HomeMy WebLinkAbout2013-01-15 - Agenda With Final Results Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
Taye
eelle Ward 1 Position —Sarah Marsh
City Attorney
Attorney Kit Williams Ward 2 Position —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr.
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Alan T.Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
January 15, 2013
A meeting of the Fayetteville City Council will be held on January 15, 2013 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. State of the City Address—Mayor Lioneld Jordan
Agenda Additions:
A. Consent:
1. Approval of the January 03, 2013 City Council meeting minutes. APPROVED
2. Bid #12-57 Williams Tractor: A resolution pursuant to Bid #12-57 authorizing a
contract with Williams Tractor, Inc. in the amount of$24,900.00 for the purchase of one
(1) round baler for use at the Noland Wastewater Treatment Facility, and approving a
budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 03-13
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3. Bid #12-63, Hilbilt Sales Corporation-Arkansas: A resolution pursuant to Bid #12-63
authorizing a contract with Hilbilt Sales Corporation-Arkansas in the amount of
$39,690.00 for the purchase of one (1) end-dump hauler trailer for use at the Noland
Wastewater Treatment Facility, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 04-13
4. Bid #12-77, Terex Equipment Services: A resolution pursuant to Bid #12-77
authorizing a contract with Terex Equipment Services in the total amount of$83,284.00
for the purchase of two (2) Ford F-250 crew cab pickup trucks for use by the Fire
Department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 05-13
5. Bid #13-02, Reflectorized Paint Markings: A resolution awarding Bid #13-02 and
authorizing the purchase from Asphalt Striping Service, LLC of reflectorized paint
markings, in variable amounts, for the Transportation Division as needed through the end
of calendar year 2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 06-13
6. Bid #13-03, Construction — Curb and Gutter: A resolution awarding Bid #13-03 and
authorizing the purchase of curb and gutter construction from Sweetser Construction, Inc.
as a primary supplier and Tomlinson Asphalt Co., Inc. as secondary supplier, in variable
amounts, and authorizing the use of other bidders based on price and availability, as
needed through the end of calendar year 2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 07-13
7. Bid #13-04, Hillside Gravel: A resolution awarding Bid #13-04 and authorizing the
purchase of hillside gravel from Les Rogers, Inc. for variable unit prices, and authorizing
the use of other bidders based on price and availability, as needed through the end of
calendar year 2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 08-13
8. Bid #13-05, Concrete: A resolution awarding Bid #13-05 and authorizing the purchase
of concrete from Tune Concrete Company as a primary supplier and Beaver Lake
Concrete, Inc. as secondary supplier, in variable amounts, and authorizing the use of
other bidders based on price and availability, as needed through the end of calendar year
2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 09-13
9. Bid #13-06, Truck Hauling Services: A resolution awarding Bid #13-06 and
authorizing the purchase of truck hauling services from Les Rogers, Inc. and S&R
Trucking, in equal amounts, for variable unit prices, and authorizing the use of other
bidders based on price and availability, as needed through the end of calendar year 2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-13
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10. Bid #13-07, Aggregate Materials: A resolution awarding Bid #13-07 and authorizing
the purchase of aggregate materials for varying unit prices from various vendors, as
needed through the end of calendar year 2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-13
11. Bid #13-09, Drainage Pipe: A resolution awarding Bid #13-09 and authorizing the
purchase of drainage pipe for varying unit prices from various vendors, as needed
through the end of calendar year 2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-13
12. Bid #13-10, Crushed Rock Salt: A resolution awarding Bid #13-10 and authorizing the
purchase of crushed rock salt from North American Salt Company in the amount of
$73.76 per ton, and authorizing the use of other bidders based on price and availability, as
needed through the end of calendar year 2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-13
13. Bid #13-11, Screened Topsoil: A resolution awarding Bid #13-11 and authorizing the
purchase of topsoil from Les Rogers, Inc. in the amount of $10.74 per cubic yard, in
variable amounts, and authorizing the use of other bidders based on price and availability,
as needed in calendar year 2013.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-13
14. Landers Toyota of Little Rock: A resolution authorizing the purchase of three (3)
Toyota Tacoma Compact pickup trucks in a total amount of $69,875.00, pursuant to a
state procurement contract, from Landers Toyota of Little Rock for use by the Water and
Sewer Division, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-13
15. Bale Chevrolet of Little Rock: A resolution authorizing the purchase of seven (7)
police package Chevrolet Tahoes in a total amount of $245,651.00, pursuant to a state
procurement contract, from Bale Chevrolet of Little Rock for use by the Police
Department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-13
16. Ozarks Electric Cooperative Corporation: A resolution authorizing the transfer of an
easement interest to Ozarks Electric Cooperative Corporation on certain city-owned
property in Veterans Park to provide for a relocation of electrical utility service.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-13
B. Unfinished Business: None
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C. New Business:
1. 2012 Arkansas Department of Environmental Quality E-Waste Grant: A resolution
authorizing acceptance of a 2012 Arkansas Department of Environmental Quality E-
Waste Grant of$25,000.00 for an e-waste coupon redemption program, and approving a
budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-13
2. Asphalt Materials: An ordinance waiving the requirements of formal competitive
bidding during calendar year 2013 for the purchase of asphalt materials for use by the
Transportation Division but requiring informal quarterly bids or quotes.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5561
3. Refurbished Hazmat Truck: An ordinance waiving the requirements of formal
competitive bidding and approving a contract with Beverage Body and Trailer Service in
the total amount of $65,974.00 to purchase a refurbished hazmat truck for the Fire
Department, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5562
4. Amend §173.08 Energy Conservation Code: An ordinance to adopt the 2011 Arkansas
Energy Code for new building construction for Commercial and High-Rise Residential
Construction projects including thermal and lighting efficiency standards as required by
A.C.A. §15-10-205 by amending §173.08 Energy Conservation Code of the Fayetteville
Code.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5563
5. Kum & Go, L.C.: A resolution to authorize Mayor Jordan to sell about two acres of the
Tyson Factory Property on Huntsville Road for $900,000.00 to Kum& Go, L.C., to agree
to cost share with Kum & Go roads or driveways within the Tyson Property adjoining
this two acre parcel and the demolition of the factory, and to recommend rezoning this
parcel to Neighborhood Commercial or other zoning district satisfactory to Kum & Go,
L.C.
TABLED TO THE FEBRUARY 5, 2013 CITY COUNCIL MEETING
D. City Council Agenda Session Presentations: None
E. City Council Tour: Monday,January 14, 2013 at 4:30 p.m.
F. Announcements:
Adjournment: 7:45 p.m.
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NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville, Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
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