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Home My WebLink About1999-06-15 - Agendas - Final 'FAYETTEVILLE THE CITY OF FAYETTEVILLE,ARKANSAS FINAL AGENDA CITY COUNCIL JUNE 15, 1999 A meeting of the Fayetteville City Council will be held on June 15, 1999 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. The following items will be considered: • NOMINATING COMMITTEE REPORT: Appointment of new committee members. A. CONSENT 1. MINUTES: Approval of the minutes from June 1, 1999 City Council meeting. 2. GREATHOUSE PARK BRIDGE: A resolution approving a construction contract with Tomlinson Asphalt to furnish and install a 10' X 75' prefab steel bridge providing the only access to Greathouse Park. Construction will also include excavation of the channel and concrete abutments. The contract amount is $102,313 with a project contingency of$10,000 totaling $112,313 and a budget adjustment. 3. YVONNE RICHARDSON CENTER EXPANSION: A resolution approving an offer and acceptance to acquire property located at 151 E. Mountain Street for future expansion of the Yvonne Richardson Community Center. 4. WEST FORK WATER: A resolution approving a contract for the wholesale water purchase contract with the city of West Fork. 5. BID 99-54: A resolution approving Bid 99-54 for a breathing air compressor and cascade air storage system for the fire department. 6. LAND PURCHASE: A resolution authorizing the City to purchase 1.22 acres of unimproved land from Charles T. Combs for $34,500 plus closing costs in association with the extension of Sixth Street from Wood Avenue to East Huntsville Road, 7. DICKSON STREET IMPROVEMENT DISTRICT COMMISSIONERS: A resolution confirming the reappointment of two commissioners, Carl Collier and Greg House, to the Dickson Street Improvement District, 1 13 WEST MOUNTAIN 72701 501521-7700 FAX 501 575-8257 City Council Final Agenda June 15, 1999 B. OLD BUSINESS 1. UNDERGROUND UTILITY EXEMPTIONS: An ordinance amending Section 166.13 of the Code of Fayetteville allowing for exemptions to the Underground Utility requirements. C. NEW BUSINESS 1. VA 99-7: An ordinance for vacation request VA 99-7 as submitted by Rob Sharp Architect on behalf of MTM of El Dorado LLC for property located at 1586 Amber Drive. The property is zoned R-1, Low Density Residential. The request is to vacate a portion of a 20' utility easement within Charleston Place Subdivision. 2. INDUSTRIAL PARK- WEST: A resolution approving an offer and acceptance of property for land in the Industrial Park, as negotiated by the Fayetteville Chamber of Commerce. 3. OZARKS ELECTRIC CONDEMNATION: An ordinance authorizing the City Attorney to seek possession of certain land owned by Ozarks Electric Cooperative Corporation located on Highway 16 West in the City of Fayetteville, Arkansas, by the Power of Eminent Domain, in association with the required easements for the Highway 16 West Water and Sewer Relocations. 4. WASHINGTON SCHOOL GYM: Discussion of additional funding for a brick facade for the Washington School gymnasium. CITY COUNCIL JUNE I ocL AUSTIN DAVIS ✓ TRITMRO AIL- YOUNG oti416, sq TV- RT TRQFf.l. RPYWOLDR TRUMBO DANIEL vnl Wry R AURTIN DAVPq n1 7� ✓ � 1I YOUNG 7-0-0. CITY COUNCIL JUNE 1, 1999 2v ✓ �/ REYN01 US AIISTIM ✓ ✓ ✓ ✓ DAVIS '� ✓ TRHMAQ DAMPT ✓ ✓ YOUNG 1� �-a-v RUSSELL M AT fqTTM TRUMBO DANIEL ynT INC,[ b2-Y4 REYNOLDS '� ✓ V DANIFL ✓ V YOUNG C) 'D ild CITY COUNCIL JUNE 1, 1999 W� ' c4l I JA RUSSELL DAVIS IRTIMAD DANIEL YOUNG �NQOff G/�lN G � TRUMBO DANIEL YOT MCT IR I TsSF1 1. REYNOLDS DAMIS DANIEI YOUNG FAYETTEVILLE THE CITY OF FAYETTEVIL.L,E,ARKANSAS FINAL AGENDA CITY COUNCIL JUNE 15, 1999 A meeting of the Fayetteville City Council will be held on June 15, 1999 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. The following items will be considered: • NOMINATING COMMITTEE REPORT: Appointment of new committee members. CONSENT I. ✓MINUTES: Approval of the minutes from June 1, 1999 City Council meeting. 2. /-GREATHOUSE PARK BRIDGE: A resolution approving a construction contract with Tomlinson Asphalt to furnish and install a 10' X 75' prefab steel Q bridge providing the only access to Greathouse Park. Construction will also include excavation of the channel and concrete abutments. The contract amount is $102,313 with a project contingency of$10,000 totaling $112,313 and a budget adjustment. 3. ✓YVONNE RICHARDSON CENTER EXPANSION: A resolution approving an offer and acceptance to acquire property located at 151 E. Mountain Street for �q future expansion of the Yvonne Richardson Community Center. 4. -WEST FORK WATER: A resolution approving a contract for the wholesale 90 ' 9 water purchase contract with the city of West Fork. 5. ✓)SID 99-54: A resolution approving Bid 99-54 for a breathing air compressor and cascade air storage system for the fire department. 6. SAND PURCHASE: A resolution authorizing the City to purchase 1.22 acres ofunimproved land from Charles T. Combs for $34,500 plus closing costs in association with the extension of Sixth Street from Wood Avenue to East Huntsville Road. 7. DICKSON STREET IMPROVEMENT DISTRICT COMMISSIONERS: A resolution confirming the reappointment of two commissioners, Carl Collier and Greg House, to the Dickson Street Improvement District. It'� 113 WEST MOUNTAIN 72701 501521-7700 FAX 501 575-8257 f City Council X60' Final Agenda June 15, 1999 B. OLD BUSINESS UNDERGROUND 7 UNDERGROUND UTILITY EXEMPTIONS: An ordinance amending • Section 166.13 of the Code of Fayetteville allowing for exemptions to the G/l I Underground Utility requirements. C. NEW BUSINESS 1. VA 99-7: An ordinance for vacation request VA 99-7 as submitted by Rob Sharp Architect on behalf of MTM of EI Dorado LLC for property located at 1586 G/� 7 Amber Drive. The property is zoned R-1, Low Density Residential. The request is to vacate a portion of a 20' utility easement within Charleston Place Subdivision. pyt0 2. INDUSTRIAL PARK- WEST: A resolution approving an offer and acceptance of property for land in the Industrial Park, as negotiated by the Fayetteville rj**� Chamber of Commerce. ep 3. OZARKS ELECTRIC CONDEMNATION: An ordinance authorizing the City �S 00, Attorney to seek possession of certain land owned by Ozarks Electric Cooperative Corporation located on Highway 16 West in the City of Fayetteville, Arkansas, by L� 71 the Power of Eminent Domain, in association with the required easements for the Highway 16 West Water and Sewer Relocations. 4. WASHINGTON SCHOOL GYM: Discussion of additional funding for a brick facade for the Washington School gymnasium. Ina r4q. F , YETTEVILLE - fl r 2 S�iDnJ s" HCS-�2� t / pd` L/CHTviJ THE CITY OF FAYETTEVILLE,ARKANSAS / r m �� '�` TENTATIVE AGENDA --- G�.L.��r'Gv1 ilG7Ce CITY COUNCIL / s JUNE 15, 1999 A meeting of the Fayetteville City Council will be held on June 15, 1999 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. The following items will be considered: - A. CONSENT 1. ✓MINUTES: Approval of the minutes from June 1, 1999 City Council meeting. 2. ,�GREATHOUSE PARK BRIDGE: A resolution approving a construction contract with Tomlinson Asphalt to furnish and install a 10' X 75' prefab steel bridge providing the only access to Greathouse Park. Construction will also include excavation of the channel and concrete abutments. The contract amount is $102,313 with a project contingency of$10,000 totaling $112,313. d 3. ✓YVONNE RICHARDSON CENTER EXPANSION: A resolution approving an offer and acceptance to acquire property located at 151 E. Mountain Street for future expansion of the Yvonne Richardson Community Center. 4. /WEST FORK WATER: A resolution approving a contract for the wholesale water purchase contract with the city of West Fork. 5. 1/BID 9954: A resolution approving Bid 99-54 for a breathing air compressor and cascade air storage system for the fire department. 6. , LAND PURCHASE: A resolution authorizing the City to purchase 1.22 acres of unimproved land from Charles T. Combs for $34,500 plus closing costs in association with the extension of Sixth Street from Wood Avenue to East Huntsville Road. B. OLD BUSINESS 1. ! / UNDERGROUND UTILITY EXEMPTIONS: An ordinance amending V Section 166.13 of the Code of Fayetteville allowing for exemptions to the Underground Utility requirements. 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501-575-8257 c 1 t a C. NEW BUSINESS 1. VA 99-7: An ordinance for vacation request VA 99-7 as submitted by Rob Sharp Architect on behalf of MTM of El Dorado LLC for property located at 1586 Amber Drive. The property is zoned R-1, Low Density Residential. The request _ is to vacate a portion of a 20' utility easement within Charleston Place ^� Subdivision. l CONS Z C �4 t�m N r,-7 vj, MINUTES OF A MEETING OF THE FAYETTEVILLE CITY COUNCIL JUNE 1, 1999 A meeting of the Fayetteville City Council was held on June 1, 1999 at 6:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Mayor Fred Hanna; Aldermen Reynolds, Austin, Davis, Trumbo, Daniel, Santos, Young, and Russell; City Attorney Jerry Rose; City Clerk Heather Woodruff, Staff; Press and Audience. ITEMS DISCUSSED ACTION TAKEN Approval of Minutes Approved Street Name Change Approved Res. 72-99 Sixth Street Extension Approved Res. 73-99 Home Buyer Program Property Sale Approved Res. 74-99 Drainage Improvements Approved Res. 75-99 Boardwalk Addition condemnation Passed Ord. 4167 Stonewood Subdivision Approved Res. 76-99 Park Regulations Passed Ord. 4168 Y2K Funding Approved Res. 77-99 MINUTES OF A MEETING OF THE ' FAYETTEVILLE CITY COUNCIL JUNE 1, 1999 A meeting of the Fayetteville City Council was held on June 1, 1999 at 6:30 p.m. in rood 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Mayor Hanna; Aldermen Reynolds, Austin, Davis, Trumbo, Daniel, Santos, Young, and Russell; City Attorney Jerry Rose; City Clerk Heather Woodruff; Staff; Audience and Press. CONSENT AGENDA APPROVAL OF MINUTES Approval of the minutes from the May 18, 1999 City Council meeting. STREET NAME CHANGE A resolution approving the changing of the name of West 20`' Street to Research Center Boulevard. RESOLUTION 72-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK. SIXTH STREET EXTENSION A resolution authorizing the City to purchase 1.775 acres of land and improvements from Dennis A. and Betty L. Smith for $75,000 plus closing costs in association with the extension of Sixth Street from Wood Avenue to East Huntsville Road, RESOLUTION 73-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK. HOME BUYER PROGRAM PROPERTY SALE A resolution approving an offer and acceptance contract for the Community Development department to proceed with a Homebuyer Program property sale at 1034 South Washington Street, Fayetteville. Cost of this request: $72,363 expended on rehabilitation; $3,500 estimated down payment assistance; ($58,000) for estimated sale proceeds. RESOLUTION 74-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK. Alderman Daniel moved to approve the consent agenda. Alderman Reynolds seconded the motion. Upon roll call the motion carried unanimously. City Council Minutes June 15, 1999 ' Page 3 OLD BUSINESS DRAINAGE IMPROVEMENTS A resolution approving a construction contract and project contingency for the construction of the proposed drainage improvements to Boardwalk Subdivision and Ridgely Manor Drive Area, plus a budget adjustment to fully fund the project and establishment of off-site assessment for future developments which utilize the proposed drainage improvements. Mayor Hanna asked if the problem with the easement had been settled. Mr. Lamar Pettus stated they believed they had the issue of the easement resolved, but they had promised they would have it by tonight or that the city could pass the ordinance. He suggested the city go ahead and pass the ordinance. His clients would not be back in town until Monday to sign the easement. If the city had to go forward and they had not worked it out, then they could continue. Alderman Austin moved to approve the resolution. Alderman Daniel seconded the motion. Alderman Russell asked for a brief history on how the drainage problem originated. Alderman Trumbo explained a lot of the problems originated before the city had developed their new drainage regulations. They were not as strict as they were today. Mayor Hanna stated the residents had pointed out problems the city had not been aware of. They were concerned about new developments in the area. The previous council had promised to address the drainage problem along Manor Drive. Upon roll call the motion carried unanimously. RESOLUTION 75.99 AS RECORDED IN THE OFFICE OF THE CITY CLERK. BOARDWALK ADDITION, PRASE 3 An ordinance authorizing the City Attorney to seek possession of certain land located south of Boardwalk Addition, Phase 3 and West of Highway 265 (Crossover Road ) in the City of Fayetteville by the power of eminent domain, in association with the required easements for the Londonderry Drainage Improvements. Such property owned by Nancy Witt Lewis and Robert Lewis. Mr. Ruse read the ordinance for the second title. City Council Minutes June 15, 1999 ' Page 4 Alderman Trumbo moved to suspend the rules and move to the third and final reading. Alderman Young seconded the motion. Upon roll tali the motion carried unanimously. Mr. Rost read the ordinance for the third acrd final lime. Mayor Hanna called for the vote. Upon roll call the ordinance passed unanimously. ORDINANCE 4167 AS RECORDED IN THE OFFICE OF THE CITY CLERK. NEW BUSINESS STONEWOOD SUBDIVISION A resolution approving a waiver of Ordinance 3793 to accept money in lieu of the park land requirement of the Stonewood Subdivision. Alderman Daniel moved to approve the waiver request. Alderman Santos seconded the motion. Upon roll call the motion carried unanimously. RESOLUTION 76-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK. PARK REGULATIONS An ordinance amending the Fayetteville Code of Ordinances, Section 97.070 - Recreational Activities at Lake Fayetteville, Lake Sequoyah and Lake Wilson. Mr. Rose read the ordinance for the first time. Alderman Reynolds, referring to Lake Fayetteville, stated he would like to see the section on the non-residential fees dropped for boat dock space. In response to questions, Ms. Edmonston stated 20 of the renters were Springdale residents and 38 were Fayetteville residents. Mr. Black the boat dock manager had recommended the price difference. There was a waiting list for stalls at Lake Fayetteville. They felt it would help the Fayetteville residents by having a lower fee. Alderman Reynolds stated in the past years the Springdale residents had helped hold the lake up and kept it going, when the city did not have as large a population. Mayor Hanna thought that it had been the citizens of Fayetteville that had been supporting the lake. Their tax money had constructed and supported it. The land belonged to the city. He City Council Minutes lune 15, 1999 Page 5 thought the Fayetteville citizens deserved a break. Mr. Black stated he worked at Lake Sequoyah boat dock. He did not believe the increase would affect their business. He thought they could look at more increases in the future. His customers were a mixture of residents and rural people. They had not increased their fee in over six years. Alderman Santos moved to suspend the rules and go to the second reading. Aldermen Daniel seconded the motion. Upon roll call the motion carried unanimously. Mr. Inose read the ordinance for the second lune. Alderman Davis moved to suspend the rules and move to the third and final reading. Alderman Austin seconded the motion. Upon roll call the motion carried unanimously. Mr. Rose read the ordinance for the third and final lime. Upon roll call the ordinance passed unanimously. ORDINANCE 4168 AS RECORDED IN THE OFFICE OF THE CITY CLERK. Y21K FUNDING A resolution authorizing funding for the ad hoc committee on Y2K Community Preparedness to create awareness and inform the citizens of Fayetteville. Mayor Hanna stated the funding not only had to do with Y2K but disaster preparedness which included tornados and other natural disasters. It was not only for Y2K funding. They were requesting funding for pamphlets and literature for preparedness for all types. Alderman Daniel questioned the mailings and the need for five mailings. She requested to wait until she looked at the mail-outs. She suggested an 800 number for people calling in with questions regarding computers. Alderman Austin explained the goal of the committee was to increase the number of organized neighborhoods in Fayetteville. The idea was if the neighborhoods were organized they would be able to handle any kind of an emergency. The reason why the committee was named Y2K was because it was the one emergency that could be placed on a calendar. The committee would serve as a resource. It was not an information source for Y2K. The committee felt the media had done a good job. The city and county had also done a good job on preparing for the potential problem. Their job was to try and pull the neighbors together. City Council Minutes June 15, 1999 Page 6 Mayor Hanna stated the committee had been set up because the city had received a number of inquiries from citizens. Making sure the city's systems were compatible did not take care of the people, particularly the elderly and those with lower income. The committee was organized to find out what the city could do to help citizens. The committee had been formed to do exactly what they had done. They had put a lot of time into it and had a number of volunteers. Alderman Austin stated an organized neighborhood could serve many purposes such as crime watch, disaster plans, community concerns, and fun activities. Alderman Daniel expressed concern about people not reading inserts in the water bill. Alderman Santos stated he had been concerned about sending out a warning about Y2K, but he now understood Ron Austin's intent was to organize neighborhood organization. He suggested rewriting the resolution. Alderman Austin replied he would rather not. He stated the next insert would be for more volunteers. The third insert would be the family disaster plan as developed by FEMA and the American Red Cross. The budget request was on the high side. Alderman Santos asked if the existing neighborhood associations had been contacted and included. Alderman Austin knew of two that were participating and thought others were. Alderman Daniel stated she would be voting against it until she had more information. Alderman Austin replied he did not have a problem if someone wanted to vote against it. The last insert they paid for out of city council funds. He did not think it was right for one committee to spend all the money. Alderman Russell stated the money was not meant to notify people of the Y2K problem. He stated this was a long term benefit by organizing our neighborhoods. Mr. Michael Andrews, Y2K committee member, stated they did not want to put off the mailout because of the schedules for the mailout. He personally did not think much would happen, but there were people who thought the world would come to an end, They had pursued the use of different forms of media. The inserts were only one of the ways they were trying to inform the public. They were running shows on the community access channel and the Northwest Arkansas Times had agreed to give them free space in the paper. They were trying to cover all areas. He thought $15,000 was a very reasonable amount. City Council Minutes June 15, 1999 Page 7 In response to questions, Alderman Austin stated the first insert had already gone out. it was a letter from the Mayor which ran in the last month's water bill. Ms. Woodruff stated all the residents had not received their bill yet, because it would take a month for everyone to receive their bills. The next billing would be around the first of next month. She explained they were limited on the number of inserts in the water bills because of the equipment used to stuff the envelopes. They were required to reserve space months ahead of time to be included in the mailout. She added she had received a really good response from the Mayor's letter. Every day she receive an average of two to three calls wanting to volunteer for the committee. Most of the people who had called were concerned about their eider neighbors who were real susceptible to con artists. Most of the elderly had lived through the Great Depression and they knew there could be shortages. They had these fears and people feed off their fears. A lot of younger people had called wanting to volunteer to help out their older neighbors. Alderman Austin reviewed the planned mailout again. Alderman Trumbo moved to approve the resolution. Alderman Reynolds seconded the motion. Upon roll call the motion carried by a vote of 6-2-0, Daniel and Santos voting nay. RESOLUTION 77-99 AS RECORDED IN THE OFFICE OF THE CITY CLERK. The meeting was adjourned at 7:30 p.m. GREATHOUSE STAFF REVIEW FORM A. 2. 1 X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of: June15, 1999 FROM: Kim J. Rogers Parks & Recreation Public Works Name Division Department ACTION REQUIRED: Approval of a construction contract with Tomlinson Asphalt to furnish & install a 10'x75' prefab steel bridge providing the only access to Greathouse Park. Construction will also include excavation of the channel and concrete abutments. The contract amount is $102,313 with a project contingency of $10,000 totaling $112,313. COST TO CITY : Greathouse Bridge Replacement ,$„ 112,313 -- Category/Project Name Cost of this Request Category/Project Budget 1010-1505-02 ParkSR RorrQatinn 2250-9250-SS17-00 Program Name 4470-9470-5817-00 Funds Used To Date Green Space/Parks Dev/ Sales Tax Account Number Remaining Balance Fund wtond.1 'SL GV, RE]ISEW : _ .2{ Budgeted Item �x Budget Adjustment Attached 2 ,U7 SSLo Budget Coo inacor Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Accounting Managr r Date ADA Coordinator Date Cit • Attorney DateI ernal Audi[or Date Purchasing Officer Date STAFF RECOMMENDATION : Approval of this contract. aiv on h� '�' Oace Cross P.eEerence 41, • pact^ 'Ic D ect r� Date New Item: Yes No 1. 2 - 'qW\dmtaL �t. �cive Services Director Date Prev Ord/Res N: �tfu;• !^ ate Orig Contract Date: GREATHOUSE — TEVI LLI E THE CITY Of FAY[MVILL[,ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Fred Hanna and City Council Thru: Charlie Venable, Public Works Director �� Connie Edmonston, Parks & Recreation Sup—i-rintendent From: Beim J. Rogers, Parks Operations Coordinator Date: May 27, 1999 Subject: Award of construction contract for bridge replacement at Greathouse Park The Parks and Recreation Division requests approval of a construction contract with the low bid of S102,313 from Tomlinson Asphalt for the bridge replacement at Greathouse Park. This contract consists of furnishing and installing a 10 foot by 75 foot prefabricated steel bridge across Town Branch Creek providing the only access to Greathouse Park. Construction will include excavation of the channel and constructing concrete abutments that will meet all American Disabilities Act and Federal Emergency Management Administration (FEMA) regulations since this park lies within the flood way. In addition to the construction costs of 5102,313, we request a project contingency in the amount of S10,000 making the total request of S1 12,313. This is within our HMR project budget with a budget adjustment from the Green Space fund and Sales Tax fund. The Parks and Recreation Advisory Board has approved the green space expenditures for the bridge. This project has become very complicated and costly due to the stringent standards set forth by FEMA in providing a no rise of the base flood elevation. Park staff, land agents, and engineers have investigated other locations for an entryway and have found the north side by the parking lot as the only feasible site. Currently, there is not an entryway into the park. The swinging bridge ge w as torn down in 1995 due to unsafe conditions. Parkatrons have been entering the ark p g p over a sewer pipe across the creek. Park maintenance staff has access through the Levi Straus plant, however this will change with the possible sale of the plant. Greathouse Park is the only city park that serves this immediate neighborhood in the southern portion of our city. A bridge access is an essential ingredient for the success of Greathouse Park. ,Aiturhntents: StuffReview Forel Staff Review Comment Sheet Bid Tabulation Forum hirc•huse Requisition Form ConstrnCtiun Contract City of Fayetteville,Arkansas GREATHOUSE Budget Adjustment Form A. 2. 3 9udor:t Year Department: Public Works Date Requested Adjustment# 1999 Division: Parks & Recreation June 1, 1999 Program: Sales Tax Capital Project or Item Requested: project or Item Deleted: $16, 000 in the Greathouse Bridge $16,000 from the Parks Maintenance Replacement Capital Project. Complex Capital Project. Justification of this Increase: Justification of this Decrease: The additional funding is needed to cover Sufficient funding remains in the bid cost of replacing the current project to achieve objectives. bridge located at Greathouse Park. Increase Expense(Decrease Revenue) Account Name Amount Account Number Project Number Bridge & Drainage 16,000 4470 9470 5817 00 98004 1 Decrease Expense(Increase Revenue) Account Name Amount Account Number Project Number Building Costs 16,000 4470 9470 5804 00 97019 20 Approval Signatures Budget Office Use Only Requested By Date Type: A B C D E u Manager Daie Date of Approval L&A� S z8-sy De�:runent rrc , Date Poster!to General Ledger S 29mQ Wdruin. 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N ht t m IN N aI 1 TI r r/ i7 � 14tt U U U U U'ai�6 N �It�lI U'N v}ilto _j u7 1l� + I [ a a. .TCL g; O :R } vi 03 ' > > 1 'I I a o E �� v 4• fll 'r' � � ro I X1 1 I U-:` cs'd til s� it u7 a t� w I 'TJ i I ry v O ,n la n I'O+I O 'r r� r` •n ^I^ rn , GREA'THOUSE A. 2. 6 City of Fayetteville Community No. 050216 Floodplain Development Permit (Required for all development located within Special Flood Hazard Areas) Date: January 7. 1998 Site Address: Greathouse Park Bridge Lot # and Subdivision Name: Applicant: City of Fayetteville Parks and Recreation Department Name address phone # Contractor: CEI Engineering Associates Inc. 110 W. Central Bentonville AR 72712 273-9472 Name address phone # Name of company or firm performing the survey to establish the base flood elevation benchmark on the site, as determined by the Floodplain Administrator: CEI Engineering Has a benchmark for the base flood elevation been established on the site? yes no Has a benchmark for the lowest finished floor elevation been established on the site? yes no Note: The applicant is responsible to determine the elevation of the site and to elevate structures as required by the City of Fayetteville Flood Damage Prevention Code. Applicant requests that (to): X Construct Mine Construct Add Remodel Elevate Drilling Demolish Add Fill Manufactured House Storage (equipment or supplies) (Placement) List use of structure: The Fayetteville Parks and Recreation Department Plans to construct a 75' re-fab Pedestrian bridge over Town Branch Creek. CEI Engineers have certified that the proposed bridge along with channel excavation will not cause any rise in the base flood elevation. Base Flood Elevation: Flood Map Effective Date: September 18, 1991 Proposed Lowest Floor Elevation: Flood Zone Type: A B C X Other Finished Lowest Floor Elevation: Lowest Adjacent Grade: Plans, specifications and application for permit filed by the applicant shall constitute by reference, a part of this permit. l� Approved By: Date plicanl Date / GREATHOUSE A. 2. 7 IJNGINEER S CERTIFICATION GRE,A THO USE PARK PROPOSED BPUDGE PROJECT CITY OF FAYE TTEVILLE PARKS & RECREATION DEPARTMENT FAY I TTEVXLLE, ARKANSAS December 15, 1998 Based on, and limited to, the data and analysis and their accuracy and applicability, presented herein, the proposed development as indicated in this report will not endanger life or property, public or private, above any levels already existing. Furthermore, the proposed bridge construction along with the proposed channel excavation will not cause any rise in the 100-year flood water-surface elevations as determined by the Flood Hazard Study performed by FTN Associates, Ltd., Little Rock, Arkansas dated September, 1997, I C Michael Shupe, Registered Professional Engineer No. 5066 in the State of Arkansas, hereby certify that the results of the hydraulic analysis in this report have been prepared in accordance with the regulations of the Professional Engineers Registration Act of the State of Arkansas, and reflect the application of generally accepted standards of engineering practice. �; �-�;'x r t o,"` ,••' p F AUT'••,, CEI Engineering Associates, Inc. A AS jREGIS7 fl A L ��G 1 G„gineering ly� . . 0 F E S S Asscci�te�, 11c. —+ G , : v No. 118 44, LD C. 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A.3.1 x Agenda Rcqucst Contract Revic%v Grant Rcvictiv For the City Council hfetting of lune 15, 1999 From: Jan Simco CommunitX Dcvclo mcnt Admin Services Name Division Department ACTION REQUESTED: Consideration of an Offer and Acceptance Contract to acquire property located at 151 E. Ivtountain Street for future expansion of the Yvonne Richardson Community Center. COST TO TILE CITY: $16,000 $59,000 _Community Ctr Impv_ Cost of this request Project Budget Category/Project Name 2180 4990 5390 24 53,095 Public Facilities& Im v Account Number Funds spent to date Program Name 99003 $55,905 Community Development Project Number Remaining Budget Fund BUDG)✓T REVIEW: Budgeted Item Budget Adjustment Attached l�7 Budg,ei Coo�iator Administrative Services Director CONTRACT/GR /L SE REVIEW: Grantor Agency: ticcotmting a a r Date Internal Auditor Date 5 Z7-55 5 ttorne Date ADA Coordinator Date s-.a-i -� Purchasing lufana�cr Date STAFF RECONINIL;NI)AT10N: Sw1'1'reducats approval o['thc Contract. IJVN DI�F;ion }lead Date: Aden' i Svcs Director Date 110A Dchnrtmcnt Director Date ,favor Date YVONNE RICH. FTEVILLE A3.2 _..... ARKANSAS r DEPARTMENTAL CORRESPONDENCE TO. Fayetteville City Council FR0,41: Kevin Crosson, Administrative Services Director DATE: May 27, 1999 SUBJECT: Offer and Acceptance Contract- Community Development Division The Offer and Acceptance Contract submitted for your consideration is to acquire property located at 151 East Mountain, Fayetteville. The property will be used for future expansion of the Yvonne Richardson Community Center. The property includes one lot that is 44.5 ft x 99 ft and has one older residential structure. The structure is in poor condition and will be removed. Belotc & Associates completed an appraisal estimating Fair Market Value to be S 16,000 and that is the amount reflected in the Contract. A copy of the appraisal is attached, BUDGET CONSIDERATIONS The expansion of the Yvonne Richardson Community Center is included in the 1999 Capital Improvements Program and Community Development Block Grant funds in the amount of$59,000 are allocated this year as the first"installment" in the 5-year plan. The Community Development budget also has funds allocated for demolition and removal of dilapidated structures. STAFF RECOMMENDATION A map is attached that shows the Community Center and surrounding area. Staff recommends approval of the Contract because acquisition of this property«ill nearly complete City ownership of a parcel large enough to accommodate an expansion. The lot adjoining the subject property on the east may also be available in the near future. Please let me laiow if you have questions or if I can provide additional information. Thanks for your attention to this matter. Attachments: Offer and Acceptance Contract (copy) Appraisal (copy) hlap YVONNE RICH. A.3.3 OFFER AND ACCEPTANCE CONTRACT 1. The City of Fayetteville, Arkansas, a municipal corporation, hereinafter referred to as the Buyer, offers to buy, subject to the terms and conditions set forth herein, the following described property from hlary Williams and Linda J. Woods, hereinafter referred to as Sellers: A part of the NW/4 of the SW/4 of Section 15, T-16-N, R-30-W, of the 5th P.M., County of Washington, State of Arkansas, and being more particularly described as follows, to wit: Beginning at a point which is 555 feet East and 266 feet South of the N/W Corner of the SW/4 of said Section 15; thence East 44.5 feet; thence South 99 feet; thence West 44.5 feet; thence North 99 feet to the point of beginning, 2. Purchase Price: Subject to the following conditions, the Buyer shall pay for the property at closing, the total and cash payment of$16,000. 3. Contingencies/Conditions: This offer of purchase is contingent upon approval by the City Council of the City of Fayetteville, Arkansas. If title requirements are not fulfilled or the Seller fails to fulfill any obligations under this contract, this contract becomes null and void. If the Buyer fails to fulfill his obligations under this contract or after all conditions have been met, the Buyer fails to close this transaction, the Seller may assert legal or equitable rights which he or she may have because of breach of this contract. This offer is contingent on the condition that no tenant will occupy or have the right to occupy at the time of closing. 4. Conveyance: Conveyance will be made to the Buyer by general Warranty Deed, except it shall be subject to recorded instruments and easements, if any, which do not materially affect the value of the property. Such conveyance shall include mineral rights owned by the Seller. 5. Abstract or Title Insurance: The Seller shall furnish a policy of title insurance in the amount of the purchase price from a title insurance company as selected by the Buyer. Buyer shall pay for the costs of the title insurance upon closing. Seller warrants that only the signature(s) set forth below are required to transfer legal title to the property, 6. Buyers Right To Survey Property: Seller agrees to allow Buyer to survey the property if Buyer so desires and at Buyer's expense. Seller agrees to cure any title problems which may result from any differences between the recorded legal descriptions of the property and the survey description. Said title problems, Wany, must be solved prior to closing to the satisfiiction of the Buyer. 7. Prorations: Taxes and spMal assessments due on or before closing shall be paid by the Seller. Insurance, general taxes, ad valorem taxes, and special assessments payments shall be prorated as of closing. yVONNE RICH. A.3.4 OFFER AND ACCEPTANCE CONTRACT Page 2 of 3 8. Closing: The closing date is designated to be July 1, 1999. If such date of closing falls on a weekend or holiday, it will be held the following working day. 9. Possession: Possession of the property shall be delivered to the Buyer on the date of closing. 10. fixtures and Attached Equipment/Condition of Property: Unless specifically excluded herein, all Fixtures, improvements and attached equipment are included in the purchase price. 11, Risk of Loss: Risk of loss or damage to the property by fire or other casualty occurring up to the time of closing is assumed by the Seller. 12. Inspections and Repairs: Buyer has inspected the property and is not relying upon any warranties, representations, or statements by Seller or Seller's agent(s) as to age or condition of improvements, other than those specified herein. 13. Contract Limits: This agreement, when executed by both the Buyer and the Seller shall contain the entire understanding and agreement of the parties with respect to the matters referred to herein and shall supersede all price or contemporaneous agreements, representations and understanding with respect to such matters, and no oral representations or statements shall be considered a part hereof. 14. Expiration: This contract expires, if not accepted on or before June 4, 1999, 15. NOTICE: BUYER ASSERTS AND SELLER HEREBY ACKNOWLEDGES THAT THIS OFFER IS EXPRESSLY CONTINGENT UPON THE APPROVAL OF THIS OFFER OF PURCHASE BY THE CITY OF FAYETTEVILLE CITY COUNCIL AND THAT THE FAILURE TO SO APPROVE WILL MAKE ALL PORTIONS OF THIS OFFER NULL AND VOID. YVONNE RICH. A.3.5 OFFER AND ACCEPTANCE CONTRACT Page: 3 of 3 SELLER: Date: Mary i liams , //C�G� s /9 y Date.. Linda J. Woods AGENT OR WITNESS: Date: BUYER: City of Fayetteville, Arkansas, a municipal corporation Date: Fred Hanna, Mayor Date: Heather Woodruff, City Clerk (SEAL) YVONNE RICH. A.3.6 —'� ZOO E --� .30 O aes -~—CENTER w - - 40 Z i W 5 Q I! f 1 SUBJECT PROPERTY ~ " MOUNTAIN STREET Z � , .a I O ui ' Li 7` > I Q O CI✓ �{ 202 3 4 5 6 � 8 ` 9 4 i � .. • 1 , I �r I 'mROCK rl I 2 J�l 40• , 2e 4' 2 2 2cf ., �; Yeti I io I f l 1 w .. Li w o z'f 3', 2Is2I I,I'12 1 13 7I I 1 W 86 ,. Q 4 4:1 1;14 s- LLJ 16 6 B Loo f_L 6- <�9 14. 10 - . . . 9 19 2 0 y ;-•. 6 o „ 10 1 I I 21 I o 1,11 f —3 - 7 .- 3 z _ s �o� _ �7