HomeMy WebLinkAbout2010-12-06 - Agendas - FinalParks & Recreation Staff
Connie Edmonston, Director
Chase Gipson, Recreation Superintendent
Byron Humphry, Maintenance Superintendent
Alison Jumper, Park Planning Superintendent
Carole Jones, Park Planner
Melanie Thomas, Senior Secretary
aye
Parks & Recreation Advisory Board
Craig Mauritson,Chairman
Valerie Biendara, Vice Chair
Jennifer Hazelrigs
Michael Lindsey
Brian Bailey
Jim Meinecke
Steve Meldrum
Bill Waite, Jr.
Phillip Watson
Parks and Recreation Advisory Board Meeting
December 6, 2010 at 5:30 p.m.
City Administration Building Room 111
113 West Mountain Street
Fayetteville, AR
** Come early for Christmas Treats!
AGENDA:
1. Approval of PRAB November 1, 2010 Meeting Minutes
PRAB Motion:
2. Botanical Garden Monthly Report: Michael Lindsey, BGSO Board
3. Parks and Recreation Area Survey: Byron Humphry, Parks Recreation Superintendent
4. Regional Park Update
5. Other Business
6. Adjournment
Upcoming City Council Items & Events:
December 18 YRCC Annual Christmas Party for children will be held at the
YRCC located at 240 Rock Street from 2:00 to 4:00 PM.
December 21 City Council contract approvals for Boys & Girls Club, Senior
Adult Center and Lake Sequoyah Bait Shop
December 23-24 Holiday — City offices closed
December 23 -January 14 Lake Fayetteville and Lake Sequoyah offices and boatdocks will be
closed
December 31 Holiday — City offices closed
Attachments: Agenda Items listed below:
1. November 1, 2010 PRAB Meeting Minutes
3. Parks and Recreation Area Survey
Reports:
Park Land Dedication Ordinance Fund Monthly Report
CIP Report
HMR Monthly Report
PRAB Agenda - December 6, 2010 1
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FAYETTEVILLE PARKS AND RECREATION
ADVISORY BOARD
Minutes for November 1, 2010
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to order by
Valerie Biendara at 5:37 pm in Room 111 at the City Administration Building at 113
West Mountain Street in Fayetteville, Arkansas.
Present:
Parks and Recreation Advisory Board members Biendara, Lindsey, Meinecke, Bailey,
Watson, Waite, Meldrum and Hazelrigs were present. Mauritson was absent. Staff
members Edmonston, Humphry, Jumper, and Thomas were in attendance.
1. Approval of October 4, 2010 PRAB Meeting and October 18, 2010 Special
PRAB Meeting Minutes
PRAB Motion: Watson motioned to accept the October minutes, and Waite seconded it.
Motion passed 8-0-0 by voice vote.
2. Botanical Garden Monthly Report: Michael Lindsey
Botanical Gardens has several educational programs, such as how to make compost, and how
to make omaments to feed birds. The meeting room will be decorated in a holiday theme
with trains. The 2011 Botanical Gardens calendar is now on sale. All the calendar pictures
were taken at the gardens.
3. Lights of the Ozarks Report: Byron Humphry, Parks and Recreation
Maintenance Superintendent
The first week in October was the start date for the installation of the Lights of the Ozarks.
They will be turned on around 6:05 pm on November 20. It takes 3,000 man-hours to install.
There are 300,000 bulbs and they are 100% LED. This saves energy costs, and doesn't get
hot enough to melt things. They will stay on until New Year's Eve and will be tumed off at
midnight. The lights take three weeks to take down. A class at the University of Arkansas is
organizing the parade for the LOTO lighting ceremony.
4. Parks and Recreation Area Survey: Connie Edmonston, Parks and Recreation
Director
The survey is not quite complete. Parks is looking at the number of acres and maintenance
people that other NW Arkansas cities have. It will be next month before she has a report.
5. Regional Park Update: Connie Edmonston, Parks and Recreation Director
The City has the deed. The park, and the name change, will go through the planning process.
Once we know what the developer's schedule is, we can proceed with putting our schedule
together. Their development influences our development.
1
6. Other Business:
Edmonston said she and Humphry went to Minneapolis last week for the NRPA annual
conference. It was very windy. The membership was down about 30%. Some Arkansas cities
that attended were Bentonville, North Little Rock, Nashville, and Bryant. They got lots of
information.
Humphry said it was cold and windy.
Edmonston added that their hotel was about a mile away, so they had to walk to the meetings
every day. They also toured a Landscape plant to see how playground equipment is made.
There are a couple of new types of equipment out.
Biendara asked about the plantings at Red Oak Park.
Jumper said that they aren't scheduled yet.
Biendara asked if another pavilion is planned for Red Oak.
Jumper said yes. Transportation has some site work to do.
Biendara asked if the old pavilion would be demolished.
Jumper said probably after the new pavilion is built, it would be.
Biendara asked Edmonston to talk about the PRAB openings.
Edmonston said that Meldrum, Biendara, and Mauritson's positions were opening up. Any
applications have to be at the City Clerk's office by December 3. The forms are online, and
can be submitted online.
Biendara commented that the HMR is down.
Edmonston said it was down some.
Meinecke commented that the last four months were better than last year.
Edmonston said that Parks is still going through the budget process.
7. Adjournment
Lindsey motioned to adjourn the meeting, and Meldrum seconded it. Meeting was
adjourned at 5:53 pm.
Minutes taken by Melanie Thomas.
2
Population
Park Employess
Maintenance Employees
Number of Parks
Acres of Parks
Miles of Nature Trails
Miles of Paved Trails
Does park maintain trails
Does parks maintain public land
Urban Forestry program
In-house park planner
Park Land Dedication Ordinance
Concert Series
Christmas Lights
Total Park Budget
Park Operating Budget (excl. CIP)
Fayetteville
77,143
39
27
70
3,128
16
18.25
yes
yes
yes
yes
yes
yes
LOTO
$ 4,338,220
$ 3,409,720
Parks and Recreation Area Survey
December 2010
Springdale Rogers
68,490 59,017
19 25
13 14
6 18
275 400
0.5 2
4.75 12
yes yes
no yes
no no
no no
no no
no no
few displays no
$ 860,260 $ 2,530,650 $
$ 860,260 $ 2,021,650 $
Bentonville
36,857
19
17
20
475
11
19
yes
yes
no
no
no
yes
yes
2,400,000
1,900,000
Park Acres per 1000 residents 40.5
Park Employees per 10,000 residents 5.1
Total Budget Expenditure per resident $ 56 $
Operating Budget Expenditure per resident $ 44 $
Park Acres per Park Employee 80.2
Park Acres per Maintenance Employee 115.9
4.0 6.8
2.8 4.2
13 $ 43 $
13 $ 34 $
14.5 16.0
21.2 28.6
12.9
5.2
65
52
25.0
27.9
Tulsa Memphis Fort Worth Kansas City
385,635
NA
109
7,336
19.0
2.8
669,651
343
9,140
$ 23,007,102 NA
$ 17,223,102
NA $
NA $
13.6
5.1
34 NA
26 NA
703,073
392
11,128
15.8
5.6
480,129
335
17,272
$ 62,130,709
$ 38,425,843
36.0
7.0
129
80
PARK LAND DEDICATION ORDINANCE FUND REPORT
PRAB Meeting of December 2010
REPORT BY: TRACIE A. MARTIN
NORTHWEST PARK DISTRICT
BALANCE
Approved Original Amount
YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155.70500 Salem Meadows (8/1/05, 6/5/06 & 11/6/06)
80,566.71 2010 $ 42,902.56 8/6/2007 $ 325,000.00 Davis Park Expansion
118,424.79 2011 $ 39,578.00 N/A $ 39,578.00 Red Oak Park/Gordon Long Funds
52,334.61 2012 $ 70,000.00 12/2/2008 $ 70,000.00 Davis Expansion
8,177.32 2013 $ 50,000.00 CIP $ 50,000.00 Davis Expansion
$ 55,000.00 GIP 2011 $ 55,000.00 Davis Expansion
$259,503.43 Total 2009-2012
$257,648.67
Total Approved Expenditures
$1,854.76 Total Unencumbered 2010-2013
NORTHEAST PARK DISTRICT
BALANCE
Approved Original Amount
YR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
$ 17,235.08 8/6/2007 $ 62,000.00 Gulley Park Pavilion
(0.00) 2010 $ 16,000.00 12/2/2008 $ 16,000.00 Gulley Park House Demo Site Prep
40,822.62 2011 $ 10,000.00 CIP $ 10,000.00 Gulley Park Pavilion/Restroom Site
27,521.04 2012 $ 5,000.00 BA $ 5,000.00 Gulley Drainage Improvements
2,472.40 2013 $ 6,976.00 Council 4/5/10 $ 35,295.00 Veterans Memorial Park Improvement
Gulley Playground Resurfacing
$70,816.06 Total 2009-2012
$ 10,000.00 GIP 2011 $ 10,000.00
$65,211.08
Total Approved Expenditures
$5,604.98 Total Unencumbered 2010-2013
SOUTHWEST PARK DISTRICT
BALANCE
Approved Original Amount
YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
.74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07)
- 2010 $ 763.51 6/2/2008 $ 70,00000 Finger Park Pavilion
133,814.26 2011 $ 140,255.12 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights
23,106.80 2012 $ 2,900.00 CIP $ 2,900.00 Wilson Park Trail Renovations and Lights
6,174.94 2013 $ 15,000.00 CIP 2011 $ 15,000.00 Wilson Park Pool
$163,096.00 Total 2009-2012
$160,382.74
Total Approved Expenditures
$2,713.26 Total Unencumbered 2010-2013
SOUTHEAST PARK DISTRICT
BALANCE
30,373.21
56,185.59
6,377.89
73,193.05
$166,129.74
YEAR TO BE SPENT Banked Land
2010
2011
2012
2013
Total 2009-2012
Approved Original Amount
Remaining: PRAB Date Approved
$ 0.01 12/2/2008 $ 50,00000
$ 25,831.15 12/2/2008 $ 62,684.00
$ 16,000.00 CIP $ 16,000.00
$ 90,000.00 GIP 2011 $ 90,000.00
$ - $ 12,316.00
$131,831.16
Project
White River Baseball Field
Mount Sequoyah Pavilion Access
Walker Park Entry/Kiosk
Lake Sequoyah Boat Docks
Doc Mashbum
Total App roved Expenditures
$34,298.58 Total Unencumbered 2010-2013
Number of Acres approved by PRAB
Listed by Subdivision
Acres
Date to PRAB
Quadrant
Engineer/ Developer
Riverwalk
credit for trail connection
1.61
6/7/2010
SE
H2 Engineering
Riverwalk
bank excess
1.66
6f7/2010
SE
H2 Engineering
YTD approved
3.27
Money in Lieu approved by PRAB
Amount
Date to PRAB
Quadrant
Engineer/ Developer
Listed by Subdivision
Lierly Lane
$ 13,440
8/2/2010
NW
Appian Centre for Design
Final fees to be determined at Planning Commission Approval.
I YTD approved
$ 13,440
Project
Description
Current Status
Skate Park
The construction of a new skate park facility located at
Walker Park as well as Installation of camera and
connective sidewalk.
Staff has purchased infrared light and the Information Technology Division
will install the camera at Walker Park during 2010.
Lights of the Ozarks
Lights of the Ozarks is a display of more than 400,000
lights on the downtown square that runs from Mid-
November until New Years.
Staff removed the 2009 display during the first quarter. The 2010 installation
began in October and ended in December. The lighting ceremony is
scheduled to be held on November 20.
Community Park Development
Purchase and develop a multi-purpose Community Park
according to the Parks and Recreation Master Plan.
Cummings property was selected for the community
park site by PRAB and Park Staff. On September 7
2004, a resolution approving the mayor to enter into a
contract with SouthPass Development was approved.
This included the donation of 200 acres and 1 million
dollars for the development of the park.
Terracon Consultants, Inc. completed a work plan that
described all necessary studies needed to determine the
impact of the 33 -acre landfill located within the property.
Estimated cost of the complete study is $50,000. Staff
is working with ADEQ for potential funding of land fill
remediation.
The City surveyor surveyed the park boundary. A property line adjustment
will be submitted to Planning once it is signed by the owners. City staff
received the deed in the third quarter 2010.
Neighborhood Park Development
Funds are used to develop new neighborhood parks. St.
Joseph Park (PD), Salem Park (PLO), Walker Park
Lighting (PD) Harmony Pointe Park (PLD), David
Lashley Park (PD, PLD, ST), Rodney Ryan (PLD),
Davis Park Expansion (PLD), Gary Hampton Pavilion
(PLD and Donation), Mountain Ranch Trail (PLD),
Finger Park Pavilion (PLD) and Doc Mashburn Park
(Grant Match/ PD).
Design development for St. Joseph Park will begin once the neighborhood
has fulfilled their committments. Low areas within Salem Park have been
topdressed and seeded. Walker Park East Side Trail Connection is
complete. Harmony Pointe Park is complete. Construction of David Lashley
Park phase I is complete. Rodney Ryan Park is complete. The Davis Park
Expansion masterplan has been designed restrooms and dogpark has been
completed.Construction of Doc Mashburn Park (Fairlane) is complete. The
City was awarded $50,000 from the Arkansas Parks and Tourism Outdoor
Recreation grant program for the project.
Project
Description
Current Status
Other Park & Safety Improvements
Installation of Wilson Park east bridge and renovations
to the Parks and Recreation Office. Gary Hampton
Softball Complex scoreboard replacement.
Improvements to White River Baseball Field.
The office renovations began during the fourth quarter of 2007 and will be
completed in the fourth quarter of 2010. White River renovations began in
the third quarter of 2008 and will be completed in the third quarter of 2010.
The Native grass program will involve invasive species eradication at Lake
Fayetteville and a control burn in 2010. It will also include native grass
plantings at Mt. Sequoyah and along the trail at Lake Fayetteville.
Gordon Long/Red Oak Improvements
Trail and drainage improvements are needed at Red
Oak and Gordon Long Parks. Water runoff from
adjoining subdivisions discharges into the lower valley of
Red Oak Park and has created an erosion problem for
the park trail, tree root erosion, and various park
amenities. Gordon Long Park has two low water bridges
that need to be renovated. This project will improve the
safety and usability of the bridges over Scull Creek. The
trail at Gordon Long also needs improvements.
City Engineering and Parks staff evaluate 23 comments received from
citizens and devised a design which combines piping and natural stream
restoration to address the drainage issues in Red Oak Park. Staff presented
the design option to the City Council at the January 12, 2010 agenda
session. The City Council gave their verbal consent to move forward with
the design.
Playground & Picnic Improvements
Replacement of old equipment at playgrounds and
picnic areas. Funds are to be used for a partial 50/50
matching Arkansas Parks and Tourism Outdoor
Recreation Grant. Grant funding in the amount of
$100,000 was awarded through the Arkansas Parks and
Tourism Outdoor Recreation Grant Program for
playground replacement, toddler playground equipment,
and basketball courts for Sweetbriar and Davis Parks.
Construction is complete and reimbursement has been received for the
Bryce Davis and Sweetbriar Park playgrounds replacement. Remaining
funds may be earmarked for future Red Oak stream restoration.
Lake Improvements
An ADA accessible restroom will be installed to the Lake
Fayetteville Boat dock recreation area. The Lake
Sequoyah boat docks are being evaluated for
replacement/renovation. $12,000 was approved to
replace the bleacher cover at Field # 3, resod ballfield
access, concession building renovations, and restripe
the parking lot at Lake Fayetteville Softball Complex.
$125,000 for 2010 Lk Fay N. Playground PD
The Lake Fayetteville Environmental Study Pier is complete. Lake
Fayetteville Northshore Playground replacement had been submitted for
Outdoor Recreation Grant for additional funding. Project is scheduled for
2011.
Forestry, Safety, & ADA Compliance
Funds are used for the Celebration of Trees give-away,
a tree inventory, the Community Tree Planting Initiative
program, and grants. Funds will also to be used for
unforeseeable emergencies occurring due to inclement
weather, vandalism, replacement, or renovation of park
amenities to meet ADA Safety standards.
The Celebration of Trees was moved to the fall rather than spring
Construction of rock retaining walls is complete. Picnic tables for the Mt.
Sequoyah Pavilion will be complete fourth quarter 2010.
Lake Fayetteville Trails
Projects include developing trail maps, mile markers,
signs and kiosks.
Trail kiosks have been installed in most locations. Staff is working with an
Eagle Scout candidate to develop a kiosk and signage for the dog park rules
at Lake Wilson.
Project
Description
Current Status
Gulley Park Improvements
Funds will be used to add a parking area and a pavilion
in Gulley Park.
The removal of the Gulley house is complete.
Brooks -Hummel Land Purchase
The City purchased 13.75 acres located north of the
Lake Lucille Spillway in 2007 for a principal amount of
$495,000 with an interest rate of 6% annually for five
years on the unpaid balance. The City agreed to see
1.89 acres to the United Presbyterian Church for
$68,000. The City also agreed to sell a conservation
easement for this property to the Fayetteville Natural
Heritage Association for $179,500. This property has
been names the Brooks -Hummel Nature Preserve by
Resolution 108-07.
Payment will be paid annually through 2012.
Tree Escrow
Funds from this project can be used in a variety of ways
such as planting trees, maintaining trees with either a
seasonal FTE or contract labor, or to identify planting
spaces using a tree inventory. Funds for this project are
deposited through the development processes defined
in Chapter 167 of the UDC and must be used within
seven years or be refunded. This money should first be
spent within the development and second within one
mile and/or within the appropriate quadrant.
A public lands hazard tree assessment and mitigation is in process. Staff is
contracting out some tree plantings for Fall 2010.
Wilson Park Improvements
Wilson Park is one of our City's oldest and most popular
parks. The trail, built in the early 1990's, is now eroding
and needs to be repaired. The trail also needs to be
lighted for safety reasons and to help deter vandalism.
The seven by forty foot rock wall by the swimming pool
exit displays a beautiful flowerbed, but is deteriorating
and needs repair. The condition of the wall is a safety
concern.
Construction of the trail renovation began and is scheduled to be complete
Summer 2011.
Fayetteville Parks and Recreation HMR Comparison
2007-2010
$250,000
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❑ 2007
■ 2008
❑ 2009
❑ 2010
$100,000
$50,000
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Year to Date Total 2007 2008 2009 2010
YTD 2009-2010
0.9%
YTD 2009-2010
$18,783
Comparison $ 1,675,296 $ 1,798,956 $ 1,991,241 $ 2,010,023
