The URL can be used to link to this page

Home My WebLink About2014-02-03 - Minutesay'F'e "elle FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD MEETING Minutes for February 3, 2014 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by John Paul at 5:35 pm in room 111 at the City Administration Building, located at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members McKnight, Priest, Lamb, Maxwell, Paul, Colwell, Lawson, and Proffitt were present. Watson was absent. Staff members Edmonston, Jumper, Humphry, and Spann were in attendance. AGENDA: 1. Approval of January 13, 2014 PRAB Meeting Minutes Paul requested a change. Under item 10 for the vending ordinance, "no more than four permits should be issued" has been changed to "more than four permits should be issued". PRAB Motion: Colwell motioned to accept the corrected minutes, and Proffitt seconded it. Motion passed 8-0-0 by voice vote. 2. Appointment of PRAB Members to Botanical Gardens Society of the Ozarks and Active Transportation Advisory Committee as required by City Code. PRAB Motion for BGSO Representative: Maxwell motioned for Lamb to be the representative, and McKnight seconded. Lamb accepted. Motion passed 8-0-0 by voice vote. PRAB Motion for ATAC Representative: McKnight motioned for Paul to be the representative, and Maxwell seconded it. Paul accepted. Motion passed 8-0-0 by voice vote. 3. Park Land Dedication: Development Name: Engineer: Alison Jumper, Park Planning Superintendent Razorback Student Housing Crafton Tull Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Estimated Annual Maintenance: University Housing Group, Inc. Southwest corner of 15th Street and Razorback Road SW 76 multi -family 4.42 acres 1.06 acres $42,560 Finger Park, Greathouse Park, World Peace Wetland Prairie, Hill Place Land, Town Branch Trail Money -in -lieu Money -in -lieu N/A Justification: The existing parks in the area will meet the recreational needs of this development. Jonathan Ely, a representative from Crafton Tull, was available to answer questions. Colwell wanted to know how many stories the development would be. Ely said it would be between three and four, probably three. Edmonton commented that the trail they are building for us is very important. PRAB Motion: McKnight motioned to accept the $42,560 money in lieu, and Proffitt seconded it. Motion passed 8-0-0 by voice vote. 4. 2013 Annual Parks and Recreation Department Report: Connie Edmonston, Parks and Recreation Director According to Article 11, Chapter 33.018 (B) in the Fayetteville Code of Ordinances, Parks and Recreation Advisory Board is to prepare an annual report to City Council. Once the annual report is approved by PRAB, this document will be forwarded to the City Council. PRAB Staff Recommendation: PRAB to approve the 2013 Annual Report to be presented to City Council. PRAB Motion: Colwell motioned to accept the 2013 Parks and Recreation Annual report, and Paul seconded it. Motion passed 8-0-0 by voice vote. 5. Fayetteville Parks and Recreation Dept. Leave No Trace Member for 2014: Connie Edmonston, Parks and Recreation Director The City of Fayetteville was the first Leave No Trace city member within the state of Arkansas. See attached letter with benefits of Leave No Trace. 2 Edmonston said that Fayetteville was the first city to be a Leave No Trace (LNT) city in Arkansas. She said that this is the third year for Fayetteville. Because Fayetteville is a member, they can use the LNT logo when needed. She added that Parks has one LNT park — Mount Sequoyah Woods. 6. Regional Park Update Jumper said that Lose and Associates is working on the master plan. ADEQ put out a bid request for the landfill remediation, but she hasn't heard from them yet for the results. Priest asked how many fields are planned for Phase I. Jumper said eight soccer fields and three baseball fields are planned. Priest wanted to know when the fourth baseball field would be added. Jumper said it depended on the funding. She said she hasn't seen any preliminary cost estimates from the consultants yet. Paul wanted to know how much a field costs. Edmonton said a field costs between $650,000 - $700,000. Paul asked if that was per field. Edmonston said yes. The cost covers the grading, utilities, and everything else needed to form a field. She said she is hoping to get grants and donations to help pay for them. Priest asked about the number of events that could be held with only three fields. He said it would be good if the fourth field could be put in at the same time. Edmonton said Parks has been getting park land dedications in the SW quadrant, so some of that money may be able to be used. She said that's why Parks is waiting on the estimates from the consultants. Jumper said Parks should get the estimates this month. Paul asked if tournaments could be held with only three fields. Edmonston said it depended on what type of tournament it was. She said the fields at Walker could still be used. Paul asked how many fields were needed to move things from Walker out to the Regional Park. Edmonston said there will be eight fields. Paul asked if both Walker and Regional Park would be used at first. He added that there was a possibility that his kids might play at Regional Park one week, and Walker Park the next week. Spann said it depended on the age of the child as to where they would be playing. Maxwell wanted to know if the Walker fields were staying Edmonton said some of them would be Paul wanted to know why the Walker fields were needed if the program was moved to Regional Park. Edmonston said the fields would be extra practice fields. Lawson commented that there is a very large group of 5 to 8 year old kids right now, and not enough fields. He said some of those fields will be needed at Walker, and the fourth field would be very valuable for tournaments. He added that 4 fields is the minimum for state tournaments, and that a way needs to be figured out to build the fourth field. Paul wanted to know if there had ever been discussion on not building the fields until all four could be built. Edmonston said no, and that the 3 fields are in the bond. Paul said the pushback on the Active Transportation Committee (ATC) is that there are no trails to the Regional Park. He said there are two options for a trail - come down Shiloh, or come down Cato Springs. He said he would like input so he can give info to the ATC. Lawson asked if either one of those options would fit in with a neighborhood. Paul said that Shiloh would be fairly easy. It would be adjacent to the road. There is a creek that goes between Cato Springs and 71. He said there are issues with both options. Edmonton said it would be nice to have a trail out there. Paul said he wants the trail there the day the Regional Park opens, but he realizes that may not be possible. Lamb asked if the timeline would come through PRAB. Edmonston said no, but PRAB can request to review it. It goes through ATC first, and then the City Council. Paul said he would like to have the info before the April ATC meeting. Edmonton said she would put it on the PRAB March agenda. Other Business: Jumper said the new vending proposal was moving along. This proposal allows food trucks to come on to park properties for no more than 4 hours. They then have to move on. She said that there is also a proposal for the sale of non-food items at special events that would have to be approved by Parks and Recreation. Vendors would have to pay for a parking permit, which is around $650. Maxwell asked if vending machines had ever been considered 91 Edmonston said they had been tried, but it didn't work well. Paul wanted to know why they didn't work. Edmonston said there was vandalism to the machines, so the machine owners no longer wanted their machines there. Proffitt said there is lots of opportunity for vending in the parks. Priest added that it would help out the HMR taxes. Colwell wanted to know how much money was in the NE quadrant. Edmonton said there wasn't much, but there wasn't much going on in that area. 8. PRAB 2014 Orientation 9. Adjournment Regularly scheduled meeting adjourned at 6:20 pm PRAB Orientation adjourned at 9:20 pm Minutes taken by Connie Edmonston and Melanie Thomas