HomeMy WebLinkAbout2010-11-01 - Agendas - FinalParks & Recreation Staff Connie Edmonston, Director Chase Gipson, Recreation Superintendent Byron Humphry, Maintenance Superintendent Alison Jumper, Park Planning Superintendent Carole Jones, Park Planner Melanie Thomas, Senior Secretary Parks & Recreation Advisory Board Craig Mauritson, Chairman Valerie Biendara, Vice -Chair Brian Bailey Jennifer Hazelrigs Michael Lindsey Jim Meinecke Steve Meldrum Bill Waite, Jr. Phillip Watson Parks and Recreation Advisory Board Meeting November 1, 2010 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR AGENDA: 1. Approval of October 4, 2010 PRAB Meeting and October 18, 2010 Special PRAB Meeting Minutes PRAB Motion: 2. Botanical Garden Monthly Report: Michael Lindsey 3. Lights of the Ozarks Report: Byron Humphry, Parks and Recreation Maintenance Superintendent 4. Parks and Recreation Area Survey: Connie Edmonston, Parks and Recreation Director 5. Regional Park Update: Connie Edmonston, Parks and Recreation Director 6. Other Business: 7. Adjournment Upcoming City Council Items & Events: November 3 Trail Trekkers training will be held at City Hall located at 113 West Mountain Street Room 219 at 1:00 PM. November 11 Holiday — City Offices Closed November 20 Lights of the Ozarks Lighting Ceremony and Parade will be held at the Fayetteville Downtown Square at 6:00 PM. November 25-26 Holiday — City Offices Closed Attachments: Agenda Items listed below: I. Agenda Item #1, PRAB Meeting Minutes October 4, 2010 and PRAB Special Meeting Minutes October 18, 2010 Reports: Park Land Dedication Ordinance Fund Monthly Report CIP Report HMR Monthly Report PRAB Agenda — November 1, 2010 vfle tn�H'•M1' FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for October 4, 2010 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Craig Mauritson at 5:30 p.m. in Room 111 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Mauritson, Biendara, Meldrum, Bailey, Watson, and Hazelrigs were present. Waite and Watson came in later. Meinecke was absent. Staff members Humphry, Jumper, and Jones were in attendance. 1. Approval of September 13, 2010 PRAB Meeting Minutes PRAB Motion: Meldrum motioned to accept the minutes as written, and Biendara seconded it. Motion passed 6-0-0 by voice vote. 2. Botanical Garden Monthly Report: Michael Lindsey Ron Cox is focusing on fund raising. One of the upcoming events is the Washington County Bar and Grill Event on October 16 to eat, drink and enjoy the Auburn game. A Botanical Garden calendar will be available for $15 beginning October 19. There will be model train decorations inside the BG for Christmas. 3. Lake Sequoyah Boat Dock: Byron Humphry, Maintenance Superintendent Humphry recapped some history about the Lake Sequoyah boat docks. They were built in 1957. They are wooden docks with wooden posts. They don't float and are rotting. A sub- committee from a couple of years ago recommended closing Dock D, and taking no more new renters. Jackie Smith is the current boat dock contractor. His contract expires at the end of 2010. Bobby Ferrell, a Fayetteville alderman, suggested sending out surveys to the current boat stall renters. There were 58 surveys sent out, 26 of which responded. Only 11 said they would commit to a 3 year rental at a higher rate. Additional surveys went out last week. A press release was also published, so the public could submit their comments and suggestions by October 15. Staff believes the dock should be demolished soon for safety reasons. Humphry said that prices will have to be raised if new docks are built, which may be a hardship for the many seniors that use the boat dock. Several different options are being looked at, one of which is installing a better boat ramp. Staff will also consider dredging the lake to remove the silt. Mauritson said the docks are becoming a liability and have outlived their life span. 1 Watson wanted to know what it cost to rent a boat stall now. Humphry said at Lake Sequoyah, it cost $100/year, and at Lake Fayetteville it is $250/year. Watson wanted to know how much the boat fee would be raised. Humphry said it would be the same cost as Lake Fayetteville. Hazelrigs asked if any grants were available. Jumper said a lot of the grant money was drying up. Biendara asked when the decision needed to be made. Humphry said it needed to be pretty quick, so the docks could be demolished next year. Mauritson asked what the demolition cost would be. Humphry said one of the quotes was around $74,000. They would have to use a crane. Mauritson asked if this discussion needed to be tabled, and vote later. Jumper said this was only a discussion. 4. 2011 Budget: Alison Jumper, Park Planning Superintendent Please bring your calendar so we can select a date between October 11— 22 for a special PRAB meeting to review the 2011 annual operating and capital improvement plan budget. We need to allow a time frame of approximately 1 to 1-1/2 hours prior to our November 1st PRAB monthly meeting. Jumper said a date needed to be chosen for the special meeting to discuss the budget. After discussion, the date was narrowed down to October 18 or 19. Jumper will send out the date to everyone. 5. Regional Park Update: Alison Jumper, Park Planning Superintendent Jumper said that City has acquired the land. A slow planning approach will be taken. Mauritson asked if Parks was coordinating a schedule with the developer. Jumper said yes. A money raising campaign also needs to be developed. Mauritson commented that at least the land belongs to the City now. Jumper commented that none of the details for the park design have been worked out. 2 Waite asked about the soccer field situation now. Jumper said that Parks has Lewis until 2018. Parks is looking at options for Asbell. Humphry said that 2 new soccer fields will be built at Lewis next year. Lindsey asked if any plans for raising money had been decided. Jumper said it was very preliminary. More will be decided in a couple of months. 6. Other Business: The group went on a field trip to the Lake Sequoyah boat docks. Humphry showed the group various problems. He said sometimes the water was higher than the posts, so it pulled down the boats. Smith has to adjust the boats when the water rises or falls. The wooden posts are rotting. The boards raise up, and are a trip hazard. As the deck settles, the nails pull out. Many places have to be patched and bolted. Mauritson said he forgot about the docks being covered. Everything will have to come down. Humphry said he is getting ballpark bids for the demolition. One solution could be to dredge the lake. That would be the cheapest way, but not necessarily the best way. Mauritson wanted to know if the $70,000 quote for demolishing the docks was for one dock. Humphry said no, it would be for all four docks. Meldrum asked how long people would have to remove their boats from the docks. Humphry said they would have until December 23, which is when the docks close for 2 weeks. Meldrum wanted to know if all the land around the lake belongs to the City, and, if so, could the dock be moved to a deeper area. Humphry said that was a possibility, but, if that happened, a new access road, etc, would have to be put in. Meldrum said he wasn't sure why Parks would want to put in a new dock in a lake that was going to silt in. Humphry said floating docks would help somewhat. Also, a dike might help. Mauritson asked if the money was available for the demolition and the rebuild. Humphry said money was available only for the demolition. 7. Adjournment The meeting was adjourned at 6:50 pm. 3 a �evfle �Itn�H'•M1' FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD SPECIAL MEETING Minutes for October 18, 2010 Opening: A special meeting of the Parks and Recreation Advisory Board to discuss the Parks budget was called to order by Craig Mauritson at 12:08 p.m. in the Parks and Recreation conference room located at 1455 South Happy Hollow Road in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Mauritson, Biendara, Meinecke, Bailey, Watson, Meldrum, Waite, and Hazelrigs were present. Lindsey arrived later. Staff members Edmonston, Humphry, Gipson, Jumper, Martin, Jones, and Thomas were in attendance. Edmonston welcomed everyone. Along with a PowerPoint presentation, she talked about the state of the city finances and the Parks and Recreation financial profile. Jumper talked about the proposed CIP projects for Parks for 2011. They are: two new soccer field at the NE corner of Lewis; the Bryce Davis expansion; Gulley playground repair; the Lake Sequoyah boat dock removal; Wilson Park Pool; the Native Grass program; Lights of the Ozarks; and the tree escrow plantings. Gipson talked about the financial change in the HMR distribution. It's the same amount of money for programs, but it's going to come from the general fund now. Humphry talked about the Parks maintenance. He said that Parks is down two positions. Mowing in 2010 has been reduced in some areas. He discussed the boat dock situation at Lake Sequoyah. The rental fee profits will be lost when the docks are demolished. Parks is considering having someone there to sell bait, permits, etc. so that profit won't be lost. Edmonston said that she had a great team that's doing more with less. Mauritson said everyone is doing a wonderful job. PRAB Motion: Watson motioned to accept the 2011 Parks and Recreation General Fund and CIP proposed budget. Bailey seconded it. Motion passed 9-0-0 by voice vote. Meeting adjourned at 1:15 pm. 1 PARK LAND DEDICATION ORDINANCE FUND REPORT PRAB Meeting of November 2010 REPORT BY: TRACIE A. MARTIN NORTHWEST PARK DISTRICT BALANCE Approved Original Amount YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project 1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155.70500 Salem Meadows (8/1/05, 6/5/06 & 11/6/06) 86,829.51 2010 $ 49,165.36 8/6/2007 $ 325,000.00 Davis Park Expansion 118,424.79 2011 $ 39,578.00 N/A $ 39,578.00 Red Oak Park/Gordon Long Funds 52,334.61 2012 $ 70,000.00 12/2/2008 $ 70,000.00 Davis Expansion 7,873.28 2013 $ 50,000.00 CIP $ 50,000.00 Davis Expansion $ 55,000.00 GIP 2011 $ 55,000.00 Davis Expansion $265,462.19 Total 2009-2012 $263,911.47 Total Approved Expenditures $1,550.72 Total Unencumbered 2010-2013 NORTHEAST PARK DISTRICT BALANCE Approved Original Amount YR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project $ 19,539.08 8/6/2007 $ 62,000.00 Gulley Park Pavilion (0.00) 2010 $ 16,000.00 12/2/2008 $ 16,000.00 Gulley Park House Demo Site Prep 43,126.62 2011 $ 10,000.00 CIP $ 10,000.00 Gulley Park Pavilion/Restroom Site 27,521.04 2012 $ 5,000.00 BA $ 5,000.00 Gulley Drainage Improvements 2,389.43 2013 $ 6,976.00 Council 4/5/10 $ 35,295.00 Veterans Memorial Park Improvement Gulley Playground Resurfacing $73,037.09 Total 2009-2012 $ 10,000.00 GIP 2011 $ 10,000.00 $67,515.08 Total Approved Expenditures $5,522.01 Total Unencumbered 2010-2013 SOUTHWEST PARK DISTRICT BALANCE Approved Original Amount YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project .74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07) - 2010 $ 763.51 6/2/2008 $ 70,00000 Finger Park Pavilion 180,318.34 2011 $ 186,759.20 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights 23,106.80 2012 $ 2,900.00 CIP $ 2,900.00 Wilson Park Trail Renovations and Lights 5,983.85 2013 $ 15,000.00 CIP 2011 $ 15,000.00 Wilson Park Pool $209,408.99 Total 2009-2012 $206,886.82 Total Approved Expenditures $2,522.17 Total Unencumbered 2010-2013 SOUTHEAST PARK DISTRICT BALANCE 30,373.21 56,185.59 6,377.89 40,846.12 $133,782.81 YEAR TO BE SPENT Banked Land 2010 2011 2012 2013 Total 2009-2012 Approved Original Amount Remaining: PRAB Date Approved $ 0.01 12/2/2008 $ 50,00000 $ 25,831.15 12/2/2008 $ 62,684.00 $ 16,000.00 CIP $ 16,000.00 $ 90,000.00 GIP 2011 $ 90,000.00 $ - $ 12,316.00 $131,831.16 Project White River Baseball Field Mount Sequoyah Pavilion Access Walker Park Entry/Kiosk Lake Sequoyah Boat Docks Doc Mashbum Total App roved Expenditures $1,951.65 Total Unencumbered 2010-2013 Number of Acres approved by PRAB Listed by Subdivision Acres Date to PRAB Quadrant Engineer/ Developer Riverwalk credit for trail connection 1.61 6/7/2010 SE H2 Engineering Riverwalk bank excess 1.66 6f7/2010 SE H2 Engineering YTD approved 3.27 Money in Lieu approved by PRAB Amount Date to PRAB Quadrant Engineer/ Developer Listed by Subdivision Lierly Lane $ 13,440 8/2/2010 NW Appian Centre for Design Final fees to be determined at Planning Commission Approval. I YTD approved $ 13,440 Project Description Current Status Skate Park The construction of a new skate park facility located at Walker Park as well as Installation of camera and connective sidewalk. Staff has purchased infrared light and the Information Technology Division will install the camera at Walker Park during 2010. Lights of the Ozarks Lights of the Ozarks is a display of more than 400,000 lights on the downtown square that runs from Mid- November until New Years. Staff removed the 2009 display during the first quarter. The 2010 installation began in October and ended in December. The lighting ceremony is scheduled to be held on November 20. Community Park Development Purchase and develop a multi-purpose Community Park according to the Parks and Recreation Master Plan. Cummings property was selected for the community park site by PRAB and Park Staff. On September 7 2004, a resolution approving the mayor to enter into a contract with SouthPass Development was approved. This included the donation of 200 acres and 1 million dollars for the development of the park. Terracon Consultants, Inc. completed a work plan that described all necessary studies needed to determine the impact of the 33 -acre landfill located within the property. Estimated cost of the complete study is $50,000. Staff is working with ADEQ for potential funding of land fill remediation. The City surveyor surveyed the park boundary. A property line adjustment will be submitted to Planning once it is signed by the owners. City staff received the deed in the third quarter 2010. Neighborhood Park Development Funds are used to develop new neighborhood parks. St. Joseph Park (PD), Salem Park (PLO), Walker Park Lighting (PD) Harmony Pointe Park (PLD), David Lashley Park (PD, PLD, ST), Rodney Ryan (PLD), Davis Park Expansion (PLD), Gary Hampton Pavilion (PLD and Donation), Mountain Ranch Trail (PLD), Finger Park Pavilion (PLD) and Doc Mashburn Park (Grant Match/ PD). Design development for St. Joseph Park will begin once the neighborhood has fulfilled their committments. Low areas within Salem Park have been topdressed and seeded. Walker Park East Side Trail Connection is complete. Harmony Pointe Park is complete. Construction of David Lashley Park phase I is complete. Rodney Ryan Park is complete. The Davis Park Expansion masterplan has been designed restrooms and dogpark has been completed.Construction of Doc Mashburn Park (Fairlane) is complete. The City was awarded $50,000 from the Arkansas Parks and Tourism Outdoor Recreation grant program for the project. Project Description Current Status Other Park & Safety Improvements Installation of Wilson Park east bridge and renovations to the Parks and Recreation Office. Gary Hampton Softball Complex scoreboard replacement. Improvements to White River Baseball Field. The office renovations began during the fourth quarter of 2007 and will be completed in the fourth quarter of 2010. White River renovations began in the third quarter of 2008 and will be completed in the third quarter of 2010. The Native grass program will involve invasive species eradication at Lake Fayetteville and a control burn in 2010. It will also include native grass plantings at Mt. Sequoyah and along the trail at Lake Fayetteville. Gordon Long/Red Oak Improvements Trail and drainage improvements are needed at Red Oak and Gordon Long Parks. Water runoff from adjoining subdivisions discharges into the lower valley of Red Oak Park and has created an erosion problem for the park trail, tree root erosion, and various park amenities. Gordon Long Park has two low water bridges that need to be renovated. This project will improve the safety and usability of the bridges over Scull Creek. The trail at Gordon Long also needs improvements. City Engineering and Parks staff evaluate 23 comments received from citizens and devised a design which combines piping and natural stream restoration to address the drainage issues in Red Oak Park. Staff presented the design option to the City Council at the January 12, 2010 agenda session. The City Council gave their verbal consent to move forward with the design. Playground & Picnic Improvements Replacement of old equipment at playgrounds and picnic areas. Funds are to be used for a partial 50/50 matching Arkansas Parks and Tourism Outdoor Recreation Grant. Grant funding in the amount of $100,000 was awarded through the Arkansas Parks and Tourism Outdoor Recreation Grant Program for playground replacement, toddler playground equipment, and basketball courts for Sweetbriar and Davis Parks. Construction is complete and reimbursement has been received for the Bryce Davis and Sweetbriar Park playgrounds replacement. Remaining funds may be earmarked for future Red Oak stream restoration. Lake Improvements An ADA accessible restroom will be installed to the Lake Fayetteville Boat dock recreation area. The Lake Sequoyah boat docks are being evaluated for replacement/renovation. $12,000 was approved to replace the bleacher cover at Field # 3, resod ballfield access, concession building renovations, and restripe the parking lot at Lake Fayetteville Softball Complex. $125,000 for 2010 Lk Fay N. Playground PD The Lake Fayetteville Environmental Study Pier is complete. Lake Fayetteville Northshore Playground replacement had been submitted for Outdoor Recreation Grant for additional funding. Project is scheduled for 2011. Forestry, Safety, & ADA Compliance Funds are used for the Celebration of Trees give-away, a tree inventory, the Community Tree Planting Initiative program, and grants. Funds will also to be used for unforeseeable emergencies occurring due to inclement weather, vandalism, replacement, or renovation of park amenities to meet ADA Safety standards. The Celebration of Trees was moved to the fall rather than spring Construction of rock retaining walls is complete. Picnic tables for the Mt. Sequoyah Pavilion will be complete fourth quarter 2010. Lake Fayetteville Trails Projects include developing trail maps, mile markers, signs and kiosks. Trail kiosks have been installed in most locations. Staff is working with an Eagle Scout candidate to develop a kiosk and signage for the dog park rules at Lake Wilson. Project Description Current Status Gulley Park Improvements Funds will be used to add a parking area and a pavilion in Gulley Park. The removal of the Gulley house is complete. Brooks -Hummel Land Purchase The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a principal amount of $495,000 with an interest rate of 6% annually for five years on the unpaid balance. The City agreed to see 1.89 acres to the United Presbyterian Church for $68,000. The City also agreed to sell a conservation easement for this property to the Fayetteville Natural Heritage Association for $179,500. This property has been names the Brooks -Hummel Nature Preserve by Resolution 108-07. Payment will be paid annually through 2012. Tree Escrow Funds from this project can be used in a variety of ways such as planting trees, maintaining trees with either a seasonal FTE or contract labor, or to identify planting spaces using a tree inventory. Funds for this project are deposited through the development processes defined in Chapter 167 of the UDC and must be used within seven years or be refunded. This money should first be spent within the development and second within one mile and/or within the appropriate quadrant. A public lands hazard tree assessment and mitigation is in process. Staff is contracting out some tree plantings for Fall 2010. Wilson Park Improvements Wilson Park is one of our City's oldest and most popular parks. The trail, built in the early 1990's, is now eroding and needs to be repaired. The trail also needs to be lighted for safety reasons and to help deter vandalism. The seven by forty foot rock wall by the swimming pool exit displays a beautiful flowerbed, but is deteriorating and needs repair. The condition of the wall is a safety concern. Construction of the trail renovation began and is scheduled to be complete Summer 2011. $250,000 $200,000 $150,000 $100,000 $50,000 Fayetteville Parks and Recreation HMR Comparison 2007-2010 v r CO y n N N V M CO cO V ION CV CO N co M co V N O co N N N. r- r Ol M N Frr r- n M O m O O 1� N O 0 V`-OlrJij O nN ci,(p by,fA a (Otl`O CO r A M M O fo O in in O+ V CO 1� in MN �Np M 10to sor ^r f9 f0 f9 O O+ 10 r N toyOj t0 fo O pO fo fAm In FO Ff9 H^' oO M19 I� OO M MON 69 YOr O nto fo r IC 0fA '- CO e 47) M 1 t9i O rfAtoO M f9—N` fo(9 fo CO- o to >- z FEBRUARY J 0 a W Z SEPTEMBER m m 0 O O 0 NOVEMBER DECEMBER ❑ 2007 ■ 2008 ❑ 2009 ❑ 2010 Year to Date Total 2007 2008 2009 2010 Comparison $ 1,675,296 $ 1,798,956 $ 1,800,354 $ 1,793,142 YTD 2009-2010 -0.4% YTD 2009-2010 -$7,212