PRAB and serving the community. 2. Botanical Garden Monthly Report Walt Eilers Eilers introduced Rae Von Holdt, the first full-time, professional Executive Director for the Botanical Gardens. She said she is excited about the Gardens, and is looking forward to working with PRAB. Eilers then discussed some 2009 accomplishments such as: increased attendance for their educational and cultural programs, the construction of the Reading Railroad; their first strategic plan was developed; and the gardens were recognized in Citiscapes as a family educational and recreation destination, and the best place to get married. 3. Election of PRAB officers for 2010 Connie Edmonston, Parks & Recreation Director Edmonston asked for nominations for the chairman and the vice chairman. Mauritson nominated Hatfield for chairman, and Hatfield nominated Mauritson for vice chairman. PRAB Motion: Biendara motioned to accept the nominations, and Meldrum seconded it. Hatfield and Mauritson abstained. Motion passed 6-0-0 by voice vote. 4. Approval of December 7, 2009 Meeting Minutes PRAB Motion: Mauritson motioned to accept the December minutes as written, and Biendara seconded it. Motion passed 8-0-0 by voice vote. 1 5. PRAB 2010 Orientation Date: Connie Edmonston, Parks & Recreation Director Edmonston told the board that the PRAB orientation is held every year to go over the responsibilities of the board. She asked the board to pick a date and time to have this meeting that will be approximately 2 hours in length. Hatfield said that the meeting needs to be before the next scheduled PRAB gathering. Meinecke said the middle of the day would be okay. Hatfield asked the group if January 19th or 20 from 10 a.m. to 1 p.m. would be a good day and time. The group consensus decided January 20, 2010 from 10 a.m. to 1 p.m as the orientation date and time. The meeting place will be announced at a later date. 6. HMR Amendment Information Edmonton said that the current ordinance for the hotel/motel/restaurant tax has an error in it. When it was passed, the wording for the voters should have said the money was to be used to help pay for park development, operation, and maintenance. The word maintenance was left out, and it needs to be corrected, since it's a state statute. This ordinance helps determine the way HMR funds are distributed to Parks. It brings in around 2 million dollars annually. Hatfield asked who would determine the ratio of the funding. Edmonston said that PRAB would be involved in the decision making. Hatfield asked what prompted this move. Edmonston said that the aldermen have been talking about it. This issue is something that will have to go before the citizens for a vote. Lindsey asked who would pay for the election. It would cost a lot. Edmonston said that the City would pay for it. Meinecke asked where the funding for Parks would come from. Edmonston said it was the same money, but just different wording. Biendara said she is concerned that the funding will change for Parks and Recreation. She asked who decided how the money would be allocated from the HMR taxes. Edmonston said that the City Council would. 2 Biendara commented that they could take away money from Parks and Recreation. Edmonston said that they could do that. Waite said the whole situation sounds innocent, since it's only about one word, but it actually is a big deal. Mauritson said this is the reason that the citizens of Fayetteville need to be educated on this issue. Edmonston said that she doesn't think any funds will be taken away. Meinecke asked if a time would come that Fayetteville would be saturated with parks, and the funds would be used for only maintaining them. Edmonston said that a time is coming where decisions will have to be made. Mauritson commented that the maintenance costs won't ever go down, and will always be an issue. Biendara said that her greatest concern was that the City Council will take away a big chunk of money. Hatfield said that now is the time to talk to your alderman. Ask questions, and let them know how you feel. Edmonston said that the Council doesn't have to give us money, but they have been very generous in the past. Meldrum asked if this issue would go before the Council tomorrow night. Edmonston said yes, it will. Meldrum said that didn't leave much time for anyone to talk to their alderman. Mauritson said that this will go back to the citizens of Fayetteville. Make your voice heard. Hatfield said for everyone to talk to their alderman. He said Biendara made a valid point about the council giving or not giving Parks funding. 7. Other Business Biendara asked for an update on Red Oak Park. Jones said that the public comments were received. Ten citizens preferred Option 1, three citizens preferred Option 2, and ten citizens preferred "other" options. Parks and Recreation 3 Staff have been working on an alternative to plan to present to Council, and they are trying to finalize it. Biendara then asked for an update on Gulley Park. Jones said the bore was completed and the water line has been installed in the casing located in the bore. The rest of the pipe should be arriving soon. She's hoping, barring the weather, that the project will be done by the end of February. Biendara wanted to know how the dog park was coming along. Jumper said that things were still on track. The construction drawings were 90% complete. She also gave a brief overview to the new PRAB members about the Procter and Gamble donation of $30,000 toward the new dog park. Waite asked about the Wilson Park Trail. Jones said that she is working on the drawings. She is hoping that the current trail will get replaced with concrete. Meldrum let Edmonston know that the graffiti on Scull Creek is bad right now. 8. Adjournment The meeting was adjourned at 6:20 p.m. Minutes taken by Melanie Thomas. 4 PARK LAND DEDICATION ORDINANCE FUND REPORT PRAB Meeting of February 2010 REPORT BY: TRACIE A. MARTIN NORTHWEST PARK DISTRICT BALANCE $ $ 226,785.94 118,424.79 52,334.61 $397,545.34 YEAR TO BE SPENT 2010 2011 2012 2013 Total 2009-2012 Approved Original Amount Banked Land Remaining: PRAB Date Approved Project 1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155,705.00 Salem Meadows (8/1/05, 6/5/06 & 11/6/06) $ 189,121.79 8/6/2007 $ 325,000.00 Davis Park Expansion $ 39,578.00 N/A $ 39,578.00 Red Oak Park/Gordon Long Funds $ 70,000.00 12/2/2008 $ 70,000.00 Davis Expansion $ 50,000.00 CIP $ 50,000.00 Davis Expansion $348,867.90 Total Approved Expenditures $48,677.44 Total Unencumbered 2010-2013 NORTHEAST PARK DISTRICT BALANCE (0.00) 71,445.62 27,521.04 $98,966.66 YR TO BE SPENT Banked Land 2010 2011 2012 2013 Total 2009-2012 Approved Original Amount Remaining: PRAB Date Approved Project $ 24,539.08 8/6/2007 $ 67,000.00 Gulley Park Pavilion $ 16,000.00 12/2/2008 $ 17,000.00 Gulley Park House Demo Site Prep $ 10,000.00 GIP $ 10,000.00 Gulley Park Pavilion/Restroom Site $50,539.08 Total Approved Expenditures $48,427.58 Total Unencumbered 2010-2013 SOUTHWEST PARK DISTRICT BALANCE Approved Original Amount YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project .74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07) - 2010 $ 1,913.51 6/2/2008 $ 70,000.00 Finger Park Pavilion 186,625.34 2011 $ 184,612.20 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights 23,106.80 2012 $ 2,900.00 CIP $ 2,900.00 Wilson Park Trail Renovations and Lights 2013 $209,732.14 Total 2009-2012 $190,889.82 Total Approved Expenditures $18,842.32 Total Unencumbered 2010-2013 SOUTHEAST PARK DISTRICT BALANCE $ $ 51,037.75 56,185.59 6,377.89 $113,601.23 YEAR TO BE SPENT Banked Land 2010 2011 2012 2013 Total 2009-2012 Approved Original Amount Remaining: PRAB Date Approved Project $ 3,054.01 12/2/2008 $ 50,000.00 White River Baseball Field $ 43,441.69 12/2/2008 $ 75,000.00 Mount Sequoyah Pavilion Access $ 16,000.00 CIP $ 16,000.00 Walker Park Entry/Kiosk $62,495.70 Total Aooroved Expenditures $51,105.53 Total Unencumbered 2010-2013 Number of Acres approved by PRAB Listed by Subdivision Acres Date to PRAB Quadrant Engineer/ Developer YTD approved 0 Money in Lieu approved by PRAB Amount Date to PRAB Quadrant Engineer/ Developer Listed by Subdivision Final fees to be determined at Planning Commission Approval. YTD approved $ Project Description Current Status Skate Park The construction of a new skate park facility located at Walker Park as well as Installation of camera and connective sidewalk. Staff has purchased infrared light and the Information Technology Division will install the camera at Walker Park during the second quarter of 2009. Connecting sidewalks to the Skate Park will be constructed in house in the second quarter of 2010. Lights of the Ozarks Lights of the Ozarks is a display of more than 400,000 lights on the downtown square that runs from Mid- November until New Years. Staff removed the 2009 display during the first quarter. The 2010 installation began in October and ended in December. The lighting ceremony is scheduled to be held on November 20. Community Park Development Purchase and develop a multi-purpose Community Park according to the Parks and Recreation Master Plan. Cummings property was selected for the community park site by PRAB and Park Staff. On September 7 2004, a resolution approving the mayor to enter into a contract with SouthPass Development was approved. This included the donation of 200 acres and 1 million dollars for the development of the park. Terracon Consultants, Inc. completed a work plan that described all necessary studies needed to determine the impact of the 33-acre landfill located within the property. Estimated cost of the complete study is $50,000. Staff is working with ADEQ for potential funding of land fill remediation. The City surveyor surveyed the park boundary during the second quarter. A property line adjustment will be submitted to Planning once it is signed by the owners. City staff expects to finalize the deed in the second quarter 2010. Park Beautifications Additional flowerbeds were requested at several of the Parks and Recreation Master Plan public meetings. Additional improvements are Happy Hollow planting and various entry features. Several trees did not survive the late planting and will be replanted in the spring of 2009. Construction of the entry feature at Wilson Park was completed in the second quarter. Neighborhood Park Development Funds are used to develop new neighborhood parks. St. Joseph Park (PD), Salem Park (PLD), Walker Park Lighting (PD) Harmony Pointe Park (PLD), David Lashley Park (PD, PLD, ST), Rodney Ryan (PLD), Davis Park Expansion (PLD), Gary Hampton Pavilion (PLD and Donation), Mountain Ranch Trail (PLD), Finger Park Pavilion (PLD) and Doc Mashburn Park (Grant Match/ PD). Design development for St. Joseph Park will begin once the neighborhood has fulfilled their committments. Low areas within Salem Park have been topdressed and seeded. Walker Park East Side Trail Connection is complete. Harmony Pointe Park is complete. Construction of David Lashley Park phase I is complete. Rodney Ryan Park is complete. The Davis Park Expansion masterplan has been designed.General Improvement Funds ($160,000) have been applied for through Arkansas Parks and Tourism for phase two. A restroom for the park is currently under construction. Gary Hampton Pavilion is complete. lams Dog Park at Bryce Davis is currently out to bid. Shiloh trail has been constructed within the Mountain Ranch Subdivision and the developer has been reimbursed. Construction of the Finger Park pavilion is complete. Construction of Doc Mashburn Park (Fairlane) is underway. The City was awarded $50,000 from the Arkansas Parks and Tourism Outdoor Recreation grant program for the project. Project Description Current Status Other Park & Safety Improvements Installation of Wilson Park east bridge and renovations to the Parks and Recreation Office. Gary Hampton Softball Complex scoreboard replacement. Improvements to White River Baseball Field. Wilson Park bridge installation, pool parking lot improvements and trail connection were completed in July 2009. The office renovations began during the fourth quarter of 2007 and will be completed in the fourth quarter of 2010. White River renovations began in the third quarter of 2008 and will be completed in the third quarter of 2010. The Native grass program will involve invasive species eradication at Lake Fayetteville and a control burn in 2010. It will also include native grass plantings at Mt. Sequoyah and along the trail at Lake Fayetteville. Gordon Long/Red Oak Improvements Trail and drainage improvements are needed at Red Oak and Gordon Long Parks. Water runoff from adjoining subdivisions discharges into the lower valley of Red Oak Park and has created an erosion problem for the park trail, tree root erosion, and various park amenities. Gordon Long Park has two low water bridges City Engineering and Parks staff evaluate 23 comments received from citizens and devised a design which combines piping and natural stream restoration to address the drainage issues in Red Oak Park. Staff presented the design option to the City Council at the January 12, 2010 agenda session. The City Council gave their verbal consent to move forward with the design. Playground & Picnic Improvements Replacement of old equipment at playgrounds and picnic areas. Funds are to be used for a partial 50/50 matching Arkansas Parks and Tourism Outdoor Recreation Grant. Grant funding in the amount of $100,000 was awarded through the Arkansas Parks and Tourism Outdoor Recreation Grant Program for Construction is complete and reimbursement has been received for the Bryce Davis and Sweetbriar Park playgrounds replacement. Remaining funds may be earmarked for future Red Oak stream restoration. Lake Improvements An ADA accessible restroom will be installed to the Lake Fayetteville Boat dock recreation area. The Lake Sequoyah boat docks are being evaluated for replacement/renovation. $12,000 was approved to replace the bleacher cover at Field # 3, resod ballfield access, concession building renovations, and restripe the parking lot at Lake Fayetteville Softball Complex. UPDATE to include $125,000 for 2010 Lk Fay N. Playground PD The Lake Fayetteville Environmental Study Pier is complete. Forestry, Safety, & ADA Compliance Funds are used for the Celebration of Trees give-away, a tree inventory, the Community Tree Planting Initiative program, and grants. Funds will also to be used for unforeseeable emergencies occurring due to inclement weather, vandalism, replacement, or renovation of park amenities to meet ADA Safety standards. The Celebration of Trees was planned to be moved in 2009 to the fall rather than spring as voted during the third quarter of 2008 by the Tree and Landscape Committee. However, due to the Ice Storm in January, staff determined it to be in the best interest of the Citizens to provide trees this spring and fall. The paving for the Mt. Sequoyah ADA access is complete. Construction of rock retaining walls will begin in the first quarter 2010. Lake Fayetteville Trails Projects include developing trail maps, mile markers, signs and kiosks. Signs have been designed and ordered and installation began in the sedond quarter. Trail kiosks have been installed in most locations. Staff is working with an Eagle Scout candidate to develop a kiosk and signage for the dog park rules at Lake Wilson. Project Description Current Status Gulley Park Improvements Funds will be used to add a parking area and a pavilion in Gulley Park. Construction of the Gulley Park pavilion was completed in the Second Quarter of 2009. The removal of the Gulley house is scheduled to be complete in the first quarter 2010. An architect will be hired to begin developing plans for a new pavilion at the site in the fourth quarter 2010. Brooks-Hummel Land Purchase The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a principal amount of $495,000 with an interest rate of 6% annually for five years on the unpaid balance. The City agreed to see 1.89 acres to the United Presbyterian Church for $68,000. The City also agreed to sell a conservation easement for this property to the Fayetteville Natural Heritage Association for $179,500. This property has been names the Brooks-Hummel Nature Preserve by Resolution 108-07. Payment will be paid annually through 2012. The trail alignment was marked in the first quarter. Staff will work with FNHA during the fourth quarter for trail construction. Tree Escrow Funds from this project can be used in a variety of ways such as planting trees, maintaining trees with either a seasonal FTE or contract labor, or to identify planting spaces using a tree inventory. Funds for this project are deposited through the development processes defined in Chapter 167 of the UDC and must be used within seven years or be refunded. This money should first be spent within the development and second within one mile and/or within the appropriate quadrant. A public lands hazard tree assessment and mitigation is in process. Staff is reviewing an option of contracting out some tree plantings for Fall 2009. Wilson Park Improvements Wilson Park is one of our City's oldest and most popular parks. The trail, built in the early 1990's, is now eroding and needs to be repaired. The trail also needs to be lighted for safety reasons and to help deter vandalism. The seven by forty foot rock wall by the swimming pool exit displays a beautiful flowerbed, but is deteriorating and needs repair. The condition of the wall is a safety concern. Design of the trail renovation is on-going. The survey and preliminary electrical engineering design are complete. Construction of the new pool wall is complete. Fayetteville Parks and Recreation HMR Comparison 2007-2010 $250,000 Nr N rOS N co I� r NE co N N t' N r h N O r r CD 01 LO °� cd M° ° M�� LO »rn o a4 $200,000 OOV� tor- N.,- fprfpn CD usm� co coO 7�r C) 1-: m'0m N 69 in fA �O coWrFA M» N NM� OW_fA �� r 69 Ofa rr .r (0 »° ER N- yg rr0 ci r r i» (0 I--- O�w Orr air co N I�ygM CO r N r 6 Orfp WEA f13 �_ ��� 000N O rr ^rr �f»fta $150,000 — — ❑ 2007 ■ 2008 ❑ 2009 ❑ 2010 $100,000 — — — $50,000 — — — $ Z Z 0 c7 Q Z >- w W W W W Z D< Q –3 -) 0 2 0 2 2 w ¢ a 0000 W w z 0 CO