Loading...
HomeMy WebLinkAbout2012-06-05 - Agendas - Final Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray 7ayve e�l e Ward 1 Position 2—Brenda Boudreaux City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting June 05, 2012 A meeting of the Fayetteville City Council will be held on June 05, 2012 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions: A. Consent: 1. Approval of the May 15, 2012 City Council meeting minutes. APPROVED 2. Animal Services Donation Revenue: A resolution approving a budget adjustment in the amount of $19,175.00 representing donation revenue to Animal Services for the first quarter of 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 109-12 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. Bid #12-28 Chevrolet of Fayetteville: A resolution awarding Bid #12-28 and authorizing the purchase of two 4X4 compact pickup trucks from Chevrolet of Fayetteville in the total amount of $39,958.00, one for use by the Wastewater Division and one for use by the Meter Division, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 110-12 4. Bid #12-29 MHC KenworthNolvo: A resolution awarding Bid #12-29 and authorizing the purchase of one tandem axle dump truck from MHC KenworthNolvo of Springdale in the total amount of$128,755.00, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 111-12 5. Bid #12-30 North Point Ford: A resolution awarding Bid #12-30 and authorizing the purchase of one 4X4 crew cab dump truck from North Point Ford of North Little Rock in the total amount of$46,909.00, for use by the Transportation Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 112-12 6. Bid #12-31 J. Richard Wolf Co.: A resolution awarding Bid #12-31 and authorizing the purchase of one trailer mounted diesel water pump from J. Richard Wolf Company of Stuttgart in the total amount of$49,760.00, for use by Sewer Maintenance. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 113-12 7. Bid #12-32 ICM, Inc.: A resolution awarding Bid #12-32 and authorizing the purchase of one sewer cleaning-vacuum machine from ICM, Inc. of Jacksonville in the total amount of$361,276.05 for use by Water and Sewer, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 114-12 8. Bid #12-35 Terex Utilities: A resolution awarding Bid #12-35 and authorizing the purchase of one 1.5 ton service body truck from Terex Utilities south of North Little Rock in the total amount of$41,554.00, for use by Water and Sewer. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 115-12 9. Bid #12-36 Terex Utilities: A resolution awarding Bid #12-36 and authorizing the purchase of one service body truck with nine-foot utility body from Terex Utilities south of North Little Rock in the total amount of $38,385.00, for use by the Transportation Division, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 116-12 10. Bid #12-38 MHC KenworthNolvo: A resolution awarding Bid #12-38 and authorizing the purchase of one truck tractor unit from MHC Kenworth/Votvo of Springdale in the total amount of $114,715.00 for use by Wastewater Treatment, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 117-12 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 11. Bid #12-41 Terex Utilities: A resolution awarding Bid #12-41 and authorizing the purchase of one Ford F-550 super duty 4X4 truck with crane from Terex Utilities south of North Little Rock in the total amount of $68,038.00, for use by the Wastewater Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 118-12 12. Bale Chevrolet: A resolution authorizing the purchase of two fully-equipped Chevrolet Tahoe police pursuit vehicles from Bale Chevrolet of Little Rock, pursuant to a state procurement contract, in the total amount of $109,570.00, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 119-12 13. McClelland Consulting Engineers: A resolution approving a contract with McClelland Consulting Engineers, Inc. in the amount of $388,600.00 for water transmission line layout and easement acquisition related to a third connection to Beaver Water District. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 120-12 14. Fulbright Expressway/Highway 71B Flyover Project: A resolution authorizing the donation of right-of-way to the Arkansas State Highway Commission to facilitate completion of the Fulbright Expressway/Highway 71B Flyover Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 121-12 15. Professional Hiring Policy: A resolution to approve the City's Professional Hiring Policy numbers PU-12 and PU-13. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 122-12 B. Unfinished Business: 1. RZN 12-4077 Halsell Road/Pratt Place Inn Appeal: An ordinance rezoning that property described in rezoning petition RZN 12-4077, for approximately 2.37 acres, located on Halsell Road from C-PZD, Commercial Planned Zoning District, to RSF-4, Residential Single-Family, 4 units per acre, subject to the offered Bill of Assurance. This ordinance was left on the Second Reading at the May 15, 2012 City Council meeting. TABLED TO THE JUNE 19, 2012 CITY COUNCIL MEETING. C. New Business: 1. Proposed 2013-2017 Five-Year Capital Improvements Plan: A resolution adopting the 2013-2017 Five-Year Capital Improvements Plan. TABLED TO THE JUNE 19, 2012 CITY COUNCIL MEETING. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. Amend §97.015 Operating Hours: An ordinance to Amend §97.015 Operating Hours in Chapter 97: Parks and Recreation to authorize the Parks and Recreation staff to extend a park's closing time when necessary for a tournament or special event. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5501 3. VAC 12-4102 (1000 W. Stone St./Fayetteville High School): An ordinance approving VAC 12-4102 submitted by Crafton Tull and Associates for property located at 1000 West Stone Street to vacate utility easement and right-of-way. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5502 4. Amend §173.08 Arkansas Energy Code: An ordinance to amend §173.08 Arkansas Energy Code of the building regulations chapter of the U.D.C. to adopt the 2009 Residential International Energy Efficiency Code, with amendments herein. THIS ITEM WAS LEFT ON THE FIRST READING. 5. RZN 12-4108 (4847 W. Wedington Dr./Bank of Wynne): An ordinance revoking R- PZD 07-2576 (Woodstock) and rezoning that property described in rezoning petition RZN 12-4108, for approximately 31.68 acres, located at 4847 West Wedington Drive from R-PZD, Residential Planned Zoning District 07-2576, to R-A, Residential Agricultural. THIS ITEM WAS LEFT ON THE FIRST READING. 6. R-PZD 12-4079 (N.W. Corner of W. Cleveland St. & Hall Ave./Project Cleveland): An ordinance establishing a Residential Planned Zoning District titled R-PZD 12-4079, Project Cleveland, located at the northwest corner of West Cleveland Street and Hall Avenue; containing approximately 2.71 acres; amending the official zoning map of the City of Fayetteville; and adopting the Associated Master Development Plan. THIS ITEM WAS LEFT ON THE FIRST READING. 7. "Move to Amend" Campaign Support: A resolution to support the "Move to Amend" campaign by joining with other communities around the country to defend democracy by amending the United States Constitution to ensure only human beings, not corporations, have constitutionally protected free speech rights. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 123-12 8. Amend Chapter 117: An ordinance to amend Article IV Taxicabs and Article V Limousine Service of Chapter 117 of the Fayetteville Code to clarify notice requirements, cancellation of unused certificates of Public Convenience and Necessity, and other provisions. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5503 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 9. Enact §39.10 Water and Wastewater Damage Claims: An ordinance to enact §39.10 Water and Wastewater Damage Claims into the Fayetteville Code. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5504 10. Enact §39.11 Damage Claims Other Than Water and Wastewater Damage Claims: An ordinance to enact §39.11 Damage Claims Other Than Water and Wastewater Damage Claims into the Fayetteville Code. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5505 City Council Tour: Thursday, June 14, 2012 at 4:30 p.m. The Council will be touring: R-PZD 12-4079 (N.W. Corner of W. Cleveland St. & Hall Ave./Project Cleveland) Announcements: Adjournment: 10:15 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium,give your name,address,and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones mast be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rales by two- thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and,if an ordinance,read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant,etc.)may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aides in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos,petitions, etc.to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided;this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public,all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be rated out of order by the Mayor,must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hoar advance notice is required. For further information or to request an interpreter,please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain,Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting: June 5,2012 Adjourn: 10: 15 P-•PYL. Subject: Roll Petty OnJ, Tennant aisL,, & Ferrell - �eh�a n Adams tiE�Rk� Lewis ✓ e7 Gray Boudreaux y` Kinion Mayor Jordan ✓ Subject: Motion To: Motion By: Seconded: Petty Tennant Ferrell Adams Lewis Gray Boudreaux Kinion Mayor Jordan City Council Meeting: June 5,2012 Subject: Consent Motion To: Motion By: Q Seconded: Petty to u� Tennant 5 ✓12 ( �� Ferrell �`�Y ° Adams Lewis Gray y/ Qq - 12 Boudreaux „/ TYf u, Kinion Mayor Jordan !v '0 Subject: Motion To: Motion By: Seconded: Petty Tennant Ferrell Adams Lewis Gray Boudreaux limon Mayor Jordan City Council Meeting: June 5,2012 Subject: RZN 12-4077 Halsell Road/Pratt Place Inn Appeal Motion To: d' �� )aJ4 -W Motion By: C G� Seconded: B. 1 Petty Unfinished Tennant Business Ferrell Adams C� Lewis i/ v/ p Gray Boudreaux a0g, Kinion Mayor Jordan �'0 Subject: Motion To: Motion By: Seconded: Petty Tennant Ferrell Adams Lewis Gray Boudreaux Kinion Mayor Jordan City Council Meeting: June 5,2012 Subject: Proposed 2013-2017 Five-Year Cap* al Improvements Plan Motion To: n d Motion By: Seconded: e4 006 C. 1 Petty f New Tennant Business Ferrell Adams ✓ Lewis Gray ✓ a p/a Boudreaux i✓/ Kinion ✓ Mayor Jordan -D Subject: Amend §97.015 O erating Hours Motion To: Motion By: S Seconded: C.2 Petty New Tennant Business Ferrell5 Adams t/ ✓/ of Lewis Gray ✓ t o® r✓ Boudreaux d✓ ✓ ✓ Kinion 15601 Mayor Jordan City Council Meeting: June 5,2012 Subject: VAC 12-4102 (1000 W. Stone St./Fayetteville High School) Motion To: A P � 3rtcY Motion By: Seconded: C.3 Petty New Tennant ,& e Business Ferrell &650 SCr Adams �✓ �/ �' Lewis Gray ✓ r/ r/ Boudreaux ✓ ✓ s✓ Kinion y✓ 5502 Mayor Jordan Subject: Amend §173.08 Arkansas EnerZy Code Motion To: Motion By: Seconded: C.4 Petty New Tennant Business Ferrell Adams ~9k Lewis 11Gray TIE Boudreaux Kinion head; Mayor Jordan City Council Meeting: June 5,2012 Subject: RZN 12-4108 (4 47 W. Wedin ton Dr./Bank of Wynne) Motion To: Motion By: Seconded: C. 5 Petty New Tennant Business Ferrell Adams ®h Lewis Gray �vvt ad tom/ Boudreaux 6 Kinion Mayor Jordan Subject: R-PZD 12-4079 (N.W. Corner of W. Cleveland St. & Hall Ave./Project Cleveland) Motion To: Motion By: Seconded: C. 6 Petty New Tennant Business Ferrell Adams Lewis c Gray Boudreaux Y Kinion Mayor Jordan City Council Meeting: June 5, 2012 Subject: "Move to Amend" Campaign Support Motion To: YQ J Motion By: /` Seconded: C. 7 Petty ✓ New Tennant 6LL Business Ferrell Adams Lewis ✓ Gray ✓ Boudreaux Kinion iz3- �z Mayor Jordan � -v Subject: Amend Chapter 117 Motion To: Motion By: Seconded: C. 8 Petty f O ✓ New Tennant Business Ferrell E Adams Lewis h Gray ✓ V ✓ Boudreaux ✓ ✓ ,� Kinion 50 Mayor Jordan City Council Meeting: June 5,2012 Subject: Enact§39.10 Water and Wastewater Damage Claims Motion To: Motion By: Seconded: C. 9 Petty ✓ f ✓ New Tennant 5 0,�S PVkC2 ase Business Ferrell akrd Adams i/ ✓ +� Lewis ✓ r✓ ✓ Gray ✓ ✓ Boudreaux ✓ ✓ Kinion (� Mayor Jordan Subject: Enact §39.11 Damage Claims Other Than Water and Wastewater Damage Claims Motion To: And aj -y.Ad �&J Motion By: 3 Y Seconded: /etv� C. 10 Petty vl� New Tennant 6A S 5 Business Ferrell Adams ✓ ✓ ✓ Lewis i/ ✓ ✓ Gray / ✓ ✓ Boudreaux f ✓ ✓ Kinion Q(J Mayor Jordan 6, 10 aye Lvl a Departmental Correspondence NSASLEGAL www.accessfayetteville.org DEPARTMENT Kit Williams City Attorney TO: Mayor Jordan Jason B.Kelley Assistant City Attorney THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: June 6, 2012 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of June 5, 2012 1. Animal Services Donation Revenue: A resolution approving a budget adjustment in the amount of $19,175.00 representing donation revenue to Animal Services for the First Quarter of 2012. 2. Bid #12-28: A resolution awarding Bid #12-28 and authorizing the purchase of two 4x4 Compact Pickup Trucks from Chevrolet of Fayetteville in the total amount of $39,958.00, one for use by the Wastewater Division and one for use by the Meter Division, and approving a budget adjustment. 3. Bid #12-29: A resolution awarding Bid #12-29 and authorizing the purchase of one tandem axle dump truck from MHC KenworthNolvo of Springdale in the total amount of$128,755.00 and approving a budget adjustment. 4. Bid #12-30: A resolution awarding Bid #12-30 and authorizing the purchase of one 4x4 Crew Cab Dump Truck from North Point Ford of North Little Rock in the total amount of$46,909.00 for use by the Transportation Division. 5. Bid #12-31: A resolution awarding Bid #12-31 and authorizing the purchase of one trailer mounted diesel water pump from J. Richard Wolf Company of Stuttgart in the total amount of$49,760.00 for use by Sewer Maintenance. 6. Bid #12-32: A resolution awarding Bid #12-32 and authorizing the purchase of one sewer cleaning-vacuum machine from ICM, Inc. of Jacksonville in the total amount of $361,276.05 for use by Water and sewer, and approving a budget adjustment. 7. Bid #12-35: A resolution awarding Bid #12-35 and authorizing the purchase of one 1.5-ton Service Body Truck from Terex Utilities south of North Little Rock in the total amount of$41,554.00 for use by Water and Sewer. 8. Bid #12-36: A resolution awarding Bid #12-36 and authorizing the purchase of one service body truck with a 9-foot utility body from Terex Utilities south of North Little Rock in the total amount of $38,385.00 for use by the Transportation Division and approving a budget adjustment. 9. Bid #12-38: A resolution awarding Bid #12-38 and authorizing the purchase of one truck/tractor unit from MHC Kenworth/Volvo of Springdale in the total amount of $114,715.00 for use by Wastewater Treatment, and approving a budget adjustment. 10. Bid #12-41: A resolution awarding Bid #12-41 and authorizing the purchase of one ford F-550 Super Duty 4x4 truck with crane from Terex Utilities south of North Little Rock in the total amount of $68,038.00 for use by the Wastewater Division. 11. Bale Chevrolet: A resolution authorizing the purchase of two fully- equipped Chevrolet Tahoe Police Pursuit vehicles from Bale Chevrolet of Little Rock, pursuant to a State Procurement Contract, in the total amount of $109,570.00 and approving a budget adjustment. 12. McClelland Consulting Engineers: A resolution approving a contract with McClelland Consulting Engineers, Inc. in the amount of $388,600 for water transmission line layout and easement acquisition related to a third connection to Beaver Water District. 13. Fulbright Expressway/Hwy. 71B Flyover: A resolution authorizing the donation of right-of-way to the Arkansas State Highway Commission to facilitate completion of the Fulbright Expressway/Highway 7 1 B Flyover Project. 14. Professional Hiring Policy: A resolution to approve the City's Professional Hiring Policy numbers PU-12 and PU-13. 2 15. Amend §97.015 Operating Hours: An ordinance to amend §97.015 Operating Hours in Chapter 97: Parks and Recreation to authorize the Parks and Recreation staff to extend a park's closing time when necessary for a tournament or special event. 16. "Move To Amend" Campaign Support: A resolution to support the "Move To Amend" campaign by joining with other communities around the country to defend democracy by amending the United States Constitution to ensure only human beings, not corporations, have constitutionally protected free speech rights. 17. Amend Chapter 117: An ordinance to amend Article IV Taxicabs and Article V Limousine Service of Chapter 117 of the Fayetteville Code to clarify notice requirements, cancellation of unused Certificates of Public Convenience and Necessity, and other provisions. 18. Enact §39.10 Water and Wastewater Damage Claims: An ordinance to enact §39.10 Water and Wastewater Damage Claims into the Fayetteville Code. 19. Enact §39.11 Damage Claims Other Than Water and Wastewater Claims: An ordinance to enact §39.11 Damage Claims Other Thank Water and Wastewater Damage Claims into the Fayetteville Code. 3 Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray 7ayve e�l e Ward 1 Position 2—Brenda Boudreaux City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting June 05, 2012 A meeting of the Fayetteville City Council will be held on June 05, 2012 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions: A. Consent: 1. Approval of the May 15, 2012 City Council meeting minutes. 2. Animal Services Donation Revenue: A resolution approving a budget adjustment in the amount of $19,175.00 representing donation revenue to Animal Services for the first quarter of 2012. 3. Bid #12-28 Chevrolet of Fayetteville: A resolution awarding Bid #12-28 and authorizing the purchase of two 4X4 compact pickup trucks from Chevrolet of Fayetteville in the total amount of $39,958.00, one for use by the Wastewater Division and one for use by the Meter Division, and approving a budget adjustment. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 4. Bid #12-29 MHC Kenworth/Volvo: A resolution awarding Bid #12-29 and authorizing the purchase of one tandem axle dump truck from MHC Kenworth/Volvo of Springdale in the total amount of$128,755.00, and approving a budget adjustment. 5. Bid #12-30 North Point Ford: A resolution awarding Bid #12-30 and authorizing the purchase of one 4X4 crew cab dump truck from North Point Ford of North Little Rock in the total amount of$46,909.00, for use by the Transportation Division. 6. Bid #12-31 J. Richard Wolf Co.: A resolution awarding Bid#12-31 and authorizing the purchase of one trailer mounted diesel water pump from J. Richard Wolf Company of Stuttgart in the total amount of$49,760.00, for use by Sewer Maintenance. 7. Bid #12-32 ICM, Inc.: A resolution awarding Bid #12-32 and authorizing the purchase of one sewer cleaning-vacuum machine from ICM, Inc. of Jacksonville in the total amount of$361,276.05 for use by Water and Sewer, and approving a budget adjustment. 8. Bid #12-35 Terex Utilities: A resolution awarding Bid #12-35 and authorizing the purchase of one 1.5 ton service body truck from Terex Utilities south of North Little Rock in the total amount of$41,554.00, for use by Water and Sewer. 9. Bid #12-36 Terex Utilities: A resolution awarding Bid #12-36 and authorizing the purchase of one service body truck with nine-foot utility body from Terex Utilities south of North Little Rock in the total amount of $38,385.00, for use by the Transportation Division, and approving a budget adjustment. 10. Bid #12-38 MHC Kenworth/Volvo: A resolution awarding Bid #12-38 and authorizing the purchase of one truck tractor unit from MHC Kenworth/Volvo of Springdale in the total amount of $114,715.00 for use by Wastewater Treatment, and approving a budget adjustment. 11. Bid #12-41 Terex Utilities: A resolution awarding Bid #12-41 and authorizing the purchase of one Ford F-550 super duty 4X4 truck with crane from Terex Utilities south of North Little Rock in the total amount of $68,038.00, for use by the Wastewater Division. 12. Bale Chevrolet: A resolution authorizing the purchase of two fully-equipped Chevrolet Tahoe police pursuit vehicles from Bale Chevrolet of Little Rock, pursuant to a state procurement contract, in the total amount of $109,570.00, and approving a budget adjustment. 13. McClelland Consulting Engineers: A resolution approving a contract with McClelland Consulting Engineers, Inc. in the amount of $388,600.00 for water transmission line layout and easement acquisition related to a third connection to Beaver Water District. 14. Fulbright Expressway/Highway 71B Flyover Project: A resolution authorizing the donation of right-of-way to the Arkansas State Highway Commission to facilitate completion of the Fulbright Expressway/Highway 71B Flyover Project. 15. Professional Hiring Policy: A resolution to approve the City's Professional Hiring Policy numbers PU-12 and PU-13. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 B. Unfinished Business: 1. RZN 12-4077 Halsell Road/Pratt Place Inn Appeal: An ordinance rezoning that property described in rezoning petition RZN 12-4077, for approximately 2.37 acres, located on Halsell Road from C-PZD, Commercial Planned Zoning District, to RSF-4, Residential Single-Family, 4 units per acre, subject to the offered Bill of Assurance. This ordinance was left on the Second Reading at the May 15, 2012 City Council meeting. Left on the Second Reading C. New Business: 1. Proposed 2013-2017 Five-Year Capital Improvements Plan: A resolution adopting the 2013-2017 Five-Year Capital Improvements Plan. 2. Amend §97.015 Operating Hours: An ordinance to Amend §97.015 Operating Hours in Chapter 97: Parks and Recreation to authorize the Parks and Recreation staff to extend a park's closing time when necessary for a tournament or special event. 3. VAC 12-4102 (1000 W. Stone St./Fayetteville High School): An ordinance approving VAC 12-4102 submitted by Crafton Tull and Associates for property located at 1000 West Stone Street to vacate utility easement and right-of-way. 4. Amend §173.08 Arkansas Energy Code: An ordinance to amend §173.08 Arkansas Energy Code of the building regulations chapter of the U.D.C. to adopt the 2009 Residential International Energy Efficiency Code, with amendments herein. 5. RZN 12-4108 (4847 W. Wedington Dr./Bank of Wynne): An ordinance revoking R- PZD 07-2576 (Woodstock) and rezoning that property described in rezoning petition RZN 12-4108, for approximately 31.68 acres, located at 4847 West Wedington Drive from R-PZD, Residential Planned Zoning District 07-2576, to R-A, Residential Agricultural. 6. R-PZD 12-4079 (N.W. Corner of W. Cleveland St. & Hall Ave./Project Cleveland): An ordinance establishing a Residential Planned Zoning District titled R-PZD 12-4079, Project Cleveland, located at the northwest corner of West Cleveland Street and Hall Avenue; containing approximately 2.71 acres; amending the official zoning map of the City of Fayetteville; and adopting the Associated Master Development Plan. 7. "Move to Amend" Campaign Support: A resolution to support the "Move to Amend" campaign by joining with other communities around the country to defend democracy by amending the United States Constitution to ensure only human beings, not corporations, have constitutionally protected free speech rights. 8. Amend Chapter 117: An ordinance to amend Article IV Taxicabs and Article V Limousine Service of Chapter 117 of the Fayetteville Code to clarify notice requirements, cancellation of unused certificates of Public Convenience and Necessity, and other provisions. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 9. Enact §39.10 Water and Wastewater Damage Claims: An ordinance to enact §39.10 Water and Wastewater Damage Claims into the Fayetteville Code. 10. Enact §39.11 Damage Claims Other Than Water and Wastewater Damage Claims: An ordinance to enact §39.11 Damage Claims Other Than Water and Wastewater Damage Claims into the Fayetteville Code. City Council Tour: Thursday, June 14, 2012 at 4:30 p.m. The Council will be touring: R-PZD 12-4079 (N.W. Corner of W. Cleveland St. & Hall Ave./Project Cleveland) Announcements: Adjournment: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium,give your name,address,and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two- thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and,if an ordinance,read by the City Attorney. City staff shall then present a report. An agenda applicant(city contractor, rezoning or development applicant,etc.)may present its proposal only during this presentation period,but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aides in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos,petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m, on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided;this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public,all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be rated out of order by the Mayor,must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain,Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 A.3 Bid#12-28 Chevrolet of Fayetteville Page 1 of 2 RESOLUTION NO. A RESOLUTION AWARDING BID #12-28 AND AUTHORIZING THE PURCHASE OF TWO 4x4 COMPACT PICKUP TRUCKS FROM CHEVROLET OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $39,958.00, ONE FOR USE BY THE WASTEWATER DIVISION AND ONE FOR USE BY THE METER DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-28 and authorizes the purchase of two 4x4 compact pickup trucks from Chevrolet of Fayetteville in the total amount of$39,958.00, one for use by the Wastewater Division and one for use by the Meter Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit"A". PASSED and APPROVED this 5`h day of June, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer A.3 Bid#12-28 Chevrolet of Fayetteville Page 2 of 2 equisition o.: Date: City Of Fayetteville 5125/2012 Bale Chevrolet (root a Purchase order) P.0 Number: =xpecied Uelivery ate: ag Vendor#: Vendor Name: Mail 13292 Bale Chevrolet Yes:_ No:_ Address: Fob Point: Taxable Quotes Attached Yes:_ No:_ Yes: No: City: State: Zip Code: Ship to code: D' ' n Head Approval: 50 �. Requester: Requesters Employee#: Extension: Item Description Quantltv Unit of Issue Unit Cost Extended Cost Account Numbers Pro'ect(Sub ro'ect# Inventory# Fixed Asset# 1 2012 Chevrolet Tahoe,Police 2 EA 25,093.00 $50,186.00 9700.1920.5802.000 2081.2012 Package 2 Upfit items:Cage unit, 2 EA 9,907.00 $19,814.00 9700.1920.5802.00 2081.2012 console light bar 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 6 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $70,000.00 Tax: Total: $70,000.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance&Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 6117/03 A. 12 Bale Chevrolet Page 2 of 2 Vge l Hiring Policy Tay� Li le Departmental Correspondence0 NSASLEGAL www.accessfayetteville.org DEPARTMENT Kit Williams CityAttorney TO: City Council Jason R.Kelley Assistant City Attorney CC: Mayor Jordan Don Marr, Chief of Staff Paul Becker, Finance Director Peggy Vice, Purchasing Manager FROM: Kit Williams, City Attorney �t DATE: May 30, 2012 RE: Adding Alderman notification provision to PU-12.6 and PU-13.6 Pursuant to your request, Mayor Jordan has added the following sentence to the provision governing professional services selections when the contract is below $20,000.00. "The Mayor shall promptly notify the City Council of every professional services selection and contract awarded pursuant to this section." The Mayor has approved the revised PU-12 and PU-13 with the above change made in PU-12.6 and PU-13.6. These revised policies are now what are before you to approve with the Resolution for item #15 of the Consent Agenda. A. 15 ProRW;nal Hiring Policy Professional Services Selectionirs9l 10 Legal,Financial Advisory,Architectural,Engineering, Land Surveying and Construction Manager Page 1 of 4 CITY OF FAYETTEVILLE, ARKANSAS POLICY AND PROCEDURE Professional Services Selection Process: Legal, Subject: Financial Advisory,Architectural, Engineering, Land Surveying and Construction Manager Policy Number: PU-12 Original Policy Date: June 27, 1990 Effective Date of New/Revised Policy: May 30, 2012 Revision Dates: Replaces PUR-13 issued June 27, 1990; Revised July 8 2005• Revised December 22 2008 Custodian: (Division) Purching , Mayor's Signature and Date 7 PU-12.0 PURPOSE: The purpose of this directive is to establish a formal Competitive Selection of Professional Services Policy for legal, financial advisory, architectural, engineering, construction management and land surveying services and the responsibilities for its execution. PU-12.1 DEFINITION: A. The City and all its boards, commissions and authorities shall competitively select, based on qualifications and performance evaluation criteria, all professional services performed for or on behalf of the City. The three (3) highest qualified firms shall be elected without consideration of the fees. Fees shall be considered as one of the selection criteria for other professional services required. B. It is the policy of the City to publicly announce requirements for the competitive selection for professional services as referenced above, and to negotiate contracts for such services on the basis of demonstrated competence and qualifications for the type of professional services required provided that the services are rendered at fair and reasonable prices. PU-12.2 RESPONSIBILITY: A. All municipal boards, commissions, and authorities established pursuant to state statute or other legislative authority other than that provided for in A.C.A. tit,14, ch. 47 A.C.A. sec. 14- 47-101 et seq., shall be responsible for the implementation of such policies and procedures as are hereinafter delegated to the Mayor and the City Council. A. Pr -anal Hiring Policy Professional Services Selection11!X�Ve$R 10 Legal,Financial Advisory,Architectural,Engineering, Land Surveying and Construction Manager Page 2 of 4 PU-12.3 PROCEDURES: A. The competitive selection for such services shall be conducted by a review committee which shall include one Alderman appointed by the Mayor to serve and represent the Council, the Mayor (or representative), the Finance & Internal Services Director (or representative), the involved Department Heads, appropriate city personnel and may include professionals, and/or individuals with expertise in the community. The review committee for each proposed contract shall establish the qualifications and evaluation criteria necessary for the specific services to be provided. This committee shall be established prior to the issuance of any Request for Proposal (RFP) or Request for Qualification (RFQ) so that it may establish the point ranges for the four selection criteria and review the proposed RFP or RFQ. B. The RFP or RFQ shall outline the structure of the selection committee and shall state the point ranges which will be used to select the firm. The RFP or RFQ will not ask for cost estimates. C. The Mayor will cause to be advertised in a newspaper of general circulation a notice that the city has a need to contract for a particular professional service and shall invite all interested parties to submit, to the extent permitted by the ethical standards of that profession, a statement of their qualifications and other relevant information based on the evaluation criteria specifically developed for the proposed services to be provided. D. Once an RFP or RFQ has been advertised, any questions or inquiries regarding the RFP or RFQ by a prospective responder must be directed to the Purchasing Division. Direct contact by the prospective responder and the effected division/department personnel regarding the RFP or RFQ should be avoided unless referred by Purchasing. E. Competitive selection of professional services may be from annual statements of qualifications and performance data. The City may advertise annually for legal, financial advisory, architectural, engineering, construction manager or land surveying services to submit annual statements of qualifications and performance data. The City shall evaluate current statements of qualifications and performance data of firms on file whenever a project requiring these professional services are proposed. PU-12.4 SELECTION PROCESS: A. In evaluating the qualifications of each firm, the review committee shall consider the following (assigning point ranges for each element from 20%to 45%, so that the total for the four elements combined equals 100%): 1. The specialized experience and technical competence of the firm with respect to the type of professional services required; 2. The capacity and capability of the firm to perform the work in question, including specialized services, within the time limitations fixed for the completion of the project;