HomeMy WebLinkAbout2012-06-19 - Agenda With Final Results Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
June 19, 2012
A meeting of the Fayetteville City Council will be held on June 19, 2012 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Nominating Committee Report-APPROVED
Agenda Additions:
A. Consent:
1. Approval of the June 5, 2012 City Council meeting minutes. APPROVED
2. MailCo, Inc.: A resolution to approve a contract with Mai1Co, Inc. for one year's
mailing services at an approximate cost of $246,072.51 with an option to renew the
contract for another four years.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 124-12
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3. Bid #12-42 RP Power, LLC: A resolution awarding Bid #12-42 and authorizing the
purchase of one (1) power generator from RP Power, LLC in the total amount of
$69,712.43 for use at the Owl Creek lift station, and approving a budget adjustment.
THIS ITEM REMOVED FROM CONSENT AND TABLED INDEFINITELY.
4. Bid #12-44 Heavy Constructors of Arkansas, LLC & General Trucking Solutions,
LLC: A resolution awarding Bid #12-44 and authorizing the purchase of topsoil from
Heavy Constructors of Arkansas, LLC as a primary supplier and General Trucking
Solutions, LLC as a secondary supplier, for the unit prices stated, as needed through the
end of calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 125-12
5. Bid #12-45 Scurlock Industries & Neenah Foundry Company: A resolution awarding
Bid #12-45 and authorizing the purchase of tree grates from Scurlock Industries as a
primary supplier and Neenah Foundry Company as a secondary supplier for the unit
prices stated, and authorizing the use of other bidders based on price and availability, as
needed through the end of calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 126-12
6. Arkansas Air and Military Museum, Inc.: A resolution approving a lease agreement
with Arkansas Air and Military Museum, Inc. for facilities at 4290 S. School Avenue and
4360 S. School Avenue to provide an air museum at Fayetteville Executive Airport-
Drake Field.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 127-12
7. Bid #12-46 Pavement Maintenance Unlimited, LLC: A resolution awarding Bid #12-
46 and authorizing a contract with Pavement Maintenance Unlimited, LLC for pavement
rehabilitation and re-marking at Fayetteville Executive Airport-Drake Field in the amount
of $99,190.00, approving Change Order No. 1 to the contract in the amount of
$22,050.00,both contingent upon the receipt of grant funding, authorizing acceptance of
grant funding to fund ninety-five percent (95%) of the project, approving a project
contingency in the amount of$7,012.00, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 128-12
8. Bid #12-52 Electrical Resources, Inc. DBA Milford Sign Co.: A resolution awarding
Bid #12-52 and approving a contract with Electrical Resources, Inc. DBA Milford Sign
Co. in the amount of$20,910.00 for the construction of park entry signs, and approving a
ten percent(10%) project contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 129-12
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9. MSI Consulting Group, LLC: A resolution approving a software license and lease
contract amendment with MSI Consulting Group, LLC to provide access to twenty-six
(26) users to the Virtual Justice Comprehensive Case Management System at a rate of
$1,700.00 per month, plus applicable taxes.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 130-12
10. Ranger's Pantry Pet Food Bank Grant Acceptance: A resolution to accept a generous
grant in the amount of $2,000.00 from the American Society for the Prevention of
Cruelty to Animals for the Ranger's Pantry Pet Food Bank and to approve a budget
adjustment recognizing this revenue.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 131-12
11. Ranger's Pantry Pet Food Bank Donation: A resolution to approve a budget
adjustment in the amount of$1,553.00 and to thank our generous citizens for donating to
the Ranger's Pantry Pet Food Bank.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 132-12
12. Community Development Block Grant: A resolution to approve a budget adjustment
in the amount of$5,518.00 to recognize Community Development Block Grant program
income received from a lien payoff.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 133-12
13. RFP #12-02 Cox Arkansas Telecom, LLC DBA Cox Business: A resolution awarding
RFP #12-02 and approving a contract for a period of three years, with two one-year
automatic renewal options, with Cox Arkansas Telecom, LLC DBA Cox Business in an
annual amount of $197,036.40 (subject to a $7,000.00 credit in year one), and for the
optional modification and/or expansion costs and long distance charges quoted, for City
Telecommunications Services.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 134-12
14. Bid #12-43 Edwards Design & Construction, Inc.: A resolution awarding Bid #12-43
and approving a contract with Edwards Design & Construction, Inc. in the amount of
$1,589,482.00 for relocation and improvement of water and sewer lines near Arkansas
State Highway 16 (Huntsville Road), approving a project contingency of five percent
(5%), and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 135-12
B. Unfinished Business:
1. RZN 12-4077 Halsell Road/Pratt Place Inn Appeal: An ordinance rezoning that
property described in rezoning petition RZN 12-4077, for approximately 2.37 acres,
located on Halsell Road from C-PZD, Commercial Planned Zoning District, to RSF-4,
Residential Single-Family, 4 units per acre, subject to the offered Bill of Assurance. This
ordinance was left on the Second Reading at May 15, 2012 City Council meeting. This
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ordinance was left on the Third Reading at June 05, 2012 City Council meeting. This
ordinance was Tabled at the June 05, 2012 City Council meeting to the June 19, 2012
City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5506
2. Proposed 2013-2017 Five-Year Capital Improvements Plan: A resolution adopting
the 2013-2017 Five-Year Capital Improvements Plan. This resolution was tabled at the
June 05, 2012 City Council meeting to the June 19, 2012 City Council meeting.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 136-12
3. Amend §173.08 Arkansas Energy Code: An ordinance to amend §173.08 Arkansas
Energy Code of the building regulations chapter of the U.D.C. to adopt the 2009
Residential International Energy Efficiency Code, with amendments herein. This
ordinance was left on the First Reading at the June 05, 2012 City Council meeting.
TABLED TO THE JULY 17, 2012 CITY COUNCIL MEETING.
4. RZN 12-4108 (4847 W. Wedington Dr./Bank of Wynne): An ordinance revoking R-
PZD 07-2576 (Woodstock) and rezoning that property described in rezoning petition
RZN 12-4108, for approximately 31.68 acres, located at 4847 West Wedington Drive
from R-PZD, Residential Planned Zoning District 07-2576, to R-A, Residential
Agricultural. This ordinance was left on the First Reading at the June 05, 2012 City
Council meeting.
THIS ITEM WAS LEFT ON THE SECOND READING.
5. R-PZD 12-4079 (N.W. Corner of W. Cleveland St. & Hall Ave./Project Cleveland):
An ordinance establishing a Residential Planned Zoning District titled R-PZD 12-4079,
Project Cleveland, located at the northwest corner of West Cleveland Street and Hall
Avenue; containing approximately 2.71 acres; amending the official zoning map of the
City of Fayetteville; and adopting the Associated Master Development Plan. This
ordinance was left on the First Reading at the June 05, 2012 City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5507
C. New Business:
1. Bid Waiver for Truck Hauling Services: An ordinance waiving the requirements of
formal competitive bidding and approving the purchase of truck hauling services through
a quote process when purchase through Bid#12-06 as awarded by Resolution No. 21-12
is not available.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5508
City Council Tour:
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Announcements:
Adjournment: 12:15 a.m.
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
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