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Home My WebLink About2011-09-06 - Agenda With Final Results Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray 7ayve e�l e Ward 1 Position 2—Brenda Boudreaux City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting September 6, 2011 A meeting of the Fayetteville City Council will be held on September 6, 2011 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. 2 a Quarter Financial Report 2011 2. Off Street Parking Improvement District No. 1 Appointment. GREG LEE WAS APPOINTED Agenda Additions: 1. Friendship Community Care Lease Agreement: A resolution to approve a slightly amended lease with Friendship Community Care, Inc. for 2.2 acres of City property required by the United States Department of Housing and Urban Development. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 166-11 A. Consent: 1. Approval of the August 16, 2011 City Council meeting minutes. APPROVED 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. Amend Resolution No. 04-11: A resolution amending Resolution No. 04-11 awarding Bid #11-03 and authorizing the purchase of curb and gutter construction from Ground Zero Construction as a primary supplier, Tomlinson Asphalt Co. Inc. as a secondary supplier, and authorizing subsequent use of other bidders based on price and availability, in variable amounts as needed in calendar year 2011 by the Transportation Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 147-11 3. Amend Resolution No. 70-11: A resolution amending Resolution No. 70-11 awarding Bid#11-22 and authorizing a contract with Multi-Craft Contractors, Inc. in the amount of $71,794.55, plus a ten percent (10%) contingency, for HVAC and repair services related to Energy Efficiency and Conservation Block Grant Funded Community Revolving Loan Fund projects. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 148-11 4. Bid #11-45 Scurlock Industries of Fayetteville, Inc.: A resolution awarding Bid #11- 45 and approving a contract with Scurlock Industries of Fayetteville, Inc. in the amount of $115,290.98 for the purchase of precast box culvert sections for installation on the University of Arkansas Farm Trail, and approving a five percent (5%) project contingency. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 149-11 5. Bid #11-48 Southwest Fence Company Inc.: A resolution awarding Bid #11-48 and approving a contract with Southwest Fence Company Inc. of Little Rock in the amount of $55,564.07 for the installation of fencing along the University of Arkansas Farm Trail, and approving a fifteen percent (15%) project contingency. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 150-11 6. Deane Street Right of Way Donation: A resolution authorizing donation of right of way along Deane Street containing a total of 0.04 acres and being a part of Parcel No. 765-05204-001 to the Arkansas State Highway Commission as part of their Garland Avenue Improvement Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 151-11 7. FTN Associates Ltd.: A resolution approving a professional services contract with FTN Associates Ltd. in the amount of $200,100.00 for the updating of the City's drainage criteria manual. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 152-11 8. Arkansas State Highway Commission: A resolution authorizing sale & donation of right of way and four (4) temporary construction easements to the Arkansas State Highway Commission to facilitate widening of State Highway 265 (Crossover Road) between Joyce Boulevard and the northern city limits. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 153-11 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 9. CH2M Hill: A resolution approving an out of scope agreement with CH2M Hill in the amount of$14,929.45 for operational expenses incurred as a direct result of 2011 spring flooding, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 154-11 10. Bid #11-50 Goodwin & Goodwin, Inc.: A resolution awarding Bid #11-50 and approving a contract with Goodwin & Goodwin, Inc. in the amount of $119,250.00 for the construction of a natural gas service line to the biosolids facility, and approving a five percent(5%)project contingency. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 155-11 11. Bid #11-53 RJR Enterprises, Inc.: A resolution awarding Bid #11-53 and approving a contract with RJR Enterprises, Inc. in the amount of$33,300.00 plus a ten percent(10%) project contingency, for playground resurfacing at Gulley Park. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 156-11 12. Environmental Protection Agency: A resolution approving a budget adjustment in the amount of$8,000.00 to recognize revenue from the Environmental Protection Agency to the Police Department for clandestine drug lab cleanup and disposal. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 157-11 13. Airport Hangar Insurance Proceeds: A resolution approving a budget adjustment in the amount of $300,000.00 to pay down a loan from the General Fund from insurance proceeds received from the airport hangar fire in 2009. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 158-11 14. First Security Bank: A resolution approving a five (5) year professional services contract with First Security Bank for the provision of investment management services. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 159-11 15. Arkansas State Highway Department: A resolution approving a budget adjustment in the amount of $22,329.00 to recognize revenue from the Arkansas State Highway and Transportation Department for replacement of a fence, sign, and trees due to the widening of State Highway 16 near the city shop area. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 160-11 16. The Coves Subdivision Phase 1: A resolution pursuant to Fayetteville Code §167.04(J)(2) and 167.04(J)(3), approving a tree preservation plan for The Coves Subdivision Phase 1 for tree preservation outside the city limits. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 161-11 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 17. Southwind Hospitality, LLC: A resolution to approve a one year lease with Southwind Hospitality, LLC for the bottom level of the Meadow Street Parking Deck for $4,450.00 per month; and two seven year automatic renewals for the first and third levels for $8,900.00 per month. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 162-11 18. Fayetteville Chamber of Commerce: A resolution approving a two (2) year economic development services contract with the Fayetteville Chamber of Commerce in the total amount of$299,000.00, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 163-11 19. 2011 Assistance to Firefighters Grant: A resolution authorizing application for and acceptance of a 2011 Assistance to Firefighters matching grant in an amount up to $800,000.00 with a twenty percent (20%) city match in an amount up to $160,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 164-11 B. Unfinished Business: None C. New Business: 1. ADM 11-3627: Public Art Donation: A resolution to accept the donation of a bronze sculpture entitled "Cloud Landscape" by Hank Kaminsky and to thank the Omni Center for Peace, Justice and Ecology for this donation. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 165-11 2. Revised Ward Boundaries: A resolution to approve revised ward boundaries to equalize ward populations after the 2010 Federal Census. TABLED TO SEPTEMBER 20, 2011 CITY COUNCIL MEETING. 3. VAC 11-3887 (2388 N. College Avenue/Kum and Go): An ordinance approving VAC 11-3887 submitted by CEI Engineering Associates, Inc. for property located at 2388 North College Avenue to vacate a portion of a utility easement, a total of 1,158 square feet. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5436 4. Amend § 51.137 Monthly Sewer Rates: An ordinance amending Section 51.137 Monthly Sewer Rates of the Code of Fayetteville by reducing certain extra strength surcharges to sewer rates, and providing for an effective date. THIS ITEM WAS LEFT ON THE FIRST READING. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 5. Amend §174.03 Exemptions of the Signs Chapter: An ordinance to amend §174.03 Exemptions of the Signs Chapter to permit cross street banners on Block Avenue similar to Dickson Street. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5437 City Council Tour: Wednesday, September 14,2011 at 4:30 p.m. The Council will tour the "Teen Library, Decline Conveyor, and Sorting System" Announcements: Adjournment: 6:50 p.m. NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. If you wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to speak. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the City Council agenda is available at accessfayetieville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316