HomeMy WebLinkAbout2015-02-12 MinutesFAYETTEVILLE EXECUTIVE AIRPORT BOARD MINUTES
February 12, 2015
MEMBERS PRESENT: Josh Mahony, Darryl Riddle, Avon Haury, Bill Corley, Marty Burggraf
MEMBERS ABSENT: Ken Haxel, Rick Bailey, Johnny Roscoe
OTHERS PRESENT: Mike Bowman -Air Traffic Manager, Daniel Barnes-MCE, Zach Morehart-MCE, Wayne
Jones-MCE, Ray Boudreaux -Air Museum President
ITEM # 1: Welcome by: Josh Mahony and Terry Gulley
ITEM # 2: Approval of the Airport Board Minutes of the January 15, 2015 meeting
A motion to approve the minutes was made by Josh Mahony and seconded by Darryl Riddle.
The motion carried.
ITEM # 3: Receiving of Reports:
A. Director's Report -provided by Terry Gulley on behalf of Johnny Roscoe:
The N -Flight hangar has not been rented yet.
A "Customer Satisfaction Survey" will be emailed to the T -Hangar tenants by Roscoe / Director.
The Survey Monkey link contains survey questions in regards to Services received and
recommendations for Services needed.
B. Budget Report -provided by James Nicholson:
Jan 2015 was a good month for Fuel Sales — due to a lot of Charters & U of A sports teams.
Operations numbers were quite a bit less than last/ prior Jan 2014. Fuel Sales were good — due to
lower prices due to the downturn in oil prices. We sold more fuel than the neighboring airports &
are the lowest price leader (see page 3 of handout). FYV has some of the lowest prices in our
region & our Self Service is a few cents lower than Siloam Springs Full Service. In Jan 2015 we had a
low volume of DEA fuel sales.
We are in the process of getting the DEA Military fuel contract renewed — as it expires at the end of
March or early April 2015. Had originally submitted application in Sept 2014 & upon follow-up,
have discovered that we weren't on their list. Therefore, supplied verification that our contract
was submitted on time. James will update the additional info they requested & will meet the Mon,
Feb 16th deadline — so that we maintain our DEA fueling contract for the next 5 years.
Since the beginning of 2015, not all figures are in the Accounting system have been posted yet.
Please refer to page 3 for the 2014 year-end figures, as all of the 2014 items have been posted.
The Airport Fund balance was improved by $ 236,964 which is a positive result. In Jan 2015 we
increased our bottom line by approximately $ 46,000 and there's a few items that have not posted
yet, as there's a number of large expenses that occur & are not yet reflected in this total. There are
capital projects in our budget that are not yet listed in the Jan 2015 — Financial report and are not
yet funded. They're approved projects and are contingent upon receiving funding from outside
sources and total approximately $ 450,000 and the difficulty with some of these projects is that
some are not eligible for grant funding. We will want to look for alternative funding sources & see
what we can afford for these maintenance projects —such as roofing repairs.
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Another project example is the expense to replace the sprinkler system in the Museum wooden
hangar building. We have $ 80,000 approved in our budget for this project, but to date it remains
unfunded.
Josh / Chairman asked since we were without an Airport Director during part of 2014 —what was
the salary amount that was not paid & held in our reserves? James replied that since we were
without an Airport Director for approx 9 months and also without one Maintenance worker and
saved approximately $ 65,000 - $ 75,000 in 2014.
Josh / Chairman replied that was an impressive dollar amount held in our reserve fund.
C. T -Hangar Report -provided by Mary Anne Regan:
T -Hangars are at full capacity and all are currently rented, which includes 3-4 new tenants.
N -Flight hangar is available for lease.
Bill Corley asked if some T -Hangars still being used for storage. Per James —yes some are being used by
tenants for storage & all of the units are currently leased.
D. Design Report - provided by Wayne Jones:
Wayne turned the floor over to Daniel-MCE —who advised that Terry Gulley is working with the
City staff estimating the apron rehab cost and checking if the city can do any in-house. It appears
there will be some attractive pricing that the City can assist with — allowing utilization of a State
grant instead of a Federal grant and thus use the Federal grant monies for some other larger
project in the future. More information will be provided at the next board meeting.
E. Museum Report - provided by Ray Boudreaux:
The H-21 Helicopter that was donated by the Hall family has been moved from the Flying
Investments hangar and is now beautifully displayed in the Museum hangar. The Museum has an
offer from the Canadians to purchase the Queen, which is of Canadian origin. The Museum had
hoped to sell the Queen for $150,000; but the Canadian offer is for less than $100,000 as the
Canadians require a full rebuild and the engines will need to be replaced. Most of the Museum
Board believe it is best to have this plane return to its place of origin. The Canadians will fly it as
part of their demonstration team. The Museum Board will review this offer at their board meeting
next Tuesday, Feb 17`h. With the eventual sale of the Queen, the Museum will have funds for
repairs such as painting, siding and windows in the hangar.
Received a proposal from Providence Academy in Rogers, to lease the Museum for their spring
musical which is about the USO. The Museum hangar price was provided to the school and we are
waiting for their response.
F. Marketing Committee Report - provided by Bill Corley:
A representative from Pack Rat Outdoor Center did a walk through the Airport with Bill & Johnny
Roscoe - to explore their interest in posting displays at the Airport, etc.
ITEM # 4: Old Business: None
ITEM # 5: New Business:
A. Non Aeronautical Storage /T -Hangar rate:
A survey was prepared by Mary Anne to reflect the local mini storage / self -storage pricing.
The local average rate is $ 4.31 sq. ft. / year and our current rate is $ 1.82 sq. ft. / year for both
planes and storage. Per Johnny Roscoe, Airport Director, we propose to increase our storage rate
to $4.00 sq. ft. / year for all leased space that is used for non -aeronautical storage.
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o Darryl inquired how many T -Hangars are other units are currently used for storage. James
replied only 4 or 5 T -Hangars. Marty inquired if they are annual Leases, or Month -to -Month?
James replied that are all on Month -to -Month leases and plenty of notification has been given
to each of these "Storage" only tenants & that the rate increase will be effective April 1, 2015.
Ray asked if a plane needs a hangar to lease in the near future —will the Non Aeronautical
storage tenants be given a 30 day notice to vacate? James replied yes.
o Josh asked what rate will apply to the smaller units, such as A -North, etc. (where a plane won't
fit in them) & they have "aviation related" equipment stored? James replied that the new
proposed storage rate of $ 4.00 sq. ft. / year would only apply to these end units & T -Hangars
that are used for non -aeronautical storage.
o Bill asked how do ascertain what's being stored in a Hangar? James replied that going forward,
as part of the lease agreement, he'll ask them to make a statement verifying whether it will be
used for aeronautical purposes —or not. Terry added that as part of our current lease
agreements— inspections are allowed - and that the inspections will be implemented at least
twice a year, if not quarterly. James noted that Hangar door inspections are currently being
done and that the Hangars will also be viewed at that time.
o A motion to approve the increase to $ 4.00 sq. ft./ year for Non Aeronautical storage was
made by James Nicholson and seconded by Avon Haury.
B. Board Meeting dates:
Terry Gulley discussed changing the Board meeting date from the 2nd Thursday of each month - to
the 3rd Thursday of each month —to provide James some additional prep time to include more
timely information in the Financial Reports. The new proposed dates are available with Media's
recording schedule.
A motion to change the Board meeting date to the 3'd Thursday of each month was made by
Darryl Riddle and seconded by Marty Burggraf. The next meeting date is March 19, 2015.
ITEM p 6: Other Business:
A. Items from the Airport Board:
Terry spoke with Bruce Dunn / Iron Pig Festival and they will host their Duathlon / Running & Bike
event outside of the Airport, in the parking lot in early April - with the provision to maintain a
parking area for Airport operations - and the Festival will use the remainder of the parking lot for
their event. Bruce Dunn will meet with Johnny Roscoe / Airport Director to discuss the details.
B. Items from the Public: None.
MEETING ADJOURNED at 2:OOpm.
Marty Burggraf, Secretary
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