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HomeMy WebLinkAbout2010-09-13 - Agendas - FinalParks & Recreation Staff Connie Edmonston, Director Chase Gipson, Recreation Superintendent Byron Humphry, Maintenance Superintendent Alison Jumper, Park Planning Superintendent Carole Jones, Park Planner Melanie Thomas, Senior Secretary Parks & Recreation Advisory Board Craig Mauritson, Chairman Valerie Biendara, Vice -Chair Brian Bailey Jennifer Hazelrigs Michael Lindsey Jim Meinecke Steve Meldrum Bill Waite, Jr. Phillip Watson Parks and Recreation Advisory Board Meeting September 13, 2010 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR AGENDA: 1. Approval of August 2, 2010 PRAB Meeting Minutes PRAB Motion: 2. Introduction of Ron Cox, new Botanical Garden of the Ozarks Executive Director: Walt Eilers, BGSO Board President 3. Botanical Garden Monthly Report: Michael Lindsey 4. Green Infrastructure Video and Introduction: Bob Caulk, FNHA 5. Trails Update: Matt Mihalevich, Trails Coordinator 6. Parks and Recreation 2011 Budget Review: Connie Edmonston, Parks and Recreation Director Budget Materials will be sent Friday, September 10th 7. Regional Park Update: Connie Edmonston, Parks and Recreation Director 8. Other Business: 9. Adjournment Upcoming City Council Items & Events: September 12 September 13 September 13 September 19 October 9 October 9 October 16 Fall Women's Soccer season begins YRCC Fall Ball Adult Basketball League begins Fall Adult Kickball season begins Fall Adult Flag Football The Annual Celebration of Trees will be held at the Fayetteville Town Center located at 15 West Mountain Street at 7:00 AM. Art Walk will be held at Wilson Park located at 675 Park Avenue from 10:00 AM to 2:00 PM. Dickson Street Oktoberfest Family Festival will be held in the Walton Arts Center Parking Lot from 11:00 AM to 11:00 PM. For more information, visit www.dicksonstoktoberfcst.com. PRAB Agenda — September 13, 2010 Attachments: Agenda Items listed below: 1. Agenda Item #1, PRAB Meeting Minutes August 2, 2010 Reports: Park Land Dedication Ordinance Fund Monthly Report CIP Report HMR Monthly Report PRAB Agenda — September 13, 2010 2 a evfle Alt%A H'•M1' FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for August 2, 2010 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Craig Mauritson at 5:32 p.m. in Room 111 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Mauritson, Biendara, Lindsey, Meinecke, Bailey, Watson, Waite, and Hazelrigs were present. Meldrum was absent. Staff members Gipson, Jones, and Thomas were in attendance. 1. Approval of July 12, 2010 PRAB Meeting Minutes PRAB Motion: Meinecke motioned to accept the minutes as written, and Biendara seconded it. Motion passed 8-0-0 by voice vote. 2. Introduction of Ron Cox, new Botanical Garden of the Ozarks Executive Director: Walt Eilers, BGSO Board President He will be introduced at the next meeting. 3. Botanical Garden Monthly Report: Michael Lindsey Ron Cox was hired as the new Executive Director. He started July 26, 2010. His priority is fundraising and budget management. At the end of June, the attendance at BGO reached 17,200. The April and May guest pass promotion attracted 380 new visitors to the garden. The Plans and Properties Committee is revisiting the Garden Master Plan. 4. Eagle Scout Project Proposal on the Butterfield Trail: Carson Baker Baker is with Boy Scout Troop 116. He wants to make a bridge for the Butterfield Trail. Phase I will be digging up space for the railroad ties. The bridge width will be 5' l0". The railroad ties are 10" x 10"x 8'. Phase II will be crossfacing the railroad ties with 18 pieces of 6' x 2" x 6". Then the preassembled 6'32" railings will be attached. For materials, Lowes will take half off the price, and Parks will pay half. Carson owns most of the tools needed, and can borrow the rest. Biendara wanted to know about the area and flooding. Carson said that the water doesn't get really high. Mauritson asked how much the project would cost. Carson said he wasn't sure at this point. 1 Watson asked if Parks recommended this project. Jones said yes, Carson is working with Humphry. Watson wanted to know if the request needed to be tabled until the cost has been decided. Jones said no. Only the project is being approved. PRAB Motion: Watson motioned to accept the project, and Waite seconded it. Motion passed 8-0-0 by voice vote. 5. Park Land Dedication: Development Name: Engineer: Owner: Location: Park Quadrant: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: Annual Maintenance Cost: Carole Jones, Park Planner Lierly Lane Appian Centre for Design TTO, LLC North of Mt. Comfort Road, West of Rupple Road NW 14 single family Approximately 7 acres 0.34 acres $13,440 Clabber Creek Trail and park land (50.3 acres) Money in lieu Money in lieu The development is providing a P.O.A. owned and maintained park area. Additionally a trail easement for a spur from Clabber Creek trail is planned on the west side of this subdivision to provide a connection to the trail network. None Evan Niehaus was the representative for Appian Centre for Design. He said initially there were four duplexes, and four single units. That plan is being reconfigured so that they are all single family lots. It was platted in 2002, and annexed in 2006. Jones said all the infrastructure is there. Meinecke wanted to know if the other lots, when they get developed, will be part of the property. Niehaus said that owner owns them all. Jones said that as the properties are built out, they will come through PRAB if they are platted differently. PRAB Motion: Hazelrigs motioned to accept the money in lieu, and Lindsey seconded it. Motion passed 8-0-0 by voice vote. 2 6. Recreational Programs Report: Chase Gipson, Recreation Superintendent Gipson said that the adult softball program has 84 teams registered. The 4th session of swim lessons is finishing up. There have been 100-110 participants per session. The last dive in movie had approximately 240 people attending. The attendance has been lower this year. The summer Outdoor Camps were totally full. Camp Wilson had 80 kids. All the camps are finished. Approximately 1,250 kids have registered for the fall season. Parks is having a soccer skills clinic for the first time. Mother Nature has not been kind to us for the Gulley Park Concert series- there have been two rainouts. There were twelve teams in the summer kickball league. Next week the fall registration will start for kickball. The pool will close August 15`h. Meinecke asked if rain has affected the pool. Gipson said not really. 7. Wilson Park Trail Renovation and Lighting Project Update: Carole Jones, Park Planner Jones said the bids were received and Danny Robinson was the low bidder. He will be using LED lights, as well as upgrading some overhead electric. The renovation should take approximately six months. Waite asked about the western entrance to the trail. Jones said that the plan is to upgrade it to make it better. Meinecke asked if the trail will follow the same configuration. Jones said yes, but it won't be ADA. It will be made level where it can be. There will be 53 lights 75 feet apart. Meinecke said he thinks the bridge on the western side is narrow, because he's so used to the bigger trails. The landscaping is beautiful. 8. Other Business: Watson asked if there was anything new on Southpass. Jones said she wasn't aware of anything. Meinecke said that it was nice that there was still life in Fayetteville. Hazelrigs asked who decides the distance between each distance marker on the trails. Biendara suggested that Matt Mihalevich, the trails coordinator, be invited to the next PRAB meeting. 9. Adjournment Meeting adjourned at 6:10 p.m. Minutes taken by Melanie Thomas 3 PARK LAND DEDICATION ORDINANCE FUND REPORT PRAB Meeting of September 2010 REPORT BY: TRACIE A. MARTIN NORTHWEST PARK DISTRICT BALANCE 86,829.51 118,424.79 52,334.61 6,990.21 $264,579.12 YEAR TO BE SPENT 2010 2011 2012 2013 Total 2009-2012 Approved Original Amount Banked Land Remaining: PRAB Date Approved Project 1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155.70500 Salem Meadows (8/1/05, 6/5/06 & 11/6/06) $ 49,165.36 8/6/2007 $ 325,000.00 Davis Park Expansion $ 39,578.00 N/A $ 39,578.00 Red Oak Park/Gordon Long Funds $ 70,000.00 12/2/2008 $ 70,000.00 Davis Expansion $ 50,000.00 CIP $ 50,000.00 Davis Expansion $208,911.47 Total Approved Expenditures $55,667.65 Total Unencumbered 2010-2013 NORTHEAST PARK DISTRICT BALANCE (0.00) 68,445.62 27,521.04 1,201.68 $97,168.34 YR TO BE SPENT Banked Land 2010 2011 2012 2013 Total 2009-2012 Approved Original Amount Remaining: PRAB Date Approved $ 19,539.08 8/6/2007 $ 62,000.00 $ 16,000.00 12/2/2008 $ 16,000.00 $ 10,000.00 CIP $ 10,000.00 $ 5,000.00 BA $ 5,000.00 $ 35,295.00 Council 4/5/10 $ 35,295.00 $85,834.08 Project Gulley Park Pavilion Gulley Park House Demo Site Prep Gulley Park Pavilion/Restroom Site Gulley Drainage Improvements Veterans Memorial Park Improvement Total Approved Expenditures $11,334.26 Total Unencumbered 2010-2013 SOUTHWEST PARK DISTRICT BALANCE Approved Original Amount YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project .74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07) - 2010 $ 1,913.51 6/2/2008 $ 70,000.00 Finger Park Pavilion 181,468.34 2011 $ 186,759.20 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights 23,106.80 2012 $ 2,900.00 CIP $ 2,900.00 Wilson Park Trail Renovations and Lights 5,432.26 2013 $210,007.40 Total 2009-2012 $193,036.82 Total Approved Expenditures $16,970.58 Total Unencumbered 2010-2013 SOUTHEAST PARK DISTRICT BALANCE 35,373.21 56,185.59 6,377.89 40,486.73 $138,423.42 YEAR TO BE SPENT Banked Land 2010 2011 2012 2013 Total 2009-2012 Approved Original Amount Remaining: PRAB Date Approved $ 0.01 12/2/2008 $ 50,00000 $ 30,831.15 12/2/2008 $ 62,684.00 $ 16,000.00 CIP $ 16,000.00 $ 45,000.00 CIP 2011 $ 45,000.00 $ - $ 12,316.00 $91,831.16 Project White River Baseball Field Mount Sequoyah Pavilion Access Walker Park Entry/Kiosk Lake Sequoyah Feasibility Study Doc Mashbum Total App roved Expenditures $46,592.26 Total Unencumbered 2010-2013 Number of Acres approved by PRAB Listed by Subdivision Acres Date to PRAB Quadrant Engineer/ Developer Riverwalk credit for trail connection 1.61 6/7/2010 SE H2 Engineering Riverwalk bank excess 1.66 6f7/2010 SE H2 Engineering YTD approved 3.27 Money in Lieu approved by PRAB Amount Date to PRAB Quadrant Engineer/ Developer Listed by Subdivision Lierly Lane $ 13,440 8/2/2010 NW Appian Centre for Design Final fees to be determined at Planning Commission Approval. I YID approved $ 13,440 Project Description Current Status Skate Park The construction of a new skate park facility located at Walker Park as well as Installation of camera and connective sidewalk. Staff has purchased infrared light and the Information Technology Division will install the camera at Walker Park during the second quarter of 2009. Connecting sidewalks to the Skate Park will be constructed in house in the second quarter of 2010. Lights of the Ozarks Lights of the Ozarks is a display of more than 400,000 lights on the downtown square that runs from Mid- November until New Years. Staff removed the 2009 display during the first quarter. The 2010 installation began in October and ended in December. The lighting ceremony is scheduled to be held on November 20. Community Park Development Purchase and develop a multi-purpose Community Park according to the Parks and Recreation Master Plan. Cummings property was selected for the community park site by PRAB and Park Staff. On September 7 2004, a resolution approving the mayor to enter into a contract with SouthPass Development was approved. This included the donation of 200 acres and 1 million dollars for the development of the park. Terracon Consultants, Inc. completed a work plan that described all necessary studies needed to determine the impact of the 33-acre landfill located within the property. Estimated cost of the complete study is $50,000. Staff is working with ADEQ for potential funding of land fill remediation. The City surveyor surveyed the park boundary during the second quarter. A property line adjustment will be submitted to Planning once it is signed by the owners. City staff expects to finalize the deed in the second quarter 2010. Park Beautifications Additional flowerbeds were requested at several of the Parks and Recreation Master Plan public meetings. Additional improvements are Happy Hollow planting and various entry features. Several trees did not survive the late planting and will be replanted in the spring of 2009. Construction of the entry feature at Wilson Park was completed in the second quarter. Neighborhood Park Development Funds are used to develop new neighborhood parks. St. Joseph Park (PD), Salem Park (PLD), Walker Park Lighting (PD) Harmony Pointe Park (PLD), David Lashley Park (PD, PLD, ST), Rodney Ryan (PLD), Davis Park Expansion (PLD), Gary Hampton Pavilion (PLD and Donation), Mountain Ranch Trail (PLD), Finger Park Pavilion (PLD) and Doc Mashburn Park (Grant Match/ PD). Design development for St. Joseph Park will begin once the neighborhood has fulfilled their committments. Low areas within Salem Park have been topdressed and seeded. Walker Park East Side Trail Connection is complete. Harmony Pointe Park is complete. Construction of David Lashley Park phase I is complete. Rodney Ryan Park is complete. The Davis Park Expansion masterplan has been designed.General Improvement Funds ($160,000) have been applied for through Arkansas Parks and Tourism for phase two. A restroom for the park is currently under construction. Gary Hampton Pavilion is complete. lams Dog Park at Bryce Davis is currently out to bid. Shiloh trail has been constructed within the Mountain Ranch Subdivision and the developer has been reimbursed. Construction of the Finger Park pavilion is complete. Construction of Doc Mashburn Park (Fairlane) is underway. The City was awarded $50,000 from the Arkansas Parks and Tourism Outdoor Recreation grant program for the project. Project Description Current Status Other Park & Safety Improvements Installation of Wilson Park east bridge and renovations to the Parks and Recreation Office. Gary Hampton Softball Complex scoreboard replacement. Improvements to White River Baseball Field. Wilson Park bridge installation, pool parking lot improvements and trail connection were completed in July 2009. The office renovations began during the fourth quarter of 2007 and will be completed in the fourth quarter of 2010. White River renovations began in the third quarter of 2008 and will be completed in the third quarter of 2010. The Native grass program will involve invasive species eradication at Lake Fayetteville and a control burn in 2010. It will also include native grass plantings at Mt. Sequoyah and along the trail at Lake Fayetteville. Gordon Long/Red Oak Improvements Trail and drainage improvements are needed at Red Oak and Gordon Long Parks. Water runoff from adjoining subdivisions discharges into the lower valley of Red Oak Park and has created an erosion problem for the park trail, tree root erosion, and various park amenities. Gordon Long Park has two low water bridges City Engineering and Parks staff evaluate 23 comments received from citizens and devised a design which combines piping and natural stream restoration to address the drainage issues in Red Oak Park. Staff presented the design option to the City Council at the January 12, 2010 agenda session. The City Council gave their verbal consent to move forward with the design. Playground & Picnic Improvements Replacement of old equipment at playgrounds and picnic areas. Funds are to be used for a partial 50/50 matching Arkansas Parks and Tourism Outdoor Recreation Grant. Grant funding in the amount of $100,000 was awarded through the Arkansas Parks and Tourism Outdoor Recreation Grant Program for Construction is complete and reimbursement has been received for the Bryce Davis and Sweetbriar Park playgrounds replacement. Remaining funds may be earmarked for future Red Oak stream restoration. Lake Improvements An ADA accessible restroom will be installed to the Lake Fayetteville Boat dock recreation area. The Lake Sequoyah boat docks are being evaluated for replacement/renovation. $12,000 was approved to replace the bleacher cover at Field # 3, resod ballfield access, concession building renovations, and restripe the parking lot at Lake Fayetteville Softball Complex. UPDATE to include $125,000 for 2010 Lk Fay N. Playground PD The Lake Fayetteville Environmental Study Pier is complete. Forestry, Safety, & ADA Compliance Funds are used for the Celebration of Trees give-away, a tree inventory, the Community Tree Planting Initiative program, and grants. Funds will also to be used for unforeseeable emergencies occurring due to inclement weather, vandalism, replacement, or renovation of park amenities to meet ADA Safety standards. The Celebration of Trees was planned to be moved in 2009 to the fall rather than spring as voted during the third quarter of 2008 by the Tree and Landscape Committee. However, due to the Ice Storm in January, staff determined it to be in the best interest of the Citizens to provide trees this spring and fall. The paving for the Mt. Sequoyah ADA access is complete. Construction of rock retaining walls will begin in the first quarter 2010. Lake Fayetteville Trails Projects include developing trail maps, mile markers, signs and kiosks. Signs have been designed and ordered and installation began in the sedond quarter. Trail kiosks have been installed in most locations. Staff is working with an Eagle Scout candidate to develop a kiosk and signage for the dog park rules at Lake Wilson. Project Description Current Status Gulley Park Improvements Funds will be used to add a parking area and a pavilion in Gulley Park. Construction of the Gulley Park pavilion was completed in the Second Quarter of 2009. The removal of the Gulley house is scheduled to be complete in the first quarter 2010. An architect will be hired to begin developing plans for a new pavilion at the site in the fourth quarter 2010. Brooks-Hummel Land Purchase The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a principal amount of $495,000 with an interest rate of 6% annually for five years on the unpaid balance. The City agreed to see 1.89 acres to the United Presbyterian Church for $68,000. The City also agreed to sell a conservation easement for this property to the Fayetteville Natural Heritage Association for $179,500. This property has been names the Brooks-Hummel Nature Preserve by Resolution 108-07. Payment will be paid annually through 2012. The trail alignment was marked in the first quarter. Staff will work with FNHA during the fourth quarter for trail construction. Tree Escrow Funds from this project can be used in a variety of ways such as planting trees, maintaining trees with either a seasonal FTE or contract labor, or to identify planting spaces using a tree inventory. Funds for this project are deposited through the development processes defined in Chapter 167 of the UDC and must be used within seven years or be refunded. This money should first be spent within the development and second within one mile and/or within the appropriate quadrant. A public lands hazard tree assessment and mitigation is in process. Staff is reviewing an option of contracting out some tree plantings for Fall 2009. Wilson Park Improvements Wilson Park is one of our City's oldest and most popular parks. The trail, built in the early 1990's, is now eroding and needs to be repaired. The trail also needs to be lighted for safety reasons and to help deter vandalism. The seven by forty foot rock wall by the swimming pool exit displays a beautiful flowerbed, but is deteriorating and needs repair. The condition of the wall is a safety concern. Design of the trail renovation is on-going. The survey and preliminary electrical engineering design are complete. Construction of the new pool wall is complete. $250,000 $200,000 $150,000 $100,000 $50,000 $- Fayetteville Parks and Recreation HMR Comparison 2007-2010 -4- N- co N 0 V co co M V N N ro c0 N 0 c? t0 V N N Co_ N N N. r A O N NAM OS aaOOM 00)- m {tNn W ��0 Q CD G O G V COOL O4 tOpeAmtO to t9 (NU" CO t�'c� u0 a0 ap w O rO c en r v v p CO CO nF1iN `°e» M r y N ^ w N CO ^� en P.-- t0 O t0 Ol r n vi t» O 69 Wim 4A f` ry W w O— O a0 ^ ty W. m O t0 O r 0� ���— O t0 w ^ CO F!i M M cd ' ^ wW. ��r O fA MW. N to Nm co ld CO O V p l--r- r 10 te ea. H 0 M w O ca FEBRUARY 2 0 J_ a W z D H c0 0 SEPTEMBER OCTOBER NOVEMBER DECEMBER 0 2007 ■ 2008 0 2009 0 2010 Year to Date Total 2007 2008 2009 2010 Comparison $ 1,322,599 $ 1,421,587 $ 1,434,270 $ 1,416,889 -1.21%