HomeMy WebLinkAbout2014-01-07 - Agenda With Final Results Aldermen
Mayor Lioneld Jordan Ward I Position 1 —Adella Gray
Faye eel e Ward 1 Position 2—Sarah Marsh
City Attorney Kit Williams Ward 2 Position 1—Mark Kinion
Ward Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position 1—Justin Tennant
ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr.
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Alan T.Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
January 07, 2014
A meeting of the Fayetteville City Council will be held on January 07, 2014 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Election of Vice Mayor
ALDERMAN KINION WAS ELECTED VICE MAYOR
2. Housing Authority Board of Commissioners — The Commission recommends the
appointment of Carma Unruh term ending 12/28/18
APPROVED
3. Firemen's Pension and Relief Fund and Policemen's Pension and Relief Fund
Report to the Council—Mayor Lioneld Jordan
Agenda Additions:
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A. Consent:
1. Approval of the December 17, 2013 City Council meeting minutes.
APPROVED
2. Water and Sewer Operations Facility Rain Garden: A resolution to approve and
accept a grant of up to $2,800.00 to pay for the installation of a rain garden at the City
Water and Sewer Operations Facility and to approve the attached budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 01-14
3. Rain Garden Project: A resolution to approve and accept six grant awards from the
Rain Garden Project in the amount up to $15,000.00 to pay for the installation of four
rain gardens at the Noland Wastewater Plant and two rain gardens at the West Side
Wastewater Plant and to approve the attached budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 02-14
4. Stephens, Inc.: A resolution to approve a contract with Stephens, Inc. to approve bond
underwriting and related services as needed through December 31, 2018.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 03-14
5. Kutak Rock, LLP: A resolution to approve a contract with Kutak Rock, LLP to approve
bond counsel services as needed through December 31, 2018.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 04-14
6. Bid #14-02 Asphalt Striping Service, LLC: A resolution awarding Bid #14-02 and
authorizing the purchase from Asphalt Striping Service, LLC of reflectorized paint
markings in variable amounts for the Transportation Division as needed through the end
of calendar year 2014.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 05-14
7. Bid #14-03 Curb and Gutter Construction: A resolution to award Bid #14-03 and
authorizing the purchase of curb and gutter construction from Sweetser Construction, Inc.
as primary supplier and Fochtman Enterprises, Inc. as secondary supplier of variable
amounts of curb and gutter construction and authorizing the use of other bidders based
upon price and availability throughout 2014.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 06-14
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8. Bid #14-04 Hillside Gravel: A resolution awarding Bid #14-04 and authorizing the
purchase of hillside gravel from Leming & Son Trucking, Inc. for materials picked up
and Les Rogers, Inc. for materials delivered for variable unit prices and authorizing the
use of other bidders based on price and availability as needed through the end of calendar
year 2014.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 07-14
9. Bid #14-05 Concrete: A resolution awarding Bid #14-05 and authorizing the purchase
of concrete from Tune Concrete Company as a primary supplier and Beaver Lake
Concrete, Inc. as secondary supplier in variable amounts and authorizing the use of other
bidders based on price and availability as needed through the end of calendar year 2014.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 08-14
10. Bid#14-06 Truck Hauling Services: A resolution awarding Bid#14-06 and authorizing
the purchase of truck hauling services from Les Rogers, Inc., as primary supplier and
Leming & Son Trucking as secondary supplier for variable unit prices and authorizing
the use of other bidders based on price and availability as needed through the end of
calendar year 2014.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 09-14
11. Bid #14-07 Aggregate Materials: A resolution awarding Bid #14-07 and authorizing
the purchase of aggregate materials for varying unit prices from various vendors, as
needed through the end of calendar year 2014.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-14
12. Bid #14-09 Drainage Pipe: A resolution awarding Bid #14-09 and authorizing the
purchase of drainage pipe for varying unit prices from various vendors, as needed
through the end of calendar year 2014.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-14
13. Bid #14-10 Crushed Rock Salt: A resolution awarding Bid #14-10 and authorizing the
purchase of crushed rock salt from North American Salt Company in the amount of
$76.16 per ton, and authorizing the use of other bidders based on price and availability, as
needed through the end of calendar year 2014.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-14
14. Bid # 14-11 Topsoil: A resolution awarding Bid #14-11 and authorizing the purchase of
topsoil from Les Rogers, Inc. in the amount of$10.69 per cubic yard in variable amounts
and authorizing the use of other bidders based on price and availability, as needed in
calendar year 2014.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-14
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15. Arkansas Firewise Grant: A resolution to accept an Arkansas Firewise Grant for 2013
in the amount of $500.00 to be used for minor equipment and to approve a budget
adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-14
16. Clinton Foundation's Building Retrofit Home Energy Affordability Loan Program:
A resolution to approve a Memorandum of Understanding with and to pay $5,000.00 to
the Clinton Foundation's Building Retrofit Home Energy Affordability Loan Program
and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-14
17. Plante and Moran, PLLC: A resolution to approve a contract with Plante and Moran,
PLLC for information technology services in the amount of$101,400.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-14
18. Amend Resolution No. 144-13 Hughmount Developers: A resolution to amend
Resolution No. 144-13 which had approved an amended agreement with the Hughmount
Developers to allow access to City of Fayetteville sewerage system in order to approve a
second amended agreement.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-14
19. ADM 13-4566 (3145 W. Salem Rd./Raven Lane Amendment): A resolution for ADM
13-4566 amending the Master Street Plan relocating Raven Lane, a collector street,
approximately 150 feet to the east of the existing residence at 3145 Salem Road, as
described and depicted in the attached map.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-14
B. Unfinished Business:
1. RZN 13-4538 (Razorback RoadNictory Commons): An ordinance rezoning that
property described in rezoning petition RZN 13-4538, for approximately 5.09 acres,
located at 731 S. Razorback Road from 1-1, Heavy Commercial and Light Industrial, to
UT, Urban Thoroughfare. This ordinance was left on the First Reading at the
December 17, 2013 City Council meeting.
THIS ORDINANCE WAS LEFT ON THE SECOND READING AND TABLED
TO THE FEBRUARY 4, 2014 CITY COUNCIL MEETING
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C. New Business:
1. 2014 Asphalt Materials: An ordinance waiving the requirements of formal competitive
bidding during calendar year 2014 for the purchase of asphalt materials for use by the
Transportation Division, but requiring informal quarterly bids or quotes.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5644
2. Watershed Conservation Resource Center Memorandum of Understanding: An
ordinance waiving the requirements of formal competitive bidding and approving a five
year Memorandum of Understanding with the Watershed Conservation Resource Center
to jointly seek funding and use such funding to design and construct stream restoration
projects.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5645
3. VAC 13-4544 (Harvey's Hill/Center and Duncan): An ordinance approving VAC 13-
4544 submitted by McClelland Consulting Engineers for property located at the
intersection of West Center Street and South Hill Avenue to vacate a utility easement.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5646
4. RZN 13-4546 (4377 Huntsville Rd./Baldwin Church of Christ): An ordinance
rezoning that property described in rezoning petition RZN 13-4546, for approximately
2.07 acres, located at 4377 Huntsville Road from RSF-4, Residential Single-Family, 4
units per acre, to P-1, Institutional.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5647
5. RZN 13-4547 (MLK/Beechwood/Easton): An ordinance rezoning that property
described in rezoning petition RZN 13-4547, for approximately 1.54 acres, located at
1541/1555/1561 Martin Luther King Boulevard from I-1, Heavy Commercial/Light
Industrial, to CS, Community Services.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5648
6. RZN 13-4548 (McMillan Estates): An ordinance rezoning that property described in
rezoning petition RZN 13-4548, for approximately 19.61 acres, located at the southeast
corner of 1-540 and Wedington Drive from C-2, Thoroughfare Commercial, to UT, Urban
Thoroughfare.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5649
7. RZN 13-4552 (Park West): An ordinance rezoning that property described in rezoning
petition RZN 13-4552, for approximately 25.90 acres, located at Hwy 112, north of
Truckers Drive from R-PZD Park West, to CS, Community Services.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5650
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8. RZN 13-4553 (Wedington Circle): An ordinance rezoning that property described in
rezoning petition RZN 13-4553, for approximately 6.12 acres, located west of Wedington
Drive and Garland Avenue from R-PZD Wedington Circle, to CS, Community Services.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5651
D. City Council Agenda Session Presentations:
1. Entertainment District/Spring Street Parking Deck Update: David Jurgens, Utilities
Director
E. City Council Tour:
F. Announcements:
Adjournment: 6:57 p.m.
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NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
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