HomeMy WebLinkAbout2013-11-05 - Agenda With Final Results Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
Taye
eelle Ward 1 Position —Sarah Marsh
City Attorney
Attorney Kit Williams Ward 2 Position —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr.
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Alan T.Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
November 05, 2013
A meeting of the Fayetteville City Council will be held on November 05, 2013 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Fayetteville Town Center Report—Sandra Bennett
Agenda Additions:
A. Consent:
1. Approval of the October 15, 2013 City Council meeting minutes. APPROVED
2. Preferred Office Products, Inc.: A resolution authorizing the purchase of six (6)
Cannon copiers in the total amount of $40,468.26, pursuant to a state procurement
contract, from Preferred Office Products, Inc. of Fayetteville.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 210-13
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3. Scruggs Equipment of Memphis, Tennessee: A resolution authorizing the purchase of
one (1) Elgin Crosswind sweeper from Scruggs Equipment of Memphis, Tennessee in the
amount of$223,002.00, pursuant to an NJPA Cooperative purchasing agreement, for use
by the Transportation Department, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 211-13
4. Bid #13-43 Southern Tire Mart, LLC: A resolution awarding Bid #13-43 and
authorizing a contract with Southern Tire Mart, LLC in variable amounts for tire
recapping for a period of one (1) year with automatic yearly extension for up to four (4)
years.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 212-13
5. Bid #13-49 MHC Kenworth of Springdale: A resolution awarding Bid #13-49 and
authorizing a contract with MHC Kenworth or Springdale in the amount of$158,000.00
for the purchase of one (1) pothole patcher truck, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 213-13
6. Bid #13-50 Pick-It Construction, Inc.: A resolution awarding Bid #13-50 and
approving a contract with Pick-It Construction, Inc. in the amount of$130,900.00 for the
renovation of concession areas and restrooms at Walker Park, approving a ten percent
(10%) project contingency and approving a budget adjustment in the amount of
$16,760.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 214-13
7. Arkansas Historic Preservation Program: A resolution approving a grant agreement
with the Arkansas Historic Preservation Program in the amount of $1,200.00 for travel
and training expenses in support of the Fayetteville Historic District Commission; and
approving a budget adjustment recognizing the grant revenue.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 215-13
8. Hazmat Services Revenue: A resolution approving a budget adjustment in the amount
of $4,328.00 recognizing hazmat services revenue to the Fire Department, and
authorizing an increase in the related expense budget.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 216-13
9. RFP #13-11, Access Control and Security System — Contract: A resolution awarding
RFP #13-11 and authorizing a contract with Royal Communications, Inc. for an access
control and security system for a period of one (1) year with four (4) automatic renewal
options.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 217-13
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10. RFP #13-11, Access Control and Security System — Phases 1-3: A resolution
authorizing the first three phases of RFP #13-11 with Royal Communications, Inc. for
access control system installation for the Police Department, Solid Waste and Recycling
and Fayetteville Executive Airport-Drake Field, authorizing a ten percent (10%) project
contingency, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 218-13
11. Energize NWA Grant: A resolution approving acceptance of an Energize NWA grant
from the Endeavor Foundation in the amount of$39,940.00 for the construction of three
bikeway routes linking the Razorback Greenway with the University of Arkansas and
Fayetteville Public Schools, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 219-13
12. 2013 Arkansas Department of Environmental Quality Grant: A resolution
authorizing acceptance of a 2013 Arkansas Department of Environmental Quality Grant
through the Boston Mountain Solid Waste District in the amount of $30,000.00 for the
purchase of indoor apartment recycling containers, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 220-13
13. Fayetteville Transportation Plan: A resolution to express the intent of the City Council
to fund a Transportation Plan in the amount of$250,000.00 to $500,000.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 221-13
14. Ruby Architect's, Inc.: A resolution to approve a contract with Ruby Architect's, Inc.
in an amount not to exceed $13,570.00 for architectural services for the Woolsey
Homestead and to approve the attached budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 222-13
15. Lose & Associates, Inc.: A resolution awarding RFQ #13-13 and authorizing a contract
with Lose & Associates, Inc. in an amount not to exceed $86,735.00 for landscape
architectural, architectural and engineering services for the design of a regional park
master plan and a preliminary grading and drainage plan, and approving a ten percent
(10%)project contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 223-13
16. PPL 13-4437 (Skillern Road Master Street Plan Amendment/Oak Creek): A
resolution for PPL 13-4437 amending the Master Street Plan removing the extension of
Skillern Road, a principal arterial, between Oakland Zion Road and Mission Boulevard,
as described and depicted in the attached map.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 224-13
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B. Unfinished Business:
1. Amend UDC Height and Setback Regulations: An ordinance to Amend §§161.16,
161.18, 161.19, 161.20, 161.21, 161.22, 161.23, 161.24, and 161.25 to change setbacks
and stepbacks for adjoining property and height limitations for several districts and to
amend §164.11 Height and Setback Regulations; Exceptions to reduce or eliminate
setbacks in certain circumstances, to require wider sidewalks for buildings higher than 36
feet and to provide a building height variance for buildings receiving LEED Gold
Certification and meeting other requirements, and to amend §156.02 (F) to authorize a
requirement for a height variance applicant to provide a Viewshed Analysis or
Sun/Shadow Study. This ordinance was left on the First Reading at the September 17,
2013 City Council meeting. This ordinance was left on the Second Reading at the
October 01, 2013 City Council meeting. This ordinance was left on the Third Reading,
Tabled to the November 5, 2013 City Council meeting and referred to the Planning
Commission at the October 15, 2013 C Council meeting.
THIS ORDINANCE WAS TABLED TO THE DECEMBER 3, 2013 CITY
COUNCIL MEETING AND SENT TO THE ORDINANCE REVIEW
COMMITTEE FOR REVIEW
2. RZN 13-4467 (Mount Comfort and Shiloh/Kum & Go): An ordinance rezoning that
property described in rezoning petition RZN 13-4467, for approximately 1.65 acres
located at the northwest corner of Mount Comfort Road and Shiloh Drive from R-A,
Residential Agricultural and RSF-4, Residential Single-Family, 4 units per acre, to C-1,
Neighborhood Commercial. This ordinance was left on the First Reading at the October
01, 2013 City Council meeting. This ordinance was left on the Second Reading at the
October 15, 2013 City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5626
3. Amend Chapter 115 Pawnbrokers: An ordinance amending Chapter 115: Pawnbrokers
of the Code of Fayetteville, renaming it to Chapter 115: Pawnbrokers and Secondhand
Dealers, requiring licensure of secondhand dealers and requiring electronic reporting of
certain items purchased by secondhand dealers. This ordinance was left on the First
Reading at the October 15, 2013 City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5627
4. Boston Mountain Solid Waste District: An ordinance waiving the requirements of
formal competitive bidding and approving a contract with the Boston Mountain Solid
Waste District in the amount of$25,000.00 for an environmental and recycling education
program. This ordinance was left on the Second Reading at the October 15, 2013 City
Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5628
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C. Public Hearing:
1. Destiny Limousines, LLC, DBA Transportation Services: A resolution granting a
Certificate of Public Convenience and Necessity to Destiny Limousines, LLC DBA
Ambassador Transportation Services for the operation of two (2) to six (6) taxicabs and
one (1) to two (2) limousines in the City of Fayetteville.
THIS RESOLUTION FAILED
D. New Business:
1. Marathon Equipment Company: An ordinance waiving the requirements of formal
competitive bidding and authorizing a contact with Marathon Equipment Company in the
amount of$26,996.00 plus applicable freight and taxes for the purchase of a main body
cylinder for the Solid Waste and Recycling Division, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5629
2. VAC 13-4491 (2315 & 2319 N. Marks Mill Ln./Zweig): An ordinance approving VAC
13-4491 submitted by Alan Reid and Associates for properties located at 2315 & 2319
North Marks Mill Lane to vacate an utility easement, a total of 1,363 square feet.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5630
3. VAC 13-4493 (491 Fairway Ln./Jarrett): An ordinance approving VAC 13-4493
submitted by Gray Rock LLC for property located at 491 East Fairway Lane, to vacate
utility easements, a total of 0.13 acres.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5631
4. VAC 13-4501 (3466 E. Jasper Ln./Kinney): An ordinance approving VAC 13-4501
submitted by Eric Heller for property located at 3466 East Jasper Lane, to vacate a
portion of a drainage easement, a total of 750 square feet.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5632
5. VAC 13-4503 (516 & 518 S. Eastern Avenue/U of A): An ordinance approving VAC
13-4503 submitted by McGoodwin, Williams, and Yates for properties located at 516 and
518 South Eastern Avenue to vacate a right-of-way and two alleys on the subject
property, a total of 0.19 acres.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5633
6. Amend Chapter 151.01 Definitions — Tandem Lot: An ordinance to amend the
definition of"Tandem Lot' in §151.01 Definitions of the Unified Development Code.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5634
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E. City Council Agenda Session Presentations:
1. Walton Arts Center Expansion Plans—WAC Staff
F. City Council Tour:
1. December 2, 2103 —4:00 PM—Mt. Kessler
G. Announcements:
Adjournment: 9:40 pm
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NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
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