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Home My WebLink About2013-07-16 - Agenda With Final Results Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye eelle Ward 1 Position —Sarah Marsh City Attorney Attorney Kit Williams Ward 2 Position —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting July 16, 2013 A meeting of the Fayetteville City Council will be held on July 16, 2013 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. 2012 Audit Report—Paul Becker, Finance and Internal Services Director Agenda Additions: 1. Arkansas Highway Commission — Highway 265 Improvement Project: A resolution to thank the Arkansas Highway Commission for the Highway 265 Improvements Project and to request that full precautions for watershed protection are taken adjoining Lake Fayetteville Park. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 155-13 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 A. Consent: 1. Approval of the July 02, 2013 City Council meeting minutes. APPROVED 2. H & H Directional Boring, Inc.: A resolution awarding Bid #13-35 and approving a construction contract with H & H Directional Boring, Inc. in the amount of$217,000.00 for bores across the White River to repair water main damage, approving a $20,000.00 contingency and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 156-13 3. Bid #13-29 Donelson Construction, Co.: A resolution to award Bid #13-29 and approve the contract with Donelson Construction Company, LLC in the amount of $195,050.00 plus a contingency of$19,505.00 for Asphalt Micro-surfacing of city streets. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 157-13 4. Garver, LLC Amendment Number 2: A resolution to approve Amendment Number 2 to the contract with Garver, LLC for construction phase services for the Frisco Trail extension project in the additional amount of$109,100.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 158-13 5. Internet Crimes Against Children Task Force Grant: A resolution authorizing acceptance of the second continuation subgrant of the non-matching 2010 Internet Crimes Against Children Task Force Grant in the amount of$11,824.19, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 159-13 6. 2012-2013 Edward Byrne Memorial Justice Assistance Grant: A resolution authorizing acceptance of a continuation of the 2012-2013 Edward Byrne Memorial Justice Assistance Grant for funding of the Fourth Judicial District Drug Task Force for the 2013-2014 grant period in the total amount of$197,333.59. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 160-13 7. George Nunnally Chevrolet of Bentonville: A resolution approving the purchase of seven (7) Chevrolet Tahoes from George Nunnally Chevrolet of Bentonville, pursuant to a state procurement contract, in the total amount of$175,651.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 161-13 8. Center Point Contractors, Inc. Change Order No. 1: A resolution approving Change Order No. 1 to the contract with Center Point Contractors, Inc. to remove construction of a fire suppression system resulting in a $33,000.00 cost reduction to the City for the project and approving cancellation of a $33,000.00 promissory note from NFlight Technology, Inc. issued to secure its payment obligation for construction of the system, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 162-13 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 B. Unfinished Business: None C. New Business: 1. Bid #13-34 Boulder Construction, Inc.: A resolution to award Bid #13-34 and approve a construction contract with Boulder Construction, Inc. in the amount of$1,415,423.95 plus a project contingency of$70,771.20 for the construction of the Frisco Trail extension and to approve a budget adjustment in the amount of$1,248,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 163-13 2. VAC 13-4402 (2111 Martin Luther Mug Boulevard/Panda Express): An ordinance approving VAC 13-4402 submitted by Lore] Hoffman for property located at 2111 Martin Luther King Boulevard to vacate a portion of a water and sewer easement, a total of 0.01 acres. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5599 3. VAC 13-4421 (100 W. Dickson Street/Collier's Drug Store): An ordinance approving VAC 13-4421 submitted by Karen King for property located at 100 West Dickson Street to vacate a 15-foot wide alley located on the northern portion of the Collier's Drug Store site. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5600 4. ADM 13-4420 (Oakbrooke PZD Phase 1): An ordinance amending a Residential Planned Zoning District entitled R-PZD 05-1463 Oakbrooke Phase 1, to revise the concept plan and allow the construction of an alley to serve Lots 1-17. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5601 5. ADM 13-4397 (Oakbrooke PZD Phase HI): An ordinance amending a Residential Planned Zoning District entitled R-PZD 09-4397 Oakbrooke Phase III, to revise the concept plan and zoning criteria, reducing the number of dwelling units in Planning Area I from 28 to 24 and in Planning Area III from 76 to 58, and adjusting alley ways. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5602 6. National Revenue-Neutral Carbon Fee and Dividend Support: A resolution to support a National Revenue-Neutral Carbon Fee and Dividend in order to help slow climate change. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 164-13 D. City Council Agenda Session Presentations: E. City Council Tour: Tri Cycle Farms—July 22, 2013 —5:30 p.m. The Council will meet at Tri Cycle Farms to begin the tour. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 F. Announcements: Adjournment: 7:15 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316