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Home My WebLink About2014-11-17 - Agendas - Final (2) CITY OF Taye ARKeAN SAS le MINUTES AN TOWN AND GOWN ADVISORY COMMITTEE November 17, 2014 3:00 p.m. Arkansas Research and Technology Park, AT&T Conference Room Genesis Technology Incubator, 700 Research Center Boulevard Members: Chair Ryan Miller, Vice Chair Danny Pugh, Steve Clark, David Dayringer, Tommy Deweese, Yolanda Fields, Terry Gulley, Melissa Harwood-Rom, Mike Johnson, Casey Jones, Phil Jones, Mark Kinion, Don Marr, Randy Massanelli, Daniel McFarland, Tim Nyander, Jeremy Pate, Gary Smith, Matt Trantham, Victoria Whitfield City Staff: Lindsley Smith 1. Call to Order: The Committee was called to order by Chair Ryan Miller at 3:00 p.m. 2. In Attendance: Chair Ryan Miller, Vice Chair Danny Pugh, David Dayringer, Tommy Deweese, Yolanda Fields, Melissa Harwood-Rom, Mike Johnson, Brian Thomas as proxy for Casey Jones, Phil Jones, Randy Massanelli, John Mark Vaughan as proxy for Daniel McFarland, Andrew Garner as proxy for Jeremy Pate, Gary Smith 3. Absent: Steve Clark, Terry Gulley, Mark Kinion, Don Marr, Tim Nyander, Matt Trantham, and Victoria Whitfield 4. Approval of Agenda and Minutes: The Agenda and Minutes were approved by acclamation. 5. Old Business: a. New Fayetteville Public Schools Superintendent Dr. Paul Hewitt was invited by the Committee to introduce himself to the Committee and provided information about himself and received information from Committee members on issues of concern to the City, University of Arkansas, and School District. Vice Chair Pugh informed Hewitt that it would be beneficial for someone from the School District to come to each of the Town and Gown Advisory Committee meetings so that the School District can provide and receive input on issues of mutual concern. b. Review of the video developed by City of Fayetteville Community Resources Division—Yolanda Fields acknowledged Student Empowerment Team members and their participation in education outreach and introduced SET members present at the meeting prior to showing the video. Vice Chair Pugh provided educational information from Off Campus Students program and introduced Sam Fair and Silvia Scott from the University of Arkansas, and each provided information to the Committee about their work, roles and goals. Pugh thanked the University and City staff in their excellence in working together for the betterment of the community and student experience. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville,AR 72701 c. Phase two of Razorback Road update—Mike Johnson presented information on this item, noting the work taking place at the time of the meeting and future work, which includes water/sewer, fiber, electricity, and road work. Phase one should be completed by early spring 2015 and includes the area of Martin Luther King, Jr. Boulevard to Nettleship Phase two and Phase Three were also outlined by Johnson. Arkansas Highway and Transportation Department is the designer. 6. New Business a. Tobacco use around campus perimeter and effects on University neighbors— Melissa Harwood-Rom stated that the University received a complaint that a good deal of cigarette litter is happening on Leverette Elementary school grounds. Maple, Lindell, and other areas are also of concern. Who is smoking in these areas and leaving the litter is not known at this time, but the University is reaching out to encourage good citizenship related to the situation and particularly the litter. Harwood-Rom noted that the goal would be to help the problem, but not to move it to another area. Chair Miller stated that he hears of it occurring at University Heights frequently. Andrew Garner stated that the City hears it, off Cleveland in particular. Miller asked how other Universities have handled the situation. Harwood-Rom noted that it is a State issue and they have looked to solutions that hospitals have found, such as kiosks for smoking that provides for proper litter disposal. Harwood-Rom said the kiosk idea would not be possible under State law, so the next step is to find more creative solutions. Johnson stated that the biggest problem on the perimeter of the University grounds is the litter. Chair Miller stated that it isn't just the cigarette butts, but the litter brought with them such as food items. Johnson noted safety concerns for people walking off University grounds and into gutters, saying they are off campus, but in the street gutter area which is not safe. Miller asked if this is something for the Committee to pursue further. A security camera was discussed as an option. Fields noted that Code Enforcement will combine City of Fayetteville program mascots Rudy and Ranger in a booklet and push the City's litter education even further. Pugh asked if the City could extend buffer zones, and Johnson noted that the City could pass an Ordinance. The Committee discussed the difficulty of having trash receptacles in the residential area roadways. Stated that he will talk to the Associated Student Government President and brainstorm ideas. Harwood-Rom noted that some residential neighbors have given up and just put out a receptacle for the litter, but that is not the best solution for University neighbors. Fields will follow up with the Police Department and incorporate the information in the new Code Enforcement materials. Fayetteville Schools will look specifically at Leverette to find out more as to what is going on there. Harwood-Rom will speak to and guide something that will appeal to smokers and garner their ideas about helping curtail the problem and meet with the Associated Student Government. The Committee discussed and will ponder signage options. b. Brainstorm of future meeting topics needing to be addressed in 2015—Chair Miller asked the Committee what they thought are pressing issues for discussing in 2015. Johnson recommended State Route 112 status update and the Stadium Drive connection design and working with the School District, and a.m. and p.m. traffic patterns and how the University can help mitigate certain traffic situations 2 related to the High School. Chair Miller asked if the Committee could be ready on the Stadium Drive Connection issue by the January meeting. Johnson stated yes, they will have status by January. The Committee discussed other Universities and their approaches for reviewing topics, and David Dayringer and other members noted the report done by Karen Minkle in their Committee Manuals and the surveys the Committee has taken to determine issues important for their review for Fayetteville. Dayringer stated that the City and University should continue working together on emergency training drills and the Committee could support that continuation of joint training— emergency management drills and training together. Johnson mentioned the nuclear reactor as related. Chair Miller asked about the timeline for this issue, and Dayringer noted that occasional progress reports about such training to the Committee is recommended. Tommy Deweese asked if there is a long-term ingress and egress plan for the University. Johnson responded, yes there is a transportation master plan and all 30,000 student and staff transportation analysis was also included in that plan. The University is working on an update to the existing transportation plan and working with the City and County in regard to that plan. The Committee discussed getting in 3-5 topics each for placement in a survey that could be sent out no later than early January in which the Committee could, like with the previous survey, rank the proposed topics. City Staff Dede Peters stated that she would put together a survey from the topics the committee members submit for the Committee to rank with a goal of getting the results back by January 9tI. Chair Miller summarized items for the next meeting's discussion as the continuation of the tobacco use issue, State Route 112 status update, Stadium Drive connection design, Traffic patterns and how the University can help mitigate certain traffic situations related to the High School, ASG highlights of student survey, and issues for 2015 committee discussion and member survey review. Meetings scheduled for 2015 are as follows: January 26, March 16, May 18, July 20, September 21, and November 16. 7. Adjournment Time: 4:33 p.m. 8. Submitted by: Lindsley Smith, Committee Staff 3