HomeMy WebLinkAbout2010-05-03 - Agendas - FinalParks & Recreation Staff
Connie Edmonston, Director
Chase Gipson, Recreation Superintendent
Byron Humphry, Maintenance Superintendent
Alison Jumper, Park Planning Superintendent
Carole Jones, Park Planner
Melanie Thomas, Senior Secretary
Parks & Recreation Advisory Board
Craig Mauritson, Chairman
Valerie Biendara, Vice -Chair
Jennifer Hazelrigs
Michael Lindsey
Jim Meinecke
Steve Meldrum
Bill Waite, Jr.
Phillip Watson
Parks and Recreation Advisory Board Meeting
May 3, 2010 at 5:30 p.m.
City Administration Building Room 111
113 West Mountain Street
Fayetteville, AR
AGENDA:
1. Approval of April 5, 2010 PRAB Meeting Minutes
PRAB Motion:
2. Botanical Garden Annual Report: Walt Eilers, BGSO Board President
3. Eagle Scout Project at Lake Sequoyah: Kyle Lawrence
PRAB Motion:
4. Parks & Recreation 2010 Budget Update: Connie Edmonston, Parks & Recreation
Director
5. Summer Programs Update: Chase Gipson, Recreation Superintendent
6. Native Grass Restoration Program Update: Byron Humphry, Maintenance
Superintendent
7. HMR Tax Special Election: Connie Edmonston, Parks and Recreation
Director
8. Other Business:
** A special PRAB meeting may be scheduled prior to the June PRAB Meeting.
9. Adjournment
Upcoming City Council Items & Events:
May 1
Pagnozzi Charities 6th Annual Grand Slam Celebration Fundraiser from
6:30 PM to Midnight at the home of Colleen and Tom Pagnozzi. Go to
http://pagnozzicharities.org/regpages/registergrandslam.asp for
information.
PRAB Agenda — May 3, 2010
May 3
May 8
May 11
May 15
May 16
May 18
May 21 - 22
May 27
June 11
June 12
June 16
Second Quarter Town Hall Meeting will be held at Ridgeview Baptist
Church located at 1850 E. Huntsville Road at 7:00 PM.
Rock Solid Adult Softball Tournament
Summer Fun4Kids program registration begins at Yvonne Richardson
Community Center, 240 East Rock Street
Dudley Series Adult Softball Tournament
Artosphere Trail Mix Concert Series at Lake Fayetteville. Six bands will
play along the trail beginning at the North Shore pavilion at 1:00 PM and
ending at the Botanical Garden of the Ozarks at 4:00 PM.
Special Election Vote on HMR Tax
Battle of the Badge Softball Tournament
Big Uns will play the first concert at Gulley Park, 1850 E. Township
Street at 7:00 PM
Dive into Summer at Wilson Park Pool, 675 Park Avenue. The pool will
open at 2:30 PM. From 6:30 PM to 7:30 PM the City will try to break the
Guinness Book of World Records for the Largest Swimming Lesson!
Admission is free.
Three on Three Basketball Tournament at Yvonne Richardson Community
Center, 240 East Rock Street
Doc Mashburn Park Grand Opening at 5:30 PM. The park is located east
of Fairlane Apartments south of Huntsville Road and west of Happy
Hollow Road at 1582 Fairlane Street.
Attachments: Agenda Items listed below:
1. Agenda Item #1, PRAB Meeting Minutes: April 5, 2010
Reports:
Park Land Dedication Ordinance Fund Monthly Report
CIP Report
HMR Monthly Report
PRAB Agenda — May 3, 2010 2
FAYETTEVILLE PARKS AND RECREATION
ADVISORY BOARD
Minutes for April 5, 2010
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to order by
Acting Chairman Craig Mauritson at 5:35 p.m. in Room 111 at the City Administration
Building located at 113 West Mountain Street in Fayetteville, Arkansas.
Present:
Parks and Recreation Advisory Board members Biendara, Hazelrigs, Lindsey, Mauritson,
Meinecke, Waite, and Watson were present. Meldrum arrived at 5:37 p.m. Staff members
Edmonston, Jumper, Humphry, Gipson, Thomas, and the audience were present.
1. Approval of March 1, 2010 PRAB Meeting Minutes
PRAB Motion: Mauritson motioned to accept the minutes as written, and Biendara
seconded it. Motion passed 7-0-0 by voice vote.
2. Botanical Garden Annual Report: Walt Eilers, BGSO Board President
Eilers said there are 1,849 paid members as of 2010. They want 2,500. They are developing
a marketing program to promote the gardens. Two new gardeners have been hired to replace
Susan Reagan. There are 44,000 bulbs planted and blooming at the gardens. They are also
handing out free adult guest passes good through the end of May. Hopefully, through these
passes, they will get more volunteers and members.
Mauritson commented that they are getting quite a return on their investment. He said the
passes are a good idea.
3. Community Gardens Update: Lisa Netherland, Horticulturist
Netherland said that Community Gardens helps people focus on a common goal. In 2009,
the coalition muddled through items and tried to raise awareness. A garden was developed
at the Seven Hills shelter. A Community Gardens coalition was formed, and currently has
nine members. In January 2010, the coalition held a strategic planning session that was very
successful. She said that 2010 will define the coalition. They are working to fully define the
criteria, as well as researching funding and grants. Netherland met with Washington, DC
lobbyists in 2010. A seed swap was held at the Fayetteville Public Library in February.
Several places, such as the Walker Senior Center, have been identified in Fayetteville as
potential garden spots. The coalition wants to focus on low to moderate income people.
They hope to launch a website soon.
Mauritson commented, "Wow! You've been very busy!"
Netherland agreed.
Watson asked how big the gardens could be.
Netherland said that the gardeners could have any size they want, as long as they stay within
the very general guidelines.
1
Mauritson said they are doing great.
Edmonston said that Netherland ran with the ball and took charge of this. She commends
her and wants to brag on her.
Netherland said that the coalition is phenomenal. They are working very hard.
4. Farmers' Market at BGSO on Sundays: Connie Edmonston, Parks &
Recreation Director
The Farmer's Market has requested to be open at the Botanical Gardens on Sundays. They
have to get a conditional permit, and the ordinance has to be amended. It will be going
before the Council tomorrow night. The market will be open from 10 a.m. to 2 p.m. It won't
be allowed on the parking lot.
Mauritson asked if a vote could be taken for a show of support.
Edmonston said yes, if they wanted.
PRAB Motion: Mauritson motioned to support the Farmers Market at BGSO, and Waite
seconded it. Motion passed 8-0-0 by voice vote.
5. Veterans Park Restroom: Alison Jumper, Park Planning Superintendent
Jumper gave an update. The existing restrooms are on septic. Since a sewer lift station is
being installed nearby, 600 feet of sewer line will be used to connect the bathrooms to the
sewer main. The request is going to the City Council.
6. Other Business:
Edmonston said that a vote was needed to install a new chairperson to replace Steve
Hatfield. A vice chairperson also needed to be installed.
PRAB Motion: Meinecke motioned to nominate Mauritson as the chairperson of the Parks
and Recreation Advisory Committee, and Biendara seconded. Mauritson abstained from the
vote. Motion passed 7-0-0 by voice vote.
PRAB Motion: Mauritson motioned to nominate Biendara as the vice chairperson of the
Parks and Recreation Advisory Committee. Meldrum seconded it. Biendara abstained from
the vote. Motion passed 7-0-0 by voice vote.
Edmonston said that she had exciting news. She said today Parks got a signed letter from
the bank about SouthPass.
Mauritson said that it was a long time coming.
Biendara asked about Red Oak Park.
2
Jumper said that the plan was submitted to the Corp of Engineers. She is hoping the
completion date will be August.
Gipson said that the Lake Fayetteville Outdoor Festival will be held on April 17. This will
be the second festival held. There will be lots of activities. Everything will be free except
for the food.
Waite said last year was great.
Gipson said this year Parks and Recreation partnered with a University of Arkansas class, so
the class could do a lot of the planning for the festival. A press release will go out
Wednesday or Thursday of this week.
Humphry said there was a controlled burn on the dam last week, and a partial burn on the
prairie. The prairie burn will be completed when the weather conditions are right. The
winds are causing the delay.
Meinecke asked about the sign at Lake Fayetteville. He said people want to know how far
the trail is.
Edmonston said that park signs are being built in-house. A sign with park rules is also being
built.
Waite asked about the Gulley Park concert schedule.
Gipson said it would be released next month.
Eilers said that on April 27th, several thousand kids would be at the Botanical Gardens for
Earth Day.
7. Adjournment
The meeting was adjourned at 6:25 p.m.
Minutes taken by Melanie Thomas.
3
PARK LAND DEDICATION ORDINANCE FUND REPORT
PRAB Meeting of May 2010
REPORT BY: TRACIE A. MARTIN
NORTHWEST PARK DISTRICT
BALANCE
226,785.94
118,424.79
52,334.61
4,332.32
$397,545.34
YEAR TO BE SPENT
2010
2011
2012
2013
Total 2009-2012
Approved Original Amount
Banked Land Remaining: PRAB Date Approved Project
1.5 Hoskins/Scull Creek Trail $ 168.11 Multiple $ 155.70500 Salem Meadows (8/1/05, 6/5/06 & 11/6/06)
$ 189,121.79 8/6/2007 $ 325,000.00 Davis Park Expansion
$ 39,578.00 N/A $ 39,578.00 Red Oak Park/Gordon Long Funds
$ 70,000.00 12/2/2008 $ 70,000.00 Davis Expansion
$ 50,000.00 CIP $ 50,000.00 Davis Expansion
$348,867.90
Total Approved Expenditures
$48,677.44 Total Unencumbered 2010-2013
NORTHEAST PARK DISTRICT
BALANCE
(0.00)
71,445.62
27,521.04
$546.58
$99,513.24
YR TO BE SPENT Banked Land
2010
2011
2012
2013
Total 2009-2012
Approved Original Amount
Remaining: PRAB Date Approved
$ 19,539.08 8/6/2007 $ 62,000.00
$ 16,000.00 12/2/2008 $ 16,000.00
$ 10,000.00 CIP $ 10,000.00
$ 5,000.00 BA $ 5,000.00
$ 35,295.00 Council 4/5/10 $ 35,295.00
$85,834.08
Project
Gulley Park Pavilion
Gulley Park House Demo Site Prep
Gulley Park Pavilion/Restroom Site
Gulley Drainage Improvements
Veterans Memorial Park Improvement
Total Approved Expenditures
$13,678.16 Total Unencumbered 2010-2013
SOUTHWEST PARK DISTRICT
BALANCE
Approved Original Amount
YEAR TO BE SPENT Banked Land Remaining: PRAB Date Approved Project
.74 Sowder/Scull Creek Trail $ 1,464.11 Multiple $ 200,000.00 Harmony Pointe Park (10/2/06 & 1/8/07)
- 2010 $ 1,913.51 6/2/2008 $ 70,000.00 Finger Park Pavilion
186,625.34 2011 $ 184,612.20 12/2/2008 $ 245,000.00 Wilson Park Trail Renovations and Lights
23,106.80 2012 $ 2,900.00 CIP $ 2,900.00 Wilson Park Trail Renovations and Lights
2,121.86 2013
$209,732.14 Total 2009-2012
$190,889.82
Total Approved Expenditures
$18,842.32 Total Unencumbered 2010-2013
SOUTHEAST PARK DISTRICT
BALANCE
51,037.75
56,185.59
6,377.89
39,539.55
$113,601.23
YEAR TO BE SPENT Banked Land
2010
2011
2012
2013
Total 2009-2012
Approved Original Amount
Remaining: PRAB Date Approved
$ 3,054.01 12/2/2008 $ 50,000.00
$ 33,625.69 12/2/2008 $ 65,184.00
$ 16,000.00 CIP $ 16,000.00
$ 45,000.00 CIP 2011 $ 45,000.00
$ 9,816.00 $ 9,816.00
$107,495.70
Project
White River Baseball Field
Mount Sequoyah Pavilion Access
Walker Park Entry/Kiosk
Lake Sequoyah Feasibility Study
Doc Mashbum
Total App roved Expenditures
$6,105.53 Total Unencumbered 2010-2013
Number of Acres approved by PRAB
Listed by Subdivision
Acres
Date to PRAB
Quadrant
Engineer/ Developer
YTD approved
0
Money in Lieu approved by PRAB
Amount
Date to PRAB
Quadrant
Engineer/ Developer
Listed by Subdivision
Final fees to be determined at Planning Commission Approval.
I YTD approved
$
Project
Description
Current Status
Skate Park
The construction of a new skate park facility located at
Walker Park as well as Installation of camera and
connective sidewalk.
Staff has purchased infrared light and the Information Technology Division
will install the camera at Walker Park during the second quarter of 2009.
Connecting sidewalks to the Skate Park will be constructed in house in the
second quarter of 2010.
Lights of the Ozarks
Lights of the Ozarks is a display of more than 400,000
lights on the downtown square that runs from Mid-
November until New Years.
Staff removed the 2009 display during the first quarter. The 2010 installation
began in October and ended in December. The lighting ceremony is
scheduled to be held on November 20.
Community Park Development
Purchase and develop a multi-purpose Community Park
according to the Parks and Recreation Master Plan.
Cummings property was selected for the community
park site by PRAB and Park Staff. On September 7
2004, a resolution approving the mayor to enter into a
contract with SouthPass Development was approved.
This included the donation of 200 acres and 1 million
dollars for the development of the park.
Terracon Consultants, Inc. completed a work plan that
described all necessary studies needed to determine the
impact of the 33-acre landfill located within the property.
Estimated cost of the complete study is $50,000. Staff
is working with ADEQ for potential funding of land fill
remediation.
The City surveyor surveyed the park boundary during the second quarter. A
property line adjustment will be submitted to Planning once it is signed by the
owners. City staff expects to finalize the deed in the second quarter 2010.
Park Beautifications
Additional flowerbeds were requested at several of the
Parks and Recreation Master Plan public meetings.
Additional improvements are Happy Hollow planting and
various entry features.
Several trees did not survive the late planting and will be replanted in the
spring of 2009. Construction of the entry feature at Wilson Park was
completed in the second quarter.
Neighborhood Park Development
Funds are used to develop new neighborhood parks. St.
Joseph Park (PD), Salem Park (PLD), Walker Park
Lighting (PD) Harmony Pointe Park (PLD), David
Lashley Park (PD, PLD, ST), Rodney Ryan (PLD), Davis
Park Expansion (PLD), Gary Hampton Pavilion (PLD
and Donation), Mountain Ranch Trail (PLD), Finger Park
Pavilion (PLD) and Doc Mashburn Park (Grant Match/
PD).
Design development for St. Joseph Park will begin once the neighborhood
has fulfilled their committments. Low areas within Salem Park have been
topdressed and seeded. Walker Park East Side Trail Connection is
complete. Harmony Pointe Park is complete. Construction of David Lashley
Park phase I is complete. Rodney Ryan Park is complete. The Davis Park
Expansion masterplan has been designed.General Improvement Funds
($160,000) have been applied for through Arkansas Parks and Tourism for
phase two. A restroom for the park is currently under construction. Gary
Hampton Pavilion is complete. lams Dog Park at Bryce Davis is currently out
to bid. Shiloh trail has been constructed within the Mountain Ranch
Subdivision and the developer has been reimbursed. Construction of the
Finger Park pavilion is complete. Construction of Doc Mashburn Park
(Fairlane) is underway. The City was awarded $50,000 from the Arkansas
Parks and Tourism Outdoor Recreation grant program for the project.
Project
Description
Current Status
Other Park & Safety Improvements
Installation of Wilson Park east bridge and renovations
to the Parks and Recreation Office. Gary Hampton
Softball Complex scoreboard replacement.
Improvements to White River Baseball Field.
Wilson Park bridge installation, pool parking lot improvements and trail
connection were completed in July 2009. The office renovations began
during the fourth quarter of 2007 and will be completed in the fourth quarter
of 2010. White River renovations began in the third quarter of 2008 and will
be completed in the third quarter of 2010. The Native grass program will
involve invasive species eradication at Lake Fayetteville and a control burn
in 2010. It will also include native grass plantings at Mt. Sequoyah and along
the trail at Lake Fayetteville.
Gordon Long/Red Oak Improvements
Trail and drainage improvements are needed at Red
Oak and Gordon Long Parks. Water runoff from
adjoining subdivisions discharges into the lower valley of
Red Oak Park and has created an erosion problem for
the park trail, tree root erosion, and various park
amenities. Gordon Long Park has two low water bridges
City Engineering and Parks staff evaluate 23 comments received from
citizens and devised a design which combines piping and natural stream
restoration to address the drainage issues in Red Oak Park. Staff presented
the design option to the City Council at the January 12, 2010 agenda
session. The City Council gave their verbal consent to move forward with the
design.
Playground & Picnic Improvements
Replacement of old equipment at playgrounds and
picnic areas. Funds are to be used for a partial 50/50
matching Arkansas Parks and Tourism Outdoor
Recreation Grant. Grant funding in the amount of
$100,000 was awarded through the Arkansas Parks and
Tourism Outdoor Recreation Grant Program for
Construction is complete and reimbursement has been received for the
Bryce Davis and Sweetbriar Park playgrounds replacement. Remaining
funds may be earmarked for future Red Oak stream restoration.
Lake Improvements
An ADA accessible restroom will be installed to the Lake
Fayetteville Boat dock recreation area. The Lake
Sequoyah boat docks are being evaluated for
replacement/renovation. $12,000 was approved to
replace the bleacher cover at Field # 3, resod ballfield
access, concession building renovations, and restripe
the parking lot at Lake Fayetteville Softball Complex.
UPDATE to include $125,000 for 2010 Lk Fay N.
Playground PD
The Lake Fayetteville Environmental Study Pier is complete.
Forestry, Safety, & ADA Compliance
Funds are used for the Celebration of Trees give-away,
a tree inventory, the Community Tree Planting Initiative
program, and grants. Funds will also to be used for
unforeseeable emergencies occurring due to inclement
weather, vandalism, replacement, or renovation of park
amenities to meet ADA Safety standards.
The Celebration of Trees was planned to be moved in 2009 to the fall rather
than spring as voted during the third quarter of 2008 by the Tree and
Landscape Committee. However, due to the Ice Storm in January, staff
determined it to be in the best interest of the Citizens to provide trees this
spring and fall. The paving for the Mt. Sequoyah ADA access is complete.
Construction of rock retaining walls will begin in the first quarter 2010.
Lake Fayetteville Trails
Projects include developing trail maps, mile markers,
signs and kiosks.
Signs have been designed and ordered and installation began in the sedond
quarter. Trail kiosks have been installed in most locations. Staff is working
with an Eagle Scout candidate to develop a kiosk and signage for the dog
park rules at Lake Wilson.
Project
Description
Current Status
Gulley Park Improvements
Funds will be used to add a parking area and a pavilion
in Gulley Park.
Construction of the Gulley Park pavilion was completed in the Second
Quarter of 2009. The removal of the Gulley house is scheduled to be
complete in the first quarter 2010. An architect will be hired to begin
developing plans for a new pavilion at the site in the fourth quarter 2010.
Brooks-Hummel Land Purchase
The City purchased 13.75 acres located north of the
Lake Lucille Spillway in 2007 for a principal amount of
$495,000 with an interest rate of 6% annually for five
years on the unpaid balance. The City agreed to see
1.89 acres to the United Presbyterian Church for
$68,000. The City also agreed to sell a conservation
easement for this property to the Fayetteville Natural
Heritage Association for $179,500. This property has
been names the Brooks-Hummel Nature Preserve by
Resolution 108-07.
Payment will be paid annually through 2012. The trail alignment was marked
in the first quarter. Staff will work with FNHA during the fourth quarter for trail
construction.
Tree Escrow
Funds from this project can be used in a variety of ways
such as planting trees, maintaining trees with either a
seasonal FTE or contract labor, or to identify planting
spaces using a tree inventory. Funds for this project are
deposited through the development processes defined
in Chapter 167 of the UDC and must be used within
seven years or be refunded. This money should first be
spent within the development and second within one
mile and/or within the appropriate quadrant.
A public lands hazard tree assessment and mitigation is in process. Staff is
reviewing an option of contracting out some tree plantings for Fall 2009.
Wilson Park Improvements
Wilson Park is one of our City's oldest and most popular
parks. The trail, built in the early 1990's, is now eroding
and needs to be repaired. The trail also needs to be
lighted for safety reasons and to help deter vandalism.
The seven by forty foot rock wall by the swimming pool
exit displays a beautiful flowerbed, but is deteriorating
and needs repair. The condition of the wall is a safety
concern.
Design of the trail renovation is on-going. The survey and preliminary
electrical engineering design are complete. Construction of the new pool
wall is complete.
Fayetteville Parks and Recreation HMR Comparison
2007-2010
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■ 2008
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$100,000
$50,000
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Year to Date Total 2007 2008 2009 2010
Comparison $ 645,587 $ 689,174 $ 704,925 $ 666,548
