HomeMy WebLinkAbout2012-01-17 - Agenda With Final Results Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
January 17, 2012
A meeting of the Fayetteville City Council will be held on January 17, 2012 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. 2012 Martin Luther King Brotherhood Award Presentation
2. City of Distinction Award
3. State of the City Address
Agenda Additions:
1. Ricky and Dawn Sparks Settlement Agreement: A resolution approving a settlement
agreement with Ricky Sparks and Dawn Sparks, concerning condemnation litigation filed
as part of the Cato Springs Road Improvement Project, in the total amount of$11,850.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 09-12
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A. Consent:
1. Approval of the January 3, 2012 City Council meeting minutes. APPROVED
2. T-Hangar Lease Agreements: A resolution to approve T-Hangar lease agreements
throughout 2012 at the current rental rate or as adjusted upward by the Airport Board for
all T-Hangars rented at the Fayetteville Executive Airport.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-12
3. South Delta Aviation, Inc.: A resolution to approve a two year lease for the airport
hangar at 4248 South School Avenue to South Delta Aviation, Inc. for a rent of$3,000.00
per month to begin on June 1, 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-12
4. Arkansas Department of Aeronautics Grant: A resolution authorizing application for
and acceptance of an Arkansas Department of Aeronautics 80/20 Grant in the amount of
$224,000.00 for improvements to the former AATC hangar building at Drake Field.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-12
5. McClelland Consulting Engineers Task Order No. 7: A resolution approving Task
Order No. 7 to the contract with McClelland Consulting Engineers in the amount of
$27,150.00 to design the rehabilitation of the former AATC hangar building at Drake
Field, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-12
6. Transportation Division Truck Equipment Purchase: A resolution approving a
budget adjustment in the amount of $6,000.00 to fund the purchase of an extendo-bed,
topper and ladder rack for pickup truck unit 2147.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-12
7. Bid #11-65 Central Salt Company: A resolution awarding Bid #11-65 and authorizing
the purchase of crushed rock salt from Central Salt Company in the amount of$79.85 per
ton, as needed through the end of calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-12
8. Bid #12-01 Time Striping, Inc.: A resolution awarding bid #12-01 and authorizing the
purchase from Time Striping, Inc. of thermal striping, in variable amounts, for the
Transportation Division as needed through the end of calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-12
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9. Bid #12-02 Asphalt Striping Service, LLC: A resolution awarding Bid #12-02 and
authorizing the purchase from Asphalt Striping Service, LLC of reflectorized paint
markings, in variable amounts, for the Transportation Division as needed through the end
of calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-12
10. Bid #12-03 Fochtman Enterprises, Inc. and Sweetser Construction, Inc.: A
resolution awarding Bid #12-03 and authorizing the purchase of curb and gutter
construction from Fochtman Enterprises, Inc. as a primary supplier and Sweetser
Construction, Inc. as secondary supplier, in variable amounts, and authorizing the use of
other bidders based on price and availability, as needed through the end of calendar year
2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-12
11. Bid #12-04 Les Rogers, Inc.: A resolution awarding Bid #12-04 and authorizing the
purchase of hillside gravel from Les Rogers, Inc. for variable unit prices, and authorizing
the use of other bidders based on price and availability, as needed through the end of
calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 19-12
12. Bid #12-05 Beaver Lake Concrete, Inc. and Tune Concrete Company: A resolution
awarding Bid #12-05 and authorizing the purchase of concrete from Beaver Lake
Concrete, Inc as a primary supplier and Tune Concrete Company as secondary supplier,
in variable amounts, and authorizing the use of other bidders based on price and
availability, as needed through the end of calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 20-12
13. Bid #12-06 Hillside Haulers: A resolution awarding Bid #12-06 and authorizing the
purchase of truck hauling services from Hillside Haulers for variable unit prices, and
authorizing the use of other bidders based on price and availability, as needed through the
end of calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 21-12
14. Bid #12-07 Aggregate Materials: A resolution awarding Bid #12-07 and authorizing
the purchase of aggregate materials for varying unit prices from various vendors, as
needed through the end of calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 22-12
15. Bid #12-09 Tomlinson Asphalt Co. and Sweetser Construction, Inc.: A resolution
awarding Bid #12-09 and authorizing the purchase of curb and gutter construction from
Tomlinson Asphalt Co., Inc. as a primary supplier and Sweetser Construction, Inc. as a
secondary supplier, in variable amounts, for use in Ozark Regional Transit New Freedom
Projects, as needed through the end of calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 23-12
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16. Bid #12-10 Drainage Pipe: A resolution awarding Bid #12-10 and authorizing the
purchase of drainage pipe for varying unit prices from various vendors for use in Ozark
Regional Transit New Freedom Projects and other City projects, as needed through the
end of calendar year 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 24-12
B. Unfinished Business:
1. Bellefont Gardens Tree Preservation Area Modification: A resolution to approve a
modification of the tree preservation area in the Bellefont Gardens development to shift
about one-half acre of tree preservation area from Lot 1 to Lot 4. This resolution was
tabled at the December 6, 2011 City Council meeting to the December 20, 2011 City
Council meeting. This resolution was tabled at the December 20, 2011 City Council
meeting to the January 17, 2012 City Council meeting.
THIS ITEM WAS TABLED INDEFINITELY
2. Kum & Go Appeal: A resolution to grant the appeal of Kum & Go, L.C. and to amend
and approve its large scale development to match the plat submitted with its appeal letter.
This appeal was tabled at the December 20, 2011 City Council meeting to the January
3, 2012 City Council meeting. This appeal was tabled at the January 3, 2012 City
Council meeting to the January 17, 2012 City Council meeting.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 25-12
C. New Business:
1. Asphalt Materials: An ordinance waiving the requirements of formal competitive
bidding during calendar year 2012 for the purchase of asphalt materials for use by the
Transportation Division.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5476
2. Amend Chapter 10 and 150: An ordinance to enact into the Code of Fayetteville
§10.18 Authority and to amend §150.03 Authority in the Unified Development Code.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5477
3. Washington County Jail Services Interlocal Agreement: A resolution to approve the
Third Amended Interlocal Agreement for Jail Services with Washington County to
increase the booking fee from $55.00 to $60.00 per prisoner.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 26-12
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4. Amend Telecommunications Board: An ordinance amending Article IX
Telecommunications Board of the Code of Fayetteville, by redefining the procedures and
duties of the Telecommunications Board.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5478
D. City Council Agenda Session Presentations:
City Council Tour:
Announcements:
Adjournment: 9:10 p.m.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
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NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
(a) Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
(b) Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
(c) Old business and new business.
(1) Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
(ii) Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
(d) Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316