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Home My WebLink About2015-02-02 - MinutesCITY OF Tay e ARKAANNSAS Parks and Recreation Advisory Board February 2, 2015 at 4:30 p.m. City Administration Building, Room 326 113 West Mountain Street Fayetteville, AR 72701 MINUTES Members: Phillip Watson, Kyle McHan, Wade Colwell, Richie Lamb, Terry Lawson, Chuck Maxwell, Phillip McKnight, David Priest, David Proffitt City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Parks Planning Superintendent; Alan Spann, Recreation Superintendent; Melanie Thomas, Senior Secretary; Matt Mihalevich, Trails Coordinator; Peter Nierengarten, Sustainability & Resilience 1. Call to Order Priest called the meeting to order at 4:33 p.m. 2. Roll Call Parks and Recreation Advisory Board members present were Lawson, Maxwell, McHan, Lamb, McKnight, and Priest. Watson, Colwell, and Proffitt came in later. 3. Approval of January 5, 2015 PRAB Meeting Minutes PRAB Motion: McKnight motioned to accept the minutes as written, and Maxwell seconded it. Motion passed by voice vote with Lamb and Priest abstaining. . 4. Election of Officers: Phillip Watson, 2014 Chairman Chairman and Vice Chairman Nomination: PRAB Motion: McKnight motioned to nominate Lamb as the 2015 PRAB chair, and Priest as the 2015 Vice Chair. Lamb seconded it. Motion passed 7-0-0 by voice vote. 5. Eagle Scout Project Proposal, Madison Ave Natural Area: Arman Fitz In coordination with Park staff, Arman Fitz will present a proposal to plant 15 trees in the Northeast corner of Madison Ave. Natural Area to screen the adjacent cemetery. Staff Recommendation: To approve the proposed Eagle Scout project at Madison Ave. Fitz said he was from Troop 102. He has been an assistant Patrol Leader, a Patrol Leader, and is now a Troop Guide. He is CPR certified. He wants to give back to his church, St. Joseph. His project is to plant fifteen trees (ten black gum and five yellow wood) at the NW corner of Madison Avenue to screen the St. Joseph Catholic Cemetery. He said Lowes will give him stakes and rope and the City will donate the mulch and dig the holes. He hopes to begin the project in February. He will use the church's irrigation meter for watering. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Maxwell asked if the project was on park property. Fitz said yes. Lamb asked why he chose those trees. Fitz said he thought the yellow woods would be pretty during the different seasons, and the City requested the black gum trees. Priest asked how long it would take to dig the holes. Humphry said about two hours. PRAB Motion: McKnight motioned to approve the proposed Eagle Scout project at Madison Avenue, and Lamb seconded it. Motion passed 6-0-1 by voice vote. 6. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Estimated Annual Maintenance: Justification: Remington Estates Engineering Services, Inc. William E. House Trust West of Crossover Road (Hwy 265) and south of East Manor Drive, SE 27 single family 12.15 acres 0.62 acres $24,840 Mt. Sequoyah Woods, Stone Mountain Land and Ridgeway View are located within a one mile radius. Money -in -lieu Money in lieu N/A The existing parks in the area will meet the recreational needs of this development. Jumper gave the details of the park land dedication. She added that Jason Appel, the representative for Engineering Services Inc., was available to answer questions. Priest asked if there was any access from Mt. Sequoyah. Jumper said no, there wasn't a direct access. Maxwell commented that the development seemed pretty dense. McKnight said it was on twelve acres, so it could hold forty-eight units. PRAB Motion: McKnight motioned to accept the $24,840 money -in -lieu, and Lamb seconded it. Motion passed 7-0-0 by voice vote. 7. Recreational Trails Grant Proposal at Lake Fayetteville — Byron Humphry Staff Recommendation: Approval of the proposed grant project to be forwarded to City Council. Humphry said that Mihalevich has applied for this grant for at least the past five years. Mihalevich didn't have a project this year, so Parks is going to apply, since work needs to be done on a section of the trail at the Botanical Gardens. Eagle Scouts and volunteers will be used for the labor. The proposal will be to have a short boardwalk in one area, another boardwalk crossing the creek, and another one further west at a low area. The grant would be used to get good materials to build boardwalks. If we receive the grant, which could be up to $500,000, we would pay for 20% of the cost, and the grant would cover the other 80%. PRAB is requested to approve the grant so it can be forwarded to the City Council for approval. Lamb asked where the grant money was coming from. Edmonston said it was from Arkansas Parks and Tourism. Lawson asked when the grant was due. Humphry said April 1. Priest wanted to know if more proposals could be combined to use the money from the grant. Edmonston said only one proposal could be covered with the grant. PRAB Motion: McKnight motioned to approve the proposed grant project to be forwarded to the City Council. Priest seconded it. Motion passed 8-0-0 by voice vote. 8. Active Transportation Plan — Matt Mihalevich, Trails Coordinator Matt will present the Active Transportation Plan for review and approval at the March 2 PRAB meeting. This document replaces the 2013 Fayetteville Alternative Transportation and Trails (FATT) Plan, and it will be used to guide the design and implementation of bicycle and pedestrian infrastructure. This plan will be reviewed by PRAB, Active Transportation Advisory Committee and Transportation Committee prior to final approval of the City Council. The plan will be emailed to PRAB on Friday. Staff Recommendation: Item to be tabled to allow time for PRAB to review the document and for public review at the March 2, 2015 meeting. Nierengarten introduced the draft of the City master plan for Active Transportation. He said no vote was needed, but requested that all comments be sent to either him or Mihalevich by February 13. He said this updates the FATT plan. The goal for this plan targets pedestrians and bicyclists. Mihalevich talked about the map. He said the red lines were existing trails and the blue lines were the proposed trails. The green lines are linkages. The plan is to move bike lanes from heavy traffic areas. He added that this is a work in progress. McKnight asked where the bus stops were. Mihalevich said they were the little red or green squares. Lamb wanted to know when the next plan review would be held Mihalevich replied that it would be in about five years. Nierengarten said this plan determines the types of projects that would be done Mihalevich added that the focus is to get connected to the Regional Park. Nierengarten requested that all comments be in by February 13. 9. Gulley Park — Connie Edmonston, Parks and Recreation Director At the February 17"' City Council meeting, Parks and Recreation is requesting for City Council to approve the sale of two single family lots situated on 1.25± acres in the northwest corner according to City Ordinance §34.27 — Sale of Municipally Owned Real Property. Edmonston said the request to sell the two single family properties located at Gulley properties is being submitted to the City Council for approval on February 17. The properties were appraised for $330,000. Kit Williams, the City Attorney, said that he would sell them for us. Edmonston added that the Dunn family has to be out by February 10. McKnight asked if there were buyers interested in the properties. Edmonston said no. The City Council has to get approval before they can be put up for sale. PRAB Motion: Watson motioned to accept the staff recommendation to sell the two single family lots situated on 1.25+ acres in the northwest corner of Gulley Park. McKnight seconded it. Motion passed 9-0-0 by voice vote. 10. Regional Park Update —Alison Jumper, Planning Superintendent Jumper said the bids were due Friday, February 6, at 10 a.m. She added that there has been lots of interest and contractors are asking questions. Lamb wanted to know the estimate of how many people would put in bids. Jumper guessed that there would be at least ten bids. Edmonston added that it will go to the City Council on March 2. Lamb asked if the contractor picked the completion date. Jumper said no, that Parks would give them the date. 11.2014 Annual Parks and Recreation Report — Connie Edmonston, Parks and Recreation Director According to Article II, Chapter 33.018 (B) in the Fayetteville Code of Ordinances, Parks and Recreation Advisory Board is to prepare an annual report to City Council. Once the annual report is approved by PRAB, this document will be forwarded to the City Council. PRAB Staff Recommendation: PRAB to approve the 2014 Annual Report to be presented to City Council. Edmonston said the Parks and Recreation Annual Report is required to be approved by PRAB before it can be forwarded to the City Council for approval. PRAB Motion: McKnight motioned to accept the annual report, and Lamb seconded it. Motion passed 9-0-0 by voice vote. 12. Fayetteville Parks and Recreation Leave No Trace for 2015 — Connie Edmonston, Parks and Recreation Director The City of Fayetteville was the first Leave No Trace member by a City within the state of Arkansas. Edmonston said that Parks and Recreation is a member of Leave No Trace for 2015.. She said that Mt. Sequoyah Woods is a Leave No Trace Park. No trash cans are there because citizens are requested to carry away all their trash. 13. Announcements February 2 Youth softball registration begins February 6 Regional Park Bid Opening February 9 Adult softball spring registration begins February 21 Arctic Classic adult softball tournament February 28 Youth spring soccer begins 14. Adjourn Meeting adjourned at 5:20 pm. Minutes taken by Melanie Thomas